AGENDA City Council -Monday, April 2, 2018 Executive Session 6:30 p.m. Regular Meeting - 7:00 p.m. Council Chambers - 200 East Scott Avenue - Woodland, Washington Page EXECUTIVE SESSION 6:30 p.m. Potential litigation per RCW 42.30.110 (i) to discuss with legal counsel representing the agency matters relating to agency litigation or potential litigation to which the agency is likely to become, a party. CALL TO ORDER 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL I. PRESENTATION / PROCLAMATION CITIZEN COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA CITIZEN COMMUNICATIONS FOR ITEMS ON THE AGENDA II. III. IV. AGENDA APPROVAL REPORTS OF CITY COUNCIL REPORTS OF STANDING COMMITTEES Public Works Human Resources - Carol Rounds - - - Committee Report; Met 4/2/2018; Next meeting 5/7/2018 5:30 p.m. at Council Chambers/Conference room Committee Report; Next meeting 4/16/2018 5:30 p.m. at Council Chambers/Conference room
Agenda (continued) - Woodland City Council City Council Regular Meeting - Monday, April 2, 2018 Page 2 of 41 Committee Calendar >Public Safety - >Finance & General Government - Next meeting 4/16/2018 4:30 p.m. at Police Station Training room Next meeting 4/9/2018 5:30 p.m. at City Hall/Conference room V. REPORTS OF CITY OFFICERS Mayor - City Administrator - - - - - Department Report Council vacancy (application period closes 4/23/2018 5:00 pm) Liquor License application- Rivers Edge, 1360 Lewis River Road AWC webinar series Part 2 is Tuesday, May 22nd at 11:30 a.m. at Council Chambers re: Finance 101 for elected officials Upcoming Community Events: >4/12/2018 Horseshoe Lake Committee 5:00 p.m. >4/18/2018 WQCC meeting at council chambers at 6:00 p.m. >4/18/2018 Park Board 5:00 p.m. >4/18/2018 Woodland Action Center 7:00 p.m. >4/19/2018 Planning Commission 7:00 p.m. >4/xx/2018 Arbor Day observance / ceremony >4/21 to 5/13/2018 Hulda Klager Lilac Days >4/26/2018 After Hours at Holland America Bulb Farm 5-7pm >4/29/2018 Blooms to Brews Marathon, Half Marathon and 10k races >5/5/2018 Woodland s Got Talent at 5-7 American with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations should contact the City Clerk Treasurer s Office at 360-225-8281 by noon on the Thursday preceding the council meeting
Agenda (continued) - Woodland City Council City Council Regular Meeting - Monday, April 2, 2018 Page 3 of 41 Council Vacancy Woodland Middle School 6:30 p.m. City Attorney Clerk-Treasurer Police Fire Community Development Public Works - - - Report TIP Amendment Agenda Summary TIP Amendment Map 03-28-2018 - Department Report - Department Report - Department Report - Department Report Department Report Transportation Improvement Plan amendment 9-11 VI. VII. REPORTS OF ADVISORY COMMITTEES Cowlitz Wahkiakum Council of Governments - Susan Humbyrd AWC/Legislative - Mayor Finn Downtown Woodland Revitalization - Susan Humbyrd CONSENT ITEMS A. Clerk-Treasurer - Approve March 31, 2018 Vouchers Voucher Approval B. Clerk-Treasurer - Approve the minutes of March 19, 2018 Minutes Approval 13 15-20 C. Clerk-Treasurer - MEMORIAL DAY Approve Special Event: Memorial Day on 5/28/2018 and street closure 21-25 D. Clerk-Treausrer - VETERAN'S DAY Approve Special Event: Veteran s Day on 11/11/2018 and street closure 27-31 E. Clerk-Treasurer - HSL Paddle Sports 2018 HSL PADDLESPORTS 33-36 American with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations should contact the City Clerk Treasurer s Office at 360-225-8281 by noon on the Thursday preceding the council meeting
Agenda (continued) - Woodland City Council City Council Regular Meeting - Monday, April 2, 2018 Page 4 of 41 VIII. ACTION ITEMS F. Public Works - Goerig Park Revision Authorize purchases for improvements at Goerig Park with Park Impact Fees 37 G. Public Works - Dog Park Authorize purchases for improvements for Dog Park at Sandalwood Road with Park Impact Fees 39 H. Public Works - HSL Improvements Authorize purchases for improvements at Horseshoe Lake Park with Park Impact fees 41 IX. ADJOURN American with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations should contact the City Clerk Treasurer s Office at 360-225-8281 by noon on the Thursday preceding the council meeting
Page 5 of 41 PRESS RELEASE CITY OF WOODLAND NOTICE OF CITY COUNCIL VACANCY The City of Woodland is accepting applications to fill one (1) unexpired term on the Woodland City Council for Position No. 7. The term of office will begin immediately upon appointment (tentative appointment date is Monday, May 21, 2018 at council meeting) and continue through approximately November 30, 2019 or until the General Election is certified. Qualifications: Must be 18 years of age, a registered voter, and a resident of the City of Woodland for at least 12 months prior to appointment. To obtain an application, please go to the City website at www.ci.woodland.wa.us or contact City of Woodland City Hall, Clerk-Treasurer, 230 Davidson Avenue, P.O. Box 9, Woodland, WA 98674 or call (360) 225-8281. Closing date is 5:00 p.m. on Monday, April 23, 2018 (postmark NOT acceptable.) Other Information: The application packets will be released for the council to review at the May 7, 2018 council meeting. The city council will hold interviews of the applicants at the May 21, 2018 council meeting and anticipates voting and having the success candidate receive their oath of office that night. The unexpired term ends 12/31/2019 so filing will begin in April/May, 2019 for the ensuing 4 year term. Contact the Cowlitz County Elections Department for more information. The appointed person of this unexpired term shall serve in this position until a qualified person is elected in the 2019 General Election. Publish: Reflector Article and Classified Display Ad: 3/28/2018 and 4/4/2018 Daily News Article Only Columbian-Article Only City Website
EXHIBIT A Woodland City Council Rules of Procedure Adopted by: Ordinance No. 1407 Page 6 of 41 FILLING COUNCIL VACANCIES AND SELECTING MAYOR PRO TEM 12. FILLING COUNCIL VACANCIES AND SELECTING MAYOR PRO TEM 12.1 Notice of Vacancy: If a Council vacancy occurs, the Council will follow the procedures outlined in RCW 35A.12.050. In order to fill the vacancy with the most qualified person available until an election is held, the Council will distribute and publish a notice of the vacancy, the procedure and deadline for applying for the position. 12.2 Application Procedure: The Council will draw up an application form which contains relevant information that will answer set questions posed by Council. The application form will be used in conjunction with an interview of each candidate to aid the Council s selection of the new Council member. 12.3 Interview Process: All candidates who submit an application by the deadline will be interviewed by the Council during a regular or special Council meeting open to the public. The order of interview will be determined by drawing the names; in order to make the interviews fair, applicants will be asked to remain outside the Council Chambers while other applicants are being interviewed. Applicants will be allowed two (2) minutes to make an opening statement to Council. Applicants will be asked to answer questions submitted to them in advance of the interview and questions posed by each Council member during the interview process. The Council members will ask the same questions of each candidate. Each candidate will then be allowed two (2) minutes for closing comments. Since this is not a campaign, comments and responses about other applicants will not be allowed. 12.4 Selection of Council member: The Council may recess into executive session to discuss the qualifications of all candidates. Interviews of candidates will be conducted in the open public meeting, not in Executive Session. Nominations, voting and selection of a person to fill a vacancy will be conducted during an open public meeting. 12.5 Selection of Mayor Pro Tem: The Mayor Pro Tem will be selected by the Council members. Biennially at the first meeting of a new Council, or periodically specified by the Council to serve in the absence of the Mayor. A. Nominations. The City Clerk-Treasurer will call for the nominations. Each member of the City Council will be permitted to nominate one (1) person, and nominations will require a second. A nominee who wishes to decline the nomination will so state at this time. Nominations will then be closed.
EXHIBIT A Woodland City Council Rules of Procedure Adopted by: Ordinance No. 1407 Page 7 of 41 B. Casting Ballots. Except when there is only one nominee, election will be by written ballot. Each ballot will contain the name of the Councilmember who cast it. The City Clerk-Treasurer will publically announce the results of the election by reading each ballot into the record, stating the name of each voting Councilmember and the manner in which the Councilmember voted. Thereafter, the City Clerk-Treasurer will record in the minutes the manner in which each voting member of the Council cast his or her ballot. To be elected, a nominee must receive a majority vote of the members present. C. Ties. Ties will be decided by the Mayor in accordance with RCW 35A.12.100. D. Resignation of Mayor Pro Tem. If the Mayor Pro Tem resigns, the City Council will appoint a new Mayor Pro Tem, using the procedures outlined above. 12.6 Removal of Mayor Pro Tem: The Mayor Pro Tem may be removed from office upon a vote of four (4) Council members.
Page 8 of 41
City Of Woodland City Council Meeting Agenda Summary Sheet Page 9 of 41 Agenda Item TIP - Amendment Agenda Item #: ( ) Report For Agenda of: 04-02-2018 Department: Public Works Date Submitted: 03-29-2018 Cost of Item: $0 BARS #: Amount Budgeted: Description: Unexpended Balance: Department Supervisor Approval: Committee Recommendation: Tracy Coleman, Public Works Director Pending Public Works Committee Review Agenda Item Supporting Narrative (list attachments, supporting documents): Map of Transportation Improvement Plan (TIP) suggested amendments Summary Statement/Department Recommendation: Recommend approval of adding new streets, loops, segments, extensions and intersections to the TIP to move forward in applying for funding and use of grant dollars. Propose to submit amended TIP plan at next council meeting with roadway revisions for adoption of a new resolution No 699-Transportation Improvement Plan (2018-2023).
Page 10 of 41
Page 11 of 41 X 5 : D. I" U) LU 1 8 rii u -uh I i. I : H l u n T " u.5.5 " *9-940 ' 1.. I V :' I DIKE g..-...j I-u -u n u I... _ BLACKTAIL City of WOODLAND Lewis BEECHWOOD WASHINGTON River Valley TRANSPORTATION MAP January 2018 WSDOT Functional Class INTERSTATE MINOR ARTERIAL - - MAJOR COLLECTOR MINOR COLLECTOR GOERIG RD 1 PRIVATE : LOCALACCESS! I. I I I I. I I I I I I I I I -un--- u-inuni-u u ui-iu u u.._ -1.... 1,....' n In Disclaimer: The City of Woodland, WA, assumes no legal liability or responsibility for accuracy and completeness of this map. This map is to be used as a reference tool only. It is not a survey and the property and lines are not to be construed as being accurate. 0.125 0.25 0.5 Miles A Source: Esri, DigitalGlobe. Ge?e. Earthstar Geographies, CNES/Airbus DS. USDA. USGS, AeroGRlD. IGN, and the GIS User Community
Page 12 of 41
City Of Woodland City Council Meeting Agenda Summary Sheet Page 13 of 41 Agenda Item: Approve March 31, 2018 Vouchers (Claims and Payroll) Cost of Item: TBD BARS #: Amount Budgeted: Unexpended Balance: 0BAgenda Item #: ( A) Consent For Agenda of: 4/2/2018 Department: Clerk/Treasurer Date Submitted: 3/26/18 Description: Department Supervisor Approval: Mari E. Ripp, Clerk-Treasurer / s / Clerk Treasurer recommends approval; Finance Committee reviews vouchers before the meeting and will make a Committee Recommendation: recommendation at the council meeting. Agenda Item Supporting Narrative (list attachments, supporting documents): ****Voucher Report will be available at the council meeting if needed. Summary Statement/Department Recommendation: Recommend approval of March 31, 2018 Vouchers Claims and Payroll. Details will be available at the council meeting.
Page 14 of 41
Page 15 of 41 City Council Minutes March 19, 2018 DRAFT The REGULAR Meeting of the Woodland City Council was held on the above date at the Woodland Police Station, 200 East Scott Avenue, Woodland WA. The meeting was called to order by Mayor Will Finn at 7:00 p.m. The Pledge of Allegiance was recited. Present: Roll Call. Councilmember Janice Graham, Councilmember Carol Rounds, Councilmember Dave Plaza, Councilmember Karl Chapman, Councilmember Benjamin Fredricks, Councilmember Matt Jacobs. Absent: Councilmember Susan Humbyrd (excused) Also Present: Clerk-Treasurer Mari Ripp City Attorney Frank Randolph Police Chief Jim Kelly Public Works Director Tracy Coleman Community Development Planner Travis Goddard Action Excuse Councilmember Humbyrd from tonight s meeting Councilmember Fredricks moved to excuse Councilmember Humbyrd from tonight s meeting. Councilmember Rounds seconded the motion. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Karl Chapman, Councilmember Janice Graham, Councilmember Carol Rounds, Councilmember Matt Jacobs, Councilmember Benjamin Fredricks, Councilmember Dave Plaza. PRESENTATION / PROCLAMATION Pocket Park Presentation - Erica Rodman, Chamber President Idea is for City property located at 190 S. Pekin Road. Fundraising would be done and improvements made and then the Strategic Development Committee of the Chamber of Commerce volunteers would make the improvements and then turn it over to the city and with city to take on future maintenance. They would ask the city to officially dedicate the property as park designation and allow the improvements. In the future they would like to possibly add a water filling station. A timeline was discussed. This was referred to a future meeting for council action.
Page 16 of 41 CITIZEN COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA Erin Thoeny, 855 Goerig Road asked about the status of the Feasibility Study, infrastructure improvements. Mayor Finn responded that the city is working with the Port of Woodland and the city attorney for the RFP review; also the city is working on the access with the railroad. Erica Rodman, 948 Hoffman-said a client came through last week and stated at a pre-app and compliments were received on the process CITIZEN COMMUNICATIONS FOR ITEMS ON THE AGENDA None AGENDA APPROVAL Councilmember Jacobs moved to approve the agenda and pull items G and M and refer to public works committee. Councilmember Plaza seconded the motion. Discussion followed. Amendment: Councilmember Jacobs moved to refer items G and M to public works committee and park board. Councilmember Fredricks seconded the motion. Discussion followed. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Carol Rounds, Councilmember Benjamin Fredricks, Councilmember Karl Chapman, Councilmember Janice Graham, Councilmember Matt Jacobs, Councilmember Dave Plaza. Main motion as amended: To approve the agenda and refer items G and M to public works committee and park board. (G: Pocket Park proposal by Erica Rodman; M) Goerig Park- Impact Fee purchase) Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Karl Chapman, Councilmember Benjamin Fredricks, Councilmember Matt Jacobs, Councilmember Carol Rounds, Councilmember Dave Plaza, Councilmember Janice Graham. REPORTS OF CITY COUNCIL None REPORTS OF CITY OFFICERS-LIMITED Mayor - Community Development Block Grant (CDBG) Update-Director Coleman reported that the city received a partial grant for a sidewalk project Legislative Update City Administrator Boyce is on vacation this week and next. Park Board vacancy
Page 17 of 41 Clerk-Treasurer - - - Washington State Liquor and Cannabis Board renewals AM-PM Mini Market, 1039 Lewis River Rd Lewis River Bed and Breakfast, 2339 Lewis River Rd Mali Thai Cuisine, 1251 Lewis River Rd Woodland Liquor and Tobacco, 1230 Lewis River Rd Upcoming Community Events: >3/21/2018 Woodland Action Center (WAC) Board Meeting 6:30 pm at WAC >3/31/2018 Easter Egg Hunt at Horseshoe Lake Park 10:00 a.m. by Woodland Moose Lodge >4/11/2018 WQCC meeting at council chambers at 6:00 p.m. Standard & Poor Long Term Bond rating upgrade from A+ to AA- AWC webinar series Part 1 is Tuesday, March 20 th at 11:30 a.m. at Council Chambers re: Working Together; Understanding the Roles & Responsibilities of Elected Officials Announced that Gina Anderson, Deputy Clerk- Treasurer was recognized as the elected Treasurer for WA Municipal Clerk Association at the conference last week in Pasco Public Works - Presentation and report by Public Works on Goerig Park, street lighting and other maintenance projects around town and partnerships with other agencies. Presentation related to Item N Dog Run/Park Impact Fee purchase. CONSENT ITEMS A. Clerk-Treasurer - Approve Claims voucher warrants number 52341 through 52415 for the first half of the month of March 2018 in the amount of $305,720.99 B. Clerk-Treasurer - Approve the minutes of February 10 (Retreat) and March 5, 2018 C. Clerk-Treasurer - Authorize Special Event: Woodland Skates at skate park on Saturday, June 9, 2018
Page 18 of 41 E. Public Safety - Authorize mayor to sign termination of the Region IV Mutual Aid Agreement (per RCW 38.56.10 is deemed to no longer needed) F. City Administrator - Authorize mayor to sign renewal agreement with Townzen & Associates for building inspection services Item D was removed. Councilmember Fredricks moved to approve the Consent Agenda. Councilmember Rounds seconded the motion. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Janice Graham, Councilmember Karl Chapman, Councilmember Dave Plaza, Councilmember Benjamin Fredricks, Councilmember Carol Rounds, Councilmember Matt Jacobs. D. Clerk-Treasurer - Approval of Special Event: Bloom to Brews Athletic Run/Walk event scheduled for April 28, 2019 Councilmember Fredricks moved to approve Special Event: Blooms to Brews Athletic Run/Walk event for April 28, 2019. Councilmember Jacobs seconded the motion. Discussion followed. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Matt Jacobs, Councilmember Benjamin Fredricks, Councilmember Carol Rounds, Councilmember Karl Chapman, Councilmember Janice Graham, Councilmember Dave Plaza. The council recessed at 7:55 p.m. to 8:06 p.m. ACTION ITEMS H. Clerk-Treasurer - Adopt Ordinance No. 1406 Garbage/Recycle Rate Increase (Final Reading) Councilmember Fredricks moved to adopt Ordinance No. 1406 Garbage/Recycle Rate Increase (Final Reading). Councilmember Chapman seconded the motion. Discussion followed. Vote: Motion passed (summary: Yes = 5, No = 1, Abstain = 0). Yes: Councilmember Benjamin Fredricks, Councilmember Matt Jacobs, Councilmember Janice Graham, Councilmember Carol Rounds, Councilmember Karl Chapman. No: Councilmember Dave Plaza. I. City Administrator - Adopt Ordinance No. 1407 amending Council Rules & Procedures (Final Reading) Councilmember Fredricks moved to adopt Ordinance No. 1407 amending Council Rules & Procedures (Final Reading). Councilmember Plaza seconded the motion. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Councilmember Matt Jacobs, Councilmember Carol Rounds, Councilmember Benjamin Fredricks, Councilmember Dave Plaza, Councilmember Karl Chapman, Councilmember Janice Graham. Page 19 of 41 J. Public Works - Adopt Ordinance No. 1405 - amending Horseshoe Lake Management Committee (Final Reading) Councilmember Rounds moved to adopt Ordinance No. 1405 - amending Horseshoe Lake Management Committee (Final Reading). Councilmember Chapman seconded the motion. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Karl Chapman, Councilmember Matt Jacobs, Councilmember Dave Plaza, Councilmember Janice Graham, Councilmember Benjamin Fredricks, Councilmember Carol Rounds. K. Police - Approval of purchase of Police Department weapons and authorize budget amendment Councilmember Fredricks moved to approve purchase of department weapons and authorize budget amendment. Councilmember Plaza seconded the motion. Discussion followed. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Matt Jacobs, Councilmember Benjamin Fredricks, Councilmember Janice Graham, Councilmember Carol Rounds, Councilmember Dave Plaza, Councilmember Karl Chapman. L. Police - Vehicle Purchase for Police Department and authorize budget amendment Councilmember Rounds moved to approve vehicle purchase and authorize budget amendment. Councilmember Plaza seconded the motion. Discussion followed. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Karl Chapman, Councilmember Dave Plaza, Councilmember Carol Rounds, Councilmember Janice Graham, Councilmember Benjamin Fredricks, Councilmember Matt Jacobs. N. Public Works - Dog Run/Park Impact Fee Purchase (referred to Park Board) Councilmember Fredricks moved to refer to Park Board (to approve expenses for Dog Run/Park with Park Impact fees.) Councilmember Plaza seconded the motion. The Park Board will be meeting on Wednesday, March 21 st. Vote: Motion carried by unanimous roll call vote (summary: Yes = 6). Yes: Councilmember Karl Chapman, Councilmember Benjamin Fredricks, Councilmember Carol Rounds, Councilmember Dave Plaza, Councilmember Matt Jacobs, Councilmember Janice Graham.
Page 20 of 41 ADJOURN Councilmember Rounds moved to adjourn. The motion was seconded. The meeting was adjourned at 8:23 p.m. Minutes approved: Attest: William A. Finn, Mayor Mari E. Ripp, Clerk-Treasurer These minutes are not a verbatim record of the proceedings. A recording is available in the office of the Clerk-Treasurer
City Of Woodland City Council Meeting Agenda Summary Sheet Page 21 of 41 Agenda Item: Approval of Special Event: 5/28/2018 Memorial Day Ceremony at 100 Davidson Avenue by Woodland VFW Agenda Item #: ( ) Consent For Agenda of: 04/02/2018 Department: Clerk/Treasurer Date Submitted: 03/28/2018 Cost of Item: BARS #: Amount Budgeted: Description: Unexpended Balance: Department Supervisor Approval: Mari E. Ripp, Clerk-Treasurer / s / Committee Recommendation: n/a Agenda Item Supporting Narrative (list attachments, supporting documents): Special Event Agreement Street Closure Summary Statement/Department Recommendation: This is an annual community event sponsored by the Woodland VFW. Their request is to hold the Memorial Day Ceremony on Monday, May 28, 2018 at 100 Davidson Avenue. Per Resolution No. 629 the fees are waived. Recommend approval.
28 May, Page 22 2018 of 41 Monday 12:00 PM 2:00 PM Bob Ford Gus Forbes VFW Post 1927 PO Box 366 360-225-5854 commandervfwpost1927@comcas Memorial Day Service 75 75 Goerig St.
03/20/2018 Page 23 of 41
Page 24 of 41 RECEIVED,..._ Cit11 uf WOODLAND WASl!ll<OTON MAR 12 2018 CITY OF ~ ODLAND Street Closure Permit Applicant Name/Contact Person {1 " /J f:j!w c ej r I'- A.,- () ~ Event Name fh t:--f-1 tj t2 (A L ~ A~ J. c-'f< ta (. (-- Mailing Address P O ~oy S 66 1 /Jo t> /)L/-Jr-/J, tjij, 9'86 / Y r Daytime Phone "?40-'Sli-7i;J~ Emergency/Cell Phone~7~fi_1-_c-_- Email Address c ~ r~4r.~c...lf? i/r' ~-Pcs 1 IC,.27 62 ~.""- (~ sz V PT Type and Purpose of Event /h / I.. f if!) 7" f?f 1~e r'-(lt.~4.,.c c-- 5 r Y2-v1 ct-... Location(s).D Av ( D > 0,-- ~ & or:(? (~I Date(s) ofevent d'd Mlr'l1 do I <z I Time of event (include setup & dismantle) /_/J_.'_()_tl~/)~A. - tj_o_o_rj Street(s) to be closed (attach map),6=-""""d_cyl l_"\--+---------------- - Detour Rout_~7_C_c_-~~~-!l_P _ Applicant agrees to notify all affected property owners, service providers, and to also maintain access for emergency vehicles. Applicant agrees t o defend, indemnify and save harmless the City, its appointed and elected officers and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorney's fees and costs by reason of any and all claims and demands upon the City, its elected and appointed officials or employees for damages because of personal or bodily injury, including death at any time resulting there from, sustained by any person or persons and on account of damage to property including loss of use there from, arising out of any activity under or in connection with this event, except only such injury as shall have been occasioned by the sole negligence if the Cit y, its appointed or elected officers or employees. Applicant Signature t:s Date_3_,,_/_5_~_~... Office Use Only (_1( Application received: Date approved by City Council: Submitted to Public Works _Submitted to Police Dept _ Submitted to Clark County Fire Public Works Approval (initial/date) - -------
Untitled Map Legend 00 Coffee Cove Cafe ~ Feature 1 ~ Feature 2 ~ Old Town Grill lit Port of Woodland 1fil Woodland GJ Woodland Dental Center ~ Woodland Police Dept ln:i Woodland Real Estate ~ Woodland** ~ Page 25 of 41
Page 26 of 41
City Of Woodland City Council Meeting Agenda Summary Sheet Page 27 of 41 Agenda Item: Approval of Special Event: 11/11/2018 Veteran s Day Ceremony at 100 Davidson Avenue by Woodland VFW Agenda Item #: ( ) Consent For Agenda of: 04/02/2018 Department: Clerk/Treasurer Date Submitted: 03/28/2018 Cost of Item: BARS #: Amount Budgeted: Description: Unexpended Balance: Department Supervisor Approval: Mari E. Ripp, Clerk-Treasurer / s / Committee Recommendation: n/a Agenda Item Supporting Narrative (list attachments, supporting documents): Special Event Agreement Street Closure Summary Statement/Department Recommendation: This is an annual community event sponsored by the Woodland VFW. Their request is to hold the Veteran s Day Ceremony on November 11, 2018 at 100 Davidson Avenue. Per Resolution No. 629 the fees are waived. Recommend approval.
11/11/2018 Page 28 of 41 Sunday 1:00 PM 3:00 PM Robert A. Ford Gus Forbes VFW Post 1927 PO Box 366 360-225-5854 commandervfwpost1927@comcas 50 50 Goerig ST. at Hoffman Plaza
03/20/2018 Page 29 of 41
Ctty of,... WOOD LA.ND WASHINGTON ' Page 30 of 41 liecfj~ed Applicant Name/Contact Person _... Event Name Street Closure Permit MAR 12 2010 ~..=...d<-ij -'--f;j_o_~._...:=:---"('_c>_t<---_r_a_µ_/-1_tfll-, -'~--'--' ~'---- ~/ ~y(,4 r.5 D A '-( i> ty2 v0 t e-- 0 oland Mailing Address Pt> /1&'. S {; G /rj tf)t1,j LA """"{) 1 ~ 4 9 g6) t/ I Daytime Phone J6 () -'5 '6-7 g 1-P Emergency/Cell Phone Email Address CCJ r r-"]jvdl- 2.. Type and Purpose of Event._fh _ Location(s) C o 12.;v c'-72 Date(s) of Event / f U I /1 <b' (//'~ P:; sl /'9 ;;.-; Q rcj ~'1 ~/,.'Ve-"{' _ f L_r _T-=-/'i-~_7_... /2=-"c' Time of event (include setup & dismantle),_/_~_ -~-'----C)'Vl /J_m4_~v-_l_.-6_-' ;_>_c_~_i/_~ t?;: &-;d 15 4-' fj AU1 Lls i;l,l _~_O_tJ_ _f_m - ;;,2 ;,,,;~:;_'_0_rJ_ P,,.. p.- Street(s) to be closed (attach map) ~6"--o_c_~ I~-+------------------ Detour Route Go&:e.. >ll ~ Applicant agrees to notify all affected property owners, service providers, and to also maintain access for emergency vehicles. Applicant agrees to defend, indemnify and save harmless the City, its appointed and elected officers and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorney's fees and costs by reason of any and all claims and demands upon the City, its elected and appointed officials or employees for damages because of personal or bodily injury, including death at any time resulting there from, sustained by any person or persons and on account of damage to property including loss of use there from, arising out of any activity under or in connection with this event, except only such injury as shall have been occasioned by the sole negligence if the City, its appointed or elected officers or employees. z::s -- I I Applicant Signature. Date.-"""S=-i/J'-/f,-'--...!./-'- //_<:( Office Use Only Application received:------ Date approved by City Council: Submitted to Public Works _ Submitted to Police Dept _ Submitted to Clark County Fire Public Works Approval (initial/date)
Untitled Map Legend 00 Coffee Cove Cafe ~ Feature 1 ~ Feature 2 'fl Old Town Grill f{tff Port of Woodland @ Woodland Q Woodland Dental Center ~ Woodland Police Dept ~ Woodland Real Estate ~ Woodland** ~ Page 31 of 41
Page 32 of 41
City Of Woodland City Council Meeting Agenda Summary Sheet Page 33 of 41 Agenda Item: Authorize Special Event: Horseshoe Paddlesports May 28, 2018, to September 3, 2018. Agenda Item #: ( ) Consent For Agenda of: 04/02/2018 Department: Clerk/Treasurer Date Submitted: 03/28/2018 Cost of Item: BARS #: Amount Budgeted: Description: Unexpended Balance: Department Supervisor Approval: Mari E. Ripp, Clerk-Treasurer / s / Committee Recommendation: n/a Agenda Item Supporting Narrative (list attachments, supporting documents): Special Event Agreement - Horseshoe Paddlesports Kayak Rentals Summary Statement/Department Recommendation: Recommend approval: Authorize Special Event: Horseshoe Paddlesports to be parked at Horseshoe Lake Park and removed every night from May 28, 2018 through September 3, 2018 from 9:00am to 7:00pm. Recommended approval. Requiring Horseshoe Lake Paddlesports $250 ($200 fee/$50 deposit) Special Event fee.
Memorial Page 34 Day of 41 to Labor All Days Morning Late Afternoon Justin Settlemier Horseshoe Paddlesports 325 Island Aire Dr. 3607981304 horseshoepaddlesports@gmail.com none 10-20 0
3/20/18 Page 35 of 41
Page 36 of 41 2018 Timeline of Events for Horseshoe Paddlesports: We open Memorial Day Business Operations are by appointment on weekdays We will have our Red tent and manned on weekends throughout the summer This is our Third Year in operation, inception was 2015 We ve been a part of Planter s Day for 2 of those years Depending on weather and overall customer traffic, we will close shop Labor Day weekend Business Hours are 9am-7pm and we can be reached at (360) 499-3557 or by email at Horseshoepaddlesports@gmail.com
City Of Woodland City Council Meeting Agenda Summary Sheet Page 37 of 41 Agenda Item Park Impact Fee Goerig Park Agenda Item #: ( ) Action For Agenda of: 04-02-2018 Department: Public Works Date Submitted: 03-27-2018 Cost of Item: $7,550 BARS #: Amount Budgeted: Description: Budget Amendment Required Unexpended Balance: Department Supervisor Approval: Committee Recommendation: Tracy Coleman, Public Works Director Finance and Park Board Committees recommend do pass Agenda Item Supporting Narrative (list attachments, supporting documents): Emails from Park Board Committee members. Finance Committee recommended do pass previously. Public Works Committee comments to be shared at council meeting. Summary Statement/Department Recommendation: Recommend approval. Goerig Park $7,550 this park has been closed for over three years and is in dire straits. We have received public feedback, high demand, for increase parks and recreational facilities. Reopening this park will provide picnicking, kayaking, steel head fishing and smelting to the public. We need to use the funds in order to clean the park up for public use. a. 2-concrete picnic tables b. 2-concrete benches c. Park lighting (3) d. Park sign, including hours of operation e. Fencing material for entrance to the park f. Paint for graffiti g. Ecology blocks for hillside driving prevention and dedicated parking locations A budget amendment is required for this purchase. Funds would come from the fund balance in Fund 352 Park Impact Fees. Proposal is to spend $7,550 from $58,362 of the 2013 park impact fees.
Page 38 of 41
City Of Woodland City Council Meeting Agenda Summary Sheet Page 39 of 41 Agenda Item Park Impact Fee Dog Run Agenda Item #: ( ) Action For Agenda of: 04-02-2018 Department: Public Works Date Submitted: 03-27-2018 Cost of Item: $14,300 BARS #: Amount Budgeted: Description: Budget Amendment Required Unexpended Balance: Department Supervisor Approval: Committee Recommendation: Tracy Coleman, Public Works Director Finance and Park Board Committees recommend do pass Agenda Item Supporting Narrative (list attachments, supporting documents): Emails from Park Board Committee members. Finance Committee recommended do pass previously. Public Works Committee comments to be shared at council meeting. Summary Statement/Department Recommendation: Recommend approval. New Dog Run $14,300 - Utilizing existing public R/W for new dog run facility, open to the public for underutilized land being cared for on a regular basis by PW Department. Fenced location for dog run in our community and weary travelers, able to conveniently exit off the freeway. The funds are proposed be used as follows, with 80% of the funds going to fencing. This will be a leash free facility. a. 5 height chain link fencing with security entrance b. 2-concrete benches c. 2-concrete garbage cans d. hand mitt doggy poop station e. Parking signs f. Dog run sign with hours of operation g. Ecology blocks to align parking for lighting patterns away from road and off ramp A budget amendment is required for this purchase. Funds would come from the fund balance in Fund 352 Park Impact Fees. Proposal is to spend $14,300 from $58,362 of the 2013 park impact fees. This will be in coordination with WSDOT donating or selling land to City, with possible short term lease period of less than a year during the interim.
Page 40 of 41
City Of Woodland City Council Meeting Agenda Summary Sheet Page 41 of 41 Agenda Item Park Impact Fee Horseshoe Lake Park Agenda Item #: ( ) Action For Agenda of: 04-02-2018 Department: Public Works Date Submitted: 03-27-2018 Cost of Item: $18,300 BARS #: Amount Budgeted: Description: Budget Amendment Required Unexpended Balance: Department Supervisor Approval: Committee Recommendation: Tracy Coleman, Public Works Director Finance, Park Board committees recommend do pass Agenda Item Supporting Narrative (list attachments, supporting documents): Emails from Park Board Committee members. Finance Committee recommended do pass previously. Public Works Committee comments to be shared at council meeting. Summary Statement/Department Recommendation: Recommend approval. Horseshoe lake park $18,300 Increased congregation from our citizens and outside visitors have caused the need for seating and power outlets to meet usage demands at the park. a. Electrical outlets for venders (food, movies in the park, amusement parks, etc.) b. Two sets of Stadium/ amphitheater bench type seating within the park. Total of 140 seats. A budget amendment is required for this purchase. Funds would come from the fund balance in Fund 352 Park Impact Fees. Proposal is to spend $18,300 from $58,362 of the 2013 park impact fees.