THE CORPORATION OF THE TOWN OF SMITHS FALLS SPECIAL COMMITTEE OF THE WHOLE MEETING MEETING MINUTES DATE: Monday December 17, 2018 LOCATION: Council Chamber, Town Hall TIME: 4:30 p.m. ADJOURNED: 5:55 p.m. COUNCIL PRESENT: Chairperson W Alford, Mayor Pankow, L Allen, J Brennan, N Dwyer, C McGuire and P McKenna ABSENT: STAFF PRESENT: Director of Public Works and Utilities T Dunlop Chief Administrative Officer M Morris, Director of Corporate Services/Clerk K Costello, Director of Community Services A Manhire, Manager of Economic Development and Tourism J Miller, Senior Planner K Grenke and Deputy Clerk N Bennett 1. AMENDMENTS TO AGENDA Deputy Clerk N Bennett requested that Council amend Priority Issue c to include Planning Advisory Committee Appointments. Chief Administrative Officer M Morris requested the addition of the Cannabis resolution as Priority Issue d). 2. DISCLOSURE OF MONETARY INTEREST None noted 3. DELEGATIONS - None due to the nature of the meeting. 4. ADOPTION OF MINUTES - None due to the nature of the meeting. 5. C.A.O. / DIRECTORS REPORTS - None due to the nature of the meeting. 6. CORRESPONDENCE ITEMS None 7. IN CAMERA ISSUE a) Advice that is Solicitor-Client Privilege Section 239 (2) (f.) of the Municipal Act 2001, as amended move into a closed meeting to address Advice that is Solicitor-Client Privilege
Meeting Minutes Page 2 of 5 December 17, 2018 THAT Committee move to a closed session at 4:34 p.m. to discuss Advice that is Solicitor-Client Privilege. Director of Corporate Services Clerk K Costello, Senior Planner K Grenke and Deputy Clerk N Bennett remained. That Committee revert to open session at 5:00 p.m. Advice that is Solicitor-Client Privilege. Chairperson Alford noted that Council was updated on a matter that is Solicitor-Client Privilege. b) Litigation Section 239 (2) (e.) of the Municipal Act 2001, as amended move into a closed meeting to address a Litigation Matter. Moved by: C McGuire Seconded by: P McKenna THAT Committee move to a closed session at 5:00 p.m. to discuss a matter pertaining to a Litigation Matter. Fire Chief R Chesebrough, Director of Corporate Services/Clerk K Costello and Deputy Clerk N Bennett remained. That Committee revert to open session at 5:15 p.m. Litigation Matter. Chairperson Alford noted that Council was updated on a matter pertaining to a Litigation. c) Disposition of Land Section 239 (2) (b.) of the Municipal Act 2001, as amended move into a closed meeting to address a Disposition of Land.
Meeting Minutes Page 3 of 5 December 17, 2018 Moved by: L Allen Seconded by: C McGuire THAT Committee move to a closed session at 5:15 p.m. to discuss a Disposition of Land. Manager of Economic Development and Tourism J Miller and Deputy Clerk N Bennett remained. That Committee revert to open session at 5:27 p.m. Disposition of Land. Chairperson Alford noted that Council members were updated on a Disposition of Land. 8. PRIORITY ISSUES a) Cannabis Retail Policy Further to the discussion at the December 10 th Meeting. Chief Administrative Officer M Morris provided Council with a map detailing the proposed cannabis retail zones. M Morris noted that due to the recent announcement by the Alcohol and Gaming Commission of Ontario (AGCO), there is no longer an urgency to pass the policy but requested feedback from Council members respecting the map. Councillor Brennan shared that he supports the policy. Mayor Pankow suggested that Council needs to consider the future and the possibility of a bakery or pub in the municipality that could choose to serve items with consumables infused into their products. He noted that there are more proposed restrictions on the map than he is comfortable with and suggested that Council take a deeper look at the potential sensitive areas. Councillor Dwyer shared her disappointment in how restrictive the map is noting that the potential areas are not accessible, only by vehicle. Councillor McGuire shared that if a liquor store could be located in the downtown then he could not see why a cannabis retail store would be any different. ACTION Council directed staff to bring forward the item in January for further discussion. M Morris noted that staff could remove some of the sensitive uses and consider a different buffer.
Meeting Minutes Page 4 of 5 December 17, 2018 b) Building Condition Assessment Tender Award Report 2018-172 Director of Community Services A Manhire requested that Council support the award of Tender 18-CS-09 for Building Condition Assessment to TSI incorporated for the cost of $27, 840.00 plus net HST. A Manhire confirmed that the grand total would be $28,329.98. A Manhire noted that engineers will investigate all sixteen (16) municipal buildings and provide a report to Council informing the asset needs within the buildings. ACTION Council to bring forward a resolution to tonight s meeting of Council to award the tender. c) Community Improvement Plan Evaluation Committee and the Planning Advisory Committee Senior Planner K Grenke requested that Council bring forward a resolution to finalize the appointments of the Community Improvement Plan Evaluation Committee and the Planning Advisory Committee. K Grenke recommended that Council appoint the following members to the Community Improvement Evaluation Committee: Karl Grenke Senior Planner; Janet Koziel, Treasury/Finance Department; Becky Allen, Economic Development Department; Chris Saumure, Chamber of Commerce and Susan Richards, Downtown Business Association. Council supported the recommendation. K Grenke recommended that Council appoint the following members to the Planning Advisory Committee: Stan Suffel, John Wanless, William Widenmaier, Jack Anderson and Jaclyn Grimes. ACTION Council to bring forward a resolution to tonight s meeting of Council to appoint the Community Improvement Plan Evaluation Committee and the Planning Advisory Committee. d) Cannabis Resolution Chief Administrative Officer M Morris requested Council permission to amend the Cannabis resolution that is on tonight s Council meeting agenda. M Morris noted that the new wording would correct a grammatical error as well as the last paragraph would include the following wording: AND FURTHER THAT the Council of the Corporation of the Town of Smiths Falls supports a retail site location approval at the Tweed licensed producer facility located at 1 Hershey Drive in Smiths Falls. ACTION Council supported the recommendation. Council to bring forward the amended resolution to tonight s meeting of Council.
Meeting Minutes Page 5 of 5 December 17, 2018 9. ADJOURNMENT THAT the Committee adjourn its proceedings 5:55 p.m. and stand so adjourned until the next duly called Committee meeting. CONFIRMED Acting Mayor Clerk