1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 MEETING MINUTES LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT 6 The regular meeting of the Board of Supervisors of the Lakewood Ranch Community Development District 6 was held on Thursday, at 10:00 a.m. at the Lakewood Ranch Town Hall, 8175 Lakewood Ranch Boulevard, Lakewood Ranch, FL 34202. CALL TO ORDER AND ROLL CALL Mr. Rogoze called the meeting to order at 10:05 a.m. and Ms. Ross called the roll. Present and constituting a quorum were: James P. Rogoze Henry H. Hofeler Susan R. Ellis Jane A. Bruyer E. Wayne Turnblom Also present were: Andrew Cohen Rey Malave Anne L. Ross Steven H. Zielinski Paul Chetlain Gary Glass Jessica Mears KayDePaolo SehuiKim AUDIENCE COMMENTS Chairman Vice-Chair Treasurer Secretary Assistant Secretary District Counsel District Engineer Executive Director Chief Financial Officer Director of Operations Director of Community Association Services Clerk to the Boards Executive Assistant Senior Accountant There being no comments from the audience, the next item followed. FIRST ORDER OF BUSINESS Consent Agenda A. Minutes of the January 18, 2016 Agenda Review Workshop B. Minutes of the January 21, 2016 Board Meeting C. Check Register for the Period January 1, 2016 through January 31, 2016 D. Financial Statements for the Period Ending January 31, 2016 Mr. Rogoze called for corrections or additions to minutes or comments to the Check Register and Financial Statements. approval. There being none, Mr. Rogoze called for a motion for On MOTION by Ms. Bruyer, seconded by Ms. Ellis, with all in favor, the Board Approved the Consent Agenda. Pagel of5
43 SECOND ORDER OF BUSINESS Public Hearing 44 There being no public hearing, the next item followed. 45 THIRD ORDER OF BUSINESS Continued Business 46 A. Review of the Old Business Status Report 47 Ms. Ross stated the Old Business Status Report was reviewed during the Agenda Review 48 Workshop and provided highlights. In regards to LED Street Light Project, Ms. Ross reported 49 that two proposals were opened during the proposal opening on February 8, 2016. The Selection 50 Committee will review the proposals and will present an award recommendation. during the 51 March meetings. 52 In regards to Balmoral Gate Action Plan, Ms. Ross advised that this was reviewed in 53 depth during the February 17, 2016 Agenda Review Workshop. Per the Board's request, Mr. 54 Glass distributed ABDI gate entry data for the month of December. 55 In regards to Potable Water and Sewer Systems Turnover, Ms. Ross noted that it was 56 discussed during the Agenda Review Workshop that the turnover efforts will soon require 57 expenditure of some funds to inspect the infrastructure. Mr. Rogoze requested Mr. Malave's 58 input on the process. Mr. Malave stated the requests are reasonable when considering the age of 59 the systems. He added that Manatee County is concerned about the useful life of the 60 infrastructure and staff is working to see how this can be changed. The turnover efforts are 61 standard compared to other entities he has worked with and he is optimistic as a high level 62 county staff member is cooperating with the efforts. Mr. Rogoze asked if the county will ask for 63 replacement of items that have not met their useful life and Mr. Malave responded there will be 64 instances that they will request these types of repairs. Mr. Cohen reported that he reached out to 65 the county attorney and they will send proposed documents for the conveyance process and these 66 will be reviewed. 67 FOURTH ORDER OF BUSINESS New Business 68 A. Acceptance of FY2015 Audit Report 69 Mr. Zielinski advised the Board reviewed and discussed the FY2015 audit report during 70 the February 17, 2016 Agenda Review Workshop. The District Treasurer met with 71 representatives of Purvis Gray & Company last week to review the report and ask questions. Mr. 72 Zielinski introduced Mr. Joe Welch of Purvis Gray & Company. Mr. Welch noted the Board 73 received within the agenda package the audited financial statements, an audit opinion, a 74 management letter and a governance letter. Mr. Welch stated that the FY2015 report reveals no Page 2 of5
7 5 findings and there were no adjusting entries. He noted that page 10 contains the balance sheet at 76 year end and reserve levels. He highlighted that page 8 reveals the District is in a deficit equity 77 position, which has been the case for some time. This signifies that District's debt is higher than 78 the equity value as the infrastructure is depreciating faster than the debt principal. Mr. Welch 79 stated that the District went through a bond refinancing in FY2015, which presents a savings of 80 $1,100,000.00 on a present value basis. 81 Mr. Rogoze thanked Mr. Welch and requested that Mr. Zielinski extend thanks to the 82 Finance Department staff. There being no further discussion, Mr. Rogoze requested a motion for 83 approval. 84 On MOTION by Ms. Bruyer, seconded by Mr. Turnblom, with all 85. in favor, the Board Accepted the Lakewood Ranch Community 86 Development District 6's FY2015 Audited Financial Statements. 87 88 B. Approval of Work Order No. 3 DEW.06.2016.03 with Dewberry Engineers, Inc. 89 for Balmoral Intersection and Gate Traffic Engineering Review 90 Mr. Rogoze noted that the Board discussed Work Order No. 3 DEW.D6.2016.03 with 91 Dewberry Engineers, Inc. for the Balmoral Intersection and Gate Traffic Engineering Review 92 during the February 17, 2016 Agenda Review Workshop. Mr. Turnblom inquired about the 93 deliverables and the hours involved. Mr. Malave responded that the deliverable will be a report 94 with a sketch. One of the possibilities is the addition of a third lane. Mr. Malave stated they will 95 review the reasoning behind Manatee County's denial of a traffic signal. The hourly rate is 96 $1'60.00 and the work order is based upon time and materials. Ms. Ellis stated that she received 97 a call from Manatee County and requested that they send her the criteria to warrant a traffic 98 signal. Ms. Ellis recommended the Board table this item until a response is received, which will 99 allow for the scope of the work order to be refined. The remaining Board members agreed. 100 FIFTH ORDER OF BUSINESS Staff Reports 101 A. Attorney 102 Mr. Rogoze stated that CCWA desires to gift funds to the CDD6 Board for the sole 103 purpose of assisting with the cost of utility turnover. Mr. Cohen responded that Chapter 190 of 104 the Florida Statutes provides statutory direction to allow a CDD to accept gifts. Mr. Cohen 105 stated the HOA may desire documentation memorializing the specific usage of the funds. 106 B. Engineer Page 3 of5
107 Mr. Malave stated a memo was included in the agenda package regarding engineering 108 related issues. 109 C. Executive Director 110 Ms. Ross reviewed the Executive Director's Report. She highlighted that Ms. Debbie 111 Goss was promoted to the Field Office Manager position. Commissioner Vanessa Baugh will 112 host a Town Hall meeting on March 30, 2016 at 6:30 p.m. and representatives from Florida 113 Power & Light will be in attendance to present information on power outages. Ms. Ross 114 announced that she was appointed to the Citizens Advisory Committee of the Sarasota/Manatee 115 Metropolitan Planning Organization (MPO). 116 D. Chief Financial Officer 117 Mr. Zielinski reviewed the Chief Financial Officer's Report. The first FY2017 budget 118 planning workshop will be held on March 29, 2016 at 10:00 a.m. The Supervisors will receive 119 binders with FY2017 budget information during the March Agenda Review Workshop. 120 E. Operations Director 121 i. Operations Report 122 Mr. Chetlain reviewed the Operations Report and the District's current projects and 123 activities. He reported that the radar feedback signs were ordered and will be installed once all 124 of the components are received. He advised that a proposal will go before the Board in March 125 regarding palm replacement in the Edenmore island. 126 ii. Landscape Inspection Report 127 Mr. Chetlain reviewed the Landscape Inspection Report. Mr. Rogoze stated that staff 128 is addressing an issue with gold mound duranta throughout the community. Ms. Ellis requested 129 that staff email the Board with a list of potential replacement material for the gold mound 130 duranta. 131 iii. Gate House Inspection 132 Mr. Chetlain reviewed the Gate House Inspection Report. 133 F. Community Activities Director 134 A report from the Director of Community Activities was included in the agenda package. 135 G. Safety Committee 136 Ms. Ellis stated that the CEV A Safety Committee meeting dates have been modified for 137 the remainder of the year and she may have scheduling conflicts. She requested that a list of the 138 meeting dates be sent to her attention. Mr. Hofeler requested the list as well. Page4of5
139 i. MCSO Patrol Report 140 The MCSO Patrol Report was included within the agenda package. 141 H. Homeowner's Association 142 Mr. Rogoze stated there are no further items to report from CCWA. 143 SIXTH ORDER OF BUSINESS Supervisor's Requests and Comments 144 A. IDA Report 145 Mr. Hofeler stated that the IDA Agenda Review Workshop focused on BRU irrigation 146 water, which is not applicable to CDD6 as the community is reliant upon well water for 14 7 irrigation. 148 ADJOURNMENT 149 There being no further business, Mr. Rogoze called for a motion to adjourn the meeting 150 at 10:27 a.m. 151 On MOTION by Mr. Hofeler, seconded by Mr. Turnblom, with all 152 in favor, the meeting was adjourned. 153 154 SecretaryAssistant Secretary. Rogoze, Chairman Jessica Mears, Clerk to the Boards Page 5 of5