RECORD OF BOARD PROCEEDINGS The Mercer County Board of Education Met at Mercer Co. Central Office Regular MEETING MINUTES March 15, 2018 5:30 pm 18.123 CALL TO ORDER/ROLL CALL all present Dist 1- Board Chair Dist 4- Vice Chair Dist 3 Dist 5 Dist 2 18.124 APPROVAL OF AGENDA On a motion by, second by, the board voted to approve the agenda as presented. VOTE: 5 of 5 18.125 RECOGNITIONS The following students were recognized at tonight s board meeting: MERCER ELEMENTARY SCHOOL - Abigail Abby Walker, 1 st grade MERCER INTERMEDIATE SCHOOL Brycen Jones, 3 rd grade KING MIDDLE SCHOOL Jorga Sanford, 6 th grade MERCER COUNTY SENIOR HIGH Jacob Coleman, 11 th grade Recognized Miss Basketball Seygan Robins Recognized Mr. Basketball Trevan Faulkner Recognized Mr. Souder Coach of the Year Mr. Davis read stats of the Mercer Co. Lady Titans over the last 4 years: -123/19 Wins vs losses -60/1 in regionals -4 District titles -4 Regional Titles -3 Final 4 s -2 State Championships The Senior Class has $615,000 in Scholarships over the next 4 years 3-15-18 Regular Board Meeting Page1
18.126 Reports Informational Items a) Superintendent Report Mr. Davis mentioned that we had a district-wide pep rally whereby we walked all the students to the MCSH. He thanked the Harrodsburg Police and Fire Depts. and the Mercer Co. Sheriff and Fire Depts. He thanked the students, cheerleaders and the band for all they did during the tournament and championship. The coach mentioned it was a total of 1660 miles! Good news: SEEK was expected at $10.1M for 17/18 and now it will be $10.4M. We will do our Tentative Budget in April. Pensions are still in Committee at the state level. Gov. Bevin was on the radio talking about teachers and said teachers get a raise every year after retirement. (That is the COLA Cost of Living Allowance -- that they have paid for in advance). If the COLA is cut to the level Bevin wants, it will mean a loss of $75,000 to a retired teacher over the remainder of their life. The state budget is in committee this week. b) Finance Monthly Overview Amber Minor, Finance Officer, gave the financial report for February 2018. The ending general fund cash balance was $6,519,764 as compared to $6,054,270 for February 2017. Total revenue was down by $59,084 compared to last February, which is less than a 1% difference. Revenue increased by $1.6 million from January to February. This is largely due to receiving $670,201 in Property & Motor Vehicle Taxes, $75,044 in Utility Taxes and $859,428 in SEEK Funds. General Fund has received 74.7% of the revenue that we budgeted for this fiscal year. This is good considering we were 66.7% through the fiscal year at the end of February, and suggests that we will receive more than what we budgeted. Total expenditures were up 1% compared to last year. Expenses increased by $1.6 million from January to February. A typical increase per month is between $1.4 - $1.5 million, so this is really only about a $100,000 - $200,000 difference from the norm. This increase is largely due to debt service payments of $132,802 and building operations expenses increasing by $146,187. General Fund has expended or encumbered 53.9% of the expenses that we budgeted for this fiscal year. Again, this is good considering we were 66.7% through the fiscal year at the end of February, and suggest that we will not spend as much as we budgeted. In other news, the district received their Tentative SEEK calculation back in September showing a decrease of what we originally budgeted. The Tentative SEEK amount was $10,371.379. With that in mind, we were estimating that our Final SEEK may be lower as well, so we projected that at $10.1 million. The district received their Final SEEK calculation on March 1 st and the total is $10,400,186. The board will vote on the Hay Bid at this meeting. In April we will look at contract renewals/new bids for services, insurance renewals, fidelity bond and bond of depository. In May the Tentative Budget must be approved and sent to KDE by the 30 th, we will look at SBDM Carryforward Requests, School Fees and the Salary Schedule. c) DPP/Attendance Report Scanned and Attached. 18.126 PUBLIC PARTICIPATION No one signed up to speak to the board. 18.127 CONSENT AGENDA ITEMS: a. Board Meeting Minutes for: Jan 18, 2018 (Correction 1-10-18 Spec; 2-15-18 Spec; 2-15-18 Reg; 2-28-18 #1 Spec; 2-28-18 #2 Spec b. Invoices Order of Treasurer On a motion by, second by, the board voted to approve the Consent Agenda. 3-15-18 Regular Board Meeting Page2
18.128 PERSONNEL NOTIFICATION REPORT INFORMATIONAL ITEM KRS 160.390; KRS March 2018 Bd Pkt SUBJECT: PRESENTER: Superintendent KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)). All persons employed in this item have been hired for the 17/18 school year (unless otherwise stated), pending completion of all necessary paperwork. NAME POSITION LOCATION EFFECTIVE DATE HIRED CLASSIFIED: HIRED CERTIFIED: Traci Brown Daytime ESS Teacher Part-time (4hr, KMS 2/19/18 2da/week) Lori Sheehan Part-time Preschool Teacher (Mar May 2018) MCES 3/7/18 MISCELLANEOUS: RESIGNATIONS: Resignations due to Retirement: Debbie Knight Instructional Assistant MCES 6/30/18 HIRED CERTIFIED SUB: Samantha K. Mobley Emergency Certified Sub District 2/12/18 Lee Ann Mangum Emergency Certified Sub District 1/26/18 Emily Vandivier Emergency Certified Sub District 7/1/18 HIRED AS CLASSIFIED SUB: Theresa Cox Classified Sub District 2/8/18 Emily Vandivier Classified Sub District 7/1/18 COACHES: Chris Shackelford Vol. Asst. Boys Soccer Coach KMS 2/5/18 Steve Lyons Head Girls Tennis Coach MCSH 2/22/18 Brian Sims Vol. Asst. Football Coach MCSH 2/28/18 18.129 Review of Procedures for 18/19: (09.14 AP12 & 09.123 AP2) This is a Informational Item and did not require a vote. Page3
18.130 Mercer 2017/18 Calendar Amendment On a motion by, second by, the board voted to approve the 17/18 revised calendar which stated we will use May 21 24 as Instructional Days and Closing Day will be May 25 th. VOTE: 5 of 5 18.131 Permission to Use KISTA Bus Selling to Sell 2 Buses On a motion by, second by, the board voted to sell the following buses: #197, #297 and to adopt the attached resolution for selling two surplus buses. 18.132 Board to Approve the LPC Hearing Report Dick Webb stated that no community members attended the LPC Hearing. He stated we have a very good plan for the next 4 years! On a motion by, second by, the board voted to approve the verbal LPC Hearing Report as presented. VOTE: 5 of 5 18.133 Approve King Middle School Booster Clubs On a motion by, second by, the board voted to recognize the KMS Boys and Girls Soccer Booster Clubs, baseball, and softball Booster Clubs. VOTE: 5 of 5 18.134 Out-of-State Art & Music Trip to Cincy Art Museum On a motion by, second by, the board voted to approve the KMS art and music classes to take a field trip to the Cincinnati Art Museum on Apr 25 th and use school transportation for this out-of-state trip for the date. 18.135 Out-of-State Kings Island Trip for KMS/MCSH Band - May On a motion by, second by, the board voted to approve the Out-of- State Band trip to Kings Island in Ohio on May 5, 2018, as a reward. Taking school transportation. Page4
18.136 Acceptance of Bid for Hay for 2018 On a motion by, second by, the board voted to accept the hay bid from Jason Towe in the amount of $5,000 for calendar year 2018. 18.133 Leaves of Absence Requests On a motion by, second by, the board voted to approve: Medical Leaves of Absence for Steve Divine (03/01/2018 through 3/29/2018) Karen Roution (2/9/2018 through 4/12/2018) Doris Bartleson (2/8//2018 through 3/8/2018) Bridget Stanfield (1/23/2018 through 4/23/18) Oswaldo Ortegon ( 4/9/2018 through 4/27/2018) Sandra Lewis (2/9/2018 through 3/9/2018) Janet Buckner (2/16/2018 through 3/2/2018 ) Sharon Sawyer (2/16/2018 through 3/12/2018) John Barrington (2/13/2018 through 3/5/2018) Nancy Dearing (2/12/18 through 2/21/2018). VOTE: 5 of 5 Addendum #1 BD #13-254 BG-4 Mercer Senior High Addition On a motion by, second by, the board voted to approve the BG4 for the Mercer County High School addition BG 13-254. Addendum #2 King Middle School Trip to Louisville & Falls of the Ohio Out-of-state Trip and Alternate Transportation On a motion by, second by, the board voted to approve the KMS 6 th grade out-of-state trip to Louisville and the Falls of the Ohio (Indiana) with Alternate transportation from Freedom Tours. VOTE: 5 of 5 18.134 ADJOURNMENT There being no further business to conduct, and on a motion by, second by, the Mercer Co. Board of Education voted to adjourn. VOTE: 5 of 5 Signed Board Chairperson Signed Board Secretary Page5