A5~c~ 4e~tv~ (0 S I 3i) (p TOWN COUNCIL OF MAMMOTH LAKES MINUTES OF REGULAR MEETING J Y20,2016 WORKSHOP 1. Presentation from Hart Howerton regarding conceptual community vision elements based on past planning and economic related Town studies, documents, and current planning ideas. The workshop began at 1:03 p.m. Rusty Gregory, Mammoth Mountain Ski Area (MMSA), outlined the Mountain s process with Hart Howerton and commitment and investment in the Mountain and the community. He introduced Dave Howerton from Hart Howerton. Mr. Howerton outlined the proposed active development strategy for the Mountain. Mr. Howerton introduced his partner, Eron Ashley. Mr. Ashley, Hart Howerton, gave a presentation outlining the proposed Mountain improvements. There was discussion among members of Council and Mr. Ashley. Mr. Howerton and Mr. Ashley presented the proposed recommendations for the downtown area. Rudy DeFelice, MMSA, outlined the tech initiative for economic development in the downtown area. Mr. Howerton summarized the next steps in the process. SPEAKiNG FROM THE FLOOR: Chuck Lande, Snowcreek, outlined how the proposal would affect Snowcreek. He said he was a supporter of this plan. Mickey Brown, Chair of the Planning and Economic Development Commission, said that it was the right time to rewrite the Town s story, and that this plan was the basis for that. Jim Demetriades said that he was excited about the plan. Evan Russell, Mammoth Lakes Foundation, outlined their plans for the Mammoth Arts and Cultural Center. Sandra DiDomizio said that she was excited about the change, and asked how long it would take. Howerton responded. Mr. Tom Cage, local business owner, spoke about the next steps for the Mountain and the Town. Mark Carney, representing ownership of Shady Rest Parcel, said that the Parcel was integral to the execution of this vision. He said that the owners wanted the community to decide on the use of the property. He said that they were supportive of the idea for a Town recreation center, and that they had available acreage. The workshop ended at 3:16 p.m.
Page 2 of 11 CLOSED SESSION 2. Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Daniel C. Holler and Consultant Patrick Clark, with respect to the following Employee Organizations: Mammoth Lakes General ~p~ployees Association, Mammoth Lakes Management Employees Association. Mammoth Lakes Peace Officers Association, and the Mammoth Lakes Public Works Employees A~s~ciation and unrepresented employees (Public Works Director, Police Chief, and Trails Coordinat~)~ At 4:00 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION The Council reconvened from closed session at 5:45 p.m. and announced that there was no reportable action taken. ROLL CALL The Mayor called the meeting to order at 6:02 p.m. in the Council Chamber, 437 Old Mammoth Road, Mammoth Lakes, California. The Council was present in its entirety with Councilmembers Cohn Fernie, Cleland Hoff; Bill Sauser, Mayor Pro Tem John Wentworth, and Mayor Shields Richardson in attendance. PLEDGE OF ALLEGIANCE Councilmember Hoff led the flag salute. PUBLIC COMMENTS Juhiana Olinka Jones, Development Director of Mammoth Lakes Foundation, introduced new Development Director Kevin Lian. Mr. Lian outlined the success of the Food and Wine Experience sponsored by Honda. Ms. Olinka Jones thanked the volunteers. Pat Eckart said that she wanted to remind everyone about the Shady Rest Tract lawsuit that the Town lost because the USFS gave the land to only be used for affordable housing. Chris Ricketts, Forest Trail resident, said that he attended the last meeting regarding parking improvements around the Village. He said that staff did not tell the Planning and Economic Development Commission about Council s direction to keep the driveway where it was. Public Works Director Grady Dutton responded to Mr. Ricketts concerns. There was discussion among members of Council and Mr. Ricketts. Tracy Spencer said that she was anxious to see improvements to traffic pattern and flow, but that it was unreasonable and unfair to benefit the Village at the expense of the residents. Eric Clark, Mammoth Lakes Chamber of Commerce, gave an update regarding current Chamber activities. There was discussion among members of Council and Mr. Clark.
Page 3 of 11 Rich Boccia, Executive Director of Mammoth Lakes Recreation, said that he was inspired by the Hart Howerton presentation and looking forward to the next steps. Steven Osterman, Sierra Holiday Mobile Home Park resident, outlined a request for the Town to institute mobile park rent stabilization. There was discussion among members of Council and Mr. Osterman. COUNCILMEMBER REPORTS/ADDITIONS TO THE AGENDA Councilmember Hoff attended an Eastern Sierra Transit Authority Board meeting, Police BBQ to welcome new officers, volunteered at the wine tasting benefit, and a reception for local artists. Councilmember Ferme attended the Chamber Power lunch and special event strategy meeting. Mayor Pro Tern Wentworth attended two meetings of the Eastern Sierra Recreation Collaborative, the public works potluck, the police bbq, and the Mammoth Lakes Recreation Board meeting. Mayor Richardson attended both staff luncheons and the TOT Committee meeting. REPORTS FROM COM1~flS5ION5 AND/OR DEPARTMENTS (as needed) Recreation Manager Stuart Brown gave an update regarding current parks and recreation activities. Planning Manager Sandra Moberly gave an update regarding the recent Planning and Economic Development Commission meeting. There was discussion among members of Council and staff. Public Works Director Grady Dutton gave an update regarding current public works activities. There was discussion among members of Council and Mr. Dutton. CONSENT AGENDA Town Manager Daniel C. Holler requested that Agenda Items 7, 9, and 10 be removed from the consent agenda for separate discussion. Mayor Pro Tern Wentworth requested that Agenda Item 3 separate discussion. be removed from the consent agenda for It was moved by Councilmember Cohn Fernie, seconded by Councilmember Cleland Hoff, and carried by a 5-0 roil call vote to approve the consent agenda. 3. Approve the minutes of the regular meeting of July 6, 2016. This item was removed from the consent agenda for separate discussion. There was discussion among members of Council and staff regarding a vote on the parking issue.
Page 4 of 11 It was moved by Mayor Pro Tern John Wentworth, seconded by Councilmember Bill Sauser, and carried by a 4-0 roll call vote to with Councilmember Cohn Fernie abstaining, approve the minutes of the regular meeting of July 6, 2016. 4. Approve the resolution levying special taxes in Community Facilities District 2004-1 (Fraction~j~ Mdllo Roos District for fiscal year 2016/17. 5. ~pprove the resolution levying special taxes in Community Facilities District 2005-1 (In Lieu PIE) for fiscal year 20 16/17. 6. Approve the resolution levying special taxes in Community Facilities District 2013-3 (Transit Services) for fiscal year 20 16/17. 7. Adopt the resolution establishing positions, salaries, and benefits, and other terms and conditions for employees in the at-will, executive positions. This item was removed from the consent agenda for separate discussion. Town Manager Daniel C. Holler outlined the information in the staff report. It was moved by Mayor Pro Tem John Wentworth, seconded by Councilmember Cleland Hoff; and carried by a 5-0 roll call vote to ~pt the resolution establishing positions, salaries, and benefits~~ other terms and conditions for employees in the at-will, executive positions. 8. Ack~pt the resolution updating the Town of Mammoth Lakes Part-time Salary Schedule. 9. Authorize the Town Manager to execute the Naming Rights Agreement with Volcom for the Volcom Brothers Skate Park. This item was removed from the consent agenda for separate discussion. Town Manager Daniel C. Holler outlined the information in the staff report. SPEAKING FROM THE FLOOR: Jane Anderson Baer, JLA Project, said that she had learned about sustainability of parks. She said that the funds would go directly to the Town if they were kept in a separate fund and they met annually to discuss their use. She said that she wanted to continue working with the Town. She outlined the expansion program for this year. It was moved by Councilmember Cohn Fernie, seconded by Councilmember Bill Sauser, and carried by a 5-0 roll call vote to authorize the Town Manager to execute the Naming Rights Agreement with Volcom for the Volcom Brothers Skate Park, pending final legal review.
Pages of 11 10. Ratification of Memorandum of Understanding (MOU) with the Mammoth Lakes Police Officer Association for fiscal year 2016/17 2018/19. This item was removed from the consent agenda for separate discussion. Town Manager Daniel C. Holler outlined the information in the staff report. There was discussion among members of Council and staff. It was moved by Mayor Shields Richardson, seconded by Councilmember Cohn Fernie, and carried by a 5-0 roll call vote to ratify a three year Memorandum of Understanding (MOTJ) between the Mammoth Lakes Police Officer Association (MLPOA) and the Town of Mammoth Lakes for July 1, 2016 through June 30. 2019 consisting of the presented tentative agreements, authorize the Town Manager and MLPOA representative to correct any typographical, numbering, or other non-substantive edits, and authorize the MOU to be signed by the Town Man~gc~~ 11. Accept Payment Approval Report No. 15-43 in the amount of $1,011,951.66. PUBLIC HEARiNGS 12. Update the Schedule of Fees and Charges for Town Services, including fees for building, ~ubhic works, and planning permits and services, public safety processing and services, recreation programs and services, and administrative products and services. The Mayor opened the public hearing at 6:57 p.m. Finance Manager Cyndi Myrold outlined the information in the staff report. There was discussion among members of Council and staff. With no members of the public coming forward to speak, the Mayor closed the public hearing at 7:01 p.m. It was moved by Councilmember Cohn Fernie, seconded by Councilmember Bill Sauser, and carried by a 5-0 roll call vote to adopt the resolution establishing and updating a master schedule of fees and cha~gç~ for Town Services. 13. Juniper Ridge Assessment District 93-1 levy of annual assessment for fiscal year 20 16/17. The Mayor opened the public hearing at 7:02 p.m. Public Works Director Grady Dutton outlined the information in the staff report. SPEAKING FROM THE FLOOR: Michael Baker asked if the accruals were associated with a budget versus a general fund. responded to Mr. Baker s concerns. Mr. Dutton
Page 6 of 11 The Mayor closed the public hearing at 7:05 p.m. It was moved by Councilmember Bill Sauser, seconded by Councilmember Cleland Hoff, and carried by a 5-0 roll call vote to adopt the resolution confirming the assessments proposed in the Final Engineer s Report for fiscal year 20 16/17 for Juniper Ridge Assessment District 93-1. 14. The Bluffs Benefit Assessment District 93-4, Zone 1 Maintenance District No. 1 levy of annual assessments for fiscal year 20 16/17. The Mayor opened the public hearing at 7:06 p.m. Public Works Director Grady Dutton outlined the information in the staff report. With no members of the public coming forward to speak, the Mayor closed the public hearing at 7:07 p.m. It was moved by Councilmember Cohn Fernie, seconded by Mayor Pro Tem John Wentworth, and carried by a 5-0 roll call vote to adopt the resolution confirming the Engineer s Report for fiscal year 2016/17 and levying the special assessment of $0.00 per parcel for The Bluffs Benefit Assessment District 93-4, Zone 1 Maintenance District No.1. 15. Old Mammoth Road Benefit Assessment District 2002-01 levy of annual assessment for fiscal year 2016/17. The Mayor opened the public hearing at 7:07 p.m. Public Works Director Grady Dutton outlined the information in the staff report. among members of Council and staff. There was discussion With no members of the public coming forward to speak, the Mayor closed the public hearing at 7:09 p.m. It was moved by Councilmember Cohn Fernie, seconded by Councilmember Cleland Hoff, and carried by a 5-0 roll call vote to ~Qpt the resolution for ordering the levy of annual assessments within special maintenance district Old Mammoth Road Benefit Assessment District 2002-0 1 for fiscal year 2016/17. 16. North Village Benefit Assessment District 2002-02 levy of annual assessment for fiscal yç~ 2016/17. Mayor Richardson recused himself and left the meeting at 7:10 p.m. The Mayor Pro Tem opened the public hearing at 7:10 p.m.
Page 7ofll Public Works Director Grady Dutton outlined the information in the staff report. among members of Council and staff. There was discussion With no members of the public coming forward to speak, the Mayor Pro Tem closed the public hearing at 7:12 p.m. It was moved by Councilmember Bill Sauser, seconded by Councilmember Cohn Fernie, and carried by a 4-0 roll call vote to with Mayor Shields Richardson recused, adopt the resolution confirming the Engineer s Report for the levy of assessments within North Village Benefit Assessment District 2002-02 and order the levy and collection of assessments within special maintenance district North Village Benefit Assessment District No. 2002-02 Zone 1 for fiscal year 20 16/17. 17. Mammoth View Benefit Assessment District 2014-01 levy of annual assessment for fiscal year 2016/17. The Mayor returned to the meeting at 7:13 p.m. The Mayor opened the public hearing at 7:13 p.m. Public Works Director Grady Dutton outlined the information in the staff report. among members of Council and staff. There was discussion With no members of the public coming forward to speak, the Mayor closed the public hearing at 7:15 p.m. It was moved by Councilmember Cohn Fernie, seconded by Councilmember Bill Sauser, and carried by a 5-0 roll call vote to adopt the resolution confirming the annual assessments proposed in the Final Engineer s Report for fiscal year 2016/17 for Mammoth View Benefit Assessment District 2014-01. 18. Consider approval of the Old Mammoth Place Amendment Project (District Zoning Amendment 15-002, Vesting Tentative Tract Map 16-001, Use Permit 16-001, and Design Review 16-004~ including finding the project consistent with the Addendum to the Clearwater Specific Plan Environmental Impact Report. The Mayor called a recess at 7:16 p.m. and the Council reconvened at 7:23 p.m. Councilmember Fernie recused himself and left the dais at 7:24 p.m. The Mayor opened the public hearing at 7:24 p.m. Assistant Planner Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff. Jim Demetriades, owner, and John Ashworth, architect, outlined the proposed project. There was discussion among members of Council and staff.
Page 8 of 11 There was discussion among members of Council and Mr. Ashworth and Brent Truax, Sierra Nevada Resort and Spa. SPEAKiNG FROM THE FLOOR: Sally Gessford requested that story poles be erected for the project. members of Council and Ms. Gessford. There was discussion among Jennifer Halferty, Executive Director of Mammoth Lakes Housing, asked if the community benefits and incentive zoning policy was eliminated. Planning Manager Sandra Moberly responded. Ms. Halferty discussed the housing impacts of the proposed project. Pat Eckart, resident of Sierra Nevada Road, asked if traffic would be coming out on Sierra Nevada Road. Mr. Ashworth responded. She said that she was concerned about the shade on the road causing slippery ice. Michael Ledesma outlined his support for the project. Paul Rudder outlined his support for the project. Dieter Fiebiger spoke in support of the project. Tom Hodges, Mammoth Mountain Ski Area, spoke in support of the project. Martin Kleinbard said that the Town should move the project forward while at the same time addressing the issues. Dave Harvey spoke in support of the project. Mr. Ashworth responded to concerns of the public. Mr. Truax made a clarification regarding workforce housing. Mr. Demetriades spoke about the viability of the project. The Mayor closed the public hearing at 9:17 p.m. There was discussion among members of Council. It was moved by Mayor Pro Tern John Wentworth, seconded by Councilmember Bill Sauser, and carried by a 4-0 roll call vote to with Councilmember Cohn Fernie recused. adopt the resolution making the required CEOA findings and adopting the Addendum to the Clearwater Specific Plan EIR. It was moved by Mayor Pro Tern John Wentworth, seconded by Councilmember Cleland Hoff, and carried by a 4-0 roll call vote to with Councilmember Cohn Fernie recused, waive the reading and
Page 9 of 11 introduce by title only the ordinance making the required CEOA and Municipal Code findings, and ~pp~oving District Zoning Amendment 15-002. It was moved by Mayor Pro Tern John Wentworth, seconded by Councilmember Bill Sauser, and carried by a 4-0 roll call vote to with Councilmember Cohn Fernie recused, adopt the resolution making the required CEQA, Subdivision Map Act, and Municipal Code findings, and approving Vesting Tentative Tract Map 16-001, Use Permit 16-001, and Design Review 16-004 with conditions as recommended by the Planning and Economic Development Commission with the effectiveness of the resolution contingent ~ip~n the ordinance adopting District Zoning Amendment 15-002. The Mayor called a recess at 9:34 p.m. and the Council reconvened at 9:38 p.m. returned to the meeting at 9:38 p.m. Councilmember Fernie POLICY MATTERS 19. Appoint three applicants to serve as members of the Planning and Economic Development Commission and three applicants to serve as members of the Recreation Commission, with terms c~piring July 31. 2020. There was discussion among members of Council. Town Attorney Andrew Morris noted that applicant Lynda Salcido, if appointed, may hold two incompatible offices, and suggested getting an opinion from the Attorney General. It was moved by Councilmember Bill Sauser, seconded by Councilmember Cleland Hoff, and carried by a 5-0 roll call vote to ~pppint Jennifer Burrows, Amy Callanan, and Paul Chang to serve as members of the Planning and Economic Development Commission, with terms expiring July 31, 2020. It was moved by Councilmember Cohn Fernie, seconded by Mayor Shields Richardson, and carried by a 5-0 roll call vote to ~ppqint Laurel Martin, Christina Osborne, and Sean Turner to serve as members of the Recreation Commission, with terms expiring July 31, 2020. 20. Town Council appointments to Commissions, Committees, and Boards. There was discussion among members of Council. It was moved by Mayor Shields Richardson, seconded by Mayor Pro Tern John Wentworth, and carried by a 5-0 roll call vote ic~pprove the Town Council appointments to Commissions, Committees, and Boards as follows: Mammoth Lakes Tourism Board - Councjlmember Fernie Mammoth Lakes Recreation Board - Mayor Richardson Mammoth Lakes Housing Board - Mayor Pro Tern Wentworth
Page loofil Eastern Sierra Transit Authority Board - Councilmembers Hoff and Sauser Local Transportation Commission - Mayor Richardson. Mayor Pro Tern Wentworth, Sandy Hogan: Town Manager and Councilmernber Fernie as alternates California Joint Powers Insurance Authority Board - Mayor Richardson and Assistant to the Town Manager as alternate League of California Cities Voting Delegate - Councilrnernber Fernie and Town Manager as alternate Great Basin Unified Air Pollution Control District - Mayor Pro Tern Wentworth and Councilrnernber Sauser as alternate Eastern Sierra Council of Governments - Mayor Richardson and Mayor Pro Tern Wentworth Desert Mountain Division of the League of California Cities - Councilmernber Sauser and Town Manager as alternate Town and County Liaison Committee - Councilmembers Hoff and Sauser Mono County Collaborative Planning Team - Councilmernber Hoff and Mayor Pro Tern Wentworth as alternate Airport Land Use Commission - Councilrnember Sauser and Mayor Richardson Local Agency Forrnation Commission - Councilrnembers Fernie and Sauser 21. Authorize the Town Manager to sign the proposed Solid Waste Flow Control Agreement with Mono County upon approval of the agreernent by Mono County. Town Manager Daniel C. Holler outlined the information in the staff report. It was moved by Mayor Pro Tern John Wentworth, seconded by Councilrnernber Cohn Fernie, and carried by a 5-0 roll call vote to authorize the Town Manager to sign the proposed Solid Waste Flow Control Agreernent with Mono County upon approval of the agreement by Mono County. 22. Approve a resolution authorizing the issuance of Community Facilities District No. 2001-1 cn~rth Village Area) 2016 Special Tax Refunding Bonds and approve related documents and actions. Mayor Richardson recused hirnself and left the rneeting at 10:10 p.rn. Town Manager Daniel C. Holler outlined the inforrnation in the staff report. There was discussion arnong rnernbers of Council and staff. SPEAKING FROM THE FLOOR: Torn Hodges, Mammoth Mountain Ski Area, commended the Town Manager for this project and spoke in support of the proposal. It was moved by Councilrnember Cohn Fernie, seconded by Councilrnernber Cleland Hoff, and carried by a 4-0 roll call vote to with Mayor Shields Richardson recused, approve a resolution authorizing the issuance of Community Facilities District No. 200 1-1 (North Village Area) 2016 Special Tax Refun~Jp~g Bonds and approve related documents and actions.
Page 11 of 11 23. Consider approval of an amended employment agreement with Town Manager Daniel C. Holler. Mayor Richardson returned to the meeting at 10:20 p.m. Mayor Richardson outlined the information in the staff report. Council. There was discussion among members of It was moved by Mayor Pro Tern John Wentworth, seconded by Councilmernber Cleland Hoff; and carried by a 5-0 roll call vote to approve an amended employment agreement with Town Managc~ Daniel C. Holler, subject to final legal review. 24. Award the contract for the Hillside Drive Parking Improvements Project to Spiess Construction. This item was taken out of order. Public Works Director Grady Dutton outlined the information in the staff report. among members of Council and staff. There was discussion It was moved by Councilmember Cleland Hoff; seconded by Councilmember Cohn Fernie, and carried by a 4-0 roll call vote to with Mayor Shields Richardson recused, approve the plans and specifications for the Hillside Drive Parking Improvements Project. Award the contract to the lowest responsive bidder, ~pkss Construction, in the amount of $675,784.50. Authorize the Public Works Director to review and ~p~ove minor revisions to complete the project, up to an additional 10% of the award amount. ADJOURNMENT The Council adjourned the meeting at 10:25 p.m. Respectfully submitted, Jamie Gray Town Clerk