RECORD OF BOARD PROCEEDINGS 66

RECORD OF BOARD PROCEEDINGS 66 REGULAR SESSION The Marshall County Board of Education met in special session on May 26, 2016, at 6:00 p.m. in the boardroom at the Marshall County Board of Education Building. With all members present Rocky Hudson, chairman, called the meeting to order. CONSENT AGENDA ITEMS MOTION TO APPROVE CONSENT AGENDA ITEMS #173 A motion was made by Randy Travis, seconded by Donna Perry, to approve consent agenda items to include board meeting minutes, payment of claims, fundraisers and trip requests passed (5-0) by all members present signifying Aye. APPROVED MINUTES Minutes from the April 21, 2016 Regular Session Minutes from the April 27, 2016 Special Session APPROVED PAYMENT OF CLAIMS APPROVED TRIP AND FUNDRAISER REQUESTS Field Trips MCHS Girls Basketball to Cape Girardeau, MO on June 24, 2016 MCHS Girls Basketball to Martin, TN on June 22, 2016 MCHS Girls Basketball to Clarksville, TN on June 18, 2016 MCHS Girls Basketball to Carbondale, IL on June 13-14, 2016 MCHS Girls Basketball to Jonesboro, AR on June 6-8, 2016 MCHS Drum Competition at Vanderbilt University on July 29, 2016 MCHS Band Competition at St. Louis, MO on October 21-22, 2016 MCHS Girls Soccer to Louisville, KY on September 30- October 1, 2016 MCHS Girls Soccer to Western KY University on July 10-14, 2016 MCHS FBLA/Perkins to Atlanta, GA on June 29- July 3, 2016 MCHS Culinary2 to the Career Tour at Orlando, FL on April 21-24, 2017 MCHS FFA to KY State Fair in Louisville, KY on August 17-19, 2016 MCHS FFA Camp to Hardinsburg, KY on July 4-8, 2016 MCHS FFA State Convention to Lexington, KY on June 6-9, 2016 MCHS Boys Basketball to Western KY University on June 9-11, 2016

RECORD OF BOARD PROCEEDINGS 67 REGULAR AGENDA ITEMS PUBLIC COMMENTS PERSONNEL See Attachment STUDENT, STAFF AND SCHOOL RECOGNITION Teacher of the Year Educational Support Staff of the Year 2016 Kentucky Governor s Scholars Program (GSP) 2016 Kentucky Center Governor s School for the Arts (GSA) 2016 Kentucky Governor s School for Entrepreneurs (GSE) 2016 Commonwealth Honors Academy (CHA) The Henry Clay Center for Statesmanship High School Student Congress STAFF AND INFORMATIONAL REPORTS ATTENDANCE: Ledonia Williamson, Director of Pupil Personnel The end-of-year attendance average was 95.42% compared to last year s 95.45%. Raw data shows that the ADA is up by 40 students so SEEK funding should remain steady. I will have completed the SAAR by the next board meeting and will be able to give the accurate number for AADA at that time. Also included in the report was the number of students who enrolled or withdrew from our schools throughout the school year. There were 419 students who transferred into our schools. This included 124 from outof-state, 188 from in-state but not our district, 104 from in-district, and 3 from homeschool. There were 221 students who withdrew. There were 98 who attended another school in-district, 20 who withdrew to home school, 11 who withdrew to private schools, 76 who withdrew to a school out of state and 16 who dropped out. FACILITIES/TRANSPORTATION: Danny Davis, Director of Facilities and Transportation The director reported that fuel for the year showed a savings of $100,000 and some change which helped offset the cost of one new school bus. It was reported that the new buses had arrived and were inspected and in use. The KISTA auction has taken place and we accepted the bid on 3 of the buses and rejected the

RECORD OF BOARD PROCEEDINGS 68 bid on one bus with intentions of selling it at the local surplus auction that the school holds each year. The facilities department is finishing up the project at the softball/baseball complex with hopes of it being ready for use on Monday, May the 30 th, 2016. We will be tearing down walls in four schools to help with the new Discovery Model the some of the Elementary schools are using. Crews have been hired to help with the mowing, waxing, etc. at all schools and they have already began the work. PROGRESS REPORT ON THE NEW SOUTH MARSHALL MIDDLE SCHOOL: Ricky Jones, Construction Manager The progress on the new South Marshall Middle School was reported with Bill Boyd, project manager for A&K Construction, reporting on overall progress. The interior of the building is progressing very well and is expected to be completed in time for school to start in August. Work on the site in terms of parking lots has been hampered by the excessive rains of late. Sidewalks and other site work have continued to the extent that was possible but site work requiring heavy equipment is being held up due to weather conditions. It was reported that the geothermal well field drilling and connections are now complete which puts all utilities in place for the facility with initial startup of the geothermal system to begin on June 13, 2016. Staff members of the new facility toured the building on May 26, 2016 as a part of their end of school activities. ACTION ITEMS MOTION TO APPROVE TREASURER S REPORT #174 The treasurer s report was approved for the month ending on April 30 th, 2016. The MUNIS Cash Balance at the close of the month totaled $21,382,088.43. The Special Events monthly financial report was included. Also, the MUNIS monthly report for April, which shows the detail of revenues and expenditures (by function) was presented and will be posted to the finance website for the public to view. Rocky Hudson made a motion to approve the treasurer s report; seconded by David Gilland with all members in agreement (5-0). MOTION TO APPROVE PROPERTY, FLEET, GENERAL LIABILITY, ELL, CRIM AND INLAND MARINE FOR FY16-17 #175 The school insurance premium proposal from Commonwealth Risk Solutions/Wright Specialty Insurance was approved as presented at $295,413.18. The statement of values (SOV) has changed considerably with the addition of the new middle school, necessary coverage for the closing middle schools and a line by line review and update of other buildings and contents. Changes to the SOV will continue to take place throughout the year as property (buses in particular) is added, deleted or updated. As this takes

RECORD OF BOARD PROCEEDINGS 69 place, the premium will be modified accordingly. FY16-17 represents year 3 of a 3 year bid. Donna Perry made the motion as presented; seconded by Mike Wyatt with all members in agreement (5-0). MOTION TO APPROVE STUDENT ACCIDENT INSURANCE FOR FY16-17 #176 Ms. Morris recommended approval of the proposal from agent Morgan, Trevathan and Gunn for the FY16-17 student accident policy at a premium of $88,348. Randy Travis made the motion, Donna Perry seconded the motion; motion carried (5-0). MOTION TO APPROVE WORKERS COMPENSATION INSURANCE FOR FY16-17 #177 The Board approved renewal with Peel and Holland (agent) through KEMI (carrier) for FY16-17 for workers compensation insurance. Our experience mod continues to increase significantly, driving premiums up. The total premium proposed for FY16-17 is $332,968. Any amendments to this premium will be based on changes in district-wide payroll amounts or employee risk code classification. Mike Wyatt made the motion, Donna Perry seconded the motion; motion carried (5-0). MOTION TO APPROVE THE CONTRACT FOR THE FINANCIAL AUDIT FOR FY15-16 #178 An audit proposal in the amount of $15,900 was submitted by the audit firm of Kim Ham, CPA. There was no fee increase from the prior year agreement. Donna Perry made the motion to approve the changes as presented: Mike Wyatt seconded the motion; motion carried (5-0). MOTION TO APPROVE SALARY SCHEDULE FOR FY16-17 #179 The salary schedule includes rank increases for certified employees and step increases for certified and classified employees. It does not contain an across the board increase at this time. The schedule does include the changes recommended by the stipend committee. Randy Travis made the motion as presented: David Gilland seconded the motion; motion carried (5-0). MOTION TO APPROVE FY16-17 TENTATIVE BUDGET #180 The tentative budget was approved as presented. Some highlights included in this budget are: (1) No across the board raise at this time. The budget does include the changes recommended by the stipend committee (2) The May 3, 2016 KDE generated SEEK calculation information (to be revised during the working budget after SAAR and other components are known)

RECORD OF BOARD PROCEEDINGS 70 (3) Revised projected personnel matching costs using the new CERS rate and including the increased matching costs for FICA/Medicare (which will be effective January 1, 2017) (4) Compensating rate for real estate taxes. Future tax rate discussion will take place after the year is closed and assessments and rates are received (5) Biennial budget details (6) Property package, workers compensation and student accident insurance premiums (7) Capital Funds Transfer (8) Debt Service figures It is estimated that the beginning balance for FY16-17 will be substantially lower than FY15-16. Significantly more details and closer estimates will be reflected in the working budget presentation in September. Donna Perry made the motion; seconded by Randy Travis with all members in agreement (5-0). MOTION TO APPROVE AGREEMENT FOR FY16-17 WITH HOPKINS COUNTY SCHOOLS FOR HEARING IMPAIRMENT SERVICES #181 The agreement with Hopkins County Schools was approved as presented. It is between Marshall County Schools and Hopkins County Schools relative to those services to be provided to Hopkins by Debra Wagner, who is employed by Marshall. Ms. Wagner will perform professional duties for Hopkins two days per week for the school year commencing August 5, 2016 and ending before June 30, 2017, for a minimum of 74 days of the 186 day school calendar in effect for the year. Mike Wyatt made the motion: David Gilland seconded the motion; motion carried (5-0). MOTION TO APPROVE CONTRACT WITH THE MARSHALL COUNTY HEALTH DEPARTMENT FOR FY16-17 #182 The contract with the health department for fiscal year 2016-2017 was approved as presented with a base contract amount of $80,000 (same as FY15-16). The Hepatitis B vaccination fee has increased to $86.00 (FY15-16 was $84.00). Randy Travis made the motion as presented; seconded by David Gilland with all members in agreement (5-0).

RECORD OF BOARD PROCEEDINGS 71 MOTION TO APPROVE FY16-17 INSTRUCTIONAL/OFFICE SUPPLY LIST #183 The FY16-17 local instructional/office supplies bid was approved as presented. Multiple bids were awarded. Rocky Hudson made the motion as presented; seconded by Mike Wyatt with all members in agreement (5-0). MOTION TO APPROVE TO AMEND SCHOOL RESOURCE OFFICER AGREEMENT FOR SY2015-2016 #184 The benefits section of the School Resource Officer Agreement for SY2015-2016 was amended to include the following statement (highlighted portion): The SRO will be paid at the rate of $21.16 per hour for the basic services provided to the Board under this Agreement during the school year (plus any qualifying January 1 raise(s) such as rank change or cost of living). Donna Perry made the motion as presented; seconded by Mike Wyatt with all members in agreement (5-0). MOTION TO APPROVE FOR THOSE STUDENTS ELIGIBILE TO DRIVE AND UTILIZING SCHOOL PARKING TO BE RANDOMLY SELECTED FOR DRUG TESTING #185 No action required. Mr. Billy Thorpe presented research of the pros for performing random drug screenings. MOTION TO APPROVE RAISING LUNCH PRICES FROM $1.90 TO $2.00 FOR ALL NON CEP SCHOOLS BASED ON THE PLE TOOL #186 Mrs. Beth Cunningham presented that according to the PLE tool the school lunch price has to be raised 0.10 cents. Mike Wyatt made the motion as presented; seconded by Donna Perry with all members in agreement (5-0). MOTION TO APPROVE KEEPING SOUTH MARSHALL MIDDLE SCHOOL CEP WITH THE ADDITION OF BENTON MIDDLE SCHOOL STUDENTS #187 It was proposed to the Marshall County Board of Education to continue with the same 5 schools (which will be adding Benton Middle students) CEP for SY 16-17. Due to the change in dynamics of our schools and according to the April 1 st DATA report the Marshall County School District rates would change to 80% at the free reimbursement rate and 20% at the paid reimbursement rate. KDE will check the enrollment figures in July or prior to the opening date of school and those percentages could change at that time. Reimbursement rates usually increase each year, but are not made available until July. Randy Travis made the motion as presented; seconded by Donna Perry with all members in agreement (5-0).

RECORD OF BOARD PROCEEDINGS 72 MOTION TO APPROVE FOOD SERVICES TO SEEK INFORMAL QUOTES FOR FROZEN ICE CREAM PRODUCTS #188 Donna Perry made the motion to allow food service to seek informal quotes for frozen ice cream products; seconded by David Gilland with all members in agreement (5-0). MOTION TO APPROVE PAY APPLICATION NUMBER 11 TO A&K CONSTRUCTION IN THE AMOUNT OF $1,477,256.00 FOR THE NEW SOUTH MARSHALL MIDDLE SCHOOL PROJECT BG#14-211 #189 The board voted to approve pay application number 11 to A&K Construction in the amount of $1,477,256.00 for the new South Marshall Middle School project BG#14-211. Mike Wyatt made the motion as presented; seconded by David Gilland with all members in agreement (5-0). MOTION TO APPROVE PAYMENT OF VENDORS DUE ON DIRECT PURCHASE ORDER PAY APPLICATION NUMBER 11 IN THE AMOUNT OF $476,298.36 FOR THE NEW SOUTH MARSHALL MIDDLE SCHOOL PROJECT BG#14-211 #190 The board voted to approve direct purchase order pay application number 11 in the amount of $476,298.36 for the new South Marshall Middle School project BG#14-211. David Gilland made the motion as presented; seconded by Mike Wyatt with all members in agreement (5-0). MOTION TO APPROVE PAYMENT IN THE AMOUNT OF $4,089.50 TO BACON, FARMER, WORKMAN ENGINEERING FOR SERVICES RENDERED AS PART OF THE SPECIAL INSPECTIONS CONTRACT ON THE NEW SOUTH MARSHALL MIDDLE SCHOOL PROJECT BG#14-211#191 The board voted to approve payment to BFW Engineering in the amount of $4,089.50 for services rendered as part of the special inspections contract on the new South Marshall Middle School project BG#14-211. Randy Travis made the motion as presented; seconded by Donna Perry with all members in agreement (5-0). MOTION TO APPROVE BID DATE FOR PAVING, CARPET, FLOORING, CEILING TILE AND TRANSPORATATION SUPPLIES #192 Danny Davis, Director of Facilities and Transportation made a recommendation to approve the bid date of June 14 th, 2016 at 1:30 PM for Paving, Carpet, Flooring, Ceiling Tile and Transportation Supplies. Ms. Donna Perry made the motion as presented: Mr. Randy Travis seconded the motion; motion carried 5-0.

RECORD OF BOARD PROCEEDINGS 73 MOTION TO APPROVE DECLARATION OF SURPLUS PROPERTY ITEMS AND SET DATE FOR SURPLUS PROPERTY AUCTION #193 Danny Davis, Director of Facilities and Transportation made a recommendation to Approve Declaration of Surplus Property Items and Set the Date for the Surplus Property Auction for June 25 th, 2016 at 9:00 AM. Mr. Mike Wyatt made the motion as presented: Ms. Donna Perry seconded the motion; motion carried 5-0. MOTION TO APPROVE BID DATE FOR BUS DRIVING DRUG TESTING SERVICES #194 Danny Davis, Director of Facilities and Transportation made a recommendation to Approve the Bid Date of June 14 th, 2016 at 10:00 AM for Bus Driver Drug Testing Services. Ms. Donna Perry made the motion as presented: Mr. David Gilland seconded the motion; motion carried 5-0. MOTION TO APPROVE BID DATE FOR FIRE EXTINGUISHER SERVICES #195 Danny Davis, Director of Facilities and Transportation made a recommendation to Approve the Bid Date of June 14 th, 2016 at 10:30 AM for Fire Extinguisher Services. Mr. Randy Travis made the motion as presented: Ms. Donna Perry seconded the motion; motion carried 5-0. MOTION TO APPROVE THE PROVIDING OF TRANSPORTATION FOR STUDENTS FROM MARSHALL, CALLOWAY, TRIGG AND GRAVES COUNTY SCHOOLS TO GEAR UP KENTUCKY SUMMER ACADEMIES #196 Danny Davis, Director of Facilities and Transportation made a recommendation to Approve the Providing of Transportation for Students from Marshall, Calloway, Trigg and Graves County Schools to GEAR UP Kentucky Summer Academies. Ms. Donna Perry made the motion as presented: Mr. David Gilland seconded the motion; motion carried 5-0. MOTION TO APPROVE CERTIFIED EVALUATION PLAN FOR 2016-17 #197 Mike Wyatt made a motion to approve the Certified Evaluation Plan for 2016-17 as presented; seconded by Donna Perry with all members in agreement (5-0). MOTION TO APPROVE CHANGING THE JUNE BOARD MEETING TO MONDAY, JUNE 27, 2016 #198 Donna Perry made the motion to move June board meeting back to Monday, June 27 th ; seconded by Randy Travis with all members in agreement (5-0).

RECORD OF BOARD PROCEEDINGS 74 MOTION TO SELECT TWO BOARD MEMBERS FOR THE NEGOTIATING COMMITTEE #199 Rocky Hudson made the motion for Mike Wyatt and David Gilland to serve on this committee, seconded by Randy Travis with all members in agreement (5-0). MR. HUDSON ANNOUNCED THAT HIS LAST MEETING WOULD BE IN AUGUSTAS HE IS MOVING WITH HIS FAMILY#200 No action required. MOTION TO ADJOURN #201 With all business complete, Randy Travis seconded a motion by Donna Perry to adjourn. Motion carried (5-0) by accord. Rocky Hudson, Chairperson Trent Lovett, Secretary