THE CORPORATION OF THE TOWN OF NEW TECUMSETH COMMITTEE OF THE WHOLE REPORT CW 2013 14 For consideration by the Council of the Town of New Tecumseth on November 18 2013 The Committee of the Whole met at700 pm on Monday November 4 2013 in the Council Chambers 10 Wellington Street East Alliston Ontario MEMBERS PRESENT Mayor M MacEachem Deputy Mayor R Milne left the meeting at730 pm Councillor B Haire Councillor D Jebb Councillor B Marrs Councillor R Norcross Councillor F Sainsbury Councillor J Smith Councillor J Stone Councillor P Whiteside MEMBERS ABSENT AWARDS AND RECOGNITIONS CONFIRMATION OF AGENDA Add CW1 d 3d Line Gravel Pit CW1 e Removal of No Hunting Signs CW1 f Community Gardens CW1 g CETA CW1 h Stop Sign Main Street Beeton
Report CW 2013 14 November 4 2013 Page 2 of 14 DISCLOSURES OF INTEREST Deputy Mayor Milne declared a pecuniary interest with respect to Item CW8 2014 Designation of Municipally Significant Events as he is involved with the Alliston Potato Festival and the Tottenham Bluegrass Festival Councillor Norcross declared a pecuniary interest with respect to Item CW8 2014 Designation of Municipally Significant Events as he is involved with the Tottenham Bluegrass Festival and the Flavours in the Field event Councillor Jebb declared a pecuniary interest with respect to the Item CW 13 Town Initiated Official Plan and Zoning By law Amendments for 63 69 Tupper Street West Gibson Cultural Centre Community of Alliston Town of New Tecumseth File No DEV family 310 as she is related to the Gibson Deputy Mayor Milne had declared on Item CW 21 Retention and Recruitment of Volunteer Firefighters Update as a family member is a firefighter Deputy Mayor Milne had left the meeting at the time this matter was discussed ITEMS FOR CONSIDERATION The following items were dealt with CW1 COUNCIL ITEMS a COUNTY COUNCIL REPORT OCTOBER 8th and 22nd AND SPECIAL MEETING OCTOBER 29 2013 That the County Council Report for October 8th and 22nd and Special Meeting on October 29 2013 be received b GREEN FLASHING LIGHTS VOLUNTEER FIREFIGHTERS That the verbal report of Councillor Norcross be received c SILO FIRE Item withdrawn by Deputy Mayor Milne
Report CW 2013 14 November 4 2013 Page 3 of 14 d 3d LINE GRAVEL PIT 6195 3rd LINE That the verbal report of Councillor Haire be received And that staff be directed to bring forward a report to a future Committee of the Whole meeting regarding possible additional road safety signage in the vicinity of the gravel pit e REMOVAL OF NO HUNTING SIGNS That the verbal report of Councillor Haire be received And that staff be requested to follow up to ensure that the Conservation Area is properly signed with No Hunting signage and further that staff be requested to contact the Township of Adjala Tosorontio related to signage of their forested public areas f COMMUNITY GARDENS That the verbal report of Councillor Jebb be received And that the the request to increase the gardens be referred to the 2014 budget deliberations g CETA That the verbal report of Councillor Stone be received h STOP SIGN MAIN STREET BEETON That the verbal report of Councillor Norcross be received And that staff be requested to bring forward a report to a future Committee of the Whole meeting to provide recommendations relating to the criteria the installation of traffic control signals on Main Street in Beeton warrants for
Report CW 2013 14 November 4 2013 Page 4 of 14 CW2 COMMITTEE BOARD AND TASK FORCE SUMMARIES a NOTTAWASAGA POLICE SERVICES BOARD That the minutes of the Nottawasaga Police Services Board meeting held on September 25 2013 be received b BANTING HOMESTEAD HERITAGE PARK COORDINATING COMMITTEE That the Summary Report of October 17 2013 be received That the Simcoe County Forester be requested to assist with the preservation of the black walnut trees on the property That staff investigate costs for potential projects and prepare a report to Council And that the CAO departmental budget identify the OSUM profit for a 2014 capital project c ACCESSIBILITY ADVISORY COMMITTEE That the Summary Report of October 23rd 2013 be received And that Council direct staff to include the cost of audible pedestrian signals and installation in the 2014 Capital Budget process CW3 GRANT THORNTON LLP REPORT TO THE COMMITTEE OF THE WHOLE INITIAL COMMUNICATION ON AUDIT PLANNING FOR THE YEAR ENDING DECEMBER 31 2013 That Report FIN 2013 17 be received And that the presentation by Michael Bunn Grant Thornton LLP be received
Report CW 2013 14 November 4 2013 Page 5 of 14 CW4 ROAD NEEDS STUDY AND PAVEMENT ASSET MANAGEMENT PROGRAM That Report ENG 2013 49 be received That the Road Needs Study Vehicle Traffic Count Program and Pavement Asset Management Program prepared by received RJ Burnside and Associates dated October 2013 be That the presentation by Arunas Kalinauskas of RJ Burnside and Associates of the Road Needs Study Vehicle Traffic Count Program and Pavement Asset Management Program dated October 2013 be received That Council direct that the draft 2014 Public Works Operating budget include the additional annual preventative maintenance activities and associated increased budgets as identified within the Study for Council s consideration as part of the 2014 budget deliberations And that Council direct that the draft 2014 Engineering Capital budget include project sheets for a capital road improvement program based on current funding levels as identified within the Study for Council s consideration as part of the 2014 budget deliberations CW5 PROPOSAL FOR ECONOMIC DEVELOPMENT FUNDING FROM THE COUNTY OF SIMCOE That Report EDC 2013 02 be received And that Council approve the proposal for economic development funding for submission to the County of Simcoe CW6 FENCE BY LAW NO 2007 100 AMENDMENT That Report ADMIN 2013 46 be received And that Council enact the necessary by law to amend the Fence By law By law Number 2007 100 to exempt hot tubs from Section7121 of the Fence By law
Report CW 2013 14 November 4 2013 Page 6 of 14 CW7 APPOINTMENT OF CLOSED MEETING INVESTIGATOR That Report ADMIN 2013 48 be received That Council approve the renewed appointment of JGM John Maddox Consulting as the closed meeting investigator for the Town of New Tecumseth That Council approve participating in a two year joint arrangement with the County of Simcoe and member municipalities for closed meeting investigator services And that Council enact a by law authorizing the Mayor and Clerk to execute a two year joint arrangement with the County of Simcoe and member municipalities for closed meeting investigator services to be provided by JGM John Maddox Consulting CW8 2014 DESIGNATION OF MUNICIPALLY SIGNIFICANT EVENTS Deputy Mayor Milne declared a pecuniary interest with respect to Item CW8 2014 Designation of Municipally Significant Events as he is involved with the Alliston Potato Festival and the Tottenham Bluegrass Festival Deputy Mayor Milne was not in attendance at the time this item was discussed Councillor Norcross declared a pecuniary interest with respect to Item CW8 2014 Designation of Municipally Significant Events as he is involved with the Tottenham Bluegrass Festival and the Flavours in the Field event Councillor Norcross did not participate in discussions on this matter That Report ADMIN 2013 50 be received That staff be directed to bring forward additional information to the Council meeting on November 18 2013 relating to the distinction between for profit and not for profit organizations seeking Special Occasions Permits That Council approve the events outlined in Attachment 1 and designate them as events of municipal significance to facilitate organizations and groups in obtaining Special Occasion Permits for a Provincial Liquor Licence And that the Clerk Director of Administration or designate be authorized to issue letters of approval with respect to Provincial Liquor Licences to the groups and organizations outlined in Attachment 1
Report CW 2013 14 November 4 2013 Page 7 of 14 CW9 2014 PROPOSED SCHEDULE OF MEETINGS COMMITTEE OF THE WHOLE AND COUNCIL That Report ADMIN 2013 51 be received That Council approve the proposed 2014 Schedule of Meetings for Committee of the Whole and Council And that the necessary by law be enacted to amend By law 2007 236 being the Town s Procedural By law to delete Schedule A being the 2013 Schedule of Meetings and to replace Schedule A with the approved 2014 Schedule of Meetings effective January 1 2014 CW 10 IMPLEMENTATION OF 2013 CAPITAL BUDGET LONG TERM FINANCING AUTHORITY TO PRICE DEBENTURE ISSUE That Report FIN 2013 18 be received And that Council hereby approves 1 That the Town shall issue debentures in 2013 in connection with a portion of road improvements various to the Ontario Infrastructure And Lands Corporation OILC in an amount not to exceed 710 000 over a term not to exceed 10 years in addition to funding from reserve RL61 DPRU in an amount not to exceed 7900 2 That the Town shall issue debentures in 2013 in connection with a portion of Adjala Tecumseth Townline Bridge rehabilitation and municipal drain works to OILC in an amount not to exceed 000 286 over a term not to exceed 10 years 3 That the Town shall issue debentures in 2013 in connection with a portion of Fire Station 3 Aerial Vehicle to OILC in an amount not to exceed 000 736 over a term not to exceed 10 years in addition to funding from reserve RL61 L61 FDPR in an amount not to exceed9115 4 That the completion and the submission of an application to OILC to request financing for the projects set out in items 13 above collectively the Projects by way of long term borrowing through the issue of debentures to OILC the Application by the Treasurer Director of Finance be ratified confirmed and approved
Report CW 2013 14 November 4 2013 Page 8 of 14 5 That the Town shall in accordance with the requirements of OILC pass a by law ratifying confirming and approving the submission of the Application and authorizing the Mayor and the Treasurer Director of Finance to negotiate and enter into execute and deliver for and on behalf of the Town a financing agreement with OILC the Financing Agreement that provides for long term borrowing from OILC in respect of the Projects on such terms and conditions as such authorized officials may approve 6 That the Town shall for items 13 above prior to the fixed date for the completion of the sale of debentures and in accordance with the Financing Agreement pass a debenture by law at the December 9 2013 Council meeting which provides the authorization for the Town to issue debentures in respect of the Projects in accordance with the applicable legislation and in accordance with the terms and conditions of the Financing Agreement CW 11 ZONING BY LAW AMENDMENT APPLICATION co MMM GROUP LIMITED BALLYMORE DEVELOPMENT TOTTENHAM CORPORATION NORTHEAST CORNER OF MILL STREET EAST 4th LINE AND MCCURDY DRIVE PART OF NORTH AND SOUTH HALF OF LOT 7 AND PART OF NORTH HALF OF LOT 8 CONCESSION 4 TOWN OF NEW TECUMSETH FILE NO DEV 307 That Report PD 2013 53 be received That the Zoning By law Amendment application File DEV 307 to reduce the minimum required distance between a driveway and an intersection of a streetline from 90 metres and 70 metres and 90 metres to 60 metres be approved And that a Zoning By law Amendment substantially in the form included as Attachment No 3 be brought forward for Council s consideration at the Council meeting on November 18 2013
Report M2013 14 November 4 2013 Page 9 of 14 CW 12 TOWN INITIATED OFFICIAL PLAN AND ZONING BY LAW AMENDMENTS INDUSTRIAL LAND IN THE COMMUNITY OF TOTTENHAM TOWN OF NEW TECUMSETH FILE NO DEV 308 That Report PD 2013 54 be received That an Official Plan Amendment substantially in the form as Attachment No 2 seeking additional permitted uses on lands within the community of Tottenham designated Employment Area 2 be adopted and brought forward for Council s consideration on November 18 2013 And that the Zoning By law Amendment substantially seeking to add additional permitted uses in the Urban Industrial UM within the community of Tottenham be approved and brought forward for Council s consideration on November 18 2013 in the form as Attachment No 3 Zone on lands CW 13 TOWN INITIATED OFFICIAL PLAN AND ZONING BY LAW AMENDMENTS 63 69 TUPPER STREET WEST GIBSON CULTURAL CENTRE COMMUNITY OF ALLISTON TOWN OF NEW TECUMSETH FILE NO DEV 310 Councillor Jebb declared a pecuniary interest with respect to the Item CW 13 Town Initiated Official Plan and Zoning By law Amendments for 63 69 Tupper Street West Gibson Cultural Centre Community of Alliston Town of New Tecumseth File No DEV 310 as she is related to the Gibson family Councillor Jebb did not participate in discussions on this matter That Report PD 2013 55 be received That an Official Plan Amendment substantially in the form included as Attachment No 2 seeking a site specific amendment to add a Radio Broadcasting permitted uses in the Institutional designation be adopted and brought forward for Council s consideration on November 18 2013 Station to the list of And that a Zoning By law Amendment substantially No 3 seeking a site specific amendment to add a Radio Broadcasting Station to the list of permitted uses in the Institutional Exception 15 Zone be approved and brought forward for Council s consideration on November 18 2013 in the form included as Attachment
Report CW 2013 14 November 4 2013 Page 10 of 14 CW 14 TOWN INITIATED ZONING BY LAW AMENDMENT 180 PARSONS ROAD COMMUNITY OF ALLISTON TOWN OF NEW TECUMSETH FILE NO DEV 313 That Report PD 2013 56 be received And that a Zoning By law Amendment substantially No 2 seeking a site specific amendment to add a Health Services Establishment to the list of permitted uses in the Urban Light IndustrialException ULM 1 Zone be approved and brought forward for Council s consideration on November 18 2013 in the form included as Attachment CW 15 WEST COUNTRY SUBDIVISION BEETON WALTON SOUTH SIMCOE RESIDENTIAL DEVELOPMENT CORPORATION GRADING AND EARTHWORKS AGREEMENT That Report ENG 2013 06 be received That Council pass the necessary by law authorizing the Mayor and Clerk to execute the Earthworks Agreement between Walton South Simcoe Residential Development Corporation and the Town of New Tecumseth substantially in the form of Attachment No 3 to Report ENG 2013 06 to facilitate the overall pre grading of a portion of the West Country residential Plan of Subdivision NT0902 subject to final review by Town Staff and all subject to the Town Solicitor s clearance And that the funds received as part of the Tree Loss Compensation Tree Compensation Developer Contribution Account be transferred to the
Report CW 2013 14 November 4 2013 Page 11 of 14 CW 16 SITE PLAN AGREEMENT APPLICATION D11 AL 128 1872854 ONTARIO INC 69 AND 75 BOYNE STREET ALLISTON That Report ENG 2013 48 be received That the3dimensional digital model of the proposed development November 4 2013 Committee of the Whole meeting be received as viewed at the That Council pass the necessary by law authorizing the Mayor and Clerk to execute a Site Plan Agreement substantially in the form of Attachment No 5 to Report ENG 2013 48 with 1872854 Ontario Inc upon execution of the Agreement by the applicant final review by the Engineering Department and all subject to the Town Solicitor s clearance That the funds received as part of the Cash in Lieu of Parkland be transferred to the Parkland Reserve Fund That the funds received as part of the Tree Loss Compensation be transferred to the Tree Compensation Developer Contribution Account And that the funds for the previously constructed water and sanitary service connections to be received at the building permit stage be transferred to the appropriate wastewater Development Charge reserve accounts water and CW 17 ACCESSIBLE PARKING SPACES 106 VICTORIA STREET WEST ALLISTON That Report ENG 2013 52 be received That Council select Option 1 as detailed on Attachment No 4 of ReportENG 2013 52 to allow for the creation of two additionaloff street accessible parking spaces with painted hatch markings to accommodate side loading accessible vans in the community of Alliston in the West Zone of North Central Municipal Lot at the rear of 106 Victoria Street West That Council select Option 3 as detailed on Attachment No 5 of Report ENG 2013 52 to allow for the creation of one additionalon street accessible parking space in the community of Alliston on Victoria Street west in front of 106 Victoria Street West That Council include the five 5 existing municipal accessible parking spaces that have not been listed in Schedule K Disabled Parking by amending By law Number 93 128 as amended Parking and Traffic By law to add them in 128 as amended Parking and Traffic By lave Schedule K That By law Number 93 Disabled Parking be amended to add the following
Report CW 2013 14 November 4 2013 Page 12 of 14 All iston West Zone of North Central Municipal Parking Lot Victoria Street West North East Municipal Parking First two parking stalls west of Paris Street to the rear of 106 Victoria Street West First parking Street stall west of Paris North First southerly parking stall east East Side Side Lot column of stalls at east entrance on East Side 36 Dominion Street Dominion Street Municipal Parking Lot First parking stall immediately east South Side Administration Centre of north entrance South East Municipal First two 2 northerly parking stalls Parking Lot North in the first east and west column of West Side Corner of Wellington Street stalls respectively at south entrance East and Centre Street on Wellington Street East South Central Municipal First northerly parking Parking Lot 3 leased east column of nine 9 property locally known as Li htman s Lot stall in the rear of 31 Victoria Street West And that Council direct staff to install signage and paint markings accessible parking spaces as indicated in ReportENG 2013 52 stalls to the North side to create the additional CW 18 RELEASE OF SECURITIES 1833180 ONTARIO INC ALLISTON DENTAL 184 WELLINGTON STREET WEST ALLISTON That Report ENG 2013 54 be received That Council authorize the Treasurer Director of Finance to release the site plan security Street West and site plan deposit posted for the dental office located at 184 Wellington in Alliston subject to the payment of any outstanding policy accounts in accordance with Town
Report CW 2013 14 November 4 2013 Page 13 of 14 CW 19 2013 WINTER FESTIVAL EVENT NOVEMBER 23 2013 COMMUNITY OF ALLISTON That Report ENG 2013 55 be received That Council approve the closure of portions of the North Central Town Parking Lot as described in Report ENG 2013 55 for the 2013 Winter Festival Event scheduled from 700am Saturday November 23d to 10 00 am Sunday November 24th 2013 That Council direct Public Works staff to implement the closure of the North Central Town Parking Lot for the duration of this event in accordance with the requirements of Report ENG 2013 55 And that the organizers advise the Nottawasaga Detachment of the Ontario Provincial Police the New Tecumseth Fire Department the Public Works Department Ambulance Services the Alliston Business Improvement Association ABTA and immediately affected local businesses of the event CW 20 AWARD OF TENDER NO T13 34 SUPPLY OF VALVES AND ACTUATORS COLLINGWOOD PIPELINE That Report PW 2013 23 be received And that Tender No T13 34 for the supply and delivery of one 600mm and two 400mm valve and actuator assemblies for the replacement of LV6 and MC 12 be awarded to Syntec Process Equipment Inc for the tendered price of 94 765 00 plus applicable taxes CW 21 RETENTION AND RECRUITMENT OF VOLUNTEER FIRE FIGHTERS UPDATE Deputy Mayor Milne had declared on Item CW 21 Retention and Recruitment of Volunteer Firefighters Update as a family member is a firefighter Deputy Mayor Milne was not in attendance at the time this matter was discussed That Report FIRE 2013 12 be received
Report CW 2013 14 November 4 2013 Page 14 of 14 CW 22 FIRE RESCUE VEHICLE TENDER T13 34 That Report FIRE 2013 be received CW 23 NEW TECUMSETH RECREATION CENTRE BACKUP POWER GENERATOR That Report FIRE 2013 11 be received That Council approve the installation of the backup power generator at the New Tecumseth Recreation Centre by RPM Industrial Inc in the amount of 55 000 plus applicable taxes through sole sourcing in conformity with Section V of the Procurement of Goods and Services Policy The Committee of the Whole convened into Closed Session at830 pm to consider one matter about identifiable individuals including municipal or local board employees and one matter that is subject to solicitor client privilege including communications necessary for that purpose as authorized under the Municipal Act Sections 239 2 b and t The Committee of the Whole reconvened into Open Session at905 pm Mayor MacEachern reported that one matter about identifiable individuals including municipal board employees and one matter that is subject to solicitor client privilege including communications or local necessary for that purpose as authorized under the Municipal Act Sections 239 2 b and t were discussed Refer to Closed Session Report CS 2013 14 November 4 2013 NEW BUSINESS PUBLIC NOTICE A Planning Public Meeting will be held on Wednesday November 6 2013 at700 pm in the Council Chambers 10 Wellington Street East Alliston to consider File NoNT1202 Proposed Draft Plan of Subdivision Beeton South Sorbara Development Group ADJOURNMENT This meeting adjourned at910 pm Respectfully submitted Mayor MacEachem Chair