June 2017 this issue Tiffin News City of Tiffin Splash Pad P.1 Grass Ordinance P.1 City Rentals Available P.2 Tiffin Community Fund P.3 City Dog Park P.3 Springmier Library P. 4 Council Minutes P.5-6 Tiffin Splash Pad - The City has installed a new flooring surface in order to help mitigate the slipping and sliding concerns we received. After the City installed the rest of the equipment, they noticed the activation sensor had quit working. At this time we hope to have the Splash Pad up and running in early June. We will post on the City of Tiffin s Facebook page when the splash pad is fully operational. So until the part gets repaired, the Public Works Director has advised that we will manually turn on and off the splash pad starting at 9:00am 6:00 pm. The regular hours of the splash pad are from 9:00am dusk. Thank you for your patience while this gets resolved. City Mowing Ordinance - Spring is here and with that comes great weather! As a friendly reminder, the City of Tiffin would like to mention that according to Chapter 52 of City Code, which states that noxious weeds, ordinary lawn grass that is allowed to be more than eight (8) inches high shall be deemed a nuisance. If a property is considered a nuisance, the City will issue them a letter giving them three (3) days to remedy the nuisance. If the property owner neglects or fails to destroy or cut weeds, the city shall destroy or cut and the expenses shall be billed to the property owner or attached as a lien to the property until paid. Please help us keep Tiffin looking great.
June 2017 Page 2 Park Shelter Rentals Are you looking for a good place to have a birthday party or family gathering? Well the City of Tiffin has Park Pavilions available to reserve! The City currently has a large shelter house available at City Park by the Ball Fields. This shelter has 4 picnic tables, a charcoal grill and power outlets. This shelter is also close to play area, splash pad and the ball field Concessions Stand which has fully operational bathroom facilities. To reserve this shelter the cost is $25.00. Potter Park located behind Casey s General Store is the home of the other Park Pavilion available for rent. This park shelter has 2 picnic tables. Since this shelter has minimal amenities the reservation cost is $5.00. This shelter is great if you are looking to have a quiet relaxing event with a great play area and basketball courts. City Hall Council Chamber Rental At City Hall the Council Chambers also functions as a community room. It is a great place to host graduations, parties, banquets or host meetings. The Facility has a few tables and chairs, a kitchenette, projector and screen available for presentations or slideshows. For more information about hosting your next event contact City Hall at 319-545-2572. City Hall (319) 545-2572 Johnson Co. Sheriff (319) 356-6020 Public Works (319) 631-1698 M-F: 7:30-4:00 Streets Department (319) 545-4157 Building Inspector Brian Shay (319) 936-0512 Springmier Library (319) 545-2960 Tiffin Post Office (319) 545-2729 Johnson County Refuse (319) 665-4498 Public Postings Casey s Morgan s Services Solon State Bank The Depot City Hall
June 2017 Pg. 3 Tiffin Community Fund Did you know, The Clear Creek Valley was a favorite hunting ground of the Sac and Fox Indian tribes. Rolla Johnson originally had the town of Tiffin platted in 1867 and named it after his hometown Tiffin in Ohio. In the 1872 presidential election, Clear Creek votes cast 59 votes for Gen. Ulysses S Grant and 51 votes for Horace Greeley. The 1880 Census of Iowa showed 47 people living in Tiffin. That a donation to the Tiffin Community Endowment Fund can be deducted on your Income Tax as a charitable deduction and on your Iowa Income Tax as an Endow Iowa Credit both. Or a donation to the Tiffin Community Fund is deductible on both you Federal and State income tax as a charitable donation. If you would rather donate your time we would love to have you on our committee. We meet every eight weeks for a couple of hours. If you would like more information contact Tim Orris, 319-461-1660, torris78@yahoo.com Historical facts were taken from the book, Before 52340, A Place in Time by Linda Schreiber. Tiffin Community Fund. For good. Forever. Tiffin Dog Park The City of Tiffin has a new Dog Park located next to the City Park Ball Fields off Kimberlite Street. This off-leash dog park provides an excellent opportunities for exercise, socialization and training. The park will consists of a larger area for dogs to run and socialize and a smaller area for smaller dogs or for dogs that may not do well with other dogs but need an area to run. In order to use the facility you will be required to obtain an Annual City Dog Park Tag at City Hall for $5.00. You will be required to show proof of vaccinations when applying. As a Tiffin resident you will also need to ensure you are registered with the City and obtain a City Dog tag for $10.00. All dogs must display their park tag at all times to use the off-leash dog park. As a reminder the City of Tiffin s Code 55.06 states it is unlawful for any owner to allow an animal to run at large within the corporate limits of Tiffin.
June 2017 Pg. 4 The Springmier Library 311 Marengo Rd, Tiffin IA 52340 319-545-2960 Join us for the Summer Reading Kick Off June 7 th 1:00-2:00 Introducing Maggie The Magnificent Show start at 1:00 This is a great time to sign up for Summer Reading Programs and register for a library card. Summer programs at the Springmier Library We offer the same pre school & K-5 program on different days each week to meet the library needs of the community June Daily Events Calendar Preschool Story Hour Mondays: June 5 th, 12 th, 19 th, 26 th 10:00-11:00 Fridays: June: 2 nd, 9 th, 16 th, 23 rd, 30 th 9:30-10:30 Elementary Summer Reading Programs K-5 program change weekly Tuesday SRP: 13 th, 20 th., 27 th 10:00-11:00 Wednesday SRP: 14 th & 28 th 10:00-11:00 Thursday SRP: 8 th, 15 th, 22 nd, 29 th 10:00-11:00 Wednesday Large Group Events: Wednesday June 7 th 1:00-2:00 Maggie the Magnificent Wednesday June 21 st 1:00-2:00 Blank Park Zoo Our preschool, K-5 and teen SRP programs offers materials and activities for children and teens, our SRP program is designed to encourage children to keep reading in the summer and to help children avoid the summer slide. The Springmier Library is a community space for all members of the community, parents and children, where you can check out books and access free educational and cultural materials. The benefits of summer reading programming for children: Children are motivated to read. Children develop positive attitudes about reading, books, and the library. Children maintain their reading skills during summer vacation. Children have access to experiences that further their sense of discovery. Children have access to experiences through which they can learn to work cooperatively. Coming to Springmier Library June 21st 1:00 Seating opens at 12:45 Build A Better World Summer Reading Program Sign up starts: June 1st Summer Reading Kick Off: June 7 1:00-2:00 With Maggie The Magnificent
Work Session The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session May 2, 2017 at 6:03 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton arrived 6:08 PM, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. Motion to approve the agenda by Havens. Second by Bartels. All ayes, motion carried. Discussion of Additional Users for Actian PSQL Software for City Hall - Upton arrived at 6:08 PM. Discussion of Interactive Voice Response Interface Software for Paying Utility Bills over the Phone - Doug Discussed items C & D regarding the Summit software expansion and potential implementation of automated phone payments. Discussion of Phasing Costs for Original Town Urbanization Project - Council discussed the idea of concrete, asphalt or seal coat roads and the cost difference vs maintenance. The curb/gutters/sidewalks and driveways will be concrete. Council also discussed the inconvenience of each. With concrete streets the residents could be out of their homes for 5+ days depending on weather, whereas asphalt could be driven on the same day and would only allow for a one day of displacement for the driveways/curb/gutters. Discussion of City s Municipal Code Violation Letter - Council discussed the wording of the nuisance letter and recommended only citing the code chapter in violation instead of including the wording. Building official recommends legal provides input regarding what is necessary in the letter to move forward with municipal infractions. Discussion of Trail Phase 5 View Video of Trail - Doug played a video of the Trail Ph 5 that Metro Pavers did showing all the puddling water after the rain. Showing standing water on more than half of the trail. Motion to adjourn work session by Ryan. Second by Upton. All ayes, meeting adjourned 6:59 PM Council Meeting The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on May 2, 2017 at 7:01 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, Assistant Public Works Director Brian Detert, City Engineer Ben Carhoff, City Attorney Raiber and other visitors. Motion to approve the agenda by Bartels. Second by Kahler. All ayes, motion carried. Johnson County Leut Adolph spoke about the speeding sign the City installed and said he sees an impact and says that the location of the sign seems to work. Travis Allen Fire Works Stores Would like to set up a permanent store in Tiffin this will help with the popup stores that tend to pop up in towns were no permanent stores are located. He also advised that the Fire Marshall regulates permanent structures more than pop up structures. Robert Downer Lawyer in Iowa City Tom Streb and Streb Construction Regarding Park Place. Regarding the road accessing their property is inadequate. Kathy Swenka 2692 240th St NW Concerned with traffic and water sheds regarding the Park Place development. Motion to approve consent agenda which includes Council Minutes and Bella Sala Liquor License Renewal by Havens. Second by Kahler. All ayes, motion carried. Motion to open Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing opened at 7:27 PM. Discussion: Nothing received by City Hall and no public present. Motion to Close Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing closed at 7:29 PM Motion to approve Ordinance No. 2017-398 Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92, by Adding section 92.10 Water Adjustment by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes final reading approved. Motion to approve Ordinance No. 2017-399 Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills Sewer Adjustment by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes final reading approved. Motion to approve Ordinance No. 2017-400 Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2017 Park Place Commercial Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes first reading approved. Motion to approve Resolution 2017-024 A Resolution to Declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban Renewal Plan and Projects for the 2017 Park Place Commercial Urban Renewal Area by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2017-025 A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with DERS Development, LLC, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $10,000,000 by Ryan. Second by Havens. Council discussed having a worksession on May 8th at 6:00pm to discuss the developers agreement. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2017-026 A Resolution Setting the Date for the Public Hearing and Letting of the Clear Creek Commerce Park Improvements Village Drive Extension Project by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2017-027 A Resolution Setting the Date for a Public Hearing for the FY 2016-2017 Budget Amendment by Bartels. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Consideration of Payables List Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. Consideration of Special Events Application for Integrated DNA Technologies Motion to Approve by Bartels. Second by Ryan. All ayes, motion carried. Consideration of Payment Application #3 WRH, Inc. Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. Discussion and Consideration of Purchase of New Dump Box for Existing Ford F550 Truck and Council Action as Needed - Motion to approve the Purchase of New Dump Box for existing Ford F550 by Ryan. Second Havens. All ayes, motion carried. Discussion and Consideration to Install Security Fence around Transformer and Ball Diamond Lighting Switchgear and Council Action as Needed - Motion to approve to install a security fence and transfer at ball diamond lighting switchgear by Ryan. Second by Havens. All ayes, motion carried. Discussion and Consideration to Accept Bid from New Look Concrete Inc. for Installation of New Flooring at Splash Pad and Council Action as Needed - Motion to approve to accept bid form New Look Concrete Inc. for installation of new flooring at Splash Pad by Kahler. Second by Ryan. All ayes, motion carried. Discussion and Consideration Regarding Abandoned Property at 210 Railroad Street and Council Action as Needed Mayor s Report Memorial Day Celebration at East Overlook Trail. Had a meeting on Timber Ridge Trail last week with Mrs. Boeset and those responsible for clearing and grading. Now they are pondering using concrete instead of aggregate which will increase the budget greatly. City Council Reports City shared calendar to share on the website. Director of Public Work s Report new bar screen. Council question regarding WWTP Phasing and when the road and trail will be worked on. Advised in Phase 2. Building Official Report None. City Engineer s Report 50% done on the WWTP Ph 1. Strat the bidding of Ph 2 in June and let in July. City Attorney s Report Nothing new. City Administrator s Report Garden plots are ready and have water access, currently 3 lots are available. Woodruff working on the City Hall expansion plans. Discussed progress meetings with Park Place. City Wide Burning Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 8:28 PM Submitted by: Ashley Platz, Deputy City Clerk Page 5
Special Council Meeting The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session May 8, 2017 at 6:00 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton (Arrived at 5:54 PM), Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff and other visitors. Motion to approve the agenda by Bartels. Second by Ryan. All ayes, motion carried. Discussion and Consideration of Alignment of Park Road and Council Action as Needed -City Administrator/Clerk Doug Boldt gave background of the aligning of Park Road. Spoke about Streb s concerns. Discussion and Consideration of Development Agreement with DERS Development Park Place and Council Action as Needed - Council thoroughly discussed the Developers Agreement with DERS Development of Park Place. Council recommended having the City Administrator update and change some language. Motion to adjourn by Ryan. Second by Upton. All aye, motion carried. Work Session The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session May 16, 2017 at 6:35 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. Motion to approve the agenda by Ryan. Second by Bartels. All ayes, motion carried. Discussion of Preliminary Assessment Schedule - Original Town Urbanization Project -Discussion: City Administrator Doug Boldt presented a Preliminary Project Assessment Schedule for the Original Town Urbanization Project that Ben Carhoff, Hart-Frederick Consultants provided based off of 2016 assessed valuation. They discussed and reviewed different assessments based on 10%, 15% and 25%. The 10% option reflects $55/lineal foot. Council also discussed the type of interest rate to charge the assessment. The residents will have 10 years to pay off this assessment. Discussion of Development Agreement with DERS Development Park Place -Discussion: Administrator Boldt discussed the Exhibit D which discusses the specific public infrastructure requirements. Also discussed the future Water Tower placement. Also discussed language explaining taxable valuation of the property factored by eighty percent. Motion to adjourn by Bartels. Second by Kahler. All ayes, meeting adjourned at 7:02 PM Council Meeting The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on May 16, 2017 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Raiber and other visitors. Motion to approve the agenda by Ryan. Second by Upton. All ayes, motion carried. Johnson Coutny- Lieutenant Adolph Nothing new to report. Jo Kahler expressed her concerns with the speeding traffic moving north on Ireland in front of the school. Motion to approve the Consent Agenda which includes May 2nd & May 9th Council Minutes along with the liquor license renewal for Kum & Go #137 and Bryant s Off 6 by Ryan. Second by Kahler. All ayes, motion carried. Motion to open Public hearing on Proposed Development Agreement with DERS Development, LLC by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Public Hearing opened at 7:06 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing on Proposed Development Agreement with DERS Development, LLC by Bartels. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Public Hearing closed at 7:07 PM Motion to approve Ordinance No. 2017-400 Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2017 Park Place Commercial Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa by Havens. Second by Ryan. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, second reading approved, proceed to the third reading. Motion to approve Resolution 2017-028 A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with DERS Development, LLC, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $12,000,000 by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2017-029 A Resolution Setting a Date for Public Hearing on Urban Renewal Plan Amendment by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to amend resolution change from C-1O to C-2B and resolution number to 030 by Havens. Second by Ryan. All ayes, motion carried. Motion to approve amended Resolution 2017-030 A Resolution to Set the Date of Public Hearing to Rezone Lot 10 Prairie West from C-2B to C-1B by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2017-031 A Resolution to Set the Date of Public Hearing to Rezone Lots 6-9 Prairie West from C-1O to C-1B by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2017-032 A Resolution to Set the Date of Public Hearing to Rezone Hunt Club LC from C-2B to R-12 by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2017-033 A Resolution for Final Acceptance of the Original Town Improvements; Sanitary Sewer I&I, Tiffin, IA, Contractor SulzCo, LLC by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Consideration of Payables List Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. Consideration of Change Order #4 SulzCo, LLC Motion to Approve by Ryan. Second by Havens. All ayes, motion carried Consideration of Pay Estimate #15 (Final) Sulzco LLC Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. Discussion and Consideration to Request the Tax Sale Certificate be Assigned to the City of Tiffin for the Property Located at 210 Railroad Street for a Total Amount of $5,277. - Motion to Request the Tax Sale Certificate be Assigned to the City of Tiffin for the Property Located at 210 Railroad Street for a Total Amount of $5,277 and authorize legal to proceed to obtain the title to the property by Ryan. Second by Kahler. Discussion: Bob Michael, City Attorney gave history of the property and explained the lengthy process ahead. All ayes, motion carried. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5(i) City Administrator Performance Evaluation by Bartels. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler All ayes, motion to adjourn Regular session at 7:55 PM Motion to Adjourn from Closed Session into Open Session by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler All ayes, motion to enter back into open session at 8:25 PM Mayor s Report Nothing new. City Council Reports Ryan: supports having a radar sign for Ireland Ave Traffic towards the Middle School. Creek next the green parks shed needs to be up kept to look more astatically pleasing. Kahler City s Rental Property - weeds and ditch needs mowed. Director of Public Work s Report Tiles are being installed on the splash pad and hopefully opening next week. Building Official Report Building permits keep being submitted. City Engineer s Report Tiffin Heights East will be paving in the next few weeks. We are waiting on Metro s response. City Attorney s Report Roberts Ferry Road next meeting might started condemnation process since agreements cannot be reached. City Administrator s Report Email from State DOT discussing grade crossing surface processing which uses 60% of state funds to help, but is a seven year waiting list. Woodruff Construction will be ready to give drawings for the City Hall Expansion. Motion to adjourn by Ryan. Second by Kahler. All ayes, meeting adjourned at 8:26 PM Page 6