REDWOOD COUNTY, MINNESOTA DECEMBER 21, 2010 The Board of County Commissioners met in regular session at 8:30 a.m. in the Commissioners Room in the Government Center, Redwood Falls, Minnesota. Present for all or portions of the meeting were Commissioners Lon Walling, Gary Dahms, John Schueller and Priscilla Klabunde; Administrator Vicki Knobloch; Auditor-Treasurer Jean Price; Account Technician Carmen Prodoehl; Sheriff Randy Hanson; Human Services Director Patrick Bruflat; Fiscal Supervisor I Lyn Rayburn; Collection Services Supervisor I Ann Bavier; RADC/EDA Representatives Julie Rath; Trails Representative Tom Hollatz; Minnesota District 21A Representative member-elect Chris Swedzinski; Public Health Director Genie Simon; Lincoln/Lyon/Murray Human Services Director Chris Sorenson; Regional Wildlife Managers Jeff Zajac and Paul Hansen; Loran Kaardal; Intensive In-Home Social Workers Mike Dahms and Jennifer Syverson; Social Worker Team Leaders Karla Arends and Julie Hogen; Social Worker Becky Foss; Yellow Medicine Social Services Director Peg Heglund; Sharon Hollatz; 4-H Coordinator Shelly Kooima; Yellow Medicine Administrator Ryan Krosch and Commissioners Louis Sherlin and Dick Wambeke. Commissioner Al Kokesch was absent. Chair Schueller called the meeting to order asking for the Pledge of Allegiance to the Flag. No one was present for open forum. revised agenda. CONSENT AGENDA On motion by Walling, second by Klabunde, the Board voted unanimously to approve the following: o December 14, 2010 Board minutes. o Payment of bills as follows: Revenue Fund $ 27,108.34 Building Fund $ 5,778.21 Ditch Maintenance Fund $ 1,638.33 Solid Waste Fund $ 15,752.65 Forfeited Tax Sale $ 9,038.26 o Payment of PHS bills in the amount of $30,096.70. EMPLOYEE RECOGNITION The Board recognized Financial Worker Corey Remiger for 5 years and Account Technician Carmen Prodoehl and Highway Engineer Willy Rabenberg for 10 years of service to Redwood County. NEW EMPLOYEE The Board recognized the new 4-H Program Youth Coordinator in Extension Shelly Kooima.
Page 2 of 6 REDWOOD COUNTY, MINNESOTA December 21, 2010 SOUTHWEST MINNESOTA TRAIL CORRIDOR PLAN Hollatz updated the Board on the Southwest Regional Trail Plan and the list of the trail projects. On motion by Dahms, second by Klabunde, the Board voted unanimously to approve the following resolution: Resolution in Support of the Southwest Regional Trail Plan And Prioritized list of Trail Projects Whereas; Redwood County appointed a member to the Southwest Minnesota Trail Plan Steering Committee to represent the County in the update of the Regional Trail Plan; Whereas; the Steering Committee met during 2010 and confirmed the 2000 vision to establish a network of trails in Southwest Minnesota for multiple uses; Whereas; the Steering Committee assisted in updating the database of existing trails, proposed and future trails; Whereas; the Steering Committee provided guidance in development of what was considered important to the Region regarding Planning for Trails, Design and Land Acquisition of Trails, and Construction of Trails; Whereas; MnDOT required a Regional prioritized list of trail projects; Whereas; the Southwest Regional Trail Corridor Committee members participated in a process to develop a regional prioritized list of unfunded Trail Projects, to be constructed in the next ten years for use by Area Transportation Partnerships 7 and 8 when evaluating Transportation Enhancement Projects. Therefore be it resolved; Redwood County approves the Steering Committee recommendations on the Southwest Regional Trail Plan; and Be it further resolved: Redwood County approves the 2010 Regional prioritized list of unfunded trail projects that will be updated every two years. EDA Rath requested designations of the 2010 EDA Budget balance. On motion by Klabunde, second by Walling, the Board voted unanimously to designate $10,000 from the 2010 EDA budget for a Broadband Initiative matching funds feasibility study for 2011. On motion by Walling, second by Klabunde, the Board voted unanimously to designate the remaining funds from the 2010 EDA budget to be used for marketing activities in 2011. HUMAN SERVICES 2010-2011 Child Care Assistance Program revisions. On motion by Dahms, second by Walling, the Board voted unanimously to authorize the buy-out purchase of the leased 2007 Impala by Human Services at a cost of $4,500 and declare as excess and authorize the sale of a 2000 Crown Victoria. On motion by Dahms, second by Walling, the Board voted unanimously to table the purchase of a new 2011 vehicle to the January 4, 2011 meeting. Rayburn and Bruflat updated the Board on the transfer of administrative duties for the Salvation Army from Human Services to Western Community Action, effective January 1, 2011.
Page 3 of 6 REDWOOD COUNTY, MINNESOTA December 21, 2010 The Western Mental Health Center contract for community support services for mentally ill adults was pulled, Commissioner Klabunde will contact Western Mental Health Center for clarification. On motion by Dahms, second by Walling, the Board voted unanimously to approve Board Chair s signature on the Golden Living Center contract for guardianship services of a client, pending County Attorney approval. On motion by Klabunde, second by Dahms, the Board voted unanimously to approve the Board Chair s signature on Redwood County contracts with the following organizations: o Western Mental Health Center for outpatient mental health services and clinical supervision for mentally o Brown County Evaluation Center for detox services. o Woodland Centers for the provision of secured crisis services for adults and children. o Greater Minnesota Family Services for the provision of family community support services and assistance with the SELF program. o Project Turnabout for outpatient chemical dependency treatment services. o Western Community Action for transportation services. o Redwood County Sheriff s Department for assistance with welfare fraud investigations. o New Horizons for the provision of supervised visits for children. o Lutheran Social Services for the guardianship services for a client. Consent Agenda On motion by Klabunde, second by Dahms, the Board voted unanimously to approve the following consent agenda: o Budget report. o Out of Home Placement report. o Licensing report. o Caseload Summary. o Social Welfare & Special Projects Funds transactions and balances. o Human Services expenditures of current month in the amount of $339,050.54 and Director s action expenditures subsequent to last month s Board meeting in the amount of $29,501.12. SHERIFF Hanson updated the Board on Redwood County Jail population for November 2010. Hanson updated the Board on the status of the ARMER grants and the allocations received to date. On motion by Dahms, second by Walling, the Board voted unanimously to accept the Region V Emergency Management Reimbursable Grant in the amount of $26,298.54, to be used for the purchase of ARMER radio equipment. On motion by Walling, second by Klabunde, the Board voted unanimously to approve the purchase of 17 XTS 1500 Motorola radios from Alpha Wireless in the amount of $26,298.54, to be paid by the Region V Emergency Management reimbursable Grant.
Page 4 of 6 REDWOOD COUNTY, MINNESOTA December 21, 2010 contract with the City of Wabasso to provide Law Enforcement Services, effective January 1, 2011 to June 30, 2011. MINNESOTA DEPARTMENT OF NATURAL RESOURCES Zajac updated the Board on the request of approval for a land acquisition by the Minnesota Department of Natural Resources, section of Fisheries and Wildlife of 140.14 acres in Charlestown Township. On motion by Dahms, second by Klabunde, the Board voted in four to one vote with Schueller voting nay, to adopt the following resolution: Redwood County Board of County Commissioners Review of Proposed State Wildlife Acquisition In accordance with Minnesota Statutes 97A.145 Subd. 2, the Commissioner of the Department of Natural Resources on December 21, 2010 provided the county board and the appropriate town officers with a description of lands to be acquired by the State of Minnesota for water and wildlife conservation purposes. Lands to be acquired are described as follows: The Northwest Quarter of the Southwest Quarter (NW ¼ of SW ¼); the Southwest Quarter of the Northwest Quarter (SW ¼ of NW ¼); and the south half of the Southwest Quarter (S ½ of SW ¼), excluding therefrom the building site described as the south half of the Southwest Quarter of the Southwest Quarter (S ½ of SW ¼ of SW ¼) of Section 18, Township 109 Range 36, Redwood County, Minnesota. IT IS HEREBY RESOLVED, by the Board of County Commissioners of Redwood County on December 21, 2010 that the State's proposed acquisition of the above described property be approved. AUDITOR-TREASURER On motion by Klabunde, second by Walling, the Board voted unanimously to approve the following resolution: Resolution Authorizing the Redwood County Auditor-Treasurer To Pay Certain Claims in 2011 WHEREAS, Minnesota Statute 375.16 allows the County Board to authorize the County Auditor/Treasurer to pay incidental expenses of the county; and WHEREAS, Minnesota Statute 375.18 allows delegation by the County Board for paying certain claims to a county administrative official. NOW, THEREFORE, BE IT RESOLVED, that the Redwood County Auditor/Treasurer is authorized to pay incidental expenses per Minnesota Statute 375.16. BE IT FURTHER RESOLVED, That the Redwood County Auditor/Treasurer is authorized to pay certain claims made against the County that are included in the Accounting Policies and Procedures Manual dated May 18, 2010. BE IT FURTHER RESOLVED, That as part of the control procedure for informational purposes, a list of all claims paid be presented to the Board at its next regularly scheduled meeting.
Page 5 of 6 REDWOOD COUNTY, MINNESOTA December 21, 2010 Price presented a list of checks which were issued but never cashed. On motion by Dahms, second by Klabunde, the Board voted unanimously to cancel the following checks which were issued by Redwood County but never cashed: Revenue Fund o #5857 issued 05-15-07 in the amount of $30.00 o #5859 issued 05-15-07 in the amount of $ 4.00 o #5883 issued 08-15-07 in the amount of $ 4.16 o #5933 issued 11-16-07 in the amount of $48.00 o #5967 issued 03-08-08 in the amount of $26.00 o #6002 issued 10-21-08 in the amount of $28.00 o #6068 issued 06-15-09 in the amount of $ 2.00 Consent Agenda On motion by Walling, second by Dahms, the Board voted unanimously to approve the following: o Cash Balance Report. o Budget Report. o November Disbursements in the amount of $1,085,410.93. o Investment Summary. ADMINISTRATOR On motion by Walling, second by Dahms, the Board voted unanimously to approve a Resolution setting Elected Officials salaries and per diem rate, which reads as follows: REDWOOD COUNTY BOARD OF COMMISSIONERS The County Board shall, in accordance with Minnesota Statutes 375.055, annually set the salary of the County elected officials. THEREFORE, BE IT RESOLVED, that the salaries of the County elected officials be set for 2011, as listed below: County Commissioners $ 26,915.00 County Recorder $ 61,630.40 County Auditor-Treasurer $ 71,926.40 County Attorney $ 76,211.20 County Sheriff $ 82,076.80 FURTHER, that the salary of the County officials be paid in 24 installments. FURTHER, that a maximum per diem (per day) rate of $75.00 shall be granted to Redwood County Commissioners for service on any board, committee or commission that has been approved by the full board; for special meetings of the County Board; for attendance at conferences and education/training sessions; and for performance of services as an individual Commissioner relating to the execution of the duties of the Office of County Commissioner. At the discretion of each Commissioner, a lesser per diem amount may be charged. following change order to form a manhole cover over the water vault area in the Law Enforcement Storage Building: Trade Contractor Total Everstrong Construction $ 200.00
Page 6 of 6 REDWOOD COUNTY, MINNESOTA December 21, 2010 Personnel Items o The employee resignation was tabled to December 27, 2010. HOUSE OF REPRESENTATIVE MEMBER ELECT DISTRICT 21A CHRIS SWEDZINSKI House of Representatives member-elect Chris Swedzinski introduced himself; entertained questions from the Board and provided his view on lessening State mandates; how to maximize efficiencies; provide help for business expansion; and insight of upcoming legislative session. Representative Paul Torkelson was unable to attend. REDESIGN MODEL DISCUSSION Sorenson discussed the structure, policies, contracts, levies and soon merger of Rock County to the Lincoln Lyon Murray Pipestone cooperative programs. BREAK The Board recessed for lunch at 12:29 p.m. and reconvened at 2:00 p.m. YELLOW MEDICINE BOARD OF COMMISSIONERS REDESIGN DISCUSSION The Board held discussion with representatives from Yellow Medicine County for the potential program redesign of Human Services, Public Health, Environmental, and Recycling in a joint effort to potentially recognize cost savings for each county. COMMISSIONERS The commissioners reported on meetings they attended. Walling o Technology Committee Schueller o RSVP Klabunde o Drug Court o Criminal Justice Initiative Dahms o SEI ADJOURN There being no further business, Chair Schueller declared the meeting adjourned at 3:18 p.m. Attest: Vicki Knobloch County Administrator John Schueller, Chair Board of County Commissioners