OGDENSBURG BOROUGH BOARD OF EDUCATION Minutes: July 12, 2016 Meeting The Regular Session of the Ogdensburg Board of Education is called to order at 6:35 p.m. in the Library of the Ogdensburg School, 100 Main Street, Ogdensburg, New Jersey, 07439. OPEN PUBLIC MEETING NOTICE: Read by Ms. Fitzgibbons: "This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the Open Public Meetings Act, Ogdensburg Board of Education, caused notice of this meeting to be posted at the Office of Ogdensburg Board of Education, mailed to the newspapers circulated in the district and to the Municipal Clerk of the Borough of Ogdensburg, and be posted at the Ogdensburg Elementary School and the school website, setting forth the time, date, and location of this meeting." FLAG SALUTE THE AMERICAN S CREED, by William Tyler Page, 1917 ROLL CALL: Present: Ms. Walsh, Mr. Donegan, Mr. Egan, Ms. Fitzgibbons, Ms. Dolan Absent: Ms. Pedersen, Ms. Corban Also attending: CST Supervisor, Ms. Leanne Paolazzi and Business Administrator, Rich Rennie OPEN SESSION #1 Ms. Cooke expressed a warm welcome for all of the new members of the Ogdensburg educational family (including Rich Rennie, Shannon Percey, Kathy Wood, Stephanie Byrne & Cathleen Foley). COMMITTEE REPORTS/DISCUSSIONS Board Business School Board Candidates to file no later than 4 p.m. on Monday July 25, 2016 for November election. Post on school marquee. Negotiations Reached out to Matt, to discuss completing the merging of two agreements into one Personnel/Program Met two weeks ago, things are going well Facilities/Finance - N/A ADMINISTRATIVE REPORTS Superintendent s Report - May and June School Reports HIB Report - there were no HIB incidents for June 2016 CORRESPONDENCE COR 01 Letter from Carol Ando, dated June 9, 2016, requesting unused sick days not part of reimbursement, be transferred to the Ogdensburg Sick Day Bank. Ms. Fitzgibbons took a moment to publically thank Carol for being such a valuable member of the Ogdensburg community.
BOARD BUSINESS MOTION presented by Ms. Fitzgibbons and seconded by Ms. Donegan to approve: - Regular Session Minutes of June 7, 2016 - Second reading and adoption of Alert #208 of the following Bylaws/Policies/Regulations: - P 0167 Public Participation in Board Meetings (Revised) - P 2422 Health and Physical Education (Revised) - P 2431 Athletic Competition (M) (Revised) - R 2431.2 Medical Examination Prior to Participation on a School-Sponsored Interscholastic or Intramural Team or Squad (M) (Revised) - P&R 5111 Eligibility of Resident/Nonresident Students (M) (Revised) - P&R 5310 Health Services (M) (Revised) - P&R 5330.01 Administration of Medical Marijuana (M) (New) - P&R 8462 Reporting Potentially Missing or Abused Children (M) (Revised) - P 8550 Outstanding Food Service Charges (Revised) AYE: ABSENT: Ms. Walsh, Mr. Donegan, Mr. Egan (abstained from 6/7/16 Minutes), Ms. Fitzgibbons, Ms. Dolan Ms. Pedersen, Ms. Corban PERSONNEL/PROGRAM MOTION presented by Ms. Fitzgibbons and seconded by Ms. Donegan to approve: P/P 98 of the Superintendent, affirms: The Superintendent s Harassment, Intimidation and Bullying Report for June 2016 as presented on July 12, 2016; Electronic Violence/Vandalism Report Period #1 (July 1 December 31) for the 2015/16 School Year. And Electronic Violence/Vandalism Report Period #2 (January 1 June 30) for the 2016/17 School Year. with Board options to affirm, reject or modify the reports P/P 99 P/P 100 of the Superintendent, approve the appointment of Catherine Wood as a primary teacher to the Ogdensburg School at the salary of $53,210 (Step 1 MA) with benefits effective September 1, 2016 through June 30,2017 per 2013-2016 Board of Education/OTA Agreement. Salary to be adjusted pending 2016-2017 contract settlement between the OTA and the Ogdensburg BOE. of the Superintendent, approve the appointment of Stephanie Byrne as a primary 2
P/P 101 P/P 102 P/P 103 grade teacher to the Ogdensburg School at the salary of $49,210 (Step 1 BA) with benefits effective September 1, 2016 through June 30, 2017 per 2013-2016 Board of Education/OTA Agreement. Salary to be adjusted pending 2016-2017 contract settlement between the OTA and the Ogdensburg BOE. of the Superintendent, approve the appointment of Shannon Percy as a primary grade teacher to the Ogdensburg School at the salary of $50,210 (Step 4BA) with benefits effective September 1,2016 through June 30,2017 per 2013-2016 Board of Education/OTA Agreement. Salary to be adjusted pending 2016-2917 contract settlement between the OTA and the Ogdensburg BOE. of the Superintendent, approve the appointment of Kara Hauptly as a part time Librarian to the Ogdensburg School at the pro rated salary of $28,296 (Step 1 BA /.575) without benefits effective September 1,2016 through June 30,2017 per 2013-2016 Board of Education/OTA Agreement. Salary to be adjusted pending contract settlement between the OTA and the Ogdensburg BOE. of the Superintendent, approves attendance at the following workshops for the 2016/2017 school year: DATE STAFF CONFERENCE LOCATION COSTS Dec 9, 2016 Skye Patete AMTNS Conf East Windsor, NJ $310 Reg $50.90 Mileage $50 Park (Est) Dec 9, 2016 Val Reeth AMTNS Conf East Windsor, NJ $310Reg P/P 104 of the Superintendent, approves the attached Per Diem Salary Procedures for Hourly Staff dated 6/7/2016. P/P 105 of the Superintendent, approves the attached Per Diem Salary Procedures for Salaried Staff dated 6/7/2016. P/P 106 of the Superintendent, approves the appointment of Cathleen Foley as a para-professional for the 2016/2017 school year at an hourly rate of $13.86, for no more than 28 hours per week. Subject to change upon the completion of negotiations. P/P 107 of the Superintendent, amends the stipend amount for Mr. Earl Hornyak and Ms. Cindy Gunderman to chaperone the 8 th Grade Formal on June 4, 2016 from $100 to $150 for each. 3
P/P 108 of the Acting Superintendent/Principal, appoints the following stipend positions for the 2016/2017 school year. Salary to be adjusted pending 2016-2017 contract settlement between the OTA and the Ogdensburg BOE: Position Name Salary Remarks Athletic Coordinator Jeanette Spooner $2,492 Athletic Game Coordinator Earl Hornyak Jr. $38 per event Basketball Coach Boys V John Fierro $2,492 Basketball Coach Boys JV Kaitlyn Fierro $1,993 Basketball Coach Girls V Jeanette Spooner $2,492 Basketball Coach Girls JV Tammy Mongon $1,993 Cheerleading Coach Emily Linquist $2,492 Soccer Coach Varsity Michelle Cooper $1,788 Soccer Coach Jr.Varsity Cindy Gunderman $1,434 Track Coach Skye Patete $1,788 Track Coach Tammy Mongon $1,788 Play Director Ray DeLear $1,960 Play Dance Director Ray DeLear $663 Play Pianist Ray DeLear $1,035 School Store Advisor Claudia Lencsak $281 Student Council Advisior Maegan Olsen $636 Yearbook Advisor Maegan Olsen $1,740 Homework Club Advisior Deirdre Cooke $2,610 $29 x3 x p/session 30 wks. Homework Club Advisior Gail Stagg $2,610 $29 x3 x p/session 30 wks. PTO Activity Chaperone Gail Stagg $60 per event PTO Activity Chaperone Deirdre Cooke $60 per event Gifted & Talented Matt Grogaard $870 $29 x 1 x p/session/30wks. Battle of the Books Kara Hauptly $870 $29 x 1 x p/session/30wks. Chess Club Advisor Deirdre Cooke $870 $29 x 1 x p/session/30wks. Field Hockey Coach Skye Patete $928 $29 x 4 x p/session/8 wks. Lego Club Matt Grogaard $870 $29 x 1 x p/session/30wks. Green Team Advisor Claudia Lencsak $870 $29 x 1 x p/session/30wks. Green Team Advisor Michelle Cooper $870 $29 x 1 x p/session/30wks. Math Homework Club Matt Grogaard $232 $29 x 1 x p/session/8 wks. P/P 109 RESOLVED that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the attached Assistant Principal with Teaching Responsibilities job description for the 2016/2017 school year. P/P 110 RESOLVED that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the attached Supervisor of Instruction / Director of Technology job description for the 2016/2017 school year. P/P 111 of the Superintendent, appoints Valerie Reeth as the Supervisor of Instruction / Director of Technology for the 2016-2017 school year, at an annual salary of $100,885 and benefits 4
as stated in Policy 1620: Administrative Employment Contracts and in the annual agreement. P/P 112 of the Superintendent, appoints Skye Patete as the Assistant Principal with Teaching Responsibilities for the 2016-2017 school year, at an annual salary of $71,996 and benefits as stated in Policy 1620: Administrative Employment Contracts and in the annual agreement. P/P 113 of the Superintendent, approves the following class trips for the Ms. Cooke s ESY program 2016: the Ogdensburg Dunkin Donuts on July 28, 2016 and to the Ogdensburg Police Department on July 21, 2016. AYE: Ms. Walsh, Mr. Donegan, Mr. Egan (Abstained from P/P 100), Ms. Fitzgibbons, Ms. Dolan ABSENT: Ms. Pedersen, Ms. Corban FACILITIES/FINANCE MOTION presented by Ms. Donegan and seconded by Ms. Fitzbibbons to approve: F/F 68 F/F 69 F/F 70 RESOLVED, that the Ogdensburg Board of Education approves the June 2016 Check Register for checks from #012231 through #012282 with June Payrolls, electronic funds transfers of $386,619.24 and accounts payable of $54,417.71, for a total of $441,036.95. RESOLVED that Ogdensburg Board of Education, pursuant to N.J.A.C. 6A:23-2.12(c), accepts that as of May 31, 2016 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a). Pursuant to N.J.A.C. 6A:23-2.14(c) 4, after review of the Board Secretary s and Treasurer s monthly financial reports certify that as of May 31, 2016 and upon consultation with the appropriate district officials, to the best of their knowledge, no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. and N.J.S.A. 18A:22.8 and 18A:22-8.1 and sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year, and furthermore, RESOLVED, that the Ogdensburg Board of Education accepts the line item transfers as of May 2016 as follows: AMOUNT TO AMOUNT FROM BUDGET LINE REASON 500.00 213-300 Health Supplies 2,000.00 222-300 Instr. Computer Support 5
1,650.00 223-104 Salary Staff Development 2,500.00 251-340 Bus Ofc Tech Services 100.00 262-300 Custodial Supplies 1,000.00 262-420 Custodial Cleaning/repair 2,500.00 262-610 Custodial Supplies 1,600.00 270-512 Field Trips/Sports Transportation 2,500.00 120-100-101 Substitute Teachers 2,000.00 130-100-101 Substitute Teachers 350.00 401-100-610 Co-curricular Supplies 11,000.00 223-580 PD & Travel 5,700.00 262-620 Natural gas 16,700.00 16,700.00 F/F 71 F/F 72 RESOLVED, that the Ogdensburg Board of Education approves the.10 increase in student lunch to $2.70 as recommended by the USDA Food and Nutrition Service for the 2016 / 2017 school year. WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to N.J.S.A. 18A:18A-3 (b), on July 1, 2015 increased the bid threshold amount for school districts whose purchasing agents do not possess a qualified purchasing agent (QPA) certificate, from $26,000 to $29,000, WHEREAS, the Ogdensburg Board of Education would like to take advantage of the maximum statutory bid threshold amount of $29,000 for school districts who do not have a qualified purchasing agent; NOW, THEREFORE BE IT RESOLVED that the Board of Education, pursuant to N.J.S.A. 18A:18A-3(a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $29,000 for the board of education, and further authorizes Richard Rennie to award contracts, in full accordance with N.J.S.A. 18A:18A-3 (a), for those purchases that do not exceed in the aggregate the newly established bid threshold amount. F/F 73 RESOLVED, that the Ogdensburg Board of Education, approves transfer of $21,645 from capital reserve to debt service for the 2016/2017 school year. F/F 74 F/F 75 RESOLVED, that the Ogdensburg Board of Education graciously accepts the donation of $4,568, donated by the Ogdensburg PTO, to help pay for a new Marquee for the school. RESOLVED, that the Ogdensburg Board of Education graciously accepts the donation of $500, donated by Ms. Patricia Dolan, for 2015/2016 Graduation Awards. AYE: ABSENT: Ms. Walsh, Mr. Donegan, Mr. Egan, Ms. Fitzgibbons, Ms. Dolan Ms. Pedersen, Ms. Corban 6
OPEN SESSION #2 Ms. Shannon Percey was introduced, and warmly welcomed, as the Ogdensburg s new first grade teacher. EXECUTIVE SESSION - N/A ADJOURN MOTION presented by Ms. Fitzgibbons, and seconded by Ms. Donegan that the Ogdensburg Board of Education adjourn at 6:52 p.m. AYE: ABSENT: Ms. Walsh, Mr. Donegan, Mr. Egan, Ms. Fitzgibbons, Ms. Dolan Ms. Pedersen, Ms. Corban Respectfully submitted, Rich Rennie Board Secretary 7