COMMITTEES OF THE WHOLE HELD ON TUESDAY SEPTEMBER 2, 2008 AT 5:00 P.M. PRESENT: Mayor A. Spacek Councillor M. Credger Councillor M. Dinnissen Councillor P. Drobny Councillor Y. Guertin Councillor F. Siebert Chief Administrative Officer Y. Brousseau Clerk B. Major Public Works Director Y. Labelle Fire Chief G. Demeules Pool Operator A. Knowles Economic Development Officer A. Bordeleau Recreation Director M. Clavelle Deputy Administrator C. Boyer-Brochu CITIZENS: 46 MEDIA: 2 ABSENT: Councillor D. Plourde Community Development Officer C. Rody Treasurer M. Dupont PLANNING 1. CITIZENS AGAINST RE-ZONING OF THIBEAULT STREET The Committee heard presentation from Penny Hopkins and Rene Ethier outlining concerns with respect to re-zoning of Thibeault Street and requesting that the Committee delay approving of the Zoning By-Law amendment pending long-term planning and creation of policies. Committee also heard comments from Mr. D. Tailleur, the applicant. 2. ZONING BY-LAW AMENDMENT N0.01-08 The Committee gave consideration to the Zoning By-Law Amendment No. 01-08 by D. Tailleur and A. Brassard-Tailleur pertaining to the re-zoning of the land at 26 Thibeault Street from a (R2) Second Density Residential Zone to a (RU-B) rural Zone site specific and reviewed the minutes from the August 6, 2008 Kapuskasing and District Planning Board and August 21, 2008 Public Information session. The Committee recommended that the lot remain as R2 (Second Density Residential Zone) site specific re-zoning only and the conditions as established by the Kapuskasing and District Planning Board be approved. 3. GASTON DAGENAIS AND CHANTAL LEPAGE The Committee heard presentation from Chantal Lepage, 39-41 Dallyn Avenue regarding the request to construct a nine-foot fence. The Committee recommended that decision be deferred to the Council meeting pending additional information.
-2- COMMITTEES OF THE WHOLE MEETING HELD TUESDAY SEPT. 2. 2008 4. TOWN OF HAL TON HILLS The Committee gave consideration to a request from the Town of Halton Hills for resolution support to have a provincial inquiry undertaken to examine challenges facing municipalities as a result of provincial growth legislation. 5. TOWNSHIP OF GALWAY-CAVENDISH AND HARVEY The Committee gave consideration to a request from the Township of Galway Cavendish and Harvey for resolution support to petition the Federal and Provincial governments to protect Canada's water resources from export discussions and from being used as toxic dumps. 6. ONTARIO FEDERATION OF INDEPENDENT TOWERS The Committee gave consideration to a request from the Ontario Federation of Independent Towers requesting support to stop Bill 87 which creates a new body to regulate towing companies in the Province. 7. APPLICATIONS FOR CONSENT The Committee gave consideration to the following Applications for Consent: a) B5/08 by B. Thibodeau, to sever a 50' by 11 0' property from Claude Fortier, for the purpose of creating a lot addition to 57 Hazel Street. The Committee recommended the application be forwarded to the Kapuskasing and District Planning Board with no objection but conditional upon there being no extension of Hazel Street. b) 86/08 and 87/08 by S. Picard for the purpose of severing two adjoining parcels of land from each property and adding them to each other's property. The Committee recommended the application be forwarded to the Kapuskasing and District Planning Board with no objection. 8. INFORMATION ITEMS a) Minutes of the Kapuskasing and District Planning Board meeting held August 6, 2008. b) Ministry of the Environment regarding proposed amendments to be made to the General Nutrient Management Act c) Ministry of Natural Resources regarding proposed amendments to extend and decommission access Roads. PROTECTIVE SERVICES 9. CITY OF OWEN SOUND The Committee gave consideration to a request from the City of Owen Sound for resolution support to petition the Provincial Government to provide full exemption of PST on goods and services for Ontario police services. 10. INFORMATION ITEMS a) Parking meter report for July 2008. b) Animal control report for August, 2008.
-3- RECREATION AND CULTURE 11. TERRY FOX RUN The Committee gave consideration to a request from the organizers of the Terry Fox Run for permission to use the Civic Centre on September 14 as the official start location, to have the barbecue at the Civic Centre or Park and to invite Mayor Spacek or designate to official open the event. The Committee recommended the requests be approved provided there is no cost to the municipality. 12. TRAVEL REQUEST The Committee gave consideration to a request from the Recreation Director to attend the Northeastern Ontario Recreation Association conference being held in Sault Ste Marie. The Committee recommended the request be approved. 13. RECREATION FEES The Committee reviewed the report outlining proposed recreation fees for 2008/09 and gave consideration to approving the same. The Committee recommended the fees be approved. 14. SKATE SHOP The Committee reviewed a report outlining the results of the tenders for the arena skate shop. The Committee recommended that the tender results be approved and awarded. 15. KAPUSKASING WOMEN'S HOCKEY ASSOCIATION The Committee gave consideration to a request from the Kapuskasing Women's Hockey Association for subsidized ice time for a subsequent year. The Committee recommended the request be approved. 16. INFORMATION ITEMS a) Donat Brousseau Pool spring report. b) Ontario Trillium Foundation advising of grant approval for the Library shelving. c) RECREATION DIRECTOR M. CLAVELLE informed CommitteethatAugust has been a good month for arena use and all equipment has functioned well. He also advised that the impact of the Women's Hockey team is being examined. d) POOL OPERATOR A. KNOWLES informed Committee that the swim camp was a success, that the pool has been closed for its annual shut down and will reopen on September 22, 2008. FINANCE 17. DECLARATION OF PECUNIARY INTEREST MAYOR SPACEK declared a possible conflict of interest with respect to Cheque Nos. 5179 and 5182 and COUNCILLOR GUERTIN declared a possible conflict of interest with respect to Cheque No. 5191. 18. ACCOUNTS PAYABLE The list of accounts payable Computer Cheque Register Nos 5081 to 5205 in the amount of $1,826,626.29 is recommended for approval. 19. TAXARREARS The tax arrears report to July 31, 2008 is recommended for approval.
-4-20. CITY OF OWEN SOUND The Committee gave consideration to a request from the City of Owen Sound for resolution support to petition the Provincial Government to provide full exemption of PST on goods and services for Ontario municipalities. 21. ANIMAL RESCUE KAPUSKASING The Committee gave consideration to a request from Animal Rescue Kapuskasing for a donation to the 1 51 Wine Tasting, Dinner and Auction and reviewed the Municipal Donation policy. The Committee recommended the request be denied as it is contrary to the Donation policy. 22. INFORMATION ITEMS The Committee reviewed the following information items. a) NEOnet Wired News for August 2008. b) Town of Kapuskasing performance measurement results for 2007. COUNCILLOR SIEBERT requested that Council be provided comparables with other municipalities. c) MAYOR SPACEK welcomed Deputy Administrator Chantal Boyer-Brochu to the meeting. d) Ministry of Finance letter to property owners in unincorporated territory. e) AMCTO annual conference report from the Treasurer. f) AMCTO annual conference report from the Clerk. g) MPAC 2008 Property Assessment Notice and example of the notice. PUBLIC WORKS 23. TOWN OF MIL TON The Committee gave consideration to a request from the Town of Milton for resolution support to request that the Minister of Environment place a deposiureturn system on aluminum and plastic drink containers. 24. TRAINING The Committee gave consideration to the following training requests from the Public Works Director: a) C. Gibson to a two-day water operator training course in Timmins on October 8 and 9, 2008. The Committee recommended the request be approved. b) Electricians to a two-day training course on traffic light maintenance. The Committee recommended the request be approved. 25. POWER ANALYZERS The Committee gave consideration to a request from the Public Works Director to purchase a power analyzer and reviewed the tender results. PUBLIC WORKS DIRECTORY. LABELLE informed Committee that the analyzer will be beneficial with energy audits. The Committee recommended the tender be awarded to low bidder Guillevin International at a cost of $5,685 (plus applicable taxes). 26. ASPHALT GRINDING The Committee gave consideration to a request from the Public Works Director to proceed with grinding of asphalt and will reviewed the costs. The Committee recommended that the request be approved.
-5-27. INFORMATION ITEMS a) Ministry of Labour Project Form report for Asbestos and an Order to prepare a compliance plan to have an asbestos management program in place. b) Monthly report from the Public Works Director. c) PUBLIC WORKS DIRECTOR Y. LABELLE provided Committee with information as follows: i) An update regarding the Highway 11 Connecting Link project, advising that contaminated soil has been found in proximity to the gas stations. Shell has been ordered to proceed with clean-up of its site and the former Petro Canada site will also require to be cleaned and it is likely that the Esso will also require clean-up. He advised that a detour may be required due to the clean-up operations and excavation of the south side of the road will require to be undertaken, delaying completion of the project. ii) The Kap Inn Motel demolition will be completed by the end of the week and contractors will be encouraged to back fill the resulting hole at the site which will be fenced for the interim. iii) The Library project is proceeding well. d) MAYOR SPACEK informed Committee that the municipality was the recipient of $809,617 infrastructure funding at the recent AMO Conference and that details associated with other infrastructure funding will be forthcoming whereby all levels of government contribute one-third of costs for submission specific projects. HEALTH 28. BLUE BIRD BUS LINES HANDITRANS SERVICE The Committee reviewed the report from the Treasurer outlining the contract with Blue Bird Bus Lines for handitrans bus service and gave consideration to approving the same. The Committee was informed that the fuel surcharge decrease adjustment incorporates a limitation of $1.45 per litre because the operator is absorbing costs up to $1.54 per litre. The Committee recommended that the agreement be approved. ADJOURNMENT The public meeting is adjourned at 5:55p.m. & ' ~ Clerk ~~