THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF THURSDAY, MAY 15, 2014-12:30 P.M. Council is to meet in Regular Session on Thursday, May 15, 2014 at 12:30 P in the Council Chambers at the Satellite Office with Mayor Dalton McDonald presiding. Members Present: Members Absent with Notification: Staff Present: Others Present: Page I. CALL TO ORDER Mayor McDonald to call the meeting to order at 12:30 p.m. II. III. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF APPROVAL OF AGENDA AS CIRCULATED Regular Council meeting of May 15, 2014 "Be it resolved that the Agenda as circulated for the Regular Council Session of Thursday, May 15th, 2014, be approved. IV. APPROVAL OF MINUTES 5-12 Regular Council meeting Minutes of May 1, 2014 "Be it resolved that the Regular Council meeting Minutes of May 1, 2014, be adopted. V. BUSINESS ARISING FROM PREVIOUS MINUTES VI. DEPUTATIONS/PUBLIC HEARINGS 12:45 p.m. - 1:15 p.m. - Michelle Hjort, RealTerm Energy, LED Streetlight Program, Letter of Intent, Staff Report, Proposal and By-Law, shall be forwarded as soon as received and reviewed. 1:15 p.m. - 1:45 p.m. - Mrs. Liz Savill, CAO, County of Northumberland and Mr. Mark Lovshin, Chair of Pine Ridge Municipal Planning Agency RE: Proposal - Dissolution of PRMPA. VII. COMMITTEE REPORTS - 2:00 P.M. 13-23 Alnwick/Haldimand Community Policing meeting Minutes of March 17, 2014; Canada Day Parade meeting Minutes of April 28th, 2014; and Alnwick/Haldimand Public Library Board meeting Minutes of April 14, 2014. "Be it resolved that the Minutes of the following Committees and Boards, be approved/received and files respectively; Alnwick/Haldimand Community Policing meeting Minutes of March 17, 2014; Canada Day Parade meeting Minutes of April 28th, 2014; and Page 1 of 84
Page THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF MAY 15, 2014-12:30 P.M. Alnwick/Haldimand Public Library Board meeting Minutes of April 14, 2014. VIII. COMMUNICATIONS 24-32 Letter from Aecom dated April 29th, 2014 RE: Shelter Valley Aggregates Ltd - Turk Road East Haul Route; Update from Enbridge dated April 17, 2014 RE: Line 9B and Line 9; Letters from the Premier of Ontario dated April 25th and 29th, 2014 RE: Hydro Rates and Proposed Closure of Kemptville Campus; Letter from the Northumberland Farmers dated May 4, 2014 RE: Financial Assistance; Letter from Ministry of Citizenship and Immigration dated April 2014 RE: Ontario Medal for Good Citizenship. "Be it resolved that the following correspondence be received and filed: Letter from Aecom dated April 29th, 2014 RE: Shelter Valley Aggregates Ltd - Turk Road East Haul Route; Update from Enbridge dated April 17, 2014 RE: Line 9B and Line 9; Letters from the Premier of Ontario dated April 25th and 29th, 2014 RE: Hydro Rates and Proposed Closure of Kemptville Campus; Letter from the Northumberland Farmers dated May 4, 2014 RE: Financial Assistance; Letter from Ministry of Citizenship and Immigration dated April 2014 RE: Ontario Medal for Good Citizenship. IX. BY-LAWS 33-46 By-Law No. 54-2014 - Being a by-law to authorize the signing and execution of an Agreement between the Township of Alnwick/Haldimand; Township of Cramahe; Town of Cobourg; Municipality of Port Hope and the Township of Hamilton as Member Municipalities and the County of Northumberland - Sewage Systems. "Be it resolved that By-Law No. 54-2014 being a by-law to authorize the signing and execution of an Agreement between the Township of Alnwick/Haldimand; Township of Cramahe; Town of Cobourg; Municipality of Port Hope and the Township of Hamilton as Member Municipalities and the County of Northumberland - Sewage Systems, be read and deemed to be PASSED this 15th day of May, 2014. 47-49 By-Law No. 55-2014 - Being a by-law to Appoint a Livestock Valuer and Alternate Livestock Valuer for the Township of Alnwick/Haldimand and to establish the duties and remuneration of the Valuer. "Be it resolved that By-Law No. 55-2014 being a by-law to Appoint a Livestock Valuer and Alternate Livestock Valuer for the Township of Alnwick/Haldimand and to establish the duties and remuneration of the Valuer, be read and deemed to be PASSED this 15th day of May, 2014. 50 By-Law No. 59-2014 - Being a by-law to Designate and Dedicate Lands as Part of Public Highway and to Name Same - Turk Road. "Be it resolved that By-Law No. 59-2014 being a by-law to Designate and Dedicate Lands as Part of Public Highway and to Name Same - Turk Page 2 of 84
Page THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF MAY 15, 2014-12:30 P.M. Road, be read and deemed to be PASSED this 15th day of May, 2014. 51 By-Law No. 60-2014 - Being a by-law to Appoint the Clerk a Person Authorized to issue Marriage Licences. "Be it resolved that By-Law No. 60-2014 being a by-law to Appoint the Clerk a Person Authorized to issue Marriage Licences, be read and deemed to be PASSED this 15th day of May, 2014. 52-54 By-Law No. 61-2014 - Being a by-law to authorize the signing and execution of an Agreement between the Corporation of the Township of Alnwick/Haldimand, Shelter Valley Aggregates Ltd., Cramahe Township and Northumberland County - Bell Canada line Turk Road East. "Be it resolved that By-Law No. 61-2014 being a by-law to authorize the signing and execution of an Agreement between the Corporation of the Township of Alnwick/Haldimand, Shelter Valley Aggregates Ltd., Cramahe Township and Northumberland County - Bell Canada line Turk Road East, be read and deemed to be PASSED this 15th day of May, 2014. 55-83 By-Law No. 63-2014 - Being a by-law to Authorize the signing and execution of an Agreement between the Corporation of the Township of Alnwick/Haldimand and the Association of Municipalities of Ontario (AMO) - Federal Gas Tax Fund. "Be it resolved that By-Law No. 63-2014 being a by-law to Authorize the signing and execution of an Agreement between the Corporation of the Township of Alnwick/Haldimand and the Association of Municipalities of Ontario (AMO) - Federal Gas Tax Fund, be read and deemed to be PASSED this 15th day of May, 2014. X. ANNOUNCEMENTS/NOTICE OF MOTIONS Councillor Latchford: Councillor Walls: Councillor Logel: Councillor Fell: Councillor Stover: Mayor McDonald: Deputy Mayor Benns: Page 3 of 84
Page THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF MAY 15, 2014-12:30 P.M. XI. CLOSED SESSION Motion to adjourn to Closed Session "Be it resolved that the Council of the Township of Alnwick/Haldimand adjourn to a Closed Session in accordance with Section 239(2)(c)(e) of the Municipal Act 2001, as amended, at p.m. Purpose of Closed Session is to negotiate terms and conditions of Proposed Subdivision - Glens of Antrim. XII. RECONVENE TO REGULAR SESSION Motion to reconvene to Regular Session of Council: "Be it resolved that the Council of the Township of Alnwick/Haldimand reconvene to Regular Session at p.m. XIII. APPROVAL OF CONFIRMING BY-LAW 84 By-Law No. 62-2014 - Being a by-law to confirm the proceedings of the Regular Council Meeting of Thursday, May 15th, 2014. "Be it resolved that By-Law No. 62-2014 being a by-law to confirm the proceedings of the Regular Council Meeting of Thursday, May 15th, 2014, be read and deemed to be PASSED this 15th day of May, 2014. XIV. ADJOURNMENT Motion to adjourn "Be it resolved that the Regular Council Session of Thursday, May 15th, 2014, be adjourned at p.m. Page 4 of 84
THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF REGULAR COUNCIL THURSDAY, MAY 01, 2014-12:30 P.M Council met in Regular session on May 1, 2014 at 12:30 p.m. in the Council Chambers with Mayor Dalton McDonald presiding. Members Present: Mayor Dalton McDonald Deputy Mayor Raymond Benns Councillors: John Logel Sandra Walls Joan Stover Gail Latchford Members Absent with Notification: Councillor James Fell Staff Present: Others Present: Terry Korotki, CAO/Planner arrived at 3:00 p.m. Robin van de Moosdyk, Clerk David Wright, Fire Chief Daryl Hall, CBO/MBEO/Planning Assistant Troy Gilmour, Public Works Superintendent David Harnden, Arena Manager Betty Carruthers Mr. and Mrs. Rizza Brenda Marshal I. CALL TO ORDER Mayor McDonald called the meeting to order at 12:33 p.m. II. III. MOMENT OF SILENCE FOR OUR FALLEN SOLDIERS AND CITIZENS DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no disclosures of pecuniary interest at this time. IV. APPROVAL OF AGENDA AS CIRCULATED Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that the Agenda as circulated for the Regular Council Session of May 1st, 2014, be approved. CARRIED." V. DAVID WRIGHT, CHIEF, VOLUNTEER FIRE DEPARTMENT Alnwick/Haldimand Fire Department Report as prepared and submitted by Fire Chief David Wright and the Senior Officers meeting Minutes of April 22nd, 2014. Moved by Councillor Stover, seconded by Councillor Latchford; "Be it resolved that the Alnwick/Haldimand Fire Department Report as prepared and submitted by Fire Chief David Wright and the Senior Officers meeting Minutes of April 22nd, 2014, be approved. CARRIED." Regular Council meeting Minutes of May 1, 2014 Page 5 of 84
THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, MAY 01, 2014-12:30 PM Monthly Fire Department Reports as prepared and submitted by Dianne Nicholls, Administrative Assistant dated March 2014. Moved by Councillor Walls, seconded by Deputy Mayor Benns; "Be it resolved that the Monthly Fire Department Reports as prepared and submitted by Dianne Nicholls, Administrative Assistant dated March 2014, be received and filed. CARRIED." VI. DARYL HALL, CBO/MBEO/PLANNING ASSISTANT Building Department Report dated April 2014 as prepared and submitted by Daryl Hall, CBO/MBEO/Planning Assistant. Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that the Building Department Report dated April 2014 as prepared and submitted by Daryl Hall, CBO/MBEO/Planning Assistant, be approved. CARRIED." VII. TROY GILMOUR, PUBLIC WORKS SUPERINTENDENT Public Works Committee meeting Minutes of Monday, April 14, 2014. Moved by Deputy Mayor Benns, seconded by Councillor Stover; "Be it resolved that the Public Works Committee meeting Minutes of Monday, April 14, 2014, be adopted. CARRIED." Approval to permit a Delegations - Brenda Marshall of Boyle Road Moved by Councillor Logel, seconded by Councillor Latchford; "Be it resolved that the Council of the Township of Alnwick/Haldimand allow Mrs. Brenda Marshal to address Council and the gallery with respect to the road damage on Boyle Road, at 1:20 p.m. CARRIED." Mrs. Marshall noted that it is not just the events that have occurred but also the history of the road. Mrs. Marshal stated that she took offense to the statement that "we" have done damage to the road. Mrs. Marshal advised that they are voluntarily fixing the road by having their contractor(s), with their equipment, go and repair the ruts etc., in the road at the end of each day. Mrs. Marshal's commentary concluded at 1:24 p.m. Mr. Gilmour, Public Works Superintendent provided a brief update on the following items: Sweeping is continuing and should be completed within the next couple of weeks; both graders will be grading all gravel road once the sweeping is completed; Summer Students will begin on May 12 and patching will commence at that time. Mr. Gilmour advised that he will be attending a meeting for Inglis Bridge Reconstruction on May 14, 2014 and construction is scheduled to begin the first week of June, 2014. Regular Council meeting Minutes of May 1, 2014 Page 6 of 84
THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, MAY 01, 2014-12:30 PM Engineering Costs related to specific Drainage Ditch issues in Lakeport and Nawautin. Moved by Councillor Walls, seconded by Councillor Latchford; "Be it resolved that Councillor Stover advise the property Owner to request that a written letter be forwarded to the Public Works Committee which shall include their suggestions or possible solutions to the ditch area; and further that the previous resolution of Council pertaining to the ditch area in the Lakeport area remain status quo. CARRIED." Councillor Stover is to advise the property owner in the Nawautin Subdivision to submit written correspondence illustrating various proposed options and/or solutions for the Public Works Committee to review and consider, pertaining the ditch adjacent their property. VIII. DAVID HARNDEN, ARENA MANAGER Parks and Recreation Committee meeting Minutes of March 27, 2014 and Draft Minutes of April 24, 2014. Moved by Deputy Mayor Benns, seconded by Councillor Walls; "Be it resolved that the Parks and Recreation Committee meeting Minutes of March 27, 2014, and Draft Minutes of April 24, 2014, be adopted. CARRIED." Councillor Stover asked about the ability of having lacrosse at the arena. Mr. Harnden advised that there are existing youth and adult leagues and that there are sufficient arenas to address the needs of the groups. Councillor Logel requested clarification with respect to the cleanup of glass at the playground area at the Fairgrounds and was advised that the immediate solution was to have the Public Works Department complete the clean-up and to investigate the ownership of these lands for future care if and when required. It was noted that a summer student will be hired this year within the next two to three weeks. IX. ARRYN MCNICHOL, TREASURER Finance Committee meeting Minutes of April 3, 2014. Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that the Finance Committee meeting Minutes of April 3, 2014, be adopted. CARRIED." X. DEPUTATIONS/PUBLIC HEARINGS 2:40 p.m. - 3:05 p.m. - Ewa Bednarczuk, M.Sc., Ecology & Stewardship Specialist, Lower Trent Conservation RE: Emerald Ash Boer Presentation (Please note: Awaiting receipt of this presentation - when received will upload and republish this agenda) Regular Council meeting Minutes of May 1, 2014 Page 7 of 84
THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, MAY 01, 2014-12:30 PM Ms. Bednarczuk inquired if the Township of Alnwick/Haldimand would be interested to inventory the urban/hamlet areas of the municipality, as there is a possibility of the Lower Trent Conservation Authority of hiring a student, if funding is obtained, which could be allocated to assist in the establishment and completion of an inventory of the ash trees in the municipality on identified properties. Identified properties would be those that have a health status of the tree, where there is ash trees, health status of the identified tress, what is value of the tree, is it a hazard, etc. Councillor Walls suggested that as an outreach strategy is to have a booth at the Canada Day Celebrations on June 29th to provide information to distribute to the attending public. Ms. Bednarczuk agreed and requested that Councillor Walls contact her and she will obtain additional information for this booth. XI. COMMITTEE REPORTS Police Services Board Minutes of March 28, 2014; Lower Trent Conservation Authority Minutes of April 10, 2014; Alnwick/Haldimand Public Library Board Minutes of April 10, 2014; Ganaraska Region Conservation Minutes of March 20, 2014; Alnwick Civic Centre Board of Management Minutes of March 3, 2014; Alnwick/Haldimand Community Policing Minutes of January 17, 2014; Heritage Alnwick/Haldimand Inventory Listing; and, Draft Grafton Community Centre Minutes of April 3, 2014. Moved by Councillor Logel, seconded by Councillor Stover; "Be it resolved that the following Minutes of Committees and Boards, be adopted and/or received and filed, respectively: Police Services Board Minutes of March 28, 2014; Lower Trent Conservation Authority Minutes of April 10, 2014; Alnwick/Haldimand Public Library Board Minutes of April 10, 2014; Ganaraska Region Conservation Minutes of March 20, 2014; Alnwick Civic Centre Board of Management Minutes of March 3, 2014; Alnwick/Haldimand Community Policing Minutes of January 17, 2014; Heritage Alnwick/Haldimand Inventory Listing; and, Draft Grafton Community Centre Minutes of April 3, 2014. CARRIED." XII. COMMUNICATIONS Letter from the Ministry of Energy dated April 14, 2014 RE: Energy Plan Updates and Initiatives of the Ontario Government; Community Shred Day, Saturday May 10, 2014 from 9:00 a.m. to 1:00 p.m.; TransCanada Pipeline Proposed Mainline Natural Gas Expansion dated April 10th, 2014; Letter from the Town of Petrolia dated April 8, 2014 RE: Long Term Energy Plan; Letter from the Township of Wainfleet dated April 14, 2014 RE: Long Term Energy Plan Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that the following correspondence be received and filed for information: Letter from the Ministry of Energy dated April 14, 2014 RE: Energy Plan Updates and Initiatives of the Ontario Government; Community Shred Day, Saturday May 10, 2014 from 9:00 a.m. to 1:00 p.m.; TransCanada Pipeline Proposed Mainline Natural Gas Expansion dated April 10th, 2014; Letter from the Town of Petrolia dated April 8, 2014 RE: Long Term Energy Regular Council meeting Minutes of May 1, 2014 Page 8 of 84
THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, MAY 01, 2014-12:30 PM Plan; Letter from the Township of Wainfleet dated April 14, 2014 RE: Long Term Energy Plan. CARRIED." Correspondence relating to energy to be forwarded to the Province illustrating support. Moved by Councillor Latchford, seconded by Councillor Logel; "Be it resolved that the correspondence relating and referencing matter pertaining to Energy, be forwarded to the Province of Ontario in support to reduce the rising costs. CARRIED." XIII. BY-LAWS By-Law No. 27-2014 - Being a By-Law to authorize the Civil Marriage Solemnization Service in the Township of Alnwick/Haldimand. Moved by Councillor Stover, seconded by Councillor Walls; "Be it resolved that By-Law No. 27-2014 being a By-Law to authorize the Civil Marriage Solemnization Service in the Township of Alnwick/Haldimand, be read and deemed to be PASSED this 1st day of May, 2014; subject to all fees and charges be illustrated as a "Schedule A" to the By-Law. CARRIED." By-Law No. 05-2014 - Being a by-law to Restrict Heavy Trucks on Township Highways. Moved by Councillor Logel, seconded by Councillor Latchford; "Be it resolved that By-Law No. 05-2014 being a by-law to Restrict Heavy Trucks on Township Highways, be read and deemed to be PASSED this 1st day of May, 2014. CARRIED." By-Law No. 48-2014 - Being a by-law to Authorize the signing and execution of an Agreement between the Corporation of the Township of Alnwick/Haldimand and Omni Commerce Ltd. for the extension of Hofer Road. Moved by Councillor Walls, seconded by Councillor Logel; "Be it resolved that By-Law No. 48-2014 being a by-law to Authorize the signing and execution of an Agreement between the Corporation of the Township of Alnwick/Haldimand and Omni Commerce Ltd. for the extension of Hofer Road, be read and deemed to be PASSED this 1st day of May, 2014. CARRIED." By-Law No. 49-2014 - Being a by-law to authorize the signing and execution of an Agreement between the Corporation of the Township of Alnwick/Haldimand and Omni Commerce Ltd. for the Road Upgrade for a Road Allowance off of the new Turk Road. Moved by Councillor Latchford, seconded by Deputy Mayor Benns; "Be it resolved that By-Law No. 49-2014 being a by-law to authorize the signing and execution of an Agreement between the Corporation of the Regular Council meeting Minutes of May 1, 2014 Page 9 of 84
THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, MAY 01, 2014-12:30 PM Township of Alnwick/Haldimand and Omni Commerce Ltd. for the Road Upgrade for a Road Allowance off of the new Turk Road, be read and deemed to be PASSED this 1st day of May, 2014. CARRIED." By-Law No. 50-2014 - Being a By-law For The Licensing And Registration of Dogs And For The Regulation Of Dogs And Prohibiting The Running At Large of Animals Within the Township of Alnwick/Haldimand. Moved by Councillor Walls, seconded by Councillor Stover; "Be it resolved that By-Law No. 50-2014 being a By-law For The Licensing And Registration of Dogs And For The Regulation Of Dogs And Prohibiting The Running At Large of Animals Within the Township of Alnwick/Haldimand, be read and deemed to be PASSED this 1st day of May, 2014. CARRIED." By-Law No. 51-2014 - Being a by-law to authorize the signing and execution of a Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and JoAnn Kropf-Hedley as a Civil Marriage Solemnization Officiate. Moved by Councillor Walls, seconded by Councillor Stover; "Be it resolved that By-Law No. 51-2014 being a by-law to authorize the signing and execution of a Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and JoAnn Kropf-Hedley as a Civil Marriage Solemnization Officiate, be read and deemed to be PASSED this 1st day of May, 2014. CARRIED." By-Law No. 52-2014 - Being a by-law to authorize the signing and execution of a Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and Sandra Bell-Buttars as a Civil Marriage Solemnization Officiate. Moved by Councillor Walls, seconded by Deputy Mayor Benns; "Be it resolved that By-Law No. 52-2014 - Being a by-law to authorize the signing and execution of a Contractual Agreement between the Corporation of the Township of Alnwick/Haldimand and Sandra Bell-Buttars as a Civil Marriage Solemnization Officiate, be read and deemed to be PASSED this 1st day of May, 2014. CARRIED." By-Law No. 53-2014 - Being a by-law to establish and prescribe Fees and Charges for Services provided by Township of Alnwick/Haldimand and to provide for interest charges and penalties thereon. Moved by Councillor Latchford, seconded by Councillor Stover; "Be it resolved that By-Law No. 53-2014 being a by-law to establish and prescribe Fees and Charges for Services provided by Township of Alnwick/Haldimand and to provide for interest charges and penalties thereon, be read and deemed to be PASSED this 1st day of May, 2014. CARRIED." XIV. ANNOUNCEMENTS/NOTICE OF MOTIONS Councillor Stover Regular Council meeting Minutes of May 1, 2014 Page 10 of 84
THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, MAY 01, 2014-12:30 PM Request from Councillor Stover for Council to support the resolution of the Alnwick/Haldimand Public Library Board Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that the Council of the Township of Alnwick/Haldimand support and approve the Resolution of the Alnwick/Haldimand Public Library Board with respect to the HVAC Maintenance and the awarding of the one year contract to Mr. James (Jim) McBrien and subject to receipt of documentation illustration current and approved certification and insurance coverage. CARRIED." Councillor Stover requested clarification with respect to the provisions of the exiting Procurement By-Law and noted that the Heritage Cemeteries Committee are having difficulty in obtaining the contractor for the maintenance of stones at various locations without having to tender the works as it is over and above the $1,500.00 limit. Mayor McDonald and the CAO/Planner, Terry Korotki advised that the works should be broken down into phases and addressed and invoiced as such in order for the Committee to be in compliance with the Procurement By-Law. Councillor Latchford Councillor Latchford advised that the Centreton Community Centre and Playground Committee raised $222.41 at the first annual Village Tea on April 27, 2014 from Noon until 2:00 p.m. Councillor Latchford inquired as to the possibility of installing of a dock at the Sandy Bay Park. Moved by Councillor Walls, seconded by Councillor Latchford; "Be it resolved that Council of the Township of Alnwick/Haldimand direct that the costing for the installation of a dock at the Sandy Bay Park be investigated by the Parks and Recreation Committee in conjunction with the Public Works Committee; and further that the cost of this project be brought forward at a future Council meeting for consideration. CARRIED." Councillor Latchford inquired as to Council's intention of conducting a Volunteer Appreciation Event this year prior to the Municipal Election on October 27, 2014 and it was the consensus of Council to refer this matter to the new Council for consideration. Moved by Councillor Logel, seconded by Councillor Latchford; "Be it resolved that the Council of the Township of Alnwick/Haldimand refer the Volunteer Appreciation Event to the new Council, of which will commence their duties on Thursday, December 4, 2014, for consideration. CARRIED." Councillor Walls Councillor Walls inquired as the compliance with the First Aid and CPR Training for staff and was advised by the CAO/Planner, Terry Korotki advised that he would discuss this matter with the Municipal Treasurer upon his return and/or contact Mr. Ukkivi directing to obtain the status of this proposed training by the County or if alternative training is needed to be scheduled through St. John's Ambulance. Regular Council meeting Minutes of May 1, 2014 Page 11 of 84
THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, MAY 01, 2014-12:30 PM Councillor Walls asked if the Asset Management Plan Presentation had been conducted and was advised that this presentation is scheduled for the May 22nd, 2014 Planning Meeting. Councillor Walls inquired as to the Status of the Risk Management / Accessibility Report and was advised that this report should be completed and presented to Council at the Regular Meeting scheduled on Thursday, June 5, 2014. Councillor Walls noted that the Vernonville Fundraising "Howl Dance" is scheduled for May 31st at the Alnwick Civic Centre. Councillor Walls inquired as to the possibility of having a detailed copy of the Accounts Payable returned as an agenda item, as there are various allocation that are incorrect, which does not give a clear and concise overview of the financial status of some of the Committee. The CAO/Planner, Terry Korotki advised that he would discuss this matter with the Municipal Treasurer in order to provide Council Members with a means of review of the accounts to ensure they are accurate. Councillor Walls submitted samples of the proposed Bursaries for the three Public Schools, which illustrated a sample of the 15 year Annual Plaque for each school as well as a sample of the keeper trophy for each successful Civic Award Winner, one for each public school. Wording for the plaques shall be drafted by Councillor Walls and distributed to Council and staff for review and comment. Deputy Mayor Benns Deputy Mayor Benns noted that the Nawautin Sanctuary Committee will be planting $3,300.00 worth of trees this Saturday, May 3rd, 2014. XV. APPROVAL OF CONFIRMING BY-LAW By-Law No. 47-2014 - Being a by-law to confirm the proceedings of the Regular Council Meeting of Thursday, May 1st, 2014. Moved by Councillor Stover, seconded by Deputy Mayor Benns; "Be it resolved that By-Law No. 47-2014 being a by-law to confirm the proceedings of the Regular Council Meeting of Thursday, May 1st, 2014, be read and deemed to be PASSED this 1st day of May, 2014. CARRIED." XVI. ADJOURNMENT Moved by Councillor Walls, seconded by Councillor Logel; "Be it resolved that the Regular Council meeting of Thursday, May 1st, 2014, be adjourned at 4:32 p.m. CARRIED." MAYOR, DALTON MCDONALD CLERK, ROBIN VAN DE MOOSDYK Regular Council meeting Minutes of May 1, 2014 Page 12 of 84
Alnwick/Haldimand Community Policing meeting Minutes of Page Marc... 13 of 84
Alnwick/Haldimand Community Policing meeting Minutes of Page Marc... 14 of 84
CANADA DAY PARADE - Minutes Meeting: April 28, 2014 7pm Grafton Council Chambers Attended: Dave Wright, Jim Fell, Jim Benham, Art Lansley, John Logel, Joan Stover, Ray Benns, Lorne Aronson, Sandra Walls Absent: Dalton McDonald and Gail Latchford minutes will be forwarded to them. Themes: True North Strong and Free Financial Update: See attached 2013 parade financials. We are starting with $1,121.81 Application to Heritage Canada for Funding: Submitted December 9, 2013. Request for flags, posters & pins was confirmed. Grant denied April 15 th, email sent back to Canadian Heritage asking for reconsideration. Sandra spoke with Andrew Shaver and he said no reconsideration was possible and that the July 1 st day events were being given priority due to the large amount of grant applications received for ON. Council agreed to send a letter to MP Rick Norlock voicing our disappointment and concerns and asking for assistance. Application for Road Closure: Completed and will be forwarded once insur certif received. Letters of Invitation to Participate: Mailed out April 25, 2014. Letters to potential Sponsors: - same as above - Letters of invitation to dignitaries: - same as above - Letters of apology for inconvenience: - same as above - Letters to Dealerships: - same as above Shriner s Ship request: - same as above- North OPP Participation: - same as above - Letter to Grafton Village Inn: Request to use the porch for judges - same as above Parade Route: Assembling along St. Andrews Drive. Beginning at intersection of Station Road and St. Andrews Drive. Travel north on Station Road to County Road #2 then west on #2 to Grafton Arena. Clergy: John Logel will check with Rev. David Landers Clowns: We have 3 adult costumes and need volunteers to hand out flags. Catelin Ritchie: Invitation to sing Oh Canada and God Save The Queen was be sent out April 25, 2014. Flowers will be presented to Catelin as a thank you. Alnwick/Haldimand Community Policing meeting Minutes of Page Marc... 15 of 84
MC: Fire Chief David Wright Citizen of the Year Nominations: Betty Carruthers Dalton will be asked to notify Betty s family to ensure both Betty and Don are at the arena front doors for 1:45pm on parade date to meet their horse & carriage. Twp certificate will be prepared as well as flowers purchased. Citizen of the Year Plaque to be ordered from Mill Valley Trophies and gift certificate purchased. Peter Jaynes, Forestview Percherons will donate the horse & carriage to transport our citizen of the year. Schools: Poster or Essay Contest - Joan Stover will contact all three schools to discuss the possibility of the students doing a poster or essay on What does true north strong and free mean to you? There will be first, second and third place winners from each division of JK-3 junior, grades 4-6 intermediate and grades 7 & 8 senior classes. We will ask schools to select the 9 winners and invite them to attend the parade day and be recognized during the stage ceremonies. Each winner will receive a twp certificate of recognition as well as a medal. Sandra will get costs and proofs from Mill Valley. Possible monetary award to be determined at a later date. Judges: Deferred to next meeting. Facepainting: Midnight Angel $245.00 - excellent response last year and has confirmed for this year. Sandra will complete and send contract into Midnight Angel. Milk Can: First prize for best float. Milk can is at Cobourg s Habitat for Humanity. Sandra will arrange to bring the milk can back to the Twp office. Cake: Committee agreed to order 5 cakes this year. Sandra will place and pay for order and Dave Wright will pick up cakes and deliver to arena on parade morning. Arena Entertainment: 1. Band Options: A) Jimbob Marsden (Alderville) - $550.00 B) Dave & Wendy (Cedarail) $300.00 parade. C) Garage Dog - $400. And will get a float and be in Joan Stover will check with the Barlow sisters and see if they are available and if so, what price they would charge us. If available, may be possible to have them on a float in the parade as well. Committee will make a decision once all information is received. is confirmed. 2. Children s Entertainment: $400. Magician Juggle Magic, Corrie Cunningham Legion: Participation of Color Party in parade, Legion hosting pancake breakfast and the Legion applying for our lottery license (for the raffle and 50/50 draw) was confirmed by email by Dave Harnden. Pink Pumper/Fire Dept. Demonstration: no longer available. Sandra will email Dave Alnwick/Haldimand Community Policing meeting Minutes of Page Marc... 16 of 84
Harnden and let him know that status quo for all proceeds to Canada Day Parade & Celebrations for 2014. A/H Fire Dept: will provide medical assistance if required. Sparky will be at parade as well we need a volunteer to wear sparky costume. Sandra will find a volunteer. Concession Stands: Popcorn Machine - $ 50. Rental fee (one machine reserved) Candy Floss Machine - $45. Rental fee (two machines ordered) ****We need a rack built to hold onto the candy floss cones*****david Wright will arrange to have a rack built. All machines have been reserved at Party Lines 905-373-0994. Supplies ordered. Machines can be picked up on Saturday, June 28th and returned Monday, June 30 th. Party Lines will be paid in full in advance of pick up. Canopy tents will be used for concession stands. Dave Wright will pick up machines Saturday late afternoon and return on Monday morning. Sandra will ensure all machines and supplies are paid in advance of pick up. Media Coverage: Initial communication will be faxed/emailed to electronic and print media contacts, churches & schools week of May 1st, 2014. Posters/Programs: Once details are finalized 200 programs will be printed and 75 posters. Arena Booths: Sandra Walls will arrange for booths and prepare Sponsor Board for display. TransCanada may be interested in having a booth in the arena. Parade Bands: Cobourg Pipe Band - $700., Dave Wright will double check on cost and get back to committee Chad Morford Colborne Percussion Band $600.00 Raffle: Brenda Logel agreed to purchase the raffle prizes (last year: spent approx. $800.00, including the purchase of the quilt, bike/helmet and IPOD and donated prizes) She will be given a $600.00 cheque to get started with shopping. Sandra will ask Treasury to provide a cheque. Last year 1 st prize Wheelbarrow full of prizes 2 nd prize Handmade Quilt - Committee is satisfied with the same prizes 3 rd prize Bicycle and Helmet 4 th prize ipod nano Jim Fell will donate two tickets from his business, Xtreme in Oshawa. Ray Benns will approach Ganaraska about donating tickets to Tree-Trekking. Sandra will approach Adam McCue at the County of North about donating a composter. Alnwick/Haldimand Community Policing meeting Minutes of Page Marc... 17 of 84
Quilt Linda Constable $125.00 Quilt is in vault Grafton Twp office and Linda has been given cheque. Raffle tickets: Brian & Linda Fraser will be provided a draft. Ticket Prices: $2. each or 3/$5.00. Last year we printed 2000 tickets in total. The cost of printing tickets was $200.00. Jackie Innis confirmed she is willing to sell tickets at the arena on parade day and will be provided a cash float. Lorne Aronson will be in charge of distributing and collecting tickets, ticket stubs, money and dealing with Dave Harnden from the Legion. Mill Valley Trophies: Dash plaques for vintage vehicles will be ordered. Volunteer to hand these out at start of parade?? Sandra will contact Mill Valley Trophies to get pricing on dash plaques and possible minimum orders. 50/50 Draw: We have left-over tickets from last year. This requires two or three people to man the booth students? Donation of proceeds to Cancer for Fire Dept. pink pumper?? Vintage Tractors/Classic vehicles: extend invitation to attend. Lorne will contact Karl Shaw, John will contact Nemec, Ray and Dave W. will contact others who may be interested in attending and Joan will contact Colin Watson. Wheelbarrow: Co-op - Ray Benns will take care of this. Water/Ice/Troughs: We require both bottled water and ice (blocks) Ray Benns will take care of this. Ray will be away on vacation on parade date but Dave Wright will pick up the ice and water. Wheelbarrow and troughs may be able to be picked up early? Ste. Anne s Inn: Hot dogs & refreshments. Laura Wallace was notified of meeting and will speak to Jim Corcoran with respect to participation this year. Sandra will follow-up with her. Strong-man Competition: Austin Sztadocher 905-349-3064 Not yet confirmed, left message. Sandra will confirm and advise committee. A/H Community Policing: Confirmed participation for traffic control as well as parking lot control. Jim will confirm availability of OPP motorcycle, ATV, boat and cruiser. Commun Policing will contact PW to borrow pylons. OPP to lead the parade with Colour Party confirmed. Other: Ray Benns will contact the Greenbelt Cycling Group to see if they might be interested in joining us. Fire Dept Matt and Nick from Station 1 provided the parade committee with a presentation and proposal to put on a demonstration with the support of TransCanada. TransCanada will be funding the AutoX Demonstration and providing canopy tents, smoke/carbon detectors as give-aways, as well as IPADS as prizes for games they will be doing that day. The Smoke Trailer has been reserved from Cobourg. T-shirts will be on sale as a fundraiser to purchase future FD equipment. Matt and Nick Alnwick/Haldimand Community Policing meeting Minutes of Page Marc... 18 of 84
have approached their Assoc Ladies to help with this event. Committee agreed that Diamond #1 would have Tanis and her FD Safety House (jumping) and her information/educational presentations. We will also use this area for vintage tractors and vehicles again this year. Diamond #5 will be utilized for the AutoX Demonstration and Smoke Trailer, etc. It was requested that Gerry Martin, TransCanada will be given an opportunity to present the FD with a donation cheque as well as say a few words during the arena s stage ceremony. It was suggested that Matt and Nick meet with Dave H., arena manager to go over logistics for their demonstration, etc.. Matt and Nick will follow-up with the committee via email. Matt and Nick also proposed the purchase of the pink gear, through their FD Association for approximately $400.00 to be used in the parade as well as other Twp events. It was also suggested that this could be rented out since there is no such gear in the near vicinity. There will be follow-up on this proposal as well. Next Meeting: Monday, June 2, 2014 7pm Grafton Council Chambers Alnwick/Haldimand Community Policing meeting Minutes of Page Marc... 19 of 84
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THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND BY-LAW NO. 54-2014 BEING A BY-LAW TO AUTHORIZE THE SIGNING AND EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND; TOWNSHIP OF CRAMAHE; TOWN OF COBOURG; MUNICIPALITY OF PORT HOPE; TOWNSHIP OF HAMILTON AS MEMBER MUNICIPALITIES AND THE COUNTY OF NORTHUMBERLAND WHEREAS a Council has the authority under the Municipal Act, 2001, as amended, to sign and execute an Agreement; AND WHEREAS the Council of the Corporation of the Township of Alnwick/Haldimand deems it advisable to sign and execute an Agreement with the Township of Cramahe, Town of Cobourg, Municipality of Port Hope, Township of Hamilton as Member Municipalities and the County of Northumberland; NOW THEREFORE be it resolved that the Council of the Corporation of the Township of Alnwick/Haldimand ENACTS as follows: 1. THAT authority is hereby given for the Corporation of the Township of Alnwick/Haldimand to enter into an Agreement with the Township of Cramahe, Town of Cobourg, Municipality of Port Hope, Township of Hamilton as Member Municipalities and the County of Northumberland, in accordance with the Schedule A attached hereto and being part of the By-Law. 2. THAT the Mayor and the Clerk are hereby authorized to sign the Agreement, attached hereto as Schedule A and forming part of this By-Law, on behalf of The Corporation of the Township of Alnwick/Haldimand and to affix its corporate seal thereto. This By-Law No. 54-2014 read and deemed to be PASSED this 15 th day of May, 2014. Mayor, Dalton McDonald By-Law No. 54-2014 - Being a by-law to authorize the signing... Page 33 of 84
By-Law No. 54-2014 - Being a by-law to authorize the signing... Page 34 of 84 Clerk, Robin van de Moosdyk
AGREEMENT THIS AGREEMENT made this day of, 2014. BETWEEN: -and- The Corporation of the County of Northumberland (hereinafter referred to as the County) The Corporation of the Township of Alnwick/Haldimand The Corporation of the Town of Cobourg The Corporation of the Township of Cramahe The Corporation of the Township of Hamilton The Corporation of the Municipality of Port Hope (hereinafter referred to as the member municipalities ) WHEREAS the member municipalities to this Agreement each currently enforce the provisions of the Building Code Act and Building Code within their respective Municipalities; AND WHEREAS Section 6.2(1) of the Building Code Act, S.O., 1992, c.23 as amended authorizes the council of an upper-tier municipality and of one or more municipalities in the upper-tier municipality to enter into an Agreement for the enforcement by the upper-tier municipality of the provisions of this Act and the Building Code related to Sewage Systems in the municipalities and for charging the municipalities the whole or part of the cost; AND WHEREAS the parties consider it desirable for the County to provide the necessary inspection and enforcement services pursuant to the Sewage System provisions of the Building Code Act, S.O., 1992, c.23 as amended in each Municipality; and AND WHEREAS this Agreement has been authorized by By-law by each of the parties hereto: IN CONSIDERATION OF the mutual terms and conditions herein contained and other good and valuable consideration (the receipt and sufficiency of which is acknowledged by each of the parties hereto) the parties hereby covenant and agree with each other as follows: DEFINITIONS: 1. In this Agreement: (a) Building Code Act or Act means the Building Code Act, S.O., 1992, c.23 as amended and any successor thereto. By-Law No. 54-2014 - Being a by-law to authorize the signing... Page 35 of 84
(b) (c) (d) (e) (f) Building Code means Ontario Regulation 332/12 as amended enacted pursuant to the provisions of the Building Code Act and any successor thereto. Inspector means an inspector appointed under section 6.2(3) of the Building Code Act, 1992 as amended; Lands means all lands in a member municipality where no municipal sewers are available in that member municipality; Permit means a permit allowing the construction, repair or modification of a Sewage System issued in accordance with the Act. Sewage System means any works for the collection, transmission, treatment and disposal of sewage or any part of such works to which the Act applies with a design capacity of 10,000 litres per day or less; TERM: 2. This Agreement shall come into force and take effect upon the 1 st day of July, 2014 and shall continue in full and force effect for a period of ten years up to and including June 30, 2024 unless earlier terminated in accordance with the provisions of this Agreement. RESPONSIBILITIES OF THE PARTIES: 3. (1) The County agrees to: a) appoint a Senior Sewage Systems Inspector and such Sewage Systems Inspectors as necessary for the purpose of carrying out plans review, inspections and enforcements of the Building Code Act and the Building Code relating to Sewage Systems. Such Inspectors shall meet the qualification requirements of the Act and the Building Code. b) pay the salaries and benefits and all other usual expenses arising out of an employee/employer relationship for the Senior Sewage Systems Inspector and other Sewage Systems inspectors. c) maintain accurate financial records of all costs incurred by the County relating to the employment of the Senior Sewage Systems Inspector and other Sewage Systems inspectors and the expenses incurred by the inspectors in the performance of their duties. d) provide an annual budget report of actual revenue and operating expenses. By-Law No. 54-2014 - Being a by-law to authorize the signing... Page 36 of 84
e) conduct a fee study to ensure compliance with Sections 7 (2), 7(4), 7(5), 7(6), 7(8) of the Act and Division C Part 1, Section 1.9 of the Building Code. f) indemnify and save harmless the member municipalities from and against all claims, demands, losses, costs, damage, actions, suits or proceedings by whomsoever made, brought or prosecuted in any manner based upon, arising out of, related to, occasioned by or attributable to the activities of the County in executing the work under this Agreement. g) maintain at its expense, liability insurance contracts for Professional and General Liability in the amount of $5,000,000 and for Administrator s Errors and Omissions in the amount of $ 5,000,000. The member municipalities shall be named as additional insureds on the policy of the County. The County shall provide a certificate of insurance annually to the member municipalities. 3. (2) Each member municipality agrees : a) to receive applications for Sewage Systems permits along with the application/permit fees as set out in Schedule A to this Agreement. b) to forward copies of the applications for Sewage System permits and accompanying fees to the County in a timely manner. c) to forward any plans, specifications, minor variances or zoning information relevant to Sewage Systems installations to the Senior Sewage Systems Inspector for plan review. d) to notify the County of any changes or revisions to plans or construction deviations observed by a municipal building inspector from the plans or information submitted by a building permit applicant in support of a Sewage System Permit. e) that the County, acting reasonably, shall have sole discretion in determining the manner in which to perform the services under this agreement (the Services ), and that it shall not interfere with the County in its performance of the Services under this agreement, and that it will co-operate with the County and take reasonable steps as required to assist the County in providing the Services. f) to indemnify and save harmless the County from and against all claims, demands, losses, costs, damage, actions, suits or proceedings by whomsoever made, brought or prosecuted in any manner based upon, arising out of, related to, occasioned by or attributable to the activities of the member municipality in fulfilling its obligations under this Agreement. g) to maintain at its expense, liability insurance contracts for Professional By-Law No. 54-2014 - Being a by-law to authorize the signing... Page 37 of 84
and General Liability in the amount of $5,000,000 and for Administrator s Errors and Omissions in the amount of $ 5,000,000. The County shall be named as an additional insureds on the policy of the member municipality. The member municipality shall provide a certificate of insurance annually to the County. SERVICES TO BE PROVIDED: 4. (1) The County shall provide the following Services in relation to the Lands: a) Receive and process applications and requests related to Sewage Systems. b) Inspect properties prior to the issuance of a permit for the construction, installation, establishment, enlargement, extension or alteration of a Sewage System. c) Issue permits under the Act and Building Code relating to Sewage Systems and forthwith forward copies of such permits to the member municipality upon issuance. d) Following the issuance of a permit, inspect and re-inspect when necessary, Sewage System installations to ascertain compliance with the permit and other requirements under the Act or Building Code. e) Conduct land inspections to determine the acceptability of applications for minor variances or lot line adjustments, as they relate to existing and proposed Sewage Systems and review official plans and zoning bylaws and amendments to ensure compliance with provisions of the Act and Building Code relating to Sewage Systems. f) Conduct inspection of land which is the subject of an application for severance, where no municipal sewage services are proposed, to determine whether or not any lot would be suitable for the installation of a Sewage System. g) Provide reports and comments on minor variances and severances directly to the appropriate planning authority h) Review planning documents including, but not limited to, subdivision or condominium proposals, draft official plans, and proposed amendments to ensure compliance with provisions of the Act and Building Code relating to Sewage Systems. i) Maintain adequate records of all documents and other materials used in performing the duties required under this Agreement. By-Law No. 54-2014 - Being a by-law to authorize the signing... Page 38 of 84
j) Upon reasonable notice by a member municipality, provide reasonable access to the member municipality of all records relating to the performance of duties under this Agreement. k) Respond to inquiries made by any person under the Municipal Freedom of Information and Protection of Privacy Act and related Regulation, as amended from time to time, or through any other legal channel. l) Investigate complaints and malfunctioning Sewage Systems, undertake compliance counselling and preparation of reports for abatement action as it relates to existing and proposed Sewage Systems. m) Issue orders under the Act relating to Sewage Systems. n) Prepare documentation necessary for prosecution activities relating to Sewage Systems under the Act and Building Code. Administer proceedings relating to Sewage Systems pursuant to the Provincial Offenses Act, R.S.O. 1990, c. P.33. o) Provide all forms necessary for the administration of this Agreement. p) Be responsible for any other matters related to the administration or enforcement of the Act or Building Code relating to Sewage Systems. q) Review the files in relation to the properties for which the on-site sewage system is required to be re-inspected (i.e., mandatory - on-site Sewage Systems located in vulnerable areas as outlined in source protection plans). r) Conduct a re-inspection of the on-site sewage system identified in (q). s) Issue a Certificate of Re-inspection to the property owner indicating that the on-site sewage system is not needed for an upgrade/replacement at the time of the re-inspection or alternatively issue a notice of upgrade or replacement to the property owner requiring them to upgrade or replace their on-site septic system. COURT PROCEEDINGS: 5. (1) The parties hereby acknowledge and agree that in the event that it becomes necessary to take any court action to enforce the Sewage Systems provisions of the Building Code Act or Building Code or to respond to any action arising out of the enforcement of the Building Code Act and Building Code or any appeal arising out of the Building Code Act relating to Sewage Systems issues, the County at its discretion may initiate enforcement proceedings and shall be responsible for the taking of such action or responding to such claim or appeal and shall also be responsible for any legal costs and disbursements that may be incurred in undertaking or responding to the proceeding. By-Law No. 54-2014 - Being a by-law to authorize the signing... Page 39 of 84