ROME COMMUNITY CONSOLIDATED SCHOOL DISTRICT 2 Board of Education Meeting Minutes Rome School Board Room May 16, 2017 7:00 p.m. 1. The Rome Board of Education Meeting of May 16, 2017, was called to order by President Down with the roll call at 7:04 p.m. 2. Roll Call: Melynda Breeze: Present Amanda McKee: Present John Burkett: Present Wes Schumm: Absent Steve Down: Present Kelly Tinsley: Present Donna Fally: Absent Also in attendance were Parent Whitney Garretson, Teacher Candidate Alyson Morris, Teacher Debbie Esser, Superintendent Erik Estill, and Recording Secretary Mary Beth Voss. 3. A motion was made by Amanda McKee and seconded by Kelly Tinsley to approve the April 18, 2017, Board Meeting Minutes. 4. A motion was made by John Burkett and seconded by Melynda Breeze to approve the Financial Report as presented. Vote: Kelly Tinsley: Yes Wes Schumm: Absent Donna Fally: Absent John Burkett: Yes Melynda Breeze: Yes Steve Down: Yes Amanda McKee: Yes Donna Fally entered the meeting at 7:11 p.m. 5. A motion was made by Kelly Tinsley and seconded by Amanda McKee to approve the bills in the amount of $113,347.73. Vote: Steve Down: Yes Wes Schumm: Absent Melynda Breeze: Yes Kelly Tinsley: Yes Amanda McKee: Yes John Burkett: Yes 6. A motion was made by Melynda Breeze and seconded by John Burkett to approve the repayment of the Revolving Fund in the amount of $356.81. Vote: John Burkett: Yes Amanda McKee: Yes
Steve Down: Yes Wes Schumm: Absent Kelly Tinsley: Yes Melynda Breeze: Yes 7. Recognition and Comments from Employees and Public None. 8. Unfinished Business None. 9. New Business a. Parent Whitney Garretson addressed the board to express her concern that the street on which she resides is not an approved bus route. She stated there is no option for her son to cut through to walk to school. She asked that the board consider an additional bus stop so that her son could ride a bus to school. She stated that she is aware the school will open earlier in the morning next year and expressed her appreciation. Board members thanked Mrs. Garretson for sharing her concerns. b. A motion was made by John Burkett and seconded by Amanda McKee to approve the addition of a bus stop in the Village of Dix at the intersection of West North and North Jackson Streets, pending Village approval of the bus weight on those streets. Music/Band Teacher candidate Alyson Morris was introduced to board members by Superintendent Estill. Mrs. Morris shared some information about herself and her passion for teaching music. She expressed her appreciation for being considered for the teaching position and stated she would feel honored to work at Rome School. c. A motion was made by Donna Fally and seconded by Melynda Breeze to adopt the Resolution to employ Alyson Morris as the Music/Band Teacher for the 2017-2018 school year. Vote: Amanda McKee: Yes John Burkett: Yes Kelly Tinsley: Yes Wes Schumm: Absent Melynda Breeze: Yes Steve Down: Yes d. Board members discussed the 2017 Joint Annual Conference to be held in Chicago on November 17-19. Due to budget constraints, attendance was limited to four board members Page 2 of 6
last year and plans are to follow the same practice again this year. Superintendent Estill stated he would work on some cost options to present to the board to help when considering board member attendance at the conference this year. e. A motion was made by Amanda McKee and seconded by Kelly Tinsley to adopt the tentative amended budget for fiscal year 2017, make it available for public inspection beginning May 17, 2017, and set a public hearing on the tentative amended budget for 7:00 p.m. on Tuesday, June 20, 2017. Vote: Steve Down: Yes Melynda Breeze: Yes John Burkett: Yes Kelly Tinsley: Yes Amanda McKee: Yes Wes Schumm: Absent f. A motion was made by Melynda Breeze and seconded by Donna Fally to approve the continuance of a subscription with Common Goal Systems, Inc. for SchoolInsight (attendance, grade reporting, and lunch) and TeacherEase (grade book) web-based programs for the 2017-2018 school year at a cost of $3,631.10. Vote: Kelly Tinsley: Yes Steve Down: Yes Melynda Breeze: Yes Amanda McKee: Yes Wes Schumm: Absent John Burkett: Yes g. A motion was made by John Burkett and seconded by Melynda Breeze to approve Anthony Lowery as the Athletic Director for girls and boys basketball, cheerleading, and Pee Wee Basketball for a total stipend amount of five hundred dollars ($500.00). Vote: Amanda McKee: Yes Melynda Breeze: Yes John Burkett: Yes Steve Down: Yes Kelly Tinsley: Yes Wes Schumm: Absent h. A motion was made by Donna Fally and seconded by Kelly Tinsley to approve the use of teachers for home ball game supervision at a cost of $50 per game. Vote: Steve Down: Yes Wes Schumm: Absent John Burkett: Yes Amanda McKee: Yes Kelly Tinsley: Yes Page 3 of 6
Melynda Breeze: Yes i. A motion was made by Melynda Breeze and seconded by Donna Fally to approve John and Holly Shirley as Volunteer Assistant Softball Coaches effective immediately. j. A motion was made by Amanda McKee and seconded by John Burkett to approve Tim Holloway as the Head Baseball Coach beginning the 2017-2018 season. Vote: Wes Schumm: Absent Amanda McKee: Yes John Burkett: Yes Kelly Tinsley: Yes Steve Down: Yes Melynda Breeze: Yes k. A motion was made by Melynda Breeze and seconded by John Burkett to approve Denny Clark as a Volunteer Assistant Baseball Coach beginning the 2017-2018 season. l. A motion was made by Melynda Breeze and seconded by Kelly Tinsley to approve Ashlie Simmons as the Cheerleading Coach for the 2017-2018 school year. Vote: Melynda Breeze: Yes Steve Down: Yes Wes Schumm: Absent Amanda McKee: Yes John Burkett: Yes Kelly Tinsley: Yes m. A motion was made by Donna Fally and seconded by Melynda Breeze to authorize the superintendent to apply for state and federal grants for the fiscal year 2018. n. A motion was made by Kelly Tinsley and seconded by Donna Fally to authorize the superintendent to prepare the fiscal year 2018 budget. o. A motion was made by Melynda Breeze and seconded by Donna Fally to approve an AmeriCorps Partnership Agreement with Rend Lake College to include two (2) students for the 2017-2018 school year at a total cost of $6,000. Page 4 of 6
Vote: Melynda Breeze: Yes Steve Down: Yes Amanda McKee: Yes Kelly Tinsley: Yes John Burkett: Yes Wes Schumm: Absent p. A motion was made by Kelly Tinsley and seconded by Amanda McKee to approve Colby Hertenstein, son of Tammy Hertenstein and Mike Herstenstein, as an eighth grade tuition student for the 2017-2018 school year. q. A motion was made by Kelly Tinsley and seconded by John Burkett to authorize the superintendent to employ two high school students as part-time custodians to work during the months of June and July at a rate of $7.75 - $8.25 per hour based on Illinois minimum hourly rates and age of the worker. Vote: Amanda McKee: Yes Melynda Breeze: Yes Steve Down: Yes John Burkett: Yes Wes Schumm: Absent Kelly Tinsley: Yes r. President Down asked members if they have an interest in serving on the Franklin-Jefferson Counties Special Education Governing Board. Hearing none, President Down stated that he will serve on the board. 10. Superintendent s Report a. Eighth Grade Graduation Superintendent Estill reminded members that the Rome Eighth Grade Graduation will take place on Thursday, May 18, 2017, at 7:00 p.m. He asked members to arrive at the district office about 6:30 p.m. to receive their flowers and proceed to the gym together. b. Student and Staff Recognition Superintendent Estill recognized: a) Stacy Fults, Christa Rexing, Sarah Mellott, Debbie Simmons, and Mary Mullinax for their help on Awards Day, b) Allyson Heitmeyer for a great job with the Talent Show, c) PTO for providing snow cones to faculty/staff and for making the school carnival a success, d) Cam Smith and Beth Coats for getting students ready for graduation, and e) Abby Hawkins, Angie Courtright, and Mary McKinney for cleaning out the science lab. He congratulated Angie Courtright and Beth Coats on completing the Illinois Science Assessment testing and Mary McKinney on completing Special Education State testing. Estill thanked Tiffany Gentles, Tina White, Martha Miller, Page 5 of 6
and the PTO for their help with the Spring pictures and Debbie Simmons for a great job with the Book Fair. He informed board members that the PTO Color Run was rescheduled to June 10, due to inclement weather. b. Miscellaneous Superintendent Estill informed members that Jeff Robinson, evening custodian, resigned and that he will be advertising to fill the position. 11. A motion was made by Donna Fally and seconded by Amanda McKee to adjourn the meeting at 8:36 p.m. President Date Secretary Date Page 6 of 6