California Association of Code Enforcement Officers Board of Directors Annual Meeting

Transcription

1 California Association of Code Enforcement Officers Board of Directors Annual Meeting 1. Welcome and Introductions Embassy Suites Ontario 3663 E Guasti Road Ontario, CA Room: Sierra Nevada A&B Saturday, January Agenda 2. Public Comment (3 minutes per speaker) 3. Consent Calendar A. Minutes November 18, 2011 B. Financials December 31, 2011 C. Ratification of Board appointments i. Ken True ii. Matthew Silver 4. President Report A. Wiggins Academy Material B. Review of Strategic Planning Session C. Review of 2012 Committee Action Plans 5. 1 St Vice President Education/Certification Report A. Education Update B. Certification Update 6. 2 nd Vice President - Legislative Report A. Standards Bill 7. Secretary/Treasurer s Report A Audit Proposals 8. California Healthy Housing Coalition Code Enforcement Workgroup Report 9. New Business/Open Forum A. Process for Director Appointments Board Meeting Schedule 11. Adjournment 1

2 California Association of Code Enforcement Officers Board of Directors Meeting Friday, November 18, :00 a.m. 4:00 p.m. PRESENT Billy Owens Art Trinidade Kirk Buckman Al Brady Tim Burns Brad Clark Deby Conrad Michael Meyer Scott Taylor Dave Wilson Debra Wright Carrie Rios Stephen Jacobson Ana Lisa Hernandez Kevin Tromborg Pete Piccardo Kevin Murphy Larry Breceda Pete Roque Tracy Robertshaw Johnny Terfehr John Lovell Melissa Dixon TELECONFERENCE ATTENDEES (may not have been present for entire meeting) Mike Lange EXCUSED Abraham Duran Chris Wiggins Joe Garcia The California Association of Code Enforcement Officers (CACEO) met at the City of Sacramento in Sacramento, California on Friday, November 18, The meeting convened at President Billy Owens confirmed a quorum was in attendance and introductions were made. There was no public comment. Consent Calendar Director Tim Burns moved to approve the minutes from the September meeting. Director Mike Meyer seconded and the motion passed unanimously. Director Burns moved to approve the October 31 month-end financials; Director Brad Clark seconded. The motion passed unanimously. President s Report President Owens informed the Board that he had appointed Johnny Terfehr to the vacant position in Region 7 and Tracy Robertshaw to the vacant position in Region 3. Director Burns moved to ratify the appointments, and Director Stephen Jacobson seconded. The motion passed unanimously. 2

3 President Owens updated the Board regarding the Pino plagiarism issue, noting that a non-disclosure agreement had been drafted by counsel and will be distributed to Pino for signature. As the agreement includes a non-disclosure clause, no precedent will be created should any other issues arise. President Owens then presented to the Board his committee appointments for There was some discussion and revisions. Secretary/Treasurer Kirk Buckman moved to approve the committee appointments as amended; Director Debra Wright seconded. The motion passed unanimously. President Owens requested five to eight key action items for 2012 from each committee, to be presented at the January meeting in Ontario. With regard to updating the strategic plan, the Administration Committee will be responsible for that, with direction from the Executive Committee. President Owens informed the Board that he awarded the Code Enforcement Officer of the Year designation to Dong Yoo from the City of Vallejo. A plaque was sent to Yoo, and he was acknowledged by his local city council. A discussion of the award program in general occurred, with Lobbyist John Lovell suggesting the Board may consider having each region being responsible for nominating one officer, with the Board determining the winner from among those eight. It was also suggested that the winners be announced on PublicCEO. President Owens informed the Board that Director Chris Wiggins had asked that the Board not discuss the future of the Academy without her being present. The Board disagreed with this, and felt it more appropriate to discuss this topic without the presence of Director Wiggins, who is currently under contract with CACEO for the use of her curriculum in CACEO s Academy. President Owens moved the discussion to the end of the agenda. 1 st Vice President s Report The First Vice President was not present at the meeting to provide a report. 2 nd Vice President s Report The legislative report was provided by Lobbyist Lovell, who gave the Board an update of SB 1137, which allows for penalties to be enforced on property owners who fail to maintain foreclosed property. That provision is set to sunset on January 1, 2013; the CACEO Board approved Lovell working to get that termination date extended, indefinitely if possible. Secretary/Treasurer Buckman requested Lovell attempt to amend SB 1137 to require banks to notify cities when a foreclosure notice is sent to a homeowner. Lovell suggested the Board look at making endorsements in the coming election to help establish CACEO as a political force. Secretary/Treasurer Buckman moved to approve Lovell s endorsement recommendations; Director Wright seconded. The motion passed unanimously. 3

4 Lovell explained that AB 801, the code enforcement standards bill, has been reconfigured some but is still effective. CPOA s Law Enforcement Legislative Day will be held on March 28 this year, with a reception the evening before. Secretary/Treasurer s Report Secretary/Treasurer Buckman presented the draft 2012 operational budget to the Board, noting that this year he included funds for CACEO to exhibit at the League of California Cities Annual Conference. CACEO specifically scheduled its Annual Seminar in 2012 to be held the month after the League s in order to promote Seminar attendance. He further noted that he had included an audit as a special project, the funding for which to be taken from reserves. Director Burns moved to approve the budget, but also to do an RFP for an audit, with the plan to bring the proposals to the planning session. Director Jacobson seconded and the motion passed unanimously. The Board then addressed the proposed changes to the policy manual. Director Johnny Terfehr moved to not accept the proposed change to the planning session format; 2 nd Vice President Art Trinidade seconded. The motion passed with one abstention. Director Burns suggested the proposed financial training to the Board meeting agenda for January 21, but when polled the Board felt that unnecessary. Director Burns moved to approve the other amendments to the manual, and Director Ana Lisa Hernandez seconded. The motion passed unanimously. California Healthy Housing Coalition Code Enforcement Workgroup Report Director Carrie Rios provided a report on the CHHC. The CACEO representatives on the workgroup are as yet unsure of their role, and have so far had several discussions, include one of bed bugs. Second Vice President Trinidade gave a brief history of how the coalition came about. Director Rios informed the Board that CHHC is in support of AB 801. The CACEO representatives will continue to participate and report. Annual Seminar Financial Report Executive Director Melissa Dixon provided the report in Director Joe Garcia s absence, noting that CACEO netted nearly $15,000 on the event. Both the income and expenses are significantly higher than in the 2011 operational budget due to the fact that CACEO served as the housing agent, handling all room reservations. She was asked to send the results of the 2011 Annual Seminar evaluations to the Board. It was suggested that appropriate attire be included in the brochure for future seminars. President s Report (cont.) President Owens returned to the discussion of the future of the CACEO Academy. Second Vice President Trinidade expounded on his idea for CACEO to create a Board of Regents, which would be separate from CACEO and have the ability to approve or not approve curriculum as well as the ability to hire and fire instructors. The Board chose to form an ad hoc committee to further investigate this concept, with Second Vice President 4

5 Trinidade as the chair. Other committee members include Directors Burns, Robertshaw, Meyer, Buckman and new CACEO member Ron O Connor. Director Burns moved to have the new ad hoc committee conduct a Request for Proposals to create new curriculum for CACEO. Director Larry Breceda seconded, and the motion passed with four opposed. The Board will take the proposals received and use them to help make a decision on whether to continue using Wiggins curriculum, create its own, or stop offering the Academy entirely. New Business Director Burns would like CACEO to formalize the process of appointing someone to a vacancy on the Board. He suggested that in the event of a vacancy, the remaining directors from that region should be responsible for identifying the new appointee and recommending that person to the president for appointment. Director Hernandez informed the Board that, due to the codified definition of a code enforcement officer, she was able to successful change the titles in her department. It was suggested that she write an article on her success for the next issue of the CACEO News. The Executive Committee requested a thank you letter be sent to the host of the meeting in appreciation for allowing CACEO to utilize the room. President Owens informed the Board that he was interviewed for an article in the New York Times. He will notify the Board when the article goes to print. Having nothing further to discuss, the Board meeting adjourned at MOTIONS APPROVED Director Tim Burns moved to approve the minutes from the September meeting. Director Mike Meyer seconded and the motion passed unanimously. Director Burns moved to approve the October 31 month-end financials; Director Brad Clark seconded. The motion passed unanimously. Director Burns moved to ratify the [Board vacancy] appointments, and Director Stephen Jacobson seconded. The motion passed unanimously. Secretary/Treasurer Kirk Buckman moved to approve the committee appointments as amended; Director Debra Wright seconded. The motion passed unanimously. Secretary/Treasurer Buckman moved to approve Lovell s endorsement recommendations; Director Wright seconded. The motion passed unanimously. 5

6 Director Burns moved to approve the budget, but also to do an RFP for an audit, with the plan to bring the proposals to the planning session. Director Jacobson seconded and the motion passed unanimously. Director Johnny Terfehr moved to not accept the proposed change to the planning session format; 2 nd Vice President Art Trinidade seconded. The motion passed with one abstention. Director Burns moved to approve the other amendments to the manual, and Director Ana Lisa Hernandez seconded. The motion passed unanimously. Director Burns moved to have the new ad hoc committee conduct a Request for Proposals to create new curriculum for CACEO. Director Larry Breceda seconded, and the motion passed with four opposed. 6

7 2:26 PM 01/10/12 Accrual Basis CACEO Balance Sheet As of December 31, 2011 Dec 31, 11 ASSETS Current Assets Checking/Savings 1000 Checking 84, Savings 5, Month CD 21, Total Checking/Savings 111, Other Current Assets Affiniscape AR 4, Pre paid expenses 13, Undeposited Funds Total Other Current Assets 18, Total Current Assets 129, TOTAL ASSETS 129, LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 2200 Unearned Income 2201 Pre-paid Membership Dues 10, Total 2200 Unearned Income 10, Total Other Current Liabilities 10, Total Current Liabilities 10, Total Liabilities 10, Equity 3000 Opening Bal Equity 179, Retained Earnings -59, Net Income Total Equity 119, TOTAL LIABILITIES & EQUITY 129, Page 1 of 1

8 2:27 PM 01/10/12 Accrual Basis CACEO Profit & Loss Budget vs. Actual January through December 2011 Jan - Dec 11 Budget $ Over Budget % of Budget Income 4000 Annual Seminar 4005 Exhibit Income 15, Registration 101, Room only / No Registration 2, Annual Seminar - Other , , % Total 4000 Annual Seminar 118, , , % 4020 Education 4023 Study Guide Income Certification Exam 2, Renewals 4, Module 4, Credits Certification - Other 0.00 Total 4025 Certification 12, Northern California Education 2, Central California Education Southern California Education 18, Education - Other , , % Total 4020 Education 33, , , % 4030 Board Meeting Sponsors 1, News Letter Advertising Miscellaneous Income Interest Income ,389.04% 4650 Membership Income 79, , , % 4800 Affiniscape Refunds 0.00 Total Income 234, , , % Gross Profit 234, , , % Expense 6000 Annual Seminar Expenses 103, , , % 6100 Board of Directors 6101 Board Meeting Expenses 9, Board Travel Reimbursement 11, Board of Directors - Other , , % Total 6100 Board of Directors 21, , , % 6200 Bookkeeping/Accounting Services 1, , % 6210 Tax Expenses % 6310 Education Expenses 6311 Certification 8 Page 1 of 3

9 2:27 PM 01/10/12 Accrual Basis CACEO Profit & Loss Budget vs. Actual January through December 2011 Jan - Dec 11 Budget $ Over Budget % of Budget Test Prep Certification - Other Total 6311 Certification Northen CA Expenses Instructor Reimbursement Materials Total 6317 Northen CA Expenses Southern CA Expenses Instructor Reimbursement 1, Instructor Fees 2, Materials 1, Room Rental F & B Total 6318 Southern CA Expenses 5, Central CA Expenses Instructor Reimbursement F & B Total 6319 Central CA Expenses Education Expenses - Other , , % Total 6310 Education Expenses 6, , , % 6320 Executive Admin Salary 59, , % 6400 Insurance 4, , % 6455 Legislative Day 1, , % 6460 Legislative Lobbyist 18, , % 6500 Marketing 2, , , % 6510 Membership Services 6511 Newsletter 1, , % 6512 Database/Affiniscape 5, , % 6513 Dues Mailing Membership Services - Other % Total 6510 Membership Services 7, , % 6530 Merchant services & fees 2, , % 6575 Postage/Shipping 1, , , % 6585 President's Expense , % 6750 Staff Travel , % 6770 Supplies/Printing/Photocopies , % 6780 Storage - record retention % 6800 Telephone % 6900 Bad Debt/Prior Period Adj 1, Web Service % Total Expense 233, , , % 9 Page 2 of 3

10 2:27 PM 01/10/12 Accrual Basis CACEO Profit & Loss Budget vs. Actual January through December 2011 Jan - Dec 11 Budget $ Over Budget % of Budget Net Income , , % SCACEO Expenses TOTAL Page 3 of 3

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45 During the last meeting I suggested some changes to the process for director appointments. I agreed to submit language for consideration. It is my recommendation that: 1. Directors from the affected Region be required to submit names of potential candidates to fill the vacancy to the Board President within 30 days after the vacancy occurs. 2. Potential candidates provide a resume that will be presented to the board at large for review 7 days prior to a vote for approval. 3. The candidates appear at the board meeting to be interviewed by the board at the beginning of the next regularly scheduled board meeting. 4. A vote for appointment be taken after the interview(s) are completed to fill the vacancy again at the beginning of the board meeting. Respectfully, Tim Burns Police Ombudsman City of Spokane (509)