CONSTITUTION AND BYLAWS REV CHEER BOOSTER CLUB (R.C.B.C) PROPOSED 2015
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1 CONSTITUTION AND BYLAWS REV CHEER BOOSTER CLUB (R.C.B.C) PROPOSED 2015 ARTICLE I NAME The name of this organization shall be REVHS Cheer Booster Club, hereinafter referred to as RCBC or the Booster Club. ARTICLE II LOCATION AND DURATION The location of the principal office of the Booster Club shall be determined by the Executive Board as identified herein defined. The duration of the Booster Club shall be perpetual consistent with the Policies and Procedures of the Redlands Unified School District regarding booster clubs. ARTICLE III OBJECTIVES A. MISSION STATEMENT To promote, provide for, and develop the Redlands East Valley High School (REVHS) cheer program, including cheer, song-leaders and mascots, herein after referred to as cheerleaders at all levels at REVHS. B. OBJECTIVES To provide support to REVHS Cheerleaders, to provide a forum for parents, friends and supporters of REVHS Cheerleaders and to assist in making the REVHS Cheerleading program a distinctive and quality program. The objective of the Booster Club is to support any activity that will accomplish the mission statement as well as comply with Redlands Unified School District Policies and Procedures regarding booster clubs. ARTICLE IV LIMITATIONS No recommendations, representation or report of any officer, committee or member of the Booster Club shall be binding upon the Booster Club, or be considered as representing the opinion or policy of the Booster Club, unless the same have been submitted to and approved in writing by the RCBC Executive Board. ARTICLE V MEMBERS A. ACTIVE MEMBERS a. Parents or guardians, who have a student in the REVHS Cheer program, supports the objectives of the organization, and pays the established membership dues shall be eligible for active membership. Membership dues will be determined on a yearly basis as set by the Executive Board and shall not exceed $25.00 per individual or $40 per family annually. RCBC Bylaws Page 1
2 b. Current REVHS Cheer coaching staff shall be eligible for individual membership. Coaching staff shall not be required to pay membership dues. c. Current REVHS teachers and administrators as well as Redlands Unified School District administrators shall be eligible for individual membership. Teachers and administrators shall not be required to pay membership dues. B. ASSOCIATE MEMBERS Any person, corporation, company, business, or partnership that supports the objectives of this Booster Club shall be eligible for an associate membership, and able to vote, after paying membership dues. C. RIGHTS AND PRIVILEGES All members shall exercise such rights as the Bylaws of the Booster Club may prescribe. D. CENSURE, SUSPENSION, AND EXPULSION The Executive Board may suspend or expel any member for unethical or unauthorized activities or statements made in the name of, or on behalf of, the Booster Club or any officers or committee thereof by an affirmative vote of two-thirds of the members of the Executive Board present at any meeting provided notification to the Executive Board is given, an inquiry is conducted, and an opportunity is provided for the affected member to respond in person or writing. Under no circumstance will any member make decisions or present themselves as the sole decisive person on behalf of the Booster Club. ARTICLE VI VOTING A. VOTING Each active Individual member shall be entitled to one vote on all matters presented to the membership of the Booster Club at any meeting. Each member serving in an elected office of the Executive Board, with the exception of the President, shall be entitled to one vote on all matters presented to the Executive Board. The President shall cast the deciding vote in the case of a tie. No proxy voting will occur. B. MAJORITY VOTE At all meetings of the Booster Club, the Executive Board and committees, if a quorum is present, a majority vote of those present shall rule, except as otherwise specified in these Bylaws. ARTICLE VII EXECUTIVE BOARD A. The management of the Booster Club shall be vested in a Executive Board which shall consist of not less than four elected representatives of the active members of the Booster Club. B. The Executive Board shall perform such duties as may be implied on it by these Bylaws and may, from time to time, be necessary to carry out the spirit and intent of the objectives of the Booster Club. It shall receive reports from the President and Committees, and take such action as it deems necessary. RCBC Bylaws Page 2
3 ARTICLE VIII ELECTION OF DIRECTORS AND OFFICERS A. EXECUTIVE BOARD Officers and board members shall be nominated and elected at the monthly Board Meeting immediately following the identification of the next school year roster following cheerleader tryouts. Typically the election will occur in May of each year allowing the newly elected officers to be in place for the following school year. B. ELECTION OF OFFICERS Nominees shall be voted on individually. The Individual nominees receiving the highest number of votes for the vacancies shall be declared elected. C. TERM OF OFFICE The Officers of the Booster Club and directors shall serve for a period of one year or until their successors are duly elected and qualified. Booster Club Officers elected mid-year shall complete the Fiscal Year in which they were elected, regardless of duration. D. VACANCIES Vacancies in the Executive Board occurring during the year shall be filled for the unexpired term by a majority vote of the remaining members of the Executive Board. ARTICLE IX DUTIES OF OFFICERS A. OFFICERS The elected officers of the Booster Club shall be President, Vice President, Secretary and Treasurer. B. PRESIDENT It shall be the duty of the President to preside at all meetings of the Booster Club and the Executive Board and oversee the general welfare of the Booster Club. a. The President shall appoint the chairperson of any committee subject to the approval of the Executive Board. b. Convey the needs of the cheerleading program to the organization as directed by the coach. c. Participate in the annual budget process. C. VICE PRESIDENT In the absence of the President, the Vice President shall act in his/her position and with his/her powers. a. The Vice President shall be responsible for heading a committee establishing and/or revising the Bylaws, with approval by the Executive Board of the Booster Club. b. Shall keep communication open with all of the Cheerleader Coaches, the athletic director, school administrators and other athletic booster clubs of REVHS. c. Participate in the annual budget process. D. SECRETARY The secretary shall be responsible for the records of the Booster Club and minutes of meetings subject to the requirements and direction of the Executive Board and in accordance with these Bylaws. RCBC Bylaws Page 3
4 a. Provide and report minutes of previous meetings to the general members and file the minutes for future reference. b. Handle all business correspondence relating to the Booster Club as needed for consistency and accuracy. c. Distribute meeting notices d. Make call-outs to members as needed. e. Maintain a current directory of each member and officers. f. Participate in the annual budget process. E. TREASURER The Treasurer shad be responsible for the funds and finances of the Booster Club a. The Treasurer shall arrange for an annual audit by an Individual approved by the Executive Board and be responsible for the filing of all financial reports. b. The Treasurer shall chair a budget committee annually and present a proposed budget to the Executive Board. c. The Treasurer shall submit an annual financial report to the principal of REVHS by June 30 of each year. d. The Treasure shall submit a financial report at every monthly Booster Club meeting. e. All funds will be counted by the Treasurer and President or vice-president immediately following the event or fundraiser. f. Participate in the annual budget process and monitor the budget throughout the year. F. AUDITOR a. At least quarterly, or as requested by the Executive Board, or other school or district official, the auditor shall perform an audit of the Booster Club financial records. b. The auditor and the Treasurer shall work closely to create and maintain accurate financial records for the Booster Club. c. The Auditor shall be responsible for completing a detailed audit of all records required for the tax season and prior to the books being transferred to a new Treasurer or auditor. ARTICLE X FUNDS A. FUNDS All funds of the Booster Club shall be deposited in the bank or banks as the Executive Board may by resolution designate and managed as follows: a. The President, Vice President, treasurer, and Secretary shall be authorized by the Executive Board to withdraw the funds of the Booster Club as required to conduct the business of the Booster Club. b. Any two (2) of the four (4) authorized signatures shall be required on all checks written by the Booster Club. c. The books of the Booster Club shall be open for public review upon reasonable notice. d. The decision to commit RCBC expenditures over the amount of $ requires a majority vote of the membership. e. A budget shall be prepared by the Executive Board and distributed for discussion and approval by the membership before the start of the academic school year. RCBC Bylaws Page 4
5 B. COMPENSATION OF OFFICERS No salary or compensation for services shall be paid to any elected officer or director or any committee member by reason of his/her office. ARTICLE XI COMMITTEES A. COMMITTEES The President, with approval of the Board, may establish any committee deemed necessary. The appointed chairperson shall select committee members to carry out the objectives of the Board. Committees shall have the powers, duties, and existence as determined by the Board All committees shall report to the Executive Board at regularly monthly meetings. STANDING COMMITTEES Each standing committee shall be represented by one committee chair elected by the committee members are approved by the Executive Board. a. Community Liaison. May be an individual incumbent or committee as determined by the Executive Board. Establish and maintain opportunities for community service; submit any public relations information to the appropriate agencies; coordinate service/social projects with other clubs; develop and maintain opportunities for REVHS and the cheerleading program to be active and positively represented in the community. b. Historian. May be an individual incumbent or committee as determined by the Executive Board. c. Squad Representatives. Each squad will have one parent representative that will serve as the voice of that particular squad. This representative is responsible for all communications to and from the other squad parents/guardians. He/she will work with the other squad representatives and coaches to promote unity and to foster positive relationships. d. Fund Development Committee shall solicit sponsorships and donations; communicate with Executive Board and Coaches concerning opportunities and corporate/private sponsor needs; reporting all progress and activities at the monthly meetings; coordinating all fund development activities including, but not limited to, collaborating with other members, gathering supplies, securing locations and delegating tasks appropriately. Fund raising events shall be authorized and conducted according to school board policy and must be approved by REVHS. e. Hospitality/Special Activities Committee shall be responsible for all game night necessities, extraordinary logistics and activities for all Cheerleaders. f. Senior Committee shall be responsible for all activities specifically for Cheerleaders who are in their senior year including homecoming gifts and the senior banquet. g. Nationals Committee: Working with the head Cheerleading coach, coordinates trip to Nationals competition for qualifying squads including hotel accommodations, dinners, logistics ARTICLE XII MEETINGS A. MEETING OF THE MEMBERS The meeting of the members of this Booster Club shall be held at least monthly at a time and location to be approved by the Executive Board, following a discussion with the membership at large, at the first meeting of the new Board of Director for the purpose of conducting such business as may properly come before such meeting. Notice of the time and place and purposes of such meeting shall be given at least RCBC Bylaws Page 5
6 one week prior to such meeting. All meetings should include at least one member of the cheerleading coaches. B. SPECIAL MEETINGS Special meetings of the membership may be called at any time by a majority of the Executive Board and it shall also be in the duty of the President to call such meetings whenever requested to do so in writing by a member or members in good standing. C. EXECUTIVE BOARD The Executive Board shall meet at such times as they or the President shall determine. D. QUORUM For any meeting a majority of the directors shall constitute a quorum, provided the President or Vice President shall be among those present. ARTICLE XIII RULES OF ORDER The rules contained in the Roberts Rules of Order shall govern in all cases to which they are applicable and in which they are not inconsistent with the bylaws. ARTICLE XIV ASSETS AND LIABILITIES A. INTEREST OF MEMBERS Members shall have no propriety interest in the funds, Investments, and other assets belonging to the Booster Club. Such members shall have no claim on account of such assets against the other members or their representatives. B. DISTRIBUTION OF ASSETS ON DISSOLUTION Upon the dissolution of the Booster Club, and after payment of all indebtedness of the Booster Club, any remaining funds, investments, and other assets shall be distributed to REVHS financial office by vote of the then members of the Booster Club. ARTICLE XV FISCAL YEAR The fiscal year of the Organization shall be July 1 to June 30. ARTICLE XVI INDEMNIFICATION OF OFFICERS AND DIRECTORS The Booster Club shall indemnify any and all persons who may serve or who have served at any time as directors or officers of the Booster Club, and their respective heirs, administrators, successors, and assigns, against any and all expenses imposed upon such officer or director in connection with any proceeding to which such officer or director may be made a party by reason of having been an officer or director of the Booster Club, or any settlement thereof, except in relation to matters as to which any officer or director shall be adjudged In any proceeding liable RCBC Bylaws Page 6
7 for the officer's or director's own negligence or misconduct in the performance of duty; provided that in the event of a settlement of a suit, the indemnification provided for in this section shall apply only when the Executive Board approves such settlement and reimbursement as In the best interests of the Booster Club. The foregoing right of indemnification shall be In addition to and not exclusive of any other rights to which the director or officer may be entitled. ARTICLE XVII AMENDMENTS These Bylaws may be amended at any meeting of the members provided the proposed amendments are communicated in writing to the members at least 14 days In advance of the meeting. All provisions relating to voting shall prevail. Original Bylaw Approval Date: May 20, 2015 RCBC Bylaws Page 7
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