CONGESTION MANAGEMENT PROGRAM & PLANNING COMMITTEE CALL TO ORDER Thursday, August 18, 2016 MINUTES The Regular Meeting of the Congestion Management Program & Planning Committee (CMPP) was called to order at 10:05 a.m. by Chairperson Herrera in Conference Room B-104, 3331 North First Street, San José, California. 1. ROLL CALL Attendee Name Title Status Magdalena Carrasco Vice Chairperson Absent Jose E Esteves Alternate Member NA Glenn Hendricks Member Present Rose Herrera Chairperson Present Teresa O'Neill Member Present Raul Peralez Alternate Member Absent * Alternates do not serve unless participating as a Member. A quorum was not present and a Committee of the Whole was declared. REGULAR AGENDA The Agenda was taken Out of Order. 10. Silicon Valley Express Lanes projects funding Jane Shinn, Management Analyst, provided a brief overview of the staff report. Member O Neill arrived at the meeting and took her seat at 10:07 a.m. A quorum was established. The Committee discussed the following: 1) funding sources; and 2) importance and effectiveness of having all segments completed. The Committee requested staff to bring a timeline of the implementation of all express lanes projects in the Bay Area to a future meeting. information on near term Silicon Valley Express Lanes projects funding. 2. PUBLIC PRESENTATIONS There were no Public Presentations. 3331 North First Street San Jose, CA 95134-1927 Administration 408.321.5555 Customer Service 408.321.2300
3. ORDERS OF THE DAY There were no Orders of the Day. CONSENT AGENDA 4. Regular Meeting Minutes of May 19, 2016 M/S/C (Hendricks/O Neill) to approve the Regular Meeting Minutes of May 19, 2016. 5. 2015 Monitoring and Conformance Findings M/S/C (Hendricks/O Neill) to approve submitting a recommendation to the Board of Directors to adopt the 2015 Monitoring and Conformance Findings, pursuant to California Government Code Section 65089. 6. Electronic Toll Systems Maintenance Services for the SR 237 Express Lanes Project M/S/C (Hendricks/O Neill) to approve submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract amendment with TransCore in an amount not to exceed $449,279 for a new total contract amount of $3,893,290, to perform additional three (3) year electronic toll systems maintenance services for the SR 237 Express Lanes project. 7. FY2016/17 TDA3 Project Priorities M/S/C (Hendricks/O Neill) to receive the VTP Highway Program Semi-Annual Report Ending April 30, 2016. RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Hendricks, Member O Neill, Member Hendricks, Herrera, O Neill Carrasco REGULAR AGENDA (continued) 8. One Bay Area Grant (OBAG) 2 Marcella Rensi, Transportation Planning Manager, provided a brief overview of the staff report. Public Comment David Zisser, Interested Citizen, expressed concern with displacement and suggested VTA give jurisdictions time to adopt new policies and increase the number of proposed points to boost the incentive. Diana Castillo, Law Foundation Silicon Valley, expressed concern with displacement and suggested VTA take the time to do more outreach to encourage policies against it. Congestion Management Program & Planning Committee Minutes Page 2 of 6 August 18, 2016
The Committee discussed the following: 1) risks and benefits of adding more points and effects of changing the timeline; 2) Metropolitan Transportation Commission s (MTC) additional criteria and timing; and 3) VTA s timeline. Chairperson Herrera expressed interest in exploring the sliding scale in the bonus points especially if adjusting the timeline would not affect funding for grants and projects. Member Hendricks noted the report did not list the City of Sunnyvale as a charter city of Santa Clara County and asked that it be corrected. The Committee requested staff provide a sample of an anti-displacement policy and data on what cities already have in place so the Board understands what is being reviewed. John Ristow, Director of Planning and Program Development and Staff Liaison, indicated staff can provide information on the types of policies that would apply. M/S/C (Hendricks/O'Neill) to approve submitting a recommendation to the Board of Directors to adopt two additional One Bay Area Grant 2 criteria to comply with Metropolitan Transportation Commission's requirements for compliance with the California Surplus Lands Act and rewarding jurisdictions with adopted anti-displacement policies. The Committee directed staff to develop an alternative recommendation for the second criterion that would award up to five bonus points to projects on a sliding scale, based on the number of specified anti-displacement policies that a project sponsor has in place or come back with a fixed option. RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Hendricks, Member O Neill, Member Hendricks, Herrera, O Neill Carrasco 9. Express Lanes Operations Policies Implementation Murali Ramanujam, Transportation Engineering Manager, provided a brief overview of the staff report and a presentation, highlighting: 1) Silicon Valley Express Lanes; 2) Bay Area Express Lanes operations policies; 3) Existing VTA Express Lanes operations policies; and 4) Key milestones. Mr. Ramanujam noted the Technical Advisory Committee (TAC) requested the hours of operation be clarified and expressed concern with this not already being in place. The Committee discussed the following: 1) differences between FasTrak and FasTrak Flex; 2) what has been learned through existing express lanes; 3) programs for different income levels to ensure equity; and 4) consistency in the hours of operation. Nuria I. Fernandez, General Manager, commented on the need for an educational campaign for loading and using the transponders. Member Hendricks expressed concern with inadequate signage on the current express lanes, noting better education and communication is needed. The Committee requested the following: 1) VTA coordinate with MTC to ensure that all Congestion Management Program & Planning Committee Minutes Page 3 of 6 August 18, 2016
new transponders issued now should be FasTrak flex and not the standard FasTrak transponder; and 2) an update on the delivery timeline of the various Bay Area express lanes project in the future. Public Comment Roland Lebrun, Interested Citizen, expressed concern with comparing Highway 580 to Highway 101 and converting existing High-occupancy vehicle (HOV) lanes to express lanes which may remove the incentive for people to do flexible commuting. Upon request of the Committee, Ms. Fernandez noted information can be provided regarding VTA s education and marketing strategy. M/S/C (Hendricks/O Neill) to approve submitting a recommendation to the Board of Directors to approve the following changes to existing Express Lanes operations policies for implementation: a. Require all users of Express Lanes to use FasTrak or FasTrak Flex transponder. b. Require all eligible carpoolers including motorcycles, clean air vehicles and buses to use FasTrak Flex transponder to obtain toll free passage. c. Expand Express Lanes hours of operations to be in effect from 5am to 8pm. RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Hendricks, Member O Neill, Member Hendricks, Herrera, O Neill Carrasco 11. Administrative Guideline and Policy Items for the November Sales Tax Measure John Sighamony, Senior Transportation Planner, provided a brief overview of the staff report. The Committee discussed the following: 1) timeline; and 2) education of the Board. Ms. Fernandez indicated there is a process being discussed internally and a group of individuals will be focused on planning and managing the funding, determining what the project needs are and how they are to be prioritized. Chairperson Herrera strongly encouraged a workshop be held next year to educate the Board on the process. Member O Neill stressed the need to understand funding. Member Hendricks suggested adding a line item for the Silicon Valley BART project for completeness. He also noted the importance of transparency and communication to help the ballot measure get passed, ensuring the public knows how the funds will be utilized. Ms. Fernandez noted staff is enhancing the Dashboard and anyone can go onto the VTA website to see what is happening with a project. She also noted there will be a presentation after the ballot measure is passed. and reviewed a list of administrative guideline and policy items for the November sales tax measure. Congestion Management Program & Planning Committee Minutes Page 4 of 6 August 18, 2016
12. Development Review Quarterly Report for April to June 2016 Rob Swierk, Senior Transportation Planner, provided a brief overview of the staff report. the Development Review Quarterly Report for April to June 2016. 13. Brand Refresh and Public Will Building Bernice Alaniz, Director of Communications, provided a brief overview and presentation, highlighting: 1) Objectives; 2) Methodology; 3) Key findings; 4) Brand refresh; 5) Roll-out plan; and 6) Public Will Building plan. The Committee discussed the cohesion of VTA image and logo. Member Hendricks urged staff to look at how the logo will work digitally. Chairperson Herrera advised staff to ensure the logo is distinguished and does not look like any other entities logo. She also suggested staff look at the potential market and study Uber and corporate buses to cooperate and work with them instead of competing. an update on the Brand Refresh and Public Will Building. OTHER ITEMS 14. Items of Concern and Referral to Administration Chairperson Herrera reiterated the issue of the FasTrak transponders and requested staff contact MTC regarding discontinuing the sale and use of the older models. 15. Committee Work Plan On order of Chairperson Herrera and there being no objection, the Committee reviewed the Committee Work Plan. 16. Committee Staff Report Mr. Ristow noted a report was provided to the Committee and placed on the Public Table. 16. Chairperson's Report Chairperson Herrera announced Mr. Ristow s retirement and thanked him for the great work with the Committee and VTA. 17. Determine Consent Agenda for the September 1, 2016 Board of Directors Meeting CONSENT: Agenda Item #5., Adopt the 2015 Monitoring and Conformance Findings, pursuant to California Government Code Section 65089. Congestion Management Program & Planning Committee Minutes Page 5 of 6 August 18, 2016
Agenda Item #6., Authorize the General Manager to execute a contract amendment with TransCore in an amount not to exceed $449,279 for a new total contract amount of $3,893,290, to perform additional three (3) year electronic toll systems maintenance services for the SR 237 Express Lanes project. Agenda Item #7., Receive the VTP Highway Program Semi-Annual Report Ending April 30, 2016. Agenda Item #9., Approve the following changes to existing Express Lanes operations policies for implementation: a. Require all users of Express Lanes to use FasTrak or FasTrak Flex transponder. b. Require all eligible carpoolers including motorcycles, clean air vehicles and buses to use FasTrak Flex transponder to obtain toll free passage. c. Expand Express Lanes hours of operations to be in effect from 5am to 8pm. Agenda Item #10., Receive information on near term Silicon Valley Express Lanes projects funding. Agenda Item #11., Receive and review list of administrative guideline and policy items for the November sales tax measure. Agenda Item #12., Receive the Development Review Quarterly Report for April to June 2016. Agenda Item #13., Receive an update on the Brand Refresh and Public Will Building. REGULAR: Agenda Item #8., Adopt two additional One Bay Area Grant 2 criteria to comply with Metropolitan Transportation Commission's requirements for compliance with the California Surplus Lands Act and rewarding jurisdictions with adopted anti-displacement policies. 18. ANNOUNCEMENTS There were no Announcements. 19. ADJOURNMENT On order of Chairperson Herrera and there being no objection, the meeting was adjourned at 11:53 a.m. Respectfully submitted, Menominee McCarter, Board Assistant VTA Office of the Board Secretary Congestion Management Program & Planning Committee Minutes Page 6 of 6 August 18, 2016