Passaic Valley Regional High School District #1 MINUTES

Passaic Valley Regional High School District #1 MINUTES Regular Meeting of the Board of Education

ORDER OF BUSINESS The Board of Education of the Passaic Valley Regional High School in the County of Passaic, New Jersey The minutes for the regular meeting of the Passaic Valley Regional High School District #1 in the County of Passaic on, held in the Adra Suchorsky Library at the Passaic Valley High School located at East Main Street, Little Falls, New Jersey, 07424. I. CALL TO ORDER BY MR. YODICE, BOARD PRESIDENT AT 7:30 P.M. Ms. Brigati Yes Dr. Cathcart - Yes Mr. D Ambrosio Yes Also Present: Dr. JoAnn Cardillo, Superintendent of Schools Colin Monahan, Business Administrator/Board Secretary Raymond Reddin, Esq., Board Attorney Gina Manzi, Student Representative Brian Katat, Student Representative II. PLEDGE OF ALLEGIANCE Page 2

III. READING OF ANNOUNCEMENT PUBLIC NOTICE In accordance with the provisions of the Open Public Meetings Act, the Board of Education of the Passaic Valley Regional High School District #1 issued notice of this meeting on January 9, 2018 by having the date, time and location of the meeting posted on the bulletin board of Passaic Valley High School, and sent to The North Jersey Herald News and The Record. Notice was also filed with the Township Clerk of Little Falls, the Borough Clerk of Totowa, and the Business Administrator of Woodland Park and sent to those persons requesting that such notice be mailed to them. IV. PRESIDENT S REPORT V. ACKNOWLEDGMENT OF CORRESPONDENCE TO THE BOARD OF EDUCATION VI. APPROVAL OF MINUTES OF PREVIOUS MEETING Mr. D Angelo made a motion to approve the November 13, 2018 regular meeting minutes of the Passaic Valley Regional High School District #1; and seconded by Mr. Damiano. Dr. Varcadipane asked the November 13 th minutes note his discussion that QSAC requires a 96% student attendance overall. Mr. Monahan stated tonight s vote will be with the correction being made to the November 13 th, 2018 Board Meeting Minutes. Ms. Brigati Abstain Dr. Cathcart - Abstain Mr. D Ambrosio Abstain VII. STUDENTS OF THE MONTH Mr. Rotella Conducted the Students of the Month Program: Thomas Ehrenberg Lily Zamora Eliana Dobbs Eliana Yanez Page 3

VIII. REPORT OF THE SUPERINTENDENT Dr. Cardillo spoke about the Strategic Plan meeting held last night, Monday, November 26 th, 2018 and the upcoming meetings. Dr. Cardillo reviewed the Passaic Valley Regional High School 2017-2018 Goals and Objectives and mentioned the 2018-2019 Goals and Objectives will be approved at the December 11 th, 2018 Board Meeting. IX. STUDENT REPRESENTATIVES TO THE BOARD OF EDUCATION Brian Katat, Student Representative spoke about the Strategic Plan meeting and reaching out to the three (3) school districts. X. CALL FOR MEMBERS OF THE PUBLIC TO BE HEARD Mr. Yodice opened the floor to the public for discussion. No one from the public wished to be heard. Ms. Brigati made a motion to close the floor to the public; seconded by Mr. D Ambrosio. Page 4

XI. EDUCATION COMMITTEE 1. Report of HIB The Superintendent reported and requested approval of the following HIB investigation(s): Other Incident # Location Consequences Intervention Action Determination 1819-07 School & Off Campus Not HIB 2. Report of Suspensions October 31, 2018 through November 19, 2018 Suspension Grade Date Reason Days/Return S042-1819 10 11/1/18 Other 1/Nov 2, 2018 S043-1819 12 11/15/18 Disrespect to Staff 1/Nov 19, 2018 S044-1819 12 11/16/18 Insubordination 2/Nov 21, 2018 S045-1819 9 11/16/18 Inappropriate Language to Staff 2/Nov 21, 2018 S046-1819 12 11/16/18 Inappropriate Language to Staff 2/Nov 21, 2018 S047-1819 11 11/19/18 Other 1/Nov 26, 2018 S048-1819 11 11/19/18 Class Disruption 1/Nov 26, 2018 S049-1819 10 11/19/18 Other 1/Nov 20, 2018 S050-1819 10 11/19/18 Disrespect to Staff 1/Nov 21, 2018 S051-1819 9 11/19/18 Class Disruption 3/Nov 26, 2018 S052-1819 10 11/19/18 Inappropriate Language to Staff 2/Nov 26, 2018 S053-1819 10 11/5/18 Inappropriate Language to Staff 1/Nov 13, 2018 S054-1819 12 11/5/18 Insubordination 2/Nov 13, 2018 1 3. Approval/Fundraiser(s) The Superintendent recommended approval of the following fundraiser(s): Teacher/ Department Advisor Event Date/Time/Location Purpose Funds donated to St. Future Medical Jude s Children s Dr. Iobst Tissue Sale November 18-June 19 Professionals Hospital/Epilepsy Organization 4. Approval / Out of District Placement The Superintendent recommended approval of two (2) out of district placements, student A.N. & student L.N., in the Wayne Township Public School District at a cost of $17,733.00 each. 5. Approval / Disney Pilot Program The Superintendent recommended approval for the theater classes/drama club to present two one-act plays 2/7/19 & 2/8/2019. Admission $5.00. Funds raised for drama club. Page 5

Education Committee 6. Approval / Home Instruction The Superintendent recommended approval of the following Home Instruction: Home Instruction ID hi16-1819 hi17-1819 hi18-1819 hi19-1819 hi20-1819 hi21-1819 hi22-1819 Grade 12 10 12 9 10 10 10 Location Woodland Park Woodland Park Woodland Park Woodland Park Woodland Park Totowa Little Falls 7. Approval / Professional Development The Superintendent recommended the following professional development: Vincent Marotto One day Oppositional, Aggressive, Attention-Seeking & Uncooperative Children, Teens and Young Adults. Cost $199.99 + substitute teacher for the day. Corine Czipiel One day isteam Conference 2019: Full STEAM Ahead. Cost $179.00 + substitute teacher for the day. 8. Approval / Facility Home Instruction Services The Superintendent recommended approval of Home Instruction services at an out of district facility provided by High Focus 1259 US 46 Parsippany, NJ 07054. 2 hours per day at a rate of $35.62/hour. 9. Approval / Behavioral Services The Superintendent recommended approval for the 2018-2019 school year of a behaviorist for student #15121 as per IEP. BCSS Educational Enterprises Division, 540 Fairview Ave., 3 rd Floor, Paramus, NJ 07652. Cost $3,000.00. 10. Approval / Jacqueline Rooney, Home Instruction The Superintendent recommended approval to hire Ms. Jacqueline Rooney as a Home Instructor for a homebound student requiring services as per IEP. Cost $60.00/hour not to exceed 10 hours/week covering the 2018-2019 school year. Pending criminal history approval. 11. Approval / Stephen Smith, Student Teacher The Superintendent recommended Mr. Stephen Smith to be approved as a student teacher beginning January 22, 2019 - May 8, 2019. Mr. DeSalvo will be the cooperating teacher. Page 6

Education Committee 12. Approval / Amend Theresa Regan-Geraci Assignment The Superintendent recommends to amend the assignment for Ms. Theresa Regan- Geraci for 5 special education student educational program assessments to run from November 15, 2018 through February 20, 2019. Cost remains the same, at $300.00/per assessment; not to exceed $1,500.00. Dr. Cathcart made a motion to approve Education agenda items 1 through 12; seconded by Mr. D Ambrosio. Dr. Cardillo spoke about Item #12, the change of date for Ms. Geraci doing work with the Child Study Team. Dr. Varcadipane asked if the school is looking at the suspensions. Dr. Cardillo responded she will bring this matter to the attention of Mr. Settembre and Mr. Parlavecchio. Discussion followed. Ms. Brigati Yes Dr. Cathcart - Yes Mr. D Ambrosio Yes Page 7

XII. FINANCE COMMITTEE 13. Approval of Monthly Bill List - November WHEREAS, N.J.S.A. 18A:19, Expenditure of Funds; Audit and Payment of Claims, provides Board of Education to make payments on claims for goods received and services rendered payable to the order of the person entitled to receive the amount after approval by the Board; or in accordance with payrolls duly certified; or debt service or when provide by resolution approval by a person designated by the Board, and WHERAS, the following bill lists are drawn from the Authorization checking account and is being presented to the Board with the recommendation that it be paid: Date Check Numbers Total Amount 11/28/17 Pending $ 1,029,032.79 WHERAS, each claim or demand has been fully itemized, verified and audited as required by law in accordance with, N.J.S.A. 18A:19-2. NOW THEREFORE BE IT RESOLVED, that the Passaic Valley Regional High School Board of Education approves the above bill list from the Authorization checking account, and BE IT FURTHER RESOLVED, that the Passaic Valley Regional High School Board of Education authorizes the School Business Administrator to pay bills between board meetings if it is determined that a need arises prior to the next board meeting in accordance with Policy 6470 Payment of Claims. 14. Acceptance of the Board Secretary s Report, Cash Reconciler s Cash Report and the Board Secretary s Certification of Funds for the Month of October 2018 WHEREAS, N.J.A.C. 6A:23A-16.10 requires the Board Secretary and the Passaic Valley Regional High School Board of Education to certify that no budgetary line item account has been over-expended and that the sufficient funds are available to meet the District s financial obligation, and WHEREAS, N.J.A.C. 6A:23A-16.10 further requires the Passaic Valley Regional High School Board of Education receive and accept the monthly financial statements, the Board Secretary s Report and the Cash Reconciler s Cash report; and WHEREAS, attached are the Board Secretary s Report and the Cash Reconciler s Cash report for the month ending October 31, 2018 for the Board to accept; NOW THEREFORE BE IT RESOLVED, the Passaic Valley Regional High School Board of Education acknowledges receipt of and accepts the Board Secretary s Report and the Cash Reconciler s Cash report for the month ending October 31, 2018; and BE IT FURTHER RESOLVED, that the Board Secretary and the Board of Education certifies that no budgetary line item account has been over-expended and that there are sufficient funds available to meet the District s financial obligation. Page 8

Finance Committee 15. Approval of Payment of Cafeteria Invoices The Superintendent, in consultation with the School Business Administrator/ Board Secretary, recommended the Board approve payment of the following cafeteria invoices.: Vendor Description Check # Amount Pomptonian Invoice #671-101918 5113 $ 25,482.05 Pomptonian Invoice #671-102618 5114 $ 7,467.31 Pomptonian Invoice #671-110218 5115 $ 18,711.46 Pomptonian Invoice #671-110918 5116 $ 9,554.91 Jay Hill Repairs Ice Maker Repairs 5117 $ 420.00 Hubert Cafeteria Supplies 5118 $ 2,811.48 16. Approval of Line Item Budget Transfers October 2018 The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommended the Board approve the following line item transfers to include administrative cost budget transfers for the month of October 2018 as presented. 17. Acceptance of Financial Status Report October 2018 The Superintendent, in consultation with the School Business Administrator/Board secretary recommended the Board accept the Financial Status Report for the month of October 2018, as presented. 18. Acceptance of Revenue Report October 2018 The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommended the Board accept the Revenue Report for the month of October 2018, as presented. 19. Approval / Transportation Agreement The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommended approval to enter into an agreement with the Northern Region Educational Services Commission for transportation as requested by our Child Study Team for DB who attends Academy 360 to participate in the after school extracurricular program at Academy 360 per his I.E.P. Route# School(s) Contractor # of Estimated Cost Per Starting Students Route (incl. surcharge) Date ACAD360 360 Academy Omar Transportation 1 1,560.00 + 46.80 10/18, 10/25, 11/1, 11/25, 11/29, 12/6, 12/13, 12/20 Page 9

Finance Committee Dr. Cathcart made a motion to approve Finance agenda items 13 and 19; seconded by Mr. D Ambrosio. Ms. Brigati Yes Dr. Cathcart - Yes Mr. D Ambrosio Yes Page 10

XIII. OPERATIONS 20. Request for Proposals Insurance Broker The Superintendent, in consultation with the School Business Administrator/ Board Secretary, recommended the Board approve the Request for Proposals for Risk Management Property and Casualty Insurance Broker. Mr. Damiano made a motion to approve Operations agenda item 20; seconded by Ms. D Ambrosio. Mr. Yodice asked if this was a new broker. Mr. Monahan stated no, the school district goes out for RFPs every year or two. Ms. Brigati Yes Dr. Cathcart - Yes Mr. D Ambrosio Yes Page 11

XIV.ATHLETICS/STUDENT ACTIVITIES COMMITTEE 21. Approval/ 2018-2019 Passaic Valley HS and Cedar Grove HS Hockey Agreement The Superintendent recommended approval of the contractual agreement between Passaic Valley Regional HS and Cedar Grove HS to play as a registered Co-Op Ice Hockey team with the NJSIAA for the 2018-2019 season. 22. Approval / Brendan Byrnes Athletic Trainer The Superintendent recommends the hiring of Athletic Trainer, Brendan Byrnes. Mr. Byrnes will be hired at Step 8 of the PVEA Teacher Salary Guide in the amount of $58,950.00. Mr. Byrnes will be starting on or about December 17, 2018, pending criminal history background check and NJ P.L. 2018, c. 5 Disclosure Release review. 23. Approval / William Puglisi 2018-2019 Head Girls Fencing Coach The Superintendent recommends William Puglisi for the 2018-2019 position of Head Girls Fencing Coach. Coach Puglisi will be hired at Head Coach Step 5 in the amount of $6,442.00. Mr. D Ambosio made a motion to approve Athletics agenda items 21 through 23; seconded by Dr. Cathcart. Dr. Cardillo spoke about Item number 22 and the resume of Mr. Byrnes. Mr. D Ambrosio asked what will happen with the Athletic Trainer we have now. Dr. Cardillo stated Mr. Byrnes will work with Mr. Berube until Mr. Berube s last day of employment. Dr. Varcadipane asked about the fencing coach. Mr. Monahan stated he has been the boys fincing coach for years. Discussion followed. Ms. Brigati Yes Dr. Cathcart - Yes Mr. D Ambrosio Yes Page 12

XV. COMMITTEE REPORTS Education Committee Dr. Cathcart stated the Strategic Plan was discussed. Mr. Yodice stated Dr. Cardillo updated the Board on the future Strategic Plan meeting dates which are December 6 th, December 13 th and January 10 th. Operations Committee Mr. Damiano stated the Operations Committee agreed to have Alaimo Engineers give the school district a quote to evaluate the facilities with regard to improvements. Finance Committee Athletics/Student Activities Committee Negotiations Committee Dr. Varcadipane stated negotiations will start after the new year. Public Relations/Student Welfare Committee Policy Committee Technology Committee Ad Hoc Committee Attorney s Report Mr. Reddin stated that will be three (3) items for Executive Session; two (2) of the items will be legal items and one (1) will be a personnel item. Page 13

Passaic County School Board s Association Report of Delegate New Jersey School Board s Association Report of Delegate Old Business Mr. Monahan stated the insurance check with regard to the August 11 th, 2018 flooding was received. Mr. Monahan reviewed the status of the repairs. Discussion followed. New Business Dr. Cardillo passed out a document and discussed the school district s 2018-2019 Goals and Objectives and stated it will be on the December 11 th agenda for approval. Mr. Monahan stated the December 11 th Board meeting will begin at 6:00 P.M. XVI. CALL FOR MEMBERS OF THE PUBLIC TO BE HEARD Mr. Yodice opened the floor to the public for discussion. Seeing no response, Mr. Yodice asked for a motion to close the floor to the public. Ms. Brigati made a motion to close the floor to the public; seconded by Mr. D Ambrosio. Ms. Brigati Yes Dr. Cathcart - Yes Mr. D Ambrosio Yes Page 14

XVII. EXECUTIVE SESSION Mr. Yodice stated there are three (3) items for discussion in Executive Session; two (2) are legal items and one (1) personnel item which should take approximately one hour. Action may be taken. Return from Executive Session Ms. Brigati Yes Dr. Cathcart - Yes Mr. D Ambrosio Yes XVIII.Adjournment Mr. Yodice asked for a motion to adjourn. Mr. D Ambrosio made a motion to adjourn; seconded by Dr. Varcadipane. The meeting was adjourned. Next Meeting Regular Meeting: Tuesday, December 11, 2018, 6:00 p.m. Adra Suchorsky Library Passaic Valley High School East Main Street, Little Falls New Jersey Page 15