Dumont Board of Education Regular Meeting October 15, 2015

Dumont Board of Education Regular Meeting October 15, 2015 A. Open Public Meeting Act: President Michael Gluckman convened the public meeting at 7:00 p.m. reading the Open Public Meeting Act: Adequate notice of this meeting was contained in the public legal notice, which was sent to the record on September 28, 2015. A notice was also posted outside the office of the Dumont Board of Education in a place reserved for such announcement. Flag Salute took place. In attendance were: Sandra Fernandez Michael Gluckman Richard Healy John Kohlberger Absent: Robert DeWald Theresa Kelly William Linder Theresa Riva Kevin Cartotto Emanuele Triggiano Karen Valido Approval of Minutes: It was moved by Mrs. Fernandez, seconded by Mrs. Riva that the Dumont Board of Education approve the minutes from the September 10, 2015 Work Session and Executive Session and September 17, 2015 Regular Meeting and Executive Session. Motion was unanimously approved. B. Finance: Mr. Cartotto reviewed the Finance Agenda Addendum items with the board noting that the DHS Concession Stand bids exceed the established budget as the low bidder withdrew based on a claimed clerical error. Mr. Cartotto noted that the project will be re-bid and reviewed the various deduct alternates that will be added to the bid for consideration. Mr. Cartotto also reviewed the scope and pricing of the district wide paving project that resulted through the negotiation process. It was moved by Mrs. Fernandez, seconded by Mrs. Riva that the Dumont Board of Education approve Finance Agenda Items B1-B4 and Addendum Items. 1. Upon the recommendation of the superintendent of schools, accept the following bill list for the month of October 2015 in the amount of $3,894,325.18. 1

2. Upon the recommendation of the superintendent of schools, accept the report of the board secretary for the month of September 2015 as indicated below and is available in the board office of the district: Report of the Secretary For the Month Ending September 30, 2015 Beginning Cash Receipts Cash Payments Ending Cash Balance this month this month Cash Balance General Fund $7,676,426.42 $4,342,690.83 $3,523,357.04 $8,495,760.21 Special Revenue -5,513.30 191.93 42,418.40-47,739.77 Capital Projects 456,983.02-0- 86.80 456,896.22 Debt Service 739,749.59 6,778.00 220,850.00 525,677.59 Total All Funds $8,867,645.73 $4,349,660.76 $3,786,712.24 $9,430,594.25 3. Upon the recommendation of the superintendent of schools, accept and approve the following Resolution: WHEREAS, the Department of Education requires New Jersey School Districts to submit three-year maintenance plans documenting required maintenance activities for each of its public school facilities, and WHEREAS, the required maintenance activities as listed in the attached document for the various school facilities of the Dumont Board of Education are consistent with these requirements, and WHEREAS, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid, NOW THEREFORE BE IT RESOLVED, that the Dumont Board of Education hereby authorizes the school business administrator to submit the attached Comprehensive Maintenance Plan for Dumont School District in compliance with Department of Education requirements. 4. WHEREAS, pursuant to NJSA 52:34-6.2, the Dumont Board of Education authorized the participation in The Cooperative Purchasing Network with the Region 4 Education Service Center of the State of Texas, and WHEREAS, this contract is in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18. et.seq, NJAC Chapter 23, and Federal Uniform Administrative Requirements 2CFR, Part200, THEREFORE BE IT FURTHER RESOLVED, that the Dumont Board of Education authorizes the Business Administrator to enter into a contract with Let s Think Wireless, LLC for installation and configuration of New IP Closed Circuit Security Cameras hardware and associated equipment and supplies throughout the district schools in accordance with the Term and Conditions of The Cooperative Purchasing Network cooperative purchasing agreement #R50653 not to exceed $36,822. 2

Addendum: 1. Upon the recommendation of the superintendent of schools, accept the following bids as received October 8, 2015 from the following vendors in the amounts listed: Dumont High School Concession Stand Addition & Renovation Vendor Amount ATG Inc. Base Bid: $240,000 Alt. 1: $13,200 Alt. 2: $10,600 Delta Interior Construction Base Bid: $420,000 Alt. 1: $3,360 Alt. 2: $3,200 DiCarolis Associates Base Bid: $466,269 Alt. 1: $6,250 Alt. 2: $14,500 Salazar & Associates Base Bid: $339,000 Alt. 1: $3,200 Alt. 2: $7,580 NEIE Construction Services Base Bid: $733,100 Alt. 1: $3,500 Alt. 2: $7,200 La Rocca Inc. Base Bid: $357,000 Alt. 1: $4,400 Alt. 2: $4,800 GK Fotinos LLC Base Bid: $355,000 Alt. 1: $6,500 Alt. 2: $9,000 K&D Contractors Base Bid: $452,000 Alt. 1: $6,800 Alt. 2: $4,500 Northeast Roof Maintenance Base Bid: $565,000 Alt. 1: $7,500 Alt. 2: $10,000 3

2. Upon the recommendation of the superintendent of schools, accept and approve the following Resolution: Approval Resolution to Reject Bids WHEREAS, the Dumont Board of Education accepted bid proposals on October 8, 2015, for Dumont High School Concession Stand Addition and Renovation Project; AND WHEREAS, the lowest responsible bidder, Alexander the Great Inc., has requested that their bid be withdrawn due to a claimed clerical error; THEREFORE BE IT RESOLVED, based on the Superintendent s recommendation, that the Dumont Board of Education authorize the Business Administrator and Board Attorney to seek penal damages in accordance with the contractor s bid bond submitted for said project; AND WHEREAS, the remaining bid proposals substantially exceed the cost estimates, which exist for the relevant work covered by such bids; THEREFORE BE IT RESOLVED, based on the Superintendent s recommendation, that the Dumont Board of Education reject the remaining bid proposals submitted on October 8, 2015 associated with the Dumont High School Concession Stand Addition and Renovation Project, in accordance with it s discretionary authority upon the basis that they substantially exceed the cost estimates which exists for the relevant work covered by such bids in accordance with the provisions of N.J.S.A. 18A:18A.22(a). BE IT FURTHER RESOLVED, based on the Superintendent s recommendation, that the Dumont Board of Education authorize the Business Administrator to advertise and receive additional bid proposals for said project. 3. Upon the recommendation of the superintendent of schools, accept and approve the following Resolution: WHEREAS, the Dumont Board of Education intends to award a contract for the David Dervitz Educational Center, Lincoln School, Grant School, Selzer School, Honiss School and Dumont High School Paving Project, and; WHEREAS, the Long Range Facility Plan (LRFP) has been amended to include these projects, and these projects were approved by the Department of Education; and WHEREAS, the Dumont Board of Education was unable to secure lease purchase financing for the aforementioned projects and by resolution must approve the withdrawal of funds from capital reserve; NOW, THEREFORE BE IT RESOLVED, based on the recommendation of the superintendent, that the Dumont Board of Education authorizes the Capital Reserve Withdrawal in the amount of $435,000 to fund the district wide paving projects. 4

4. Upon the recommendation of the superintendent of schools, accept and approve the following Resolution: Addendum Award of Construction Contract District Wide Paving Project WHEREAS, the Dumont Board of Education (hereinafter referred to as the Board ) twice rejected bids for the David Dervitz Educational Center, Lincoln School, Grant School, Selzer School, Honiss School and Dumont High School Paving Projects (hereinafter referred to as the Projects ) as being in excess of the cost estimates prepared on behalf of the Board; WHEREAS, all bidders who submitted bids were advised of the Board s intention to negotiate and were afforded a reasonable opportunity to negotiate with the Board s representative; WHEREAS, negotiations were conducted with all interested contractors and concluded on October 13, 2015; WHEREAS, there were minor amendments or modifications to the specifications that were the subject of competitive bidding for the Projects and; WHEREAS, the Board is desirous of awarding contracts for the Projects; NOW THEREFORE BE IT RESOLVED, that the Dumont Board of Education award a general construction contract for the David Dervitz Educational Center, Lincoln School, Grant School, Selzer School, Honiss School and Dumont High School Paving Projects to D & L Paving, Nutley, New Jersey as follows: School Amount All Facilities Base Bid $299,709 General Repair Allowance 10,000 Escalation\De-escalation 40,000 Selzer School Curbing Building Side Main Lot 10,000 Husky Drive Curbing Not to Exceed 15,000 Total $ 374,709 1. This award is expressly conditioned upon the contractor furnishing the requisite insurance certificate, performance bonds and other documents required in the project specifications, together with an AA201 Project Manning Report, and executed A101 Standard Form of Agreement Between Owner and Contractor, A201 General Conditions of the Contract for Construction. BE IT FUTHER RESOLVED, that the Board Attorney\Architect is hereby directed to draft the agreements with the D & L Paving consistent with this Resolution and with the terms contained in the bid documents approved by the Board for this Project. The Board President and Board Secretary are hereby authorized to execute such agreements and any other documents necessary to effect the terms of this Resolution. 5

Vote was as follows: Yes: Fernandez, Riva, Kohlberger, Healy, Linder, Gluckman Absent: DeWald, Kelly, Valido C. Policy & Public Relations: 5. Discussion: a. HIB Report to the Board: Mr. Triggiano outline the number of reported cases, number of HIB policy violations, protected categories the violations was against and the discipline and services provided in relation to the violations. b. Agenda: Mr. Triggiano reviewed the Policy and Public Relations Addendum Agenda items and reviewed the various components of the attached NJQSAC Statement of Assurances and NJQSAC District Performance Review forms for the 2015-2016 school year that is being submitted to the County Superintendent of Schools. It was moved by Mrs. Fernandez, seconded by Mrs. Riva that the Dumont Board of Education approve Policy and Public Relations Agenda Items C6-C9 and Addendum Items. 6. Upon the recommendation of the superintendent of schools, approve the travel expenditures pursuant to N.J.S.A. 18A:11-12 by district employees and members of the board of education as listed on Schedule A. 7. Upon the recommendation of the superintendent of schools, accept and 2014-2015 Report of Violence Vandalism and Substance Abuse (VV-SA)/HIB and HIB training and programs for Reporting Period 2 (January 1, 2015 June 30, 2015). 8. Upon the recommendation of the superintendent of schools, accept with gratitude a donation of 16 General Mills Box Tops for Education coupons from C. Galvin, Dumont, NJ. 9. Upon the recommendation of the superintendent of schools, appoint Dr. Paul Barbato, Director of Special Services, as District Liaison for the Department of Child Protection and Permanency (DCPP) for the 2015-2016 school year. Addendum: 5. Upon the recommendation of the superintendent of schools, approve and affirm the previous HIB Report. 6. Upon the recommendation of the superintendent of schools, review and approve submission of the district s annual NJQSAC Statement of Assurance School Year 2015-16. 7. Upon the recommendation of the superintendent of schools, review and approve submission of the district s NJQSAC District Performance Review School Year 2015-16. 6

Vote was as follows: Yes: Fernandez, Riva, Kohlberger, Healy, Linder, Gluckman Absent: DeWald, Kelly, Valido Committee Reports: a. Maintenance Committee: Mr. Kohlberger reviewed the results of the Committee s buildings walkthrough that was conducted to evaluate the condition of the buildings noting the overall cleanliness of the facilities, various significant improvements including the DHS weight room and old gym, safety improvements and areas of concern. Mr. Kohlberger noted that overall the committee was more than satisfied that the buildings provide for a positive educational and working environment. It was moved by Mrs. Fernandez, seconded by Mrs. Riva that the Dumont Board of Education open the meeting to public comment. Motion was unanimously approved. President Gluckman opened the meeting to the public at 7:46 p.m. Public Comments: Danielle Grob: Stated here concerns about the lunch program at Grant School has had some issues regarding running out of certain lunch selections. Mrs. Grob also stated her opinion that the Honiss School Music Room should receive some minor renovations. Liz Marchesi: Stated her opinion that the DHS Auditorium should be modernized and that the ID s for DHS should have been processed in a quicker fashion. Mr. Gluckman noted that the auditorium renovation is a project that is on the boards facilities improvement list for consideration. There being no further comments from the Public it was moved by Mrs. Fernandez, seconded by Mrs. Riva that the Dumont Board of Education close the meeting to the public. Motion was unanimously approved. President Gluckman closed the meeting to the public at 8:08 p.m. It was moved by Mrs. Fernandez, seconded by Mrs. Riva that the Dumont Board of Education go into Executive Session for Personnel and Legal matters. President Gluckman adjourned the meeting at 8:09 a.m. President Gluckman reconvened the meeting at 8:37 p.m. C. Personnel: It was moved by Mrs. Fernandez, seconded by Mrs. Riva that the Dumont Board of Education approve Personnel Agenda Items C1-C23 and Addendum Items. 7

1. Upon the recommendation of the superintendent of schools, amend the date of resignation for Sean Franco, Custodian (DHS), from November 12, 2015 to September 30, 2015. 2. Upon the recommendation of the superintendent of schools, adjust the salary guide for Jeanine Kloss, Teacher (Honiss) from BA to MA effective retroactive to September 1, 2015. 3. Upon the recommendation of the superintendent of schools, approve the individuals indicated on Schedule B as Glucagon Administration Alternates, at the indicated stipend for the 2015-2016 school year, effective retroactive to September 1, 2015. 4. Upon the recommendation of the superintendent of schools, approve the 2015-2016 Merit Goals (4) for Dr. Paul Barbato, Director of Special Services. 5. Upon the recommendation of the superintendent of schools, approve the 2015-2016 Merit Goals (4) for Dr. Karen Bennett, Principal (Honiss School). 6. Upon the recommendation of the superintendent of schools, approve the 2015-2016 Merit Goals (4) for Dr. Maria Poidomani, Director of Curriculum, Instruction & Supervision. 7. Upon the recommendation of the superintendent of schools, approve the Bi-Annual Statement of Assurance Regarding the Use of Paraprofessional Staff for the 2015-2016 School Year. 8. Upon the recommendation of the superintendent of schools, employ Elizabeth Grady as a Leave Replacement Teacher (Selzer), effective retroactive to September 2, 2015 through November 2, 2015 at the approved rate of pay. 9. Upon the recommendation of the superintendent of schools, rescind the contract issued to Jeneen Pirrotta on August 20, 2015 and appoint Jeneen Pirrotta as a P/T BSI Teacher (Honiss 30 hrs./wk.), for the 2015-2016 school year, effective retroactive to September 1, 2015. 10. Upon the recommendation of the superintendent of schools, employ Kimberly Graham as a long-term substitute teacher (Honiss) effective retroactive to October 6, 2015 through November 23, 2015, at the approved rate of pay. 11. Upon the recommendation of the superintendent of schools, employ Sean Coyle as a F/T Groundskeeper (Ed. Center), on an emergent basis pending completion of the criminal history review and district paperwork, effective October 16, 2015, at Step 1 of the Custodial Maintenance Salary Guide, salary to be determined upon completion of negotiations (pro-rated for time worked). 12. Upon the recommendation of the superintendent of schools, rescind the P/T Grounds Crew contract for David Brown, effective October 15, 2015, and employ David Brown as a F/T Groundskeeper (Ed. Center), effective October 16, 2015, at Step 1 of the Custodial Maintenance Salary Guide, salary to be determined upon completion of negotiations (pro-rated for time worked). 8

13. Upon the recommendation of the superintendent of schools, employ German Molina as a Custodian (Lincoln), effective date to be determined, at Step 1 of the Custodian Maintenance Salary Guide, salary to be determined upon completion of negotiations (pro-rated for time worked). 14. Upon the recommendation of the superintendent of schools, employ Nicholas Apollo as a Custodian (DHS), on an emergent basis pending completion of the criminal history review and district paperwork, effective date to be determined, at Step 1 of the Custodian Maintenance Salary Guide, salary to be determined upon completion of negotiations (pro-rated for time worked). 15. Upon the recommendation of the superintendent of schools, employ Kim van Westervelt as a P/T Bus Aide (DNE 6 hrs./day), on an emergent basis pending completion of the criminal history review and district paperwork, effective October 16, 2015, at the approved hourly rate of pay. 16. Upon the recommendation of the superintendent of schools, rescind the extracurricular contract of Joanne Bull, Elementary Student Organization Advisor, Lincoln and issue to Joanne Bull a contract for Elementary Student Organization Co-Advisor, Lincoln (Step 4 ½) effective retroactive to September 1, 2015, salary to be determined upon completion of contract negotiations. 17. Upon the recommendation of the superintendent of schools, employ Nicole Dunne as Elementary Student Organization Co-Advisor, Lincoln (Step 1 ½), for the 2015-2016 school year, effective retroactive to September 1, 2015, salary to be determined upon completion of contract negotiations. 18. Upon the recommendation of the superintendent of schools, employ Samantha Lev as Assistant Softball Coach (JV), effective October 16, 2015, at Step 1 of the approved Coaches Salary Guide for 2015-16, salary to be determined upon completion of contract negotiations. 19. Upon the recommendation of the superintendent of schools, employ Kathleen Arlin as Elementary Sports Advisor, Honiss (Cheerleading) effective October 16, 2015, at Step 1 (1/3) of the Extra-Curricular Salary Guide for 2015-16, salary to be determined upon completion of contract negotiations. 20. Upon the recommendation of the superintendent of schools, appoint Stephanie Cadigan and Julianna Abraham as Elementary I&RS Co-Coordinators (Honiss) effective retroactive to September 2, 2015. 21. Upon the recommendation of the superintendent of schools, employ Maryam Sharifipour as Elementary Yearbook Advisor, Honiss (Step 1) for the 2015-2016 school year, effective retroactive to September 1, 2015, salary to be determined upon completions on contract negotiations. 22. Upon the recommendation of the superintendent of schools, employ Kerrianne Conner as a Substitute Teacher for the 2015-2016 school year, effective October 16, 2015, at the approved rate of pay. 23. Upon the recommendation of the superintendent of schools, grant a childbearing leave of absence to Sudharshini Jeyakumar, Teacher (ESL Lincoln), effective February 17, 2016 through May 22, 2016. 9

Addendum: 1. Upon the recommendation of the superintendent of schools, employ Carl Von Tobel as SIP (Suspension Intervention Program) Coordinator, effective October 16, 2015, at the approved stipend. 2. Upon the recommendation of the superintendent of schools, approve the retroactive adjustment to the 2015-2016 contracts for those central office and miscellaneous staff employees as indicated on Schedule C, effective retroactive to July 1, 2015. 3. Upon the recommendation of the superintendent of schools, adjust the leave of absence start date for Tracy Buckley, Teacher (Lincoln) from November 2, 2015 to October 9, 2015. 4. Upon the recommendation of the superintendent of schools, amend the leave replacement contract for Lauren Son (Lincoln-Gr. 4) to indicate a start date of October 12, 2015 rather than October 30, 2015. 5. Upon the recommendation of the superintendent of schools, approve the retroactive adjustment to the 2015-2016 contracts for those non-bargaining unit employees as indicated on Schedule D, effective retroactive to July 1, 2015. 6. Upon the recommendation of the superintendent of schools, increase the work hours of Denise O Leary, P/T In-Class Instructional Aide (Selzer), from 25 hrs./wk. to 30 hrs./wk., effective October 16, 2015, at the rate of $14.60/hr. 7. Upon the recommendation of the superintendent of schools, employ Jean Roka as a P/T In-Class Instructional Aide (Grant 10 hrs./wk.), effective October 16, 2015, at the rate of $14.60/hr. 8. Upon the recommendation of the superintendent of schools, employ Leila Hill as a P/T In-Class Instructional Aide (Selzer 27.5 hrs./wk.), with a start date to be determined, pending completion of the criminal history background check and district paperwork, at the rate of $17.35/hr. 9. Upon the recommendation of the superintendent of schools, employ Shahinaz Gerais as a P/T Lunch Aide (Grant), on an emergent basis pending completion of the criminal history background check and district paperwork, effective date to be determined, at the approved hourly rate of pay. 10. Upon the recommendation of the superintendent of schools, accept with regret the resignation of Jason Grabelsky, School Social Worker (DHS), effective December 11, 2015. 11. Upon the recommendation of the superintendent of schools, employ Frank Salvano as a substitute teacher for the 2015-2016 school year, effective October 16, 2015, at the approved rate of pay. 10

Schedule C 2. Upon the recommendation of the superintendent of schools, approve the retroactive adjustment to the 2015-2016 contracts for those central office and miscellaneous staff employees, indicated below, effective retroactive to July 1, 2015: Susan Johnson Transportation Assistant $45,820.00 Angela Tate-Conti Courier $33,836.00 Joan Hilgeman P/T Secretary (4.5 hrs./day) $16.31/hr. Melissa Goetz Registrar/Data Entry Assistant $37,735.00 Schedule D 10/15/15 5. Upon the recommendation of the superintendent of schools, approve the retroactive adjustment to the 2015-2016 contracts for those non-bargaining unit employees, indicated below, effective retroactive to July 1, 2015: Elena Scrazati District Data Manager/ Assistant to Supervisor of Technology $53,466.00 Linda Kazanecki Administrative Assistant to the Superintendent of Schools $68,107.00 Joan Byrd Assistant to the School Business Administrator $58,119.00 Janet Lohrmann Secretary to the School Business Administrator/Health Benefits Coordinator $52,275.00 Gabriel Granda Computer Network Coordinator $47,048.00 Vote was as follows: Yes: Fernandez, Riva, Kohlberger, Healy, Linder, Gluckman Absent: DeWald, Kelly, Valido There being no further Old Business or New Business, it was moved by Mrs. Riva, seconded by Mr. Healy that the Dumont Board of Education adjourn the meeting Motion was unanimously approved. President Gluckman adjourned the meeting at 8:39 p.m. Respectfully submitted, 11 Kevin Cartotto Board Secretary.