APPROVED: 6/22/2009 THE MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES VILLAGE OF ROSELLE June 8, 2009 1. CALL TO ORDER The meeting of the Board was called to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE 3. Upon Roll Call the following answered: Mayor Smolinski; Trustees Atkinson, Hochstadt, Maglio, Rhode, and Sass. Absent: Trustee Wittman. OTHERS PRESENT: Village Administrator Jeff O Dell, Village Attorney Jim Knippen, Assistant Village Administrator Jason Bielawski, Finance Director Pam Figolah, Community Development Director Patrick Watkins, Deputy Fire Chief Andre Metoyer, Police Chief Jim Kruger, Public Works Director Rob Burns, Deputy Chief Roman Tarchala, Village Engineer Mike Higgins, Management Analyst Ashley Kleckner, Community Relations Coordinator Melissa Brito, and Village Clerk Patty Burns. 4. PRESENTATION OF PREPARED AGENDA Moved by Trustee Rhode, seconded by Trustee Sass, to Approve the Prepared Agenda as presented. Upon voice vote, ALL AYES: NAYS, none. 5. PRESENTATION OF MINUTES OF May 26, 2009 Moved by Trustee Rhode, seconded by Trustee Maglio, to Accept the Minutes of May 26, 2009. Upon voice vote, ALL AYES: NAYS, none. 6. CITIZEN COMMENTS/QUESTIONS None 7. OFFICIALS AND STAFF REPORTS 7A. MAYOR 1. Mayor Smolinski read an overview of Officer Scott Phillips many accomplishments and why he was chosen to receive the Roselle Lions Club Police Officer of the Year Award. The Roselle Explorer Troop as well as friends and co-workers were present to honor this achievement for Officer Phillips. Officer Phillips thanked his co-workers for their help and support because without it, all that he does would not have been possible. 2. Brian LeFevere of Sikich LLC presented the 2008 Comprehensive Annual Financial Report and Audit of December 31, 2008. He praised the Village and staff on their accounting and reporting practices which have earned the Village the rating of Unqualified Opinion. Less than 1 percent of all communities receive a rating of this stature.
Monday, June 8, 2009 Page 2 3. Mayor Smolinski read a Proclamation for the Relay for Life Weekend, June 12 and 13 th, 2009 4. Mayor Smolinski noted that State Senator Carole Pankau has invited all Village Mayors to participate in a conference call with the Senator on the first Wednesday of each month at 10 am. 5. After 25 years of serving the Roselle area, Insty Prints of Roselle has changed their name to Allegra Print and Imaging. They will be hosting an Open House/ Grand Re-Opening on Thursday June 25 th, 2009 from 4-8 pm. All are invited. 6. Mayor Smolinski announced the opening of a new business in Roselle. Morris Midwest, LLC is in the process of preparing for the opening of their new facility at 68 Congress Circle. 7. A Community Health and Business Fair will be held Sunday, June 28, 2009 from 12:00 pm 4:00 pm at the Ventura 21 Homeowner s Association Clubhouse, 375 Ventura Club Dr., Roselle. This event will include complimentary health screenings, lectures, raffle prizes and more. 7B. VILLAGE TRUSTEES 1. Trustee Rhode commented he received great feedback on the parade candy. 2. Trustee Hochstadt reminded everyone that the Elgin O Hare IDOT meeting is scheduled for June 22 nd, 6 p.m. in the Village Hall council chambers. Three issues will be addressed: Reducing the noise, maintaining the No-Toll status and increasing the use of Public Transit to aid in noise/traffic reduction. 7C. VILLAGE CLERK None 7D. VILLAGE ADMINISTRATOR - None 7E. VILLAGE ATTORNEY - None 7F. CHAMBER of COMMERCE LIAISON Golf Outing was a huge success. CONSENT AGENDA Moved by Trustee Rhode, seconded by Trustee Hochstadt, to Approve the Consent Agenda as presented. 1. APPROVE CONTRACT PAYOUT #2 TO R.W. DUNTEMAN CO. 2009 STREET PROGRAM Approve Contract Payout #2 in the amount of $160,154.96 to R.W. Dunteman Co. for the 2009 Street Program. 2. PASS ORDINANCE 2009-3458, PREVAILING RATE OF WAGES ON PUBLIC WORKS PROJECTS Pass Ordinance 2009-3458, an Ordinance Ascertaining the Prevailing Rate of Wages on Public Works Projects. AYES: Rhode, Hochstadt, Atkinson, Maglio, Sass
Monday, June 8, 2009 Page 3 REGULAR AGENDA 8. COMMUNITY DEVELOPMENT TRUSTEE BARBARA RENDALL HOCHSTADT No Report 9. ADMINISTRATION TRUSTEE KORY ATKINSON No Report 10. POLICE TRUSTEE RON SASS No Report. 11. FIRE TRUSTEE RICHARD RHODE 11A. ADOPT RESOLUTION 2009-1540 APPROVING THE EXTENSION OF THE AGREEMENT BETWEEN THE VILLAGE OF ROSELLE AND PUBLIC SAFTEY SERVICES, INC. Moved by Trustee Rhode and seconded by Trustee Atkinson to Adopt Resolution 2009-1540, a Resolution Approving the Extension of the Agreement between the Village of Roselle and Public Safety Services, Inc. AYES: Rhode, Atkinson, Hochstadt, Maglio, Sass 12. PUBLIC WORKS TRUSTEE TERRENCE WITTMAN (Led by Trustee Rhode) 12A. ACCEPT PROPOSAL FROM A&A PAVING CONTRACTORS INC., FOR REPAIR OF WALKING/BIKING PATH AT GOOSE LAKE PARK. Moved by Trustee Rhode and seconded by Trustee Atkinson to Accept the proposal from A&A Paving Contractors Inc., 7N675 Garden Avenue, Roselle, Illinois, in the amount of $15, 620.00 for the repair of the walking/biking path system at Goose Lake Park. Trustee Hochstadt inquired if A&A Paving was the low bidder of a paving proposal for this job. Public Works Director responded that A&A Paving had extended their contract price from the Devlin Wastewater Treatment Plant Contract in which they were the low bidder. AYES: Rhode, Atkinson, Maglio, Sass, Hochstadt
Monday, June 8, 2009 Page 4 12B. CONFIRM EXPENDITURE TO A&A PAVING CONTRACTORS INC., FOR ADDITIONAL PAVING AT DEVLIN WASTEWATER TREATMENT PLANT. Moved by Trustee Rhode, seconded by Trustee Atkinson to Confirm an expenditure in the amount of $16,287.00 to A&A Paving Contractors Inc., 7N675 Garden Avenue, Roselle, Illinois, for additional paving at the Devlin Wastewater Treatment Plant. AYES: Rhode, Atkinson, Hochstadt, Maglio, Sass 13 FINANCE TRUSTEE ANDY MAGLIO 13A. ACCOUNTS PAYABLE Moved by Trustee Maglio, seconded by Trustee Rhode, to Approve the Accounts Payable List for June 8, 2009 in the amount of $974,401.12 in order that the amounts approved by the Board of Trustees agree with the amounts posted in the General Ledger. AYES: Maglio, Rhode, Atkinson, Hochstadt, Sass. 14. CITIZEN COMMENTS - None 15. EXECUTIVE SESSION Moved by Trustee Rhode and seconded by Trustee Sass to go into Executive Session at 7:42 p.m. pursuant to the requirements of the Illinois Open Meetings Act under Exemptions 5 ILCS 120/2 (c) to discuss 21 Executive Session Minutes, 5 Real Property, 12 Risk Management, 11 Litigation, and 3 Collective Bargaining and Personnel. AYES: Rhode, Sass, Hochstadt, Atkinson, Maglio, Smolinski ADJOURN EXECUTIVE SESSION Moved by Trustee Rhode and seconded by Trustee Sass to Adjourn Executive Session and return to regular session at 8:40 p.m. Upon voice vote: ALL AYES; NAYS; None.
Monday, June 8, 2009 Page 5 16. OTHER BUSINESS None 17. ADJOURN VILLAGE BOARD MEETING Moved by Trustee Hochstadt, seconded by Trustee Rhode, to Adjourn the Village Board Meeting at 8:42 p.m. Upon voice vote, ALL AYES: NAYS: none. Submitted on this 22nd day of June, 2009 Patty Burns, Village Clerk