SEQUOYAH LACROSSE BOOSTER CLUB BYLAWS

SEQUOYAH LACROSSE BOOSTER CLUB BYLAWS Last Revised: December 1, 2017

ARTICLE I - ORGANIZATION Name. Sequoyah High School Lacrosse Boosters Club (hereafter Club ). Section (2) Address. Sequoyah High School Lacrosse Booster Club Sequoyah High School 4485 Hickory Road Canton, Georgia 30115 Section (3) Definition. The Lacrosse Booster Club is to be comprised of volunteers who accept and agree to be bound by these bylaws and all rules and regulations adopted by the Club. Membership shall also require adherence to all rules and regulations imposed by the Sequoyah High School Administration, Cherokee County School Board and GHSAA. Any member volunteer found not to act in accordance with these authorities and the Club are expelled and may be removed by majority vote of the Executive Board. The Club exists as an IRS Section 501(c)(3) non-profit organization to the full extent permitted by Georgia State Law. Section (4) Operating Authority. The Club s authority to act is governed by these bylaws, and subject to approval of the Sequoyah High School Administration, GHSAA and specifically the Sequoyah Boys and Girls Lacrosse Coaches. The Club is authorized to conduct all lawful activities within the State of Georgia that will serve its purpose. All actions taken by the Club require the prior authorization/approval by majority vote the Executive Committee. The Club shall have no authority to dictate or interfere in any way with the Sequoyah High School Lacrosse program as it is permitted and intended to operate through the Sequoyah High Administration and specifically the Head Boys and Girls High School Coaches. The Sequoyah High School Administration and coaches are in no way bound to accept any recommendation(s) made by the Lacrosse Booster Club, or any individual volunteer members(s) of the Club. ARTICLE II - PURPOSE The Club s sole purpose is to provide or supplement financial and moral support for the Sequoyah High School Lacrosse programs. Club support may include, but is not limited to, raising additional funds, promoting fan support, fan attendance, and sportsmanship, provided that all such efforts are coordinated with, and approved by, the High School Lacrosse Head Coaches and School Administration. The Sequoyah High School Lacrosse programs are those coaches and students participating in either the girls or boys High School Lacrosse teams recognized by the High School

Administration and the GHSAA, in those events or activities sanctioned or permitted by the Coaches, School Administration and GHSAA. AT ALL TIMES the Club, and every individual member(s), must operate to support the High School teams, its Coaches and Administration by coordinating efforts and spending funds in the manner approved by the Coaches and High School Administration, as well as, the manner required to be compliant with the Administration, County School Board and GHSAA. The Club is organized exclusively to promote parent/student and community involvement with the Sequoyah High School Lacrosse Program; encourage attendance at Lacrosse related functions; provide services, facilities and equipment for the Sequoyah High School Lacrosse Program. ARTICLE III OFFICERS AND TERMS A. The Executive Committee: Shall be made up of the elected officers of the Club and the High School appointed Varsity Coaches. The eight (8) Member Executive Committee, which is responsible for authorizing and approving all activities and expenditures by the Club shall consist of the following: President Vice President Boys Program Vice President Girls Program Secretary/Membership Treasurer Fundraising/Sponsorship Chairperson Head Varsity Boys Lacrosse Coach Head Varsity Girls Lacrosse Coach The Executive Committee shall be responsible to act on behalf of the Club in the management of all of the Club s activities. Each Member of the Committee shall have one (1) vote. In the event of a tie, the President may choose to either: 1) Table the vote for further discussion and re-vote at a later time; or 2) Invoke his tie break authority to count his cast vote again in order to secure a majority vote by one on the issue at hand (essentially, in the case of a tie vote the President s vote is counted twice to break the tie. The President s vote must be consistent, he cannot vote for more than one (1) position when invoking this tie breaking capacity.) B. Election of officers to the Executive Committee: Shall take place at the Club s final meeting of the year to be held at the end of each Spring Season in May of each year, or as near thereto as is reasonable so as not to interfere with the Lacrosse Program s seasons. All officers shall be elected by a majority vote of the voting Club members present and voting at this meeting. The method for voting (secret ballot, etc.) may be made in whatever manner approved by the Club and Executive Committee, provided all members afforded only one (1) vote. Voting Club members are as defined in Article IV Voting Rights.

C. Vacancies: A mid-term vacancy in any officer position, except Head Coach, shall be filled by a majority vote of the Executive Committee at their first meeting after the vacancy occurs. The Executive Committee may also authorize filling the vacancy by majority vote of voting Club members, if it so chooses. D. Nomination of Officers: Any Member may nominate themselves, or any other Club Member, to be a Club Officer; however, a Club Member must be the legal parent or guardian of an active (i.e. school and GHSAA recognized) Sequoyah High School Lacrosse Player in order to be eligible to serve on the Executive Committee (for example a member elected to the Executive Committee is immediately rendered ineligible to serve and a vacancy is created should that officer s student quit or otherwise leave the team. An injury does not disqualify a student from being a member of the team or program). Thus, the term of office must coincide with the school year within which the student participates in the Sequoyah High School Lacrosse Program. No Officer may serve more than three (3) terms as an Executive Committee member. After three (3) consecutive terms the elective office must not serve as an Executive Committee member for two (2) more years before being eligible to serve again. E. Terms: A term is defined as the one (1) year period beginning June 1 st and concluding May 31 st of the following calendar year. Officers shall serve for one (1) year and not for more than three (3) consecutive years in any one position. F. Board Member Removal: Any of the officers may be removed for cause by majority vote of the Executive Committee. Such cause is defined as any action taken contrary to the bylaws, or purpose, of this Club. The Principal has the right at any time to remove a member of the Executive Committee, including the president, he/she feels is detrimental to the success of the program. G. Duties of the Executive Committee shall be: 1) To transact necessary business in the intervals between booster club meetings and to authorize or approve all business to be conducted by the Club. 2) To create standing committees and consider any recommendations forwarded by such committee(s). 3) To consider all projects and activities proposed by the membership of the Club. 4) Approve or dissolve committee s or chairperson appointments made by the President. 5) To present reports to the general membership at regular meetings of the Club concerning all activities and expenditures of the Club since the last meeting, and to forward requests made by the School and its Coaches of the Club. 6) To vote upon removal for cause of any committee member. 7) Setting the time and date of General Membership meetings and give members timely notification thereof. 8) See that the regular meetings of the Executive Committee shall be held on a scheduled basis. At each regular monthly meeting, the President shall set a date, time and location for the next regular meeting. A minimum quorum (3/4ths) of the Executive Committee

shall have the authority to transact business during meetings. Special meetings of the Executive Committee may be called by the President or by a majority of the members of the Executive Committee. ARTICLE IV - VOTING RIGHTS No action may be taken by the Club that is inconsistent with these bylaws and without first having prior approval for any such action having been obtained by majority vote of the Executive Committee. Section (2) Executive Committee voting is to be cast in the manner stated in Article III, i.e. each member has one (1) vote, and in the event of a tie/deadlock vote, the President is authorized to resolve the vote by either tabling or tie breaker procedure also stated in Article III. Section (3) Executive Committee members are to be elected by majority vote of Club members present at the last meeting held at the end of the Spring season in May, or as close thereto as possible as stated in Article III B. In order to be eligible to vote, i.e. be a voting club member, the member must be: 1) present at the meeting, 2) have paid and be current on all imposed Club dues and any School imposed dues or activity fees established by the School for its student participants in the Lacrosse Program. Section (4) Nothing prohibits a vote by all Club members on any other Club matter for submission to the Executive Committee for its Consideration. For example, all member volunteers may vote to provide the Executive Committee its recommendations for projects, fundraising activities, etc. however, no such vote can serve to override or in any way alter the voting rights established in the bylaws or the authority given to the Executive Committee. ARTICLE V MEMBERSHIP AND DUES a. Membership: Every individual eighteen (18) years or older is eligible for membership in the Club, and there is no limit to the number of Club members. All persons who desire membership shall be eligible without discrimination. b. Members are encouraged to attend monthly meetings, volunteer, and contribute to the overall purpose and objectives of the Club. c. Members are required to act as if they represent Sequoyah High School and are expected to conduct themselves in accordance with all rules and regulations for behavior and

sportsmanship required by the High School Administration, Lacrosse Coaches and GHSAA. d. Sequoyah High School Athletic Director, School Principal and all High School Lacrosse Coaches are considered to be Members of the Club. e. Dues : collected by the Club refers to those required or recommended by Sequoyah High School Administration, County School Board, or GHSAA in order for a student to participate in the Sequoyah High School Lacrosse Program. Only those Members who have paid and are current in all dues are entitled to vote for officers to be elected to the Executive Committee. f. Membership dues not related to the student s participation in the Lacrosse Program may be established and are not prohibited by these bylaws. However, any such funds are to be maintained and accounted for separately from those collected as dues for a student participating in the High School Lacrosse Program. ARTICLE VI - DUTIES OF OFFICERS President: The president shall: 1) Preside over all activities of the Club. 2) Serve as the primary spokesperson for the Club in handlings with members, parents, school and head coaches. In the event the President cannot perform this function than he may appoint a designee to do so for him. 3) Chair all meetings of the Executive Committee. 4) Direct goals and budget performance 5) Be responsible for ensuring all legal records for the Club are current including, but not limited to, insurance policies, trailer registrations, tax filings, and any potential annual fees associated with the club. 6) Be responsible for overseeing and confirming submission of all forms to the school for approval of fundraising activities and other administrative request items. 7) Appoint all committees and committee chairpersons, with approval of the Executive Committee, and he/she shall be a member of all committees. 8) Have the authority to fill any committee vacancies. Any committee members added by the President must be approved by a majority vote of the Executive Committee at its next meeting following any such addition. 9) Provide agenda for regular board meetings at least 48 hours prior to the meeting. 10) Oversee, approve, or compose, all correspondence that is published or sent out on behalf of the Club. 11) Oversee, approve, or compose all website and social media content pertaining to the Club and provide a copy for approval, prior to any publication, to the head coaches. 12) Oversee all financial incoming and outgoing funds. 13) Resolve dead locked (i.e. tie ) Executive Committee votes in the manner authorized by Article III A. Vice President Boys/Girls Program: The Vice President Boys' Program and Vice President Girls' Program shall:

1) Assume the responsibilities of the President for any short-term absence of the President, provided the Vice President is acting with the express written permission of the President to do so. 2) Support the President by assisting with Presidential duties as necessary, or requested by the President. 3) Serve as liaison and spokesperson for their respective teams to the Executive Committee. 4) Work closely with the coaches of their respective teams to provide oversight and support and act as team managers to the extent requested by the coaches. 5) Work with their respective coaches to develop budget(s) for each upcoming season. The budgets shall be presented to the board for approval during the month of November. (See Article IX) 6) Assume ultimate responsibility and coordination of the running of their respective home games, to include, but not limited to, finding volunteers to help out, ensuring key positions are filled, making sure gates/concessions are opened before the game and closed after the game, collecting all club funds (concessions, spirit wear, etc.) at the end of the night, coordinating before game meals, purchasing concession food/drinks to be sold, getting game day equipment to the field, providing rosters to the announcers, and ensuring all coaches/refs have what they need. 7) Be responsible for organization of and Executive Committee approval of Senior Gifts, Senior Night, and Senior banners for their respective teams. 8) Work quietly with the Head Coaches to coordinate end of season athlete awards for their respective teams, in cases where the coach has requested such award(s). Secretary/Membership: The Secretary shall: 1) Keep a record of all regular and special meetings and all board meetings. 2) Maintain a Sequoyah High School Lacrosse Booster Club list of all current board members including all contact information. 3) Share responsibility for the collection of student-athlete dues with the Treasurer. 4) Maintain a current list of all Club members and their membership status. 5) Compose and send correspondence on behalf of the Club with the President s approval. 6) In the event of the President s absence, death or other incapacity, the Secretary will schedule a meeting of the Executive Board Members within 30 days for the purpose of appointing a current Committee Officer to assume the president s duties for the balance of the term. 7) Share responsibility for coordination of the end of the year Banquet with the Fundraising Chairperson. Such duties may include, but not limited to, finding volunteers to help out, securing location of the event, organizing/decorating the event location, collection of funds for the banquet, keeping records of those paid, inviting school administration officials to attend, announcement of the event and ensuring it stays within budget.

Treasurer: The Treasurer shall: 1) Receive all monies due to the Club 2) Share responsibility for the collection of student-athlete dues with the Secretary. 3) Keep an accurate account of all receipts and disbursements, and deposit monies received. 4) Disburse the funds of the Club only for purposes approved by the booster club. 5) Present a written statement of accounts at all regular meetings and at other times when requested to do so by the President and shall make a full report at the end of the school year meeting. 6) Be responsible for submission of all monthly statements, checks, and other financial requests to the school. Fundraising Chair: The Fundraising Chairperson shall: 1) Assist in developing the fundraising goals. 2) Conceive and implement programs for raising funds for the Club. 3) Oversee the committee chair for specific fundraising activities such as, but not limited to, local business partnerships/donations, spirit wear, raffles, concession stand sales, car washes, golf tournament, program sales, etc. 4) After each fundraiser, the fundraising chairperson shall submit a profitability report to the Executive Committee and make same available to the general membership. 5) Share responsibility for coordination of the end of the year Banquet with the Secretary. Such duties may include, but not limited to, finding volunteers to help out, securing location of the event, organizing/decorating the event location, collection of funds for the banquet, keeping records of those paid, inviting school administration officials to attend, announcement of the event and ensuring it stays within budget. Head Varsity Boys Coach & Head Varsity Girls Coach: The Head Coaches Shall: 1) Have the same rights as all other Executive Officers when voting by the Executive Committee occurs. One vote for the Varsity Boys Head Coach and one vote for the Varsity Girls Head Coach. The Varsity Coach may by written authorization designate an alternate attendee to attend and vote for that Coach at any meeting of the Executive Committee. Such written proxy must be made on a meeting by meeting basis. 2) Not be allowed to vote on matters that pertain to benefitting them financially, including, but not limited to, bonuses, stipends, and conferences. 3) Have the ability to oversee, approve, or compose all website and social media content pertaining to the Club. ARTICLE VII - GENERAL MEMBERSHIP MEETINGS Regular meetings of the Club shall be held on a regularly scheduled basis.

Section (2) The order of business shall follow that recommended in the current edition of Robert s Rules of Order, Newly Revised (www.robertsrules.org), insofar as practicable. Section (3) Votes will be taken by voice, or by appropriate manner as deemed by the president or his/her designee when acting as the chair of such meeting. ARTICLE VIII BUDGET AND FINANCE A budget for the Club shall be established for each season. Coaches and booster club officers and/or committee members will present their budget to the Executive Committee in November prior to the upcoming Spring season. These presentations will include the fiscal requirements for desired activities, registration fees, equipment, uniforms and plans on how to raise needed funds. After the Executive Committee has heard all presentations, it will approve or modify the budget requests. Each of the two team budgets (girls and boys) shall be consistent with each other. At no time shall the girls or boy s actual per player cost be more than 10% greater than the other without a written request issued to the Executive Committee for approval. Any such request shall include a written justification, must be approved by a majority vote of the Executive Committee and agreed to by the Head Varsity Coach of the opposite team. ARTICLE IX MISCELLANEOUS No loans shall be made by the Club to its officers or members. Section (2) All checks for the payment of money on behalf of the Club shall be signed by two authorized Executive Committee Members, neither of which signature may be that of a Head Varsity Coach, whether Girls or Boys. Section (3) The Treasurer shall deposit all funds of the Club to the credit of the Club in such banks, trust companies or other depositories as the Executive Committee may select and shall make such disbursements as authorized by the Executive Committee in accordance with the budget adopted by the Executive Committee and presented to the membership. All deposits and/or disbursements shall be made as soon as practicable upon receipt of the funds and/or orders of payment.

Section (4) Debit cards shall not be obtained on behalf of any Club banking account at any time. Credit Cards, that do not allow a cash back feature, may be obtained for Club accounts, if agreed upon by the Executive Committee. Non-officers are not allowed to obtain a debit/credit card for any reason. Checks and debits exceeding $500 must be endorsed by the President and Treasurer after receiving majority approval by the Executive Committee. Annual coaches gifts, lay coaches gifts and/or extra pay, not to exceed limits permitted by Cherokee County School District, may be distributed at the discretion of the Executive Committee. Section (5) The bylaws shall be approved at a meeting of the Club by a majority vote of those members both present eligible to vote and under the voting requirements set forth in Article IV, Section 3, voting rights. Such amendments may only be recommended by the Executive Committee and shall be presented in writing and posted to the website with the amendment date noted. Amendments shall become permanent after having been posted to the general public on the Sequoyah Lacrosse website after thirty (30) days, unless challenged. If challenged by current Club member, a special meeting shall be called and a vote taken by all current members in attendance on whether to accept or reject changes to the bylaws. Upon passage with a majority vote at this special meeting, the amendments will be recorded in the By-Laws. Section (6) - SCHOLARSHIPS AND HARDSHIPS a. In the event of a hardship, the Executive Committee has the right to waive all studentathlete dues through a majority vote of the Executive Committee. b. Players and parents of players may apply for financial aid at any time before the final payment deadline. c. All requests shall be in writing and shall state what assistance is requested and the reason for the request. d. Written requests can be sent to sequoyahlax@gmail.com where it will be seen by and directed to only Executive Committee members. e. All financial aid requests shall be reviewed and approved by majority vote of the Executive Committee prior to any formal notification to the applicant. f. Financial aid may be approved as full or partial aid as deemed appropriate by the Executive Committee, taking into consideration any voluntary assistance they are willing to provide. g. ALL financial aid requests shall be kept in strict confidence within the Executive Committee. h. Financial aid afforded to any students shall not afford voting rights to that student s parent(s) or guardian(s) as permitted by Article IV, Section 3. The parent shall remain a member without Executive Committee Officer voting rights.

BYLAW EFFECTIVE DATES Sequoyah High School Booster Club Bylaws (revision 1) effective date is December 1, 2017. ADOPTION OF BY-LAWS Adopted by the Executive Committee by resolution and vote of seven (number for) to zero (number against) on December 1, 2017 at 4485 Hickory Road Canton, GA 30115 EXECUTIVE BOARD MEMBERS Approving: Elizabeth Gerdes, Gerhart Van Note, Lara Cooley, Craig Mickel, Jennifer Nolan, Ben Sparks, Zach Lawson Dissenting: None Presented to the general membership on: December 1, 2017 via website www.sequoyahlax.com and mentioned at parent meeting on November 30, 2017