G. Executive Committee 2:00 p.m. (ET), September 24, 2009* Hyatt Regency Regency Room 2 Lexington, Kentucky Page Call to Order Roll Call Approval Minutes Approval of June 11, 2009, Meeting Minutes... 33 1. Update: Committee Orientation... 41 2. Information: KCTCS Plan for a Competitive Commonwealth... 43 3. Information: KCTCS 2010 Legislative Agenda... 45 4. Update: KCTCS Board of Regents Email Accounts... 47 5. Executive Session: KRS 61.810 (1) (c) Proposed or Pending Litigation KRS 61.810 (1) (f) Individual Personnel Matters Next Meeting December 3, 2009, KCTCS System Office, Versailles, Kentucky Adjournment *Start time will be upon conclusion of the preceding event. 31
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DRAFT MINUTES KCTCS Board of Regents Executive Committee Meeting June 11, 2009 Committee Members Present: Mr. Richard A. Bean, Chair Dr. Joseph B. Wise, III, Vice Chair Ms. Johnna Reeder, Secretary Mr. Michael D. Quillen Mr. Larry D. Savage Mr. Thomas O. Zawacki CALL TO ORDER Committee Chair Bean called to order the meeting of the Kentucky Community and Technical College System Board of Regents Executive Committee at 9:30 a.m. (ET), June 11, 2009. The meeting was held in the Visitor s Center at the Georgetown Plant of Toyota Motor Manufacturing, Kentucky located in Georgetown, Kentucky. Chair Bean announced that the press was notified of the meeting on June 5, 2009, and that Hon. J. Campbell Cantrill, KCTCS General Counsel, would serve as parliamentarian. There being a quorum present, Committee business began with the approval of minutes. APPROVAL OF MINUTES MOTION: Mr. Savage moved and Dr. Wise seconded that the minutes of the March 12, 2009, KCTCS Board of Regents Executive Committee be approved. VOTE: The motion was approved by unanimous consent. Ms. Reeder was not present for the vote. ADDITIONS OR CHANGES TO THE AGENDA There were no additions or changes to the agenda. ACTION: KCTCS BOARD OF REGENTS 2010 REGULAR MEETING CALENDAR RECOMMENDATION: That the KCTCS Board of Regents adopt the following meeting calendar for calendar year 2010: March 11-12, 2010 June 17-18, 2010 September 16-17, 2010 December 9-10, 2010 The Kentucky Revised Statutes and the KCTCS Board of Regents Bylaws specify that the governing board meet at least quarterly. A proposed 2010 regular meeting calendar was presented as an information item at the March 12-13, 2009, KCTCS Board of Regents meetings for review. At its March meetings, the Board discussed the current two-day meeting format and indicated a preference to continue with that format, having regular meetings on Thursdays and Fridays. The proposed 2010 regular meeting calendar reflects feedback obtained at the March Board meetings and includes four meetings occurring on Thursdays and Fridays, complies with 33
DRAFT statutes and the Board s Bylaws, and avoids federal holidays. Regents were asked to review their calendars and let staff know availability to attend proposed meetings by May 1, 2009. To date, no conflicts with the proposed dates have been brought to staff s attention. MOTION: Mr. Quillen moved and Mr. Zawacki seconded that the Executive Committee recommend that the KCTCS Board of Regents adopt the following meeting calendar for calendar year 2010: March 11-12, 2010 June 17-18, 2010 September 16-17, 2010 December 9-10, 2010 VOTE: The motion was approved unanimously. Ms. Reeder was not present for the vote. ACTION: MISSION STATEMENT RENEWAL FOR SOUTHEAST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve a renewal of the mission statement for Southeast Kentucky Community and Technical College as presented in the agenda materials. Chair Bean called on KCTCS President Michael B. McCall to present this item. Dr. Wheeler Conover, Southeast Kentucky Community and Technical College Chief Academic Officer, assisted with the presentation. It is the policy of KCTCS that a college mission statement is to be reviewed annually and that the mission statement is to be submitted to the KCTCS Board of Regents for approval at least once every three years. One technical edit is suggested to reflect KCTCS System Office practice of avoiding the term district. The Southeast Kentucky Community and Technical College President s Cabinet reviewed and approved the mission statement on March 27, 2009, and the college local board of directors approved the mission statement on April 19, 2009. On April 20, 2009, the Southeast Kentucky Community and Technical College Faculty - comprised of both faculty and professional staff - reviewed and approved the mission statement MOTION: Dr. Wise moved and Ms. Reeder seconded that the Executive Committee recommend that the KCTCS Board of Regents approve a renewal of the mission statement for Southeast Kentucky Community and Technical College as presented in the agenda materials (see page 32). VOTE: The motion was approved unanimously. 34
ACTION: KCTCS STRATEGIC PLAN 2010-16: VALUES, VISION, MISSION, AND STRATEGIC GOALS DRAFT RECOMMENDATION: That the KCTCS Board of Regents approve the proposed KCTCS Values, Vision, Mission, and Strategic Goals for the KCTCS Strategic Plan 2010-16 as presented in Attachment A. Chair Bean called on President McCall to present the item. The current KCTCS Strategic Plan concludes June 30, 2010. KCTCS is developing a comprehensive strategic plan for 2010-16 with five components: values, vision, mission, strategic goals, and performance measures. At this meeting, approval is requested for the values, vision, mission, and strategic goals for the KCTCS Strategic Plan 2010-16. An exercise to discuss performance measures, the fifth component of the KCTCS Strategic Plan 2010-16, will be conducted with the Efficiency, Effectiveness, and Accountability (EEA) Committee during the September 24-25, 2009, KCTCS Board of Regents meetings. Feedback from the Board s September 2009 EEA Committee meeting will be used to identify performance measures for inclusion in the comprehensive strategic plan that will be presented for Board consideration and action in March 2010. The proposed KCTCS Values, Vision, Mission, and Strategic Goals are based on feedback obtained from an environmental scan conducted in the areas of cultural diversity, economics/environment, education, political climate, social demographics, and technology. The environmental scan participants include the KCTCS Board of Regents, the KCTCS President s Leadership Team (PLT), representatives of the colleges boards of directors and foundation boards, faculty, staff, and students. The 16 KCTCS colleges will initiate alignment of their strategic plans with the proposed KCTCS Values, Vision, Mission and Strategic Goals for the KCTCS Strategic Plan 2010-16, which: Align with the biennial budgeting process and address local, state, and national trends and issues identified through a fall 2008 environmental scan. Complement the KCTCS Plan for a Competitive Commonwealth (the KCTCS Business Plan). Build upon the mandates found in the Kentucky Postsecondary Education Improvement Act of 1997 (as amended). Embrace the Appreciative Inquiry (AI) process, which builds upon the strengths of KCTCS s inclusive process and promotes participation at all levels of the System: KCTCS Board of Regents; KCTCS Foundation, Inc.; KCTCS colleges boards of directors and foundation boards; KCTCS President s Leadership Team (PLT); faculty; staff; and students. The Committee discussed possible measures of KCTCS penetration among transfer education, workforce readiness, and workforce competitiveness, noting that measuring student participation in those three areas may facilitate KCTCS marketing efforts. It was noted that KCTCS already monitors participation in those areas and that the measure could be included performance measure for the 2010-16 strategic plan. MOTION: Dr. Wise moved and Mr. Zawacki seconded that the Executive Committee recommend that the KCTCS Board of Regents approve the proposed KCTCS Values, Vision, Mission, and Strategic Goals for the KCTCS Strategic Plan 2010-16 as presented in Attachment A. VOTE: The motion was approved unanimously. 35
DRAFT ACTION: KCTCS PRESIDENT S 2009-10 LEADERSHIP INITIATIVE RECOMMENDATION: That the KCTCS Board of Regents approve the KCTCS President s Annual Leadership Initiative 2009-10, as presented in revised materials (Attachment B) emailed to the Board June 10, 2009. Chair Bean called on President McCall to present this item. Materials related to the KCTCS President s 2009-10 annual leadership initiative were emailed to the KCTCS Board of Regents on Wednesday, June 10, 2009, and distributed at the meeting. The KCTCS President is evaluated annually as required by the KCTCS Board of Regents Bylaws. The KCTCS Board of Regents established KCTCS Board of Regents Policy 2.5 KCTCS President s Performance Review to guide the evaluation process, incorporating the annual leadership initiative as a key component of the KCTCS President s performance evaluation. The proposed KCTCS President s 2009-10 Leadership Initiative aligns with the KCTCS Strategic Plan 2006-10 and the KCTCS Plan for a Competitive Commonwealth 2008-2020. The annual leadership initiative was developed in collaboration with and commitment from the KCTCS President s Leadership Team. President McCall noted that this year s initiative will focus on advocacy. The proposed initiative includes designing an Advocacy Campaign in Kentucky directed at the state s policy makers, key stakeholders, and engaged public citizens. Under President McCall s leadership, the Advocacy Campaign will involve all 16 colleges in delivering a common and consistent message that demonstrates the importance of KCTCS to Kentucky s future economic growth. The goal of the initiative is to advocate increased support for KCTCS among Kentucky s policy makers. As a target measurement for 2009-10, President McCall will organize and launch a three-tiered campaign designed to increase awareness and support among key stakeholders. The Committee discussed the proposed leadership initiative, noting that it was pleased with the approach and emphasis. It was suggested that the initiative take advantage of the various social networks available via the Internet and other technology. Special focus upon the initiative s legislative aspect also was suggested. It was noted that the Advocacy Campaign precedes development of the 2010 KCTCS Legislative Agenda, which will be presented for consideration at September 24-25, 2009, Board of Regents meetings. The Advocacy Campaign will drive the KCTCS legislative agenda. The Committee also discussed how the initiative s success would be measured and whether traction is being gained. It was noted that each aspect of the Advocacy Initiative was quantifiable and that the primary goal of the initiative for 2009-10 was to establish the campaign. In the following year, 2010-11, focus groups comprised of various stakeholders will be used to measure the impact the campaign had upon how KCTCS is perceived. The initiative is built upon focus group feedback, which would be presented during a more detailed presentation at the June 12, 2009, Board of Regents meeting. MOTION: Ms. Reeder moved and Mr. Quillen seconded that the Executive Committee recommend that the KCTCS Board of Regents approve the KCTCS President s Annual Leadership Initiative 2009-10, as presented in revised materials emailed to the Board June 10, 2009, and as may be amended. VOTE: The motion was approved unanimously. 36
DRAFT UPDATE: KCTCS BOARD OF REGENTS POLICY 3.1 EQUAL EMPLOYMENT OPPORTUNITY TECHNICAL EDIT EXECUTIVE SESSION Chair Bean called on President McCall to present this item. The proposed technical edit is part of the ongoing policy review process to update KCTCS policies as needed to keep them current, reflect legislative changes, refine policies by streamlining and restructuring where needed, and place policies appropriately. The technical edit was in the fourth paragraph and changed KCTCS Chancellor to KCTCS Vice President primarily responsible for Human Resources. MOTION: Mr. Zawacki moved and Mr. Quillen seconded that the Executive Committee go into Executive Session pursuant to KRS 61.810 (1) (c) Proposed or Pending Litigation and KRS 61.810 (1) (f) Individual Personnel Matters. VOTE: The motion was approved unanimously. The Committee went into Executive Session at 10:06 a.m. (ET). OPEN SESSION The meeting reconvened in open session at 10:50 a.m. (ET). Chair Bean announced that the Committee discussed individual personnel matters and proposed or pending litigation. He noted that during the Executive Session, no formal action was taken and there was no action to bring before the Committee as a result of the closed session. NEXT MEETING Chair Bean announced that the next regular meeting of the KCTCS Board of Regents Executive Committee would be September 24, 2009, at the KCTCS System Office in Versailles, Kentucky. ADJOURNMENT Mr. Quillen moved and Dr. Wise seconded that the Committee adjourn. VOTE: The motion was approved unanimously, and the Executive Committee adjourned at 10:52 a.m. (ET). 9/24/09 Date Approved by the Executive Committee Thomas O. Zawacki, Chair KCTCS Board of Regents Porter G. Peeples, Sr., Secretary KCTCS Board of Regents Michael B. McCall, Ed.D. KCTCS President 37
DRAFT Attachment A PROPOSED KCTCS Values, Vision, Mission and Strategic Goals for the KCTCS Strategic Plan 2010-16 KCTCS Values KCTCS values: Responsiveness to students, employers, and communities. Access with innovative and flexible delivery. Trust, respect, and open communication. Continuous improvement. Inclusion, multiculturalism, and engagement. KCTCS Vision To be the nation s premier community and technical college system. KCTCS Mission The mission of KCTCS is to improve the employability and quality of life of Kentucky citizens as the primary provider of: College and Workforce Readiness. Transfer Education. Workforce Education and Training. KCTCS Strategic Goals Advance excellence and innovation in teaching, learning, and service. Increase student access, transfer, and success. Cultivate diversity, multiculturalism, and inclusion. Enhance the economic and workforce development of the Commonwealth. Promote the recognition and value of KCTCS. 38
DRAFT Attachment B KCTCS President s Annual Leadership Initiative 2009-10 ADVOCACY Community and technical colleges are often underfunded and receive less attention in state-level policy discussions about postsecondary education. There is often a lack of understanding and appreciation of the role two-year colleges play in workforce and economic development. National research by the Ford Foundation has demonstrated how two-year colleges in the U.S. are often perceived and which key messages resonate with stakeholders and policy-makers to generate more support. Building on this knowledge, KCTCS will design an advocacy campaign in Kentucky directed at the state s policy makers, key stakeholders, and engaged public citizens. Under KCTCS President Michael B. McCall s leadership, the advocacy campaign will involve all 16 colleges in delivering a common and consistent message that demonstrates the importance of KCTCS to Kentucky s future economic growth. GOAL: Advocate increased support for KCTCS among Kentucky s policy makers. TARGET MEASUREMENT FOR 2009-10: President McCall will organize and launch a threetiered campaign designed to increase awareness and support among key stakeholders. Organize the KCTCS System Office and 16 colleges to execute the Advocacy Campaign o Empower and train the KCTCS Board of Regents and the KCTCS Foundation Board of Directors to take a leadership role in the advocacy effort. o Establish Public Advocacy Impact Teams at both the college and system levels to execute the campaign. o Develop a comprehensive database of key stakeholders that can be mobilized to advocate for KCTCS. o Launch a public advocacy web site to engage and educate key stakeholders. Launch Three-Tiered Advocacy Campaign o Legislative Public Relations Campaign Meet with the Governor and legislative leaders to discuss legislative agenda. Schedule colleges lobbying teams to ensure KCTCS has an on-going presence during the General Assembly s 2010 Regular Legislative Session. Conduct a Citizens for Community and Technical Colleges Rally in Frankfort during the legislative session. o Statewide Umbrella Media Campaign Distribute TV and radio ads via the UK/UL Sports Marketing package that demonstrate the role KCTCS plays in transforming citizens lives and the state s economy. o Grassroots Public Awareness Campaign Establish Opportunity Councils at each college consisting of local community and business leaders. Conduct editorial board meetings with the state s primary newspapers. Conduct Town Hall meetings at each college with Opportunity Councils, faculty, staff students and the media. 39
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UPDATE: Agenda Item G-1 COMMITTEE ORIENTATION September 25, 2009 At the meeting, an overview of the KCTCS Board of Regents Executive Committee responsibilities will be provided. The KCTCS Board of Regents Bylaw 10.2.3 states: The Executive Committee shall be responsible for all matters related to the overall administration of KCTCS. Specifically, the Executive Committee shall advise KCTCS and recommend action on policies related to creating and maintaining the highest level of quality, public accountability, and institutional effectiveness at KCTCS colleges as it pertains to the following areas: 1) ensuring that the System s strategic planning process is completed, including institutional missions and plans, the KCTCS strategic plan, and the statewide strategic agenda; 2) organizational issues, including presidential evaluation and searches, bylaws, and policies; 3) legislative issues; 4) naming opportunities for colleges, campuses, and buildings and local boards of directors; and 5) institutional effectiveness, including the CPE accountability program and benchmarks. Some of the routine items considered by the Executive Committee include the following: Strategic Planning o Strategic plan issues o College mission statements o Governmental relations, including KCTCS legislative agendas Organizational Issues o KCTCS President s Annual Leadership Initiative and evaluation o Policies o KCTCS Board of Regents regular meeting calendar Institutional effectiveness, that is, performance measures and benchmarking 41
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INFORMATION: KCTCS PLAN FOR Agenda Item G-2 A COMPETITIVE COMMONWEALTH September 25, 2009 At the meeting, Dr. Michael B. McCall, KCTCS President, will present proposed updates for the KCTCS Plan for a Competitive Commonwealth, which is the KCTCS business plan approved by the KCTCS Board of Regents September 28, 2007. Following the presentation, the Board will be asked to discuss the proposed updates. The business plan is designed to have significant, positive impacts on the Commonwealth by increasing KCTCS focus on the specific mission and mandates issued to KCTCS in the enactment of the Kentucky Postsecondary Education Improvement Act of 1997 (and subsequent amendments), also known as House Bill 1, and the goals set forth for Kentucky to be achieved by 2020. The plan addresses the following KCTCS mission-critical components: Workforce Education Transfer Education College and Workforce Readiness. 43
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INFORMATION: Agenda Item G-3 KCTCS 2010 LEGISLATIVE AGENDA September 25, 2009 At the meeting, Dr. Michael B. McCall, KCTCS President, will present the KCTCS legislative agenda proposal for the 2010 Regular Session of the Kentucky General Assembly. Additional materials will be presented at the meeting. The KCTCS Board of Regents Bylaws Section 10.2.3 states that the Executive Committee shall be responsible for all matters related to the overall administration of KCTCS. Specifically, the Executive Committee shall advise KCTCS and recommend action on policies related to... legislative issues.... The 2010 Regular Session of the Kentucky General Assembly will consider passage of the state budget for the 2010-12 biennium, which includes funding for postsecondary education. The proposed KCTCS 2010 Legislative Agenda will include the KCTCS biennial budget request for the 2010-12 biennium, which is comprised of requests for operating, capital projects, and other appropriations. 45
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UPDATE: Agenda Item G-4 KCTCS BOARD OF REGENTS EMAIL ACCOUNTS September 25, 2009 At the September meeting, KCTCS Board of Regents Chair Thomas O. Zawacki will lead a discussion regarding establishing KCTCS Board of Regents email accounts for its members. In June 2009, the KCTCS Board of Regents briefly discussed establishing KCTCS email accounts for each regent. Board leadership indicated a desire to discuss the possibility further and requested information on whether Kentucky s other public governing boards provide contact information for their members. Board member contact information published on Kentucky university websites follows. Board Contact Information Published on Kentucky University Websites University None Listed Personal Email X Personal Mail Eastern Kentucky Kentucky State X Morehead State X Murray State X Northern Kentucky X Western Kentucky X University of Kentucky X X University of Louisville X University Email 47
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