DISTRICT OF ROXBURY TOWNSHIP WORKSHOP MEETING OF THE BOARD OF EDUCATION MARCH 9, 2015 6:30 PM EXECUTIVE SESSION 7:30 PM PUBLIC SESSION Roxbury High School, 1 Bryant Drive, Succasunna, NJ 07876 SPEAKER REQUEST AT BOARD OF EDUCATION MEETINGS Anyone wishing to speak about agenda or non-agenda items at a meeting of the Roxbury Township Board of Education must follow these procedures. Located on the front table will be forms entitled, Speaker Request Form. Please fill one out indicating your name and address and the agenda item or topic you wish to discuss. After completing the form, return it to the Assistant Business Administrator. Thank you for your cooperation. I. MEETING CALLED TO ORDER The meeting will be called to order in the Media Center at Roxbury High School. II. EXECUTIVE SESSION The board members will adjourn to Executive Session in the Media Center at Roxbury High School to discuss personnel, student matters, negotiations and matters covered by attorney client privilege. Action may be taken when the Board returns to Public Session. III. IV. ROLL CALL PUBLIC SESSION The Roxbury Township Board of Education is meeting in Workshop Session for discussion on business before the Board tonight. The New Jersey Open Public Meetings Law was enacted to insure the public s right to have advance notice of and to attend meetings of public bodies at which business affecting their interest is discussed or acted upon. In accordance with the provisions of the Act, the Board has caused written notice of this meeting and copies of its agenda to be sent to: Roxbury Register - Newspaper Municipal Clerk Daily Record - Newspaper Roxbury Public Library Roxbury Web Site - http://www.roxbury.org/domain/43 The notice of tonight s meeting and a copy of tonight s agenda have been posted in the Board s Business office. V. ROLL CALL VI. PLEDGE OF ALLEGIANCE
VII. PRESENTATIONS 1. Nixon School s Culture and Climate Committee Adult and student members of the CCC committee will present an overview of the important work that has been taking place during the 2014/2015 school year to promote a bully-free school environment where students, staff and families feel safe, so that learning can take place. 2. Eisenhower Boys Basketball Team 18-0 season and Division Championship Chris Bautista Will Findlay Ryan DiTrolio CJ Dana Riley O Connor Brian Nicholas Brett Crowley Eric Silfies Ben Palanchi Nick Dana James Beale Jack Findlay Ryan Rattay Max Schabel Colby Snoke VIII. IX. CORRESPONDENCE STUDENT REPRESENTATIVE S COMMENTS X. BOARD PRESIDENT S COMMENTS XI. XII. XIII. SUPERINTENDENT S REPORT BUSINESS ADMINISTRATOR S REPORT MINUTES 1. Minutes of the Executive Session and Regular Meeting of February 23, 2015 XIV. COMMITTEE REPORTS Each Committee Chair will advise the full board of the last committee meeting, and the next committee meeting, and any other comments you believe are important for the full board to know. A. COMMUNITY RELATIONS B. EDUCATION C. FACILITIES D. FINANCE E. PERSONNEL F. NEGOTIATIONS XV. PUBLIC COMMENTS Action Items - (There is a three minute time limit, per Board Policy.) *Mt. Arlington Representative votes Page 2 of 13
XVI. ACTION ITEMS A. Finance (Resolutions 1-8) TRAVEL REQUESTS *1. RESOLVED, that the Roxbury Township Board of Education approve unavoidable travel costs as related in this resolution which are educationally necessary and fiscally prudent and are related to and within the scope of the employee s current responsibilities and promotes the delivery of instruction or furthers the efficient operation of the school district. The reimbursements listed in this resolution are in compliance with the state travel reimbursement guidelines as established by the Department of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A:23B-1.1 et. seq. First Name Last Name Conference/Seminar Title Place Date of Trip Total Estimated Expenses a) Francis Mulderrig Good Ideas in Teaching Precalculus 4 Piscataway, $165.00 03/20/15 S1 NJ Registration b) Roxana Caivano Book Expo America 4 $178.00 New York City 05/28, 29/15 S2 Registration c) Jeannette Reiser 2015 ECA World Fitness Conference 4 $295.70 New York City 03/20/15 S1 Registration d) Melissa Teller Teaching Reading in Small Groups: 4 $239.00 Edison, NJ 04/14/15 Assessment and Instruction S1 Registration e) Laurel Hartmann Teaching Reading in Small Groups: 4 $239.00 Edison, NJ 04/14/15 Assessment and Instruction S1 Registration f) Jessica Lima Teaching Reading in Small Groups: 4 $229.00 Edison, NJ 04/14/15 Assessment and Instruction S1 Registration Notes: 1-State/Federal policy requirements, 2-State curricular requirements, 3-State initiatives, 4-Individual job requirements Substitute coverage is indicated by S followed by the number of days for which a substitute is needed CONTRACTS *2. RESOLVED, that the Roxbury Township Board of Education approve a Service Agreement with Lightpath. This is a Renewal / Service Upgrade, identified as Account #47110 to commence July 1, 2015. This is a three year agreement with a total monthly recurring charge of $11,233.00, and BE IT FURTHER RESOLVED, that the Roxbury Township Board of Education approve a Service Agreement with Lightpath, identified as Account #54662, to purchase services as an MRESC Cooperative member subject to the terms and conditions of the Master Service Agreement (MSA) dated January 12, 2015 as follows: 1. Dedicated Internet 1 Gb MRESC Port 1000MB, 2. 1Gb OTS MRESC North access 1GB, A start of service date of no earlier than July 1, 2015 is requested. This is a three year agreement with a total monthly recurring charge of $3,606.00. *Mt. Arlington Representative votes Page 3 of 13
*3. RESOLVED, that the Roxbury Township Board of Education approve the following list of agencies and their rates as providers for Home Instruction for the 2014/2015 school year for students that have been hospitalized. Provider St. Clares Hospital CCIS 130 Powerville Road Boonton Township, NJ 07005 Robert Wood Johnson University Hospital Somerset 110 Rehill Ave 1 West Somerville, NJ 08876 American Tutor 2 Ilene Court Bldg. 1, Suite 16 Hillsborough, NJ 08844 Professional Education Services, Inc. (P.E.S.I.) 34 South Delsea Drive Suite 1 Glassboro, NJ 08028 Education, Inc. P.O. Box 3345 Plymouth, MA 02361-3345 Hourly Rate $54.00/hr. $47.00/hr. $58.00/hr. $35.00/hr. $49.00/hr. CHANGE NOTICE *4. WHEREAS, the Roxbury Township Board of Education awarded a contract for the Rooftop Unit Replacement at Roxbury High School project to Midcoast Mechanical, Inc., 6 Columbia Road, Neptune, NJ in the total contract lump sum of $946,701.00 at the May 5, 2014 board meeting, and WHEREAS, the contract awarded to Midcoast Mechanical, Inc. included an allowance for contingency items in the amount of $10,000, and WHEREAS, unforeseeable physical conditions and/or minor modifications to the project scope have arisen, and: WHEREAS, N.J.A.C. 6A:26-4.9(a)1 permits district boards of education to approve change orders to the contract, and WHEREAS, the following change orders were previously approved by the Board of Education at the July 21, 2014, November 18, 2014 and September 22, 2014 board meetings; *Mt. Arlington Representative votes Page 4 of 13
Change Order Scope Amount Number MMI-01 COP#1 Provide controls for eight rooftop units COP#2 Eliminate RTU 15 and RTU 20 from the scope of the ($34,677.00) project MMI-02 Credit back unspent General Repair Allowance ($10,000.00) Provide and install five new unit ventilators in the science wing at Eisenhower Middle School, as outlined on drawings M-10, M-11, and E-11, all dated July 23, 2014. Scope includes MMI-03 removing five existing units and turning them over to the Owner for storage; modifying existing louver openings; adjusting piping and controls as required; setting and connecting five new units14; and all associated work for a complete installation $116,725.00 NOW THEREFORE IT IS RESOLVED, that the Roxbury Township Board of Education in conjunction with the Board Architect, SSP Architectural Group, approve the following change order to the Rooftop Unit Replacement at Roxbury High School project. The total contingency allowance applied to this item is $0.00. The new contract sum will be increased by this change order in the amount of $23,274.00. The new Contract Sum including this Change Order will be $1,042,023.00. The Contract Time will remain unchanged at November 9, 2014 for the base contract scope of work, and extended to April 24, 2015 for work associated with this change order. Change Order Number MMI-04 Revised Scope Modify scope of work outlined in change order MMI-03, which was to provide and install five new unit ventilators in the science wing at Eisenhower Middle School, as outlined on drawings M-10, M-11, and E- 11, all dated July 23, 2014. Scope remains similar, except utilizing five new Trane unit ventilators with rooftop condensing units. Scope includes cutting and patching of existing roof (currently under warranty). Portions of the scope that remain the same as from change order MMI-03 include removing five existing units and turning them over to the owner for storage; adjusting piping and controls as required; setting and connecting five new units; and all associated work for a complete installation. Original change order MMI-03 was executed in the amount of $116,725.00; the total cost for this revised option is $139,999.00; for a difference of $23,274.00. Amount $23,274.00 *Mt. Arlington Representative votes Page 5 of 13
AWARD OF BIDS 5. A Notice to Contractors for sealed proposals for the Phase II Roof Replacement at Eisenhower Middle School was advertised in accordance with the provisions of the Public Contracts Law N.J.S.A. 18A:18A-21. Proposals were received, opened and read publicly at 10:00 a.m. on Wednesday, March 4, 2015, by the School Business Administrator at the Board of Education Office, 42 North Hillside Avenue, Succasunna, New Jersey as follows: Bidders Arch-Concept construction, Inc. 351 West Clinton Street, Haledon, NJ 07508 Patwood Contracting Corp. 3 Peckman Road, Little Falls, NJ 07424 VMG Group 288 Cox Street, Roselle, NJ 07203 Base Bid $820,000 $738,000 $779,000 RESOLVED, that the Roxbury Township Board of Education in conjunction with the recommendations of the Project Architect, SSP Architectural Group, 1011 Route 22, Suite 203, Bridgewater, NJ 08807, award the proposal for the Phase II Roof Replacement at Eisenhower Middle School to the lowest bidder, Patwood Contracting Corp., 3 Peckman Road, Little Falls, NJ 07424 in the amount of $738,000. The award is being made In accordance with the terms of the Public Contracts Law and pending attorney review. The bid is available for review at the Board Office during regular business hours. 6. A Notice to Contractors for sealed proposals for the Combined Heat & Power Installation at Eisenhower Middle School was advertised in accordance with the provisions of the Public Contracts Law N.J.S.A. 18A:18A-21. Proposals were received, opened and read publicly at 11:00 a.m. on Wednesday, March 4, 2015, by the School Business Administrator at the Board of Education Office, 42 North Hillside Avenue, Succasunna, New Jersey as follows: Bidders Aegis Energy Services, Inc. 55 Jackson Street, Holyoke, MA 01040-5512 Amco Enterprises, Inc. 600 Swenson Drive. Kenilworth, NJ 07033 Centralpack Engineering Corp. 359 Green Pond Road, Hibernia, NJ 07842 DuMont Mechanical 2048 Route 31, Glen Gardner, NJ 08826 Envirocon, LLC 490 Schooley s Mountain Road, Hackettstown, NJ 07840 ENL Mechanical Inc. 264 Greenbrook Road, Green Brook, NJ 08812 Northern State Electric Co., Inc. 20 Muller Place, Little Falls, NJ 07424 Base Bid $417,000 $354,000 $395,000 $410,990 $376,869 $457,000 $409,000 *Mt. Arlington Representative votes Page 6 of 13
RESOLVED, that the Roxbury Township Board of Education in conjunction with the recommendations of the Project Architect, SSP Architectural Group, 1011 Route 22, Suite 203, Bridgewater, NJ 08807, awards the proposal for the Combined Heat & Power Installation at Eisenhower Middle School to the lowest bidder, Amco Enterprises, Inc., 600 Swenson Drive, Kenilworth, NJ 07033 in the amount of $354,000. The award is being made In accordance with the terms of the Public Contracts Law and pending attorney review. The bid is available for review at the Board Office during regular business hours. 7. A Notice to Contractors for sealed proposals for the Exterior Stair Replacement at Jefferson Elementary School was advertised in accordance with the provisions of the Public Contracts Law N.J.S.A. 18A:18A-21. Proposals were received, opened and read publicly at 11:30 a.m. on Wednesday, March 4, 2015, by the School Business Administrator at the Board of Education Office, 42 North Hillside Avenue, Succasunna, New Jersey as follows: Bidders A-Tech Concrete Co. 11 Taylor Road, Edison, NJ 08817 Diamond Construction 35 Beaverson Blvd., Suite 12C, Brick, NJ 08723 Drill Construction 80 Main Street, West Orange, NJ 07052 GL Group 140 Hamburg Turnpike, Bloomingdale, NJ 07403 Practical LLC 987 E. Glen Avenue, Ridgewood, NJ 07450 Tec-Con Contractors Inc. 9 Dodd Street, East Orange, NJ 07017 Base Bid $148,000 $151,350 $100,900 $102,150 $187,000 $133,280 RESOLVED, that the Roxbury Township Board of Education in conjunction with the recommendations of the Project Architect, SSP Architectural Group, 1011 Route 22, Suite 203, Bridgewater, NJ 08807, awards the proposal for the Exterior Stair Replacement at Jefferson Elementary School to the lowest bidder, Drill Construction, 80 Main Street, Suite 570, West Orange, NJ 07052 in the amount of $100,900. The award is being made In accordance with the terms of the Public Contracts Law and pending attorney review. The bid is available for review at the Board Office during regular business hours. SPECIAL BOARD MEETING *8. RESOLVED, that the Roxbury Township Board of Education approve a Special meeting as follows: Notice is hereby given that the Roxbury Township Board of Education will meet in Special Session on March 16, 2015 at the Roxbury High School, 1 Bryant Drive, Succasunna, New Jersey. Executive Session will begin at 6:30 p.m. Public Session will begin at 7:30 p.m. Formal action may be taken. *Mt. Arlington Representative votes Page 7 of 13
B. Education (Resolutions 1-10) HIB REPORT *1. RESOLVED, that the Roxbury Township Board of Education acknowledges receipt of the Harassment, Intimidation, and Bullying Report ending March 6, 2015. SCHOOL CALENDAR FOR THE 2015/2016 SCHOOL YEAR *2. RESOLVED, that the 2015/2016 School Calendar be amended as listed below. (Exhibit 1) February 12, 2016 4 ½ hour day for students; Teacher In-Service Day June 20, 2016 4 ½ hour day for students; full staff day June 22, 2016 Teacher In-Service Day; last staff day NEW SCHEDULE AT EISENHOWER MIDDLE SCHOOL 3. RESOLVED, that the Roxbury Board of Education approve the implementation of a new schedule at Eisenhower Middle School beginning September 2015. The new schedule will be approved for 2 school years; 2015/2016 and 2016/2017. BE IT FURTHER RESOLVED, that prior to September 2015 the middle school administration will provide students, staff and parents with information that will facilitate the transition to a new schedule in September 2015. BE IT FURTHER RESOLVED, that during the course of the 2 years the new schedule is in effect, the middle school administration will gather both hard data and subjective information about the effectiveness of the program; this information will include but not be limited to: any increase or decrease in student performance; the number of attendance and disciplinary issues. The middle school administration will share this data periodically with the Central Office administration and the Board of Education. BE IT FURTHER RESOLVED, that the middle school administration, with the approval of the superintendent, will be able to make modifications in the schedule as a result of new information which is the result of living with the new schedule and recognizing minor changes which could not have been anticipated. BE IT FURTHER RESOLVED, that no later than April of 2017 the middle school administration will solicit input from students, staff, and parents regarding the success of the new schedule and will then solicit ongoing support of the revised schedule on a permanent basis beginning in September of 2017. *Mt. Arlington Representative votes Page 8 of 13
OUT-OF-DISTRICT PLACEMENTS/SERVICES 2014/2015 *4. RESOLVED, that the Roxbury Township Board of Education approve the 2014/2015 Out-of-District Placements/Services listed below. File Number School or Provider Total Cost Dates 203127 YCS-Sawtelle Learning Center Montclair $13,492.98 02/12/15-06/30/15 TUITION 5. RESOLVED, that the Roxbury Township Board of Education approve a tuition contract with the Springfield Public Schools for a student (SID#9190790611) to attend our 2014/2015 School Year Eighth Grade Program at Eisenhower Middle School with additional services provided by Sage Day Counseling. The tuition contract will commence on March 16, 2015 and terminate on June 30, 2015. The tentative tuition contract agreement is in the amount of $8,201.10. FIELD TRIPS *6. RESOLVED, that staff and students be approved for participation in the following educational events as per Board policy. Event RHS Sports Medicine Club 03/27/2015 RHS Geophysics 04/14/2015 (04/15/2015 Rain Date) RHS Teaching Young Children 04/29/2015 RHS Dare to Dream Leadership Conference 5/8/2015 RHS Astronomy 05/12-13/2015 RHS FBLA 05/18/2015 RHS STEPS/SEAs Picnic 06/05/2015 RHS Youth Arts Month 03/16/2015 RHS 18 th Annual HS Physical Competition 03/19/2015 Estimated # Students Location 20 Seton Hall University 70 Delaware Water Gap 27 20 75 30 40-50 12 Turtle Back Zoo West Orange, NJ Raritan Valley Community College County College of Morris Randolph, NJ Philadelphia Mint and Penn Museum Horseshoe Lake Succasunna, NJ Horseshoe Lake Senior Center and Lincoln/Roosevelt School 12 Rutgers University *Mt. Arlington Representative votes Page 9 of 13
7. RESOLVED, that staff and students be approved for participation in the following educational events as per Board policy. Event Jefferson First Grade 04/17/2015 EMS Chess Team Match 03/12/2015 EMS 7 th & 8 th Grade STEM 05/27/2015 Estimated # Students 56 Location Turtle Back Zoo West Orange, NJ 14 Great Meadows Middle School 20 Picatinny Arsenal APPROVAL OF INDEPENDENT STUDY, SENIOR OPTION, AND COLLEGE OPTION PROJECTS RHS *8. RESOLVED, that the Roxbury Township Board of Education accepts the Senior Option Projects at Roxbury High School listed below to be completed in the 2014/2015 school year. Student Research Focus Credits 205193 Physical Education Student Teacher 2.5 105568 Jazz Improvisation Mechanics 2.5 105571 Topics of Nietzsche 2.5 105688 Student Teacher of Beginner Dance 2.5 108325 Teacher s Assistant 2.5 107504 Student Teaching 2.5 105719 English Teaching Assistant 2.5 105720 Education Career Exploration 2.5 108461 Extension to Chemistry 2.5 *9. RESOLVED, that the Roxbury Township Board of Education accepts the Independent Study Projects at Roxbury High School listed below to be completed in the 2014/2015 school year. Student Research Focus Credits 107211 Culinary I 2.5 108109 Science Fiction-Short Film 2.5 107183 Exploration of Dystopian Literature 2.5 107110 Sports Media Coverage 2.5 *Mt. Arlington Representative votes Page 10 of 13
*10. RESOLVED, that the Roxbury Township Board of Education accepts the College Option Program for Second Semester Classes at Roxbury High School listed below to be completed in the 2014/2015 school year. Student Research Focus (first semester) Credits 105863 Principles of Sociology 5 206208 Deviant Behavior 5 105766 Principles of Travel/Tourism Investment Principles 5 5 105683 Cult Anthropology 5 105588 Art History II 5 105959 Criminal Justice System Money and Banking 5 5 107505 Organic Chemistry II 5 105617 Fashion Merchandising II 5 C. Personnel (Resolutions 1-7) APPOINTMENTS 1. RESOLVED, that Ms. Amanda Hoving be appointed to the position of P/T Title 1 Aide at Nixon School effective March 10, 2015 for the 2014/2015 school year. Salary: Step 0 of the 2013/14 Paraprofessional Guide - $13.95/Hour 22 Hours/Week (not to exceed 25 Hours/Week) (pending completion of negotiations) A background check, as required by State law, has been completed. 2. RESOLVED, that Ms. Kristen Kocsis be appointed to the position of P/T Special Education Aide at the Nixon School effective March 23, 2015 for the 2014/2015 school year. Salary: Step 5 of the 2013/14 Paraprofessional Guide - $17.04/Hour 24 Hours/Week (not to exceed 25 Hours/Week) (pending completion of negotiations) A background check, as required by State law, has been completed. *Mt. Arlington Representative votes Page 11 of 13
3. RESOLVED, that Ms. Ashley Thomas be appointed to the position of P/T Special Education Aide at the Jefferson School effective March 16, 2015 for the 2014/2015 school year. Salary: Step 2 of the 2013/14 Paraprofessional Guide - $15.16/Hour 24.5 Hours/Week (not to exceed 25 Hours/Week) (pending completion of negotiations) A background check, as required by State law, has been completed. 4. RESOLVED, that Ms. Erin LaVelle be appointed to the position of P/T Special Education Aide at the Nixon School effective March 10, 2015 for the 2014/2015 school year. Salary: Step 3 of the 2013/14 Paraprofessional Guide - $15.78/Hour 24.5 Hours/Week (not to exceed 25 Hours/Week) (pending completion of negotiations) A background check, as required by State law, has been completed. TITLE 1 COORDINATOR 5. RESOLVED, that the individual listed below be approved as a Title 1 Coordinator at the Nixon School for the 2015/2016 school year at a salary of $40 per hour for approximately five (5) hours per day when the program is in session in addition to the program dates, several hours of work before and after to organize the program, and complete documentation. Kelly Freund APPOINTMENT COACHES RHS *6. RESOLVED, that the following personnel be appointed as a Coach at Roxbury High School for the 2014/2015 school year. Name Position 13/14 Step* 13/14 Salary* Lacrosse Deeb, Jon Assistant Coach Spring 3 $5,147 *Step and salary to be determined pending completion of negotiations *Mt. Arlington Representative votes Page 12 of 13
INCREASE IN TIME/SALARY ADJUSTMENT PROFESSIONAL STAFF *7. RESOLVED, that the following staff be appointed to teach one (1) extended block of English on an as-needed basis at Roxbury High School for the 2014/2015 school year. Name Program 2/7 th Per Diem Salary Jonathan Benbow English BA+15, Step 11, $88.80 D. Executive Session (Resolution 1) EXECUTIVE SESSION *1. WHEREAS, Chapter 231, P.L. 1975, also known as the Sunshine Law, authorizes a public body to meet in Executive Session under certain limited circumstances; and WHEREAS, said law requires the Board of Education to adopt a resolution at a public meeting before it can meet in such an Executive Session; and WHEREAS, the Board of Education is anticipating to hold a Regular Meeting on March 23, 2015 at 6:30 p.m. at Roxbury High School; and WHEREAS, the Board of Education intends to discuss matters in Executive Session at this meeting; NOW THEREFORE, BE IT RESOLVED, that the Roxbury Township Board of Education expects to discuss personnel, student matters, negotiations and matters covered by attorney client privilege during the aforementioned Executive Session; and BE IT FURTHER RESOLVED, that the public portion of the aforementioned Roxbury Township Board of Education meeting will commence at 7:30 p.m. XVII. XVIII. XIX. XX. PUBLIC COMMENTS (There is a three minute time limit, per Board Policy) EXECUTIVE SESSION (IF NECESSARY) PUBLIC SESSION - (IF NECESSARY) ADJOURNMENT *Mt. Arlington Representative votes Page 13 of 13