REDWOOD COUNTY, MINNESOTA SEPTEMBER 20, 2011 JOINT DITCH AUTHORITY TELECONFERENCE At 8:15 a.m., Redwood and Brown Counties held a teleconference to consider the request to clean-out JD30. Present for the discussion from Redwood County were Commissioners Walling, Schueller, Kokesch; Ditch /Ag Inspector Lang and Auditor/Treasurer Price; from Brown County were Ditch Authority Commissioners Lochner and Potter; Auditor/Treasurer Helget, Ditch Inspector Stevens; and Assistant County Highway Engineer Larry Kilmer. The Joint Ditch Authority agreed to proceed with Walling as Chair. On motion by Schueller, second by Kokesch, the Joint Ditch Board voted unanimously to have Ditch Inspector Stevens mark the footage of the ditch and authorized to advertise for bids for clean out of JD30. There being no further business, Chair Walling declared the Joint Ditch Authority adjourned at 8:32 a.m. The Board of County Commissioners met in regular session at 8:32 a.m. in the Commissioners Room in the Government Center, Redwood Falls, Minnesota. Present for all or portions of the meeting were Commissioners Lon Walling, John Schueller, Priscilla Klabunde, Al Kokesch and Sharon Hollatz; County Administrator Vicki Knobloch was absent; Also present were Auditor-Treasurer Jean Price; Ditch/Ag Inspector Brent Lang; Sheriff Randy Hanson; Human Resources Technician Heidi Hennen; Human Services Director Patrick Bruflat; Fiscal Supervisor I Lyn Rayburn; Highway Engineer Willy Rabenberg; Land Use and Zoning Supervisor Brian Balstad; SRDC Representative John Shepard; Property Appraiser Linda Roehrl; HS Office Support Specialist Sharon Johnson; Vesta Township Board Member Gary Schmidt Chair Walling called the meeting to order asking for the Pledge of Allegiance to the Flag. No one was present for open forum. On motion by Klabunde, second by Hollatz, the Board voted unanimously to approve the September 20 revised agenda. CONSENT AGENDA On motion by Schueller, second by Klabunde, the Board voted unanimously to approve the following: o September 6 and 13, 2011 Board minutes. o Payment of bills as follows: Revenue Fund $ 49,754.78 Building Fund $ 3,630.50 Ditch Maintenance Fund $ 8,441.00 Solid Waste Fund $ 105.52 o Payment of PHS bills in the amount of $31,912.61
Page 2 of 5 REDWOOD COUNTY, MINNESOTA September 20, 2011 EMPLOYEE RECOGNITION The Board Recognized Highway Department employee Leo Kashmarek for 20 years, Assessor employee Linda Roehrl for 25 years, and Human Services employee Sharon Johnson for 25 years of Service to Redwood County. AUDITOR-TREASURER Consent Agenda On motion by Hollatz, second by Kokesch, the Board voted unanimously to approve the following: Cash Balance Report. Budget Reports. August Disbursements in the amount of $1,246,969.36. Investment Summary. REDWOOD COUNTY DRAINAGE AUTHORITY Chair Walling called the Drainage Authority Meeting to order at 8:40 a.m. On motion by Schueller, second by Klabunde, the Drainage Authority voted unanimously to set the Ditch Viewer s Per Diem at $30/hr, plus mileage at the IRS rate. Chair Walling closed the Drainage Authority meeting at 8:42 a.m. HUMAN RESOURCES On motion by Schueller, second by Kokesch, in a four to one vote with Klabunde voting nay, the Board approved out of class pay for Sr. Class Technical Clerk/Legal Secretaries Jennifer Rudenick and Therese Walker at Grade 11 Step 1, $16.97 per hour for one half of time worked in the County Attorney s Office during the approved leave of absence of the Legal Assistant/Office Coordinator. On motion by Klabunde, second by Kokesch, the Board voted unanimously to set the monthly VEBA account cafeteria contribution to $50 monthly for family and $125 monthly for single. On motion by Schueller, second by Hollatz in a four to one vote with Klabunde voting nay, the Board approved a matching one time grant for the 2012 VEBA/HSA participants, new enrollees only, of $350 single and $750 family. On motion by Klabunde, second by Schueller the Board voted unanimously to approve the Avesis Vision Care Plan Proposal for the 2012 plan year. HUMAN SERVICES Consent Agenda On motion by Kokesch, second by Schueller the Board voted unanimously to approve the following consent agenda: o Budget Report. o Out of Home Placement Report. o Licensing Report. o Caseload Summary. o Social Welfare & Special Projects Funds transactions and balances. o Human Services expenditures of current month in the amount of $203,850.42 and Director s action expenditures subsequent to last month s Board meeting in the amount of $47,030.73
Page 3 of 5 REDWOOD COUNTY, MINNESOTA September 20, 2011 On motion by Klabunde, second by Hollatz the Board voted unanimously to approve the SW MN Private Industry Council Contract from July 1, 2011 to June 30, 2012 at the cost of $15,944. Bruflat presented an overview of the proposal for Regional Administration of MFIP/DWP Employment & Training Services in SW MN which was presented jointly by Region 6W & Region 8 Human Service Directors & SW MN PIC Administration on September 19, 2011. ROAD AND BRIDGE Rabenberg presented quotes for repair of the Plum Creek bath house concrete. On motion by Hollatz, second by Klabunde, the Board voted unanimously to approve the low quote from Doug Lee Construction for concrete repair in the amount of $$4,547.54. All quotes provided were as follows: Company Amount of quote Doug Lee Construction $ 4,547.54 Craig Carter Construction $ 5,552.28 Rabenberg presented quotes for repair of the Plum Creek lower shelter roof. On motion by Schueller, second by Kokesch the Board voted unanimously to approve the low quote from Trent Baker Construction, LLC for roof repair in the amount of $7,444.99. All quotes provided were as follows: Company Amount of quote Trent Baker Construction, LLC $ 7,444.99 Plum Creek Cabinets & Construction, Inc. $ 7,583.85 Rabenberg presented bids for Project No. SAP 64-599-85 Bridge Replacement Willow Lake Township. On motion by Schueller, second by Hollatz, the Board voted unanimously to approve Project No. SAP 64-599-85 Bridge Replacement to low bidder River Ridge Construction in the amount of $272,678.00. All bids received were as follows: BIDDER NAME TOTAL BID River Ridge Construction $ 272,678.00 M & K Bridge Construction $ 340,359.65 Structural Specialties $ 370,152.20 Duininck Inc. $ 408,696.70 Robert R. Schroeder Construction $ 454,381.90 On motion by Hollatz, second by Schueller the Board voted unanimously to authorize letting date Bridge Replacement Project SAP 64-599-95 Granite Rock Township October 27, 2011 at 10:00 a.m. On motion by Schueller, second by Klabunde the Board voted unanimously to declare 1985 Ford Pickup as surplus equipment and authorized disposal by sale or salvage.
Page 4 of 5 REDWOOD COUNTY, MINNESOTA September 20, 2011 SRDC HOUSING LETTER OF SUPPORT Shepard updated the Board on the 2011 Sustainable Communities Regional Planning Grant Program and Memorandum of Understanding to participate in the project. On motion by Hollatz, second by Klabunde, the Board voted unanimously to approve the Memorandum of Understanding with SRDC 2011 Sustainable Communities Regional Planning Grant Program. PUBLIC HEARING ZONING ORDINANCE At 10:00 o clock a.m., Chairperson Walling called to order a public hearing on the proposed revisions to Section 19 of Redwood County Zoning Ordinance. The Environmental Office appeared at the public hearing and explained the proposed revisions. The Environmental Office also explained the Redwood County Planning Commission recommended the approval of the revisions to Section 19 as presented. The Environmental Office requested the revisions to Section 19 be enacted subject to the approval of the County Attorney. Chairperson Walling inquired as to whether any members of the public wished to speak in regards to the proposed revisions. Gary Schmidt explained he was attending the public hearing just for informational purposes. No one else appeared to speak in favor of or in opposition to the proposed revisions. Chair Walling closed the hearing at 10:09 a.m. Discussion was held regarding the proposed revisions. On a motion made by Schueller and seconded by Klabunde, it was moved and unanimously passed the revisions to Section 19 of Redwood County Zoning Ordinance be approved as presented. E & K CONSTRUCTION Commissioner Walling updated the Board on the contract with E & K Construction for the storm damage repair at the Sheriff s storage building. On motion by Hollatz, second by Kokesch the Board voted unanimously to approve the contract with E & K Construction for repairs including the overhead door in the amount of $22,282.89. COMMISSIONERS The commissioners reported on meetings they attended. Hollatz o Scenic Byways o Harvey Mackay Seminar o Veteran s Service Event Kokesch o Clements Joint County/City Shop Open House Klabunde o SW MN Adult Mental Health Consortium o Public Health Task Force
Page 5 of 5 REDWOOD COUNTY, MINNESOTA September 20, 2011 Schueller o RSVP o Regional Landfill o RCRCA Walling o September 13 Work Session Budget Discussion o Road & Bridge Tour o Future Redetermination of JD10 o Work Force Council o Water Retention Projects o Technology Meeting o Pictometry Fly Over ADJOURN There being no further business, Chair Walling declared the meeting adjourned at 11:02 a.m. Attest: Lynelle Groebner Administrative Assistant Lon Walling, Chair Board of County Commissioners