SDSCA SOUTH DAKOTA STUDENT COUNCIL ASSOCIATION MEETING MINUTES December 13th, 2017 10 a.m. (CT)/9 a.m. (MT) SDHSAA Office - Pierre SDSCA State Board President, Jacob West, called the meeting to order at 10:05am(CT). Board members present were: President - Jacob West Vice President - Ally Feiner Treasurer - Bridger Gordon Reporter - Trew DeJong Parliamentarian/Sgt. At Arms - William Spangenberg Big Sioux Region Rep. - Tristen Ruesch Capitol Region Rep. - Hunter Johnson James River Region Rep. - Sam Helleloid Northern Lake sregion Rep. - Parker Rieffenberger Rushmore Region Rep. - Sierra Wilson Spirit Point Region Rep. - Leah Waid Middle School Rep. - Josh Park Advisor Rep. - Kelsey Dvorak SDSCA Executive Director - Gary Linn SDHSAA Rep. - Brooks Bowman Middle School Executive Director - Dustin Hourigan Member not present: Secretary - Taylor Junker Member present via teleconference: Upper Missouri Region Rep. - Calico Ducheneaux 1. Addition(s) to the agenda followed by approval of agenda Brooks Bowman asked to add a review of all nominations for the Ivan Dixon and Warren E. Shull award nominations and that the board vote to determine the winners. Ally Feiner motioned to approve the amended agenda. The motion was seconded by Leah Waid. The motion passed unanimously. 2. Approval of minutes of July 12-13, 2017 meeting Trew DeJong motioned to approve the minutes from the July 12-13, 2017 meeting. Bridger Gordon seconded the motion. The motion passed unanimously. 3. Treasurer s report as of December, 2017 Brooks Bowman reported that, as of December 13, 2017, the SDSCA Money Market has $14400.98, and the SDSCA checking account has 4007.83. The SDSCA Executive Director will now be responsible for maintaining the finances for the SDSCA accounts. All SDSCA financial records will remain with the SDSCA Executive Director. 4. Fall Region Workshop Reports (by the Region Representatives) All region representatives gave detailed reports regarding their region workshops. No significant concerns were raised. All region workshops were well attended and successful.
5. Content and deadlines for future SDSCA social media posts Trew DeJong requested that all board members send him a picture and bio by December 25 th. He also requested that any interesting school or region student council info. be sent to him so that he can post more stories on social media. Brooks Bowman asked that any student council related posts that board members place online be shared with Trew DeJong. The board had much discussion about the use of social media. More discussion on this topic will be on the agenda for February s meeting. 6. State Convention arrangements The board began by discussing ways to coordinate more with the middle school convention. Dustin Hourigan stated that they would be interested in working more closely with the high school convention. The middle school State Board will work on their schedule at their January meeting and will work with the high school State Board to find more ways to coordinate activities and workshops. Guest speaker, Mike Smith, has been hired to give a keynote address, as well as two workshops. Jacob West called a lunch recess at 11:30am. The meeting was called back to order at 11:48am. The board discussed the activities for the convention. The activities that were done last year, including a Baggo tournament, dance, karaoke, board games, study room, and inflatables from the SDARNG, were all approved for this year. Calico Ducheneaux volunteered to be in charge of karaoke. Jacob West will contact the SDARNG about using their inflatables. William Spangenberg discussed other activity options including dodge ball, volleyball, soccer, floor hockey, kick ball, and Texas golf(ladder ball). After some discussion, Hunter Johnson motioned to add ddge ball, floor hockey, and Texas golf(ladder ball). Tristen Ruesch seconded the motion. The motion passed unanimously. Tristen and Hunter volunteered to bring the Texas golf(ladder ball) game. Hunter also volunteered to check with his school to see if they will allow us to use their floor hockey equipment. The board discussed holding a workshop for the MS group. Brooks Bowman, Gary Linn, and Dustin Hourigan will have to work together on the schedule to make that happen. The board also discussed inviting the 8 th graders at the middle school convention into the region meetings to provide them the opportunity to see how the high school convention functions. The board then began discussing possible workshops for the high school convention. Gary Linn suggested a workshop from Youth and Family Services. He also suggested workshops from college prep professionals, and the Board of Regents. Jacob West will invite Black Hills Works to present a workshop. Brooks Bowman will invite the advisor from Flandreau Indian School to present a workshop on cultural awareness, possibly using Native American games as a topic. Bridger Gordon will invite Youth and Family Services to present a workshop. Ally Feiner will invite the Humane Society to present a workshop. Jacob West will also invite the student president from the School of Mines to present a workshop. Kelsey Dvorak will invite someone from board of regents to present a workshop. Sierra Wilson will invite a professional to present a workshop on human trafficking and internet safety. All board members will report on potential workshop presenters at the February meeting. Jacob West presented the State t-shirt design that he created. Jacob will take the suggestions that came from the board s discussion and have another design ready to present to the board at the February meeting. Calico Ducheneaux left the meeting following the discussion over the t-shirt design. Brooks Bowman reported that he has not received menu options from the Rushmore Plaza Civic Center. The menu will be discussed at the next meeting. He also reported that the Rapid City CVB will be
printing all student name tags for the convention. The SDHSAA will print all advisor and State Board name tags. The CMN Donation Traveling Trophy will need to be engraved in Rapid City during the convention. Jacob West will call an engraver to arrange this. After a short discussion over the convention theme, a motion was made by Tristen Ruesch and seconded by Sierra Wilson to adopt the theme Hometown Heroes. The motion passed unanimously. The board began an in-depth discussion over the convention schedule. Several options were presented and discussed. Tristen Ruesch made a motion, seconded by Bridger Gordon, to reduce the 2018 convention to two days, eliminating Tuesday from the schedule. The motion passed unanimously. Leah Waid motioned to approve the proposed Sunday convention schedule. (see attached schedule) Parker Rieffenberger seconded the motion. The motion passed unanimously. Trew DeJong motioned to approve the proposed schedule for Monday. (see attached schedule) Sierra Wilson seconded the motion. The motion passed unanimously. The Q&A session was discussed. Each state board member will write four questions for the Q&A session. Two questions will be serious and two will be light-hearted. The board discussed holding a cleanest room contest. Trew DeJong will research how North Dakota does this and will report to the board in February. The board reviewed and discussed the Ivan Dixon and Warren E. Shull award nominations. After much discussion, the board decided on winners for both awards. (Ivan Dixon Award Tim Hawkins Ethan HS) (Warren E. Shull Award Tracy Chase McCook Central HS) 7. Discuss future convention options Brooks Bowman reported on the difficulties that exist in finding a consistent convention date. More discussions need to take place at the Student Council Advisory Committee level on this topic. The SDSCA State Board will meet again on February 21, 2018 at 10:00am(CT) at the SDHSAA office in Pierre. Bridger Gordon made a motion, seconded by Parker Rieffenberger, to adjourn the meeting. The motion passed unanimously. Jacob West adjourned the meeting at 3:00pm. Respectfully Submitted, Brooks Bowman
2018 STATE STUDENT COUNCIL CONVENTION Rushmore Plaza Civic Center, Rapid City, SD March 25-27, 2018 Hometown Heroes! Like us on Facebook! Facebook.com/SDSCA Use our OFFICIAL hashtags on social media: #SDSCA18 #HometownHeroes Sunday, March 25, 2018 (Eat on your own before 6:00pm -There is no meal break once the Convention begins) 4:00 p.m. Convention Check-In (Wear Region Shirts) 6:00 New Advisor Orientation Meeting LaCroix C 6:30 Advisor and Chaperone Meeting LaCroix C Student Attendee Meeting - Theatre 7:00 Region Meetings (Determine Nominees for State Board Offices) Rooms: Big Sioux Region LaCroix A Capitol Region LaCroix B James River Region LaCroix C Northern Lakes Region LaCroix D Rushmore Region Theatre Spirit Point Region Rushmore G Upper Missouri Region Rushmore H 7:30 Opening General Session Theatre Welcome - Eric Foushee; South Dakota Army ROTC Opening Presentation: Region Officers & State Executive Board Opening Business Meeting: State Executive Board 8:00 Q&A session for all state officer candidates 8:30 Group Activity Dance / Games / BAGGO Tournament / Karaoke/ Inflatables/ Study/ Dodgeball/ Texas Golf(Ladderball) 11:00 Return to Hotel 11:30 Curfew in rooms and lights out
Monday, March 26, 2018 (Wear State Shirts) 6:00am Check-In for 5K Run/Walk 6:30-8:00 5K Run/Walk 9:00 Keynote Address - Theatre 9:45 Break (Students will not be allowed to leave the Convention Center) 10:00 Workshop Session 1- Students choose 3 sessions to attend Advisor s Round-Table or Workshop with Mike Smith (attend other workshops after round table or Mike Smith session ends) 11:00 Break 11:15 Workshop Session 2 Students and Advisors choose 3 different sessions to attend 12:30 Lunch and Campaigning Rushmore A-D 2:00 State Board Treasurer, Reporter & Sgt-at-Arms/Parliamentarian Candidate Campaign Speeches (Limit 2 ½ Minutes per speech) Theatre 2:30 Vote For State Board Treasurer, Reporter, & Sgt.-at-Arms/Parliamentarian Theatre Lobby 2:40 State Board President, Vice President, & Secretary Candidate Campaign Speeches (Limit 2 ½ Minutes per speech) Theatre 3:10 Vote For State Board President, Vice President, & Secretary - Theatre Lobby 3:30 Prepare for Banquet 5:30 Banquet Doors Open Rushmore A-D 6:00 Banquet (come dressed appropriately): Announce Election Results, Awards, & CMN Donation Ceremony 7:30 Region Meetings (Selection of Region Officers)/New State Officers Meeting 8:00 Region Exchanges/Take Pictures of New State Board & New Region Officers/ Advisor Meeting 8:45 Closing Session 9:00 Adjourn