Minutes of the Regular Town of Erin Council Meeting November 7, 2017 1:00 PM Municipal Council Chamber Present: Allan Alls Mayor John Brennan Councillor Matt Sammut Councillor Rob Smith Councillor Jeff Duncan Councillor Staff Present: Nathan Hyde CAO/Town Manager Dina Lundy Clerk Ursula D'Angelo Director of Finance Lisa Campion Deputy Clerk Paul Evans Chief Building Officer Robyn Mulder Economic Development Officer 1. Call to Order Mayor Alls called the meeting to order. 2. Approval of Agenda Resolution #17-372 Be it resolved that the agenda be approved as circulated. 3. Declaration Pecuniary Interest None 4. Public Meetings 4.1 Zoning Amendment - Dorman - 5354 Ninth Line, Part of Lots 12, Concession 9 This is a Public Meeting as required by the Ontario Planning Act to deal with planning matters regarding land development in the Province of Ontario.
If a person or public body that files an appeal of a decision of the Town of Erin in respect to a proposed application does not make oral submission at a public meeting or make written submission to the Town of Erin before the proposed Official Plan Amendment, Zoning By-law Amendment and/or Plan of Subdivision or Condominium is adopted or refused, then the Ontario Municipal Board may dismiss all or part of the appeal. Council requests that anyone wishing to provide comments or concerns to Town Council and/or staff do so in written form to ensure that the message is provided effectively and accurately and to record their interest in the matter and to request a notice of decision of the matter. This meeting is to provide information for Council, exchange views, generate input etc. Council has not taken a position on the matter; Council s decision will come after full consideration of input from the meeting, submissions from the public and comments from agencies. Declaration of Pecuniary Interest: None. Mayor Alls introduced planning staff to present the application. Sarah Wilhelm, Senior Planner for County of Wellington began her presentation by stating that the purpose of this application is to rezone the subject lands from FD Future Development to an appropriate residential zone. This rezoning is a condition of severance application B108/16 and B109/17, which were granted provisional consent by the Wellington County Land Division Committee. The consent will sever two 0.4 hectares (0.98 acres) vacant rural residential lots. The applicant was invited to speak. The Mr. Dorman further explained his application, and responded to concerns regarding the neighbouring cemetery as well as municipal water services. He has been in contact with a member of the cemetery board, who advised that the demand for cremation storage is increasing and therefore they feel they can accommodate the community for many years, and do not require additional land. Regarding municipal water services, the property fits into the by-law exemption requirements. The Mayor invited those who wish to comment on the application to address Council, and noted that all comments and questions are to be put to the Chair. Speakers must give their names and address for the record. Personal opinions and comments made by the public attending this meeting may be collected and recorded in the meeting minutes. Page 2 of 11
No attendees approached the podium. The Mayor thanked all participants for attending the meeting. Council requested that the cemetery board be contacted for comment. The Mayor declared the public meeting adjourned. Resolution #17-373 Be it resolved that Council hereby receives Sarah Wilhlem, Manager of Development Planning of County of Wellington Public Meeting Report regarding proposed Zoning By-law Amendment Z17/03 for information. 5. Community Announcements Nov 9 - Rotary Club Annual Pasta Dinner Nov 17 - Window Wonderland and Tree Lighting Nov 18 - Crime Stoppers - "It Takes a Village" event Nov 19 - Century Church Theatre - Aladdin Nov 25 - Erin District Lions - Annual Santa Claus Parade Nov 26 - Erin District Lions - Christmas Market Reminder, East Wellington Family Health Team has on-going Seminars. Check our website or www.ewfht.ca for details. Details on these and more at www.erin.ca/whats-on/ 6. Adoption of Minutes Resolution #17-374 Moved By Councillor Sammut Seconded By Councillor Duncan Be it resolved that Council hereby adopts the following meeting minutes as amended: October 17, 2017 - Regular Council Meeting - to remove statement "Council strongly noted that advanced information on this topic should have been provided by the delegate." Page 3 of 11
October 24, 2017 - Special Budget Meeting - to include a comment regarding the budget process for Committees, "that any surplus can be carried forward upon Council approval when 4th quarter results are presented. The process will be taken into consideration when reviewing our financial policies." 7. Business Arising from the Minutes None. 8. Delegations/Petitions/Presentations 8.1 Eddie Alton - County of Wellington Social Services - Programmes Overview Mr. Alton presented an overview of the County of Wellington Social Services programs. He provided clarification on items raised during the discussion, including: wait times for housing number of housing units in Erin contributions that the County of Wellington provides for Erin as well as the County budget for services unmet needs in the County and Erin specifically how new infrastructure could impact services in the community Resolution # 17-375 Seconded By Councillor Sammut Be it resolved that Council hereby receives the presentation from Eddie Alton, County of Wellington Social Services, regarding services and programs provided to the residents of Erin for information. 8.2 Elizabeth Crighton- Mobile Signs By-Law Mrs. Crighton brought forward her concern regarding placement of directional signs in the Town. Her request to Council indicated possible new approaches to managing sign permitting. Page 4 of 11
Resolution # 17-376 Be it resolved that Council receives the delegation from Elizabeth Crighton concerning a proposal for portable signs; And that the information be referred to staff for recommendation. 9. Reports 9.1 Building/Planning/By-Law 9.1.1 Chief Building Official-Building Permit Activity Report - September 2017 Resolution # 17-377 Moved By Councillor Duncan Be it resolved that Council hereby receives the September 2017 Building Permit Activity Report dated November 7, 2017 for information. 9.1.2 Chief Building Official- Site Plan Agreement- 9577 sideroad 17 Resolution # 17-378 Be it resolved that Council receives 9577 Sideroad 17 Site Plan Approval Agreement report dated November 7, 2017; And that the Mayor and Clerk be authorized to execute the Site Plan Agreement attached as Appendix I in this report; And that the authorizing by-law be adopted. 9.2 Fire and Emergency Services 9.2.1 Fire Chief- September 2017 Fire Report Page 5 of 11
Resolution # 17-379 Seconded By Councillor Sammut Be it resolved that Council hereby receives the Fire and Emergency Services September 2017 monthly report for information. 9.3 Finance 9.3.1 Director of Finance - Approval of the Accounts Resolution # 17-380 Moved By Councillor Duncan Be it resolved that Council receives the Director of Finance s Report 2017-18F for information purposes. 9.4 Administration 9.4.1 Economic Development Officer - Municipal Office Entrance Sign Replacement Resolution # 17-381 Be it resolved that Council receives the Municipal Office Entrance Sign Replacement Report of November 7, 2017. And that Council accepts the recommendation of staff to install a light-emitting diode (LED) sign in the amount of $28,100 at the Town Hall Office; And further that Council approves a withdrawal of $17,300 from the working Capital Reserve to cover the unfounded portion of the project costs. 9.4.2 Clerk - Canine Licencing Program Page 6 of 11
Resolution # 17-382 Be it resolved that Council receives the Canine Licencing Program report of November 7, 2017; And that the DocuPet licensing program be approved for a five year term commencing January 1, 2018; And that an increase of $5 for dog licencing fees be approved; And further that this report serves as notice of amendment to the user fee bylaw. 9.5 Mayor 9.5.1 Mayor's Report Councillor Duncan declared a pecuniary interest with an item contained in the Mayor's report "November 2nd - Ministry of Environment and Climate Change meeting downtown with regards to the Hillsburgh bridge and dam" due to the proximity of his residence to the subject lands, and moved away from the table during the discussion. Resolution # 17-383 Seconded By Councillor Sammut Be it resolved that Council receives the Mayor's report of November 7, 2017 for information. 9.6 Committees Councillor Duncan returned to the table. 9.6.1 Let's Get Hillsburgh Growing Committee - Minutes from August 10, 2017 Resolution # 17-384 Moved By Councillor Sammut Page 7 of 11
Be it resolved that Council hereby receives the Let's Get Hillsburgh Growing Committee minutes from their meeting held on August 10, 2017 for information. 9.6.2 Ballinafad Community Centre - Minutes from September 26, 2017 Resolution # 17-385 Be it resolved that Council hereby receives the Ballinafad Community Centre Committee minutes from their meeting held on September 26, 2017 for information. 9.6.3 Ballinafad Community Centre - Thank you letter for Stompin' Tom Connor's Memorial Plaque Resolution # 17-386 Be it resolved that Council hereby receives the Ballinafad Community Centre Committee's thank you letter to everyone who contributed to the Stompin' Tom Plaque Event. 9.6.4 Erin Rotary Riverwalk Committee - Minutes from September 14, 2017 Resolution # 17-387 Moved By Councillor Duncan Be it resolved that Council hereby receives the Erin Rotary Riverwalk Committee minutes from their meeting held on September 14, 2017 for information. Page 8 of 11
9.6.5 Trails Advisory Committee - Minutes from September 27, 2017 Resolution # 17-388 Be it resolved that Council hereby receives the Trails Advisory Committee minutes from their meeting held on September 27, 2017 for information. 10. New Business 9.6.6 Green Legacy Tree Distribution- September 2016- August 2017 Resolution # 17-389 Be it resolved that Council receives the Green Legacy Tree Distribution and program overview information from September 1 to August 31, 2017 for information. 10.1 Erin Legion - Request for Cenotaph Repairs Resolution # 17-390 Whereas the Erin Cenotaph has served as a reminder of the sacrifice of men and women of Erin and district since 1956, and; Whereas next year is the one-hundredth anniversary of the Armistice ending the Great War, Therefore be it resolved that Council allocates funds of up to $2,500.00 for the Cenotaph located at the intersection of Main and Union Street for maintenance and repairs on the following items: 1. The triangular flagstones leading to the walkway 2. Re-pointing of locations in the walkways and surrounding platform Page 9 of 11
3. Re-pointing of stones in the monument column 4. Cleaning of the monument to restore its original shade 11. Correspondence Resolution # 17-391 Moved By Councillor Duncan Seconded By Councillor Sammut Be it resolved that Council receives correspondence items 11.1 to 11.7 for information. Resolution # 17-392 Moved By Councillor Sammut Be it resolved that Council hereby supports Halton Hills Resolution 2017-0152 supporting zero tolerance for racism of any kind. 12. By-Laws Resolution # 17-393 Seconded By Councillor Sammut Be it resolved that By-Law numbers 17 51 to 17-54 inclusive, are hereby passed. 13. Notice of Motion At the next Regular Council Meeting, Councillor Sammut will present the following two motions: 1. Given that many critical town issues will face our community in 2018, including such items as Wastewater EA; growth discussions; voting on aggregate companies, etc., Council should afford our residents the opportunity to attend Council Meetings. Page 10 of 11
Therefore, be it resolved that Council hereby directs the CAO to determine if there are any obstacles moving all Council afternoon meetings to the evenings in order to provide the opportunity for most residents to attend. 2. Council has progressively moved forward to allow the CAO and senior staff specific delegated authorities as per the Delegated Authority By-Law. It is important that elected officials still be apprised of when the by-law has been used, including such items as human resource costs, negotiated terms, hiring's, environmental assessment updates etc. Any Closed action items would be disclosed in Closed Session via a separate report. Therefore be it resolved that Council hereby directs the CAO to provide a quarterly Delegated Authority Disclosure Report on both open and closed session items, on where the CAO or his senior staff used the Delegated Authority By-Law authority. 14. Adjournment Resolution # 17-394 Be it resolved that the meeting be adjourned at the hour of 3:13 PM. Mayor Allan Alls Clerk Dina Lundy Page 11 of 11