Members Present: Reeve, Dave Burton Deputy Reeve Suzanne Partridge Councillor Cam McKenzie Ward 1 Councillor Cecil Ryall Ward 3 Councillor Joan Barton Ward 4 Staff Present: CAO/Treasurer, Sharon Stoughton-Craig Clerk, Irene Cook Attendance: Angelica Blenich Haliburton Echo Matthew Desrosiers The Highlander Curtis Tighe, Trails and Economic Development Intern Brittany Ellis, Executive Assistant to the CAO/Treasurer Wayne Galloway, By-law Enforcement Officer Jane Underwood DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF. The Reeve called the meeting to order. The meeting commenced at 1:00 p.m. A quorum was present. He reminded Council of the Disclosure of Pecuniary Interest as noted on the agenda. Disclosure of Pecuniary Interest and general nature thereof: None declared. Adopt Agenda 2014-267 BE IT RESOLVED THAT the agenda for the Council meeting be adopted as circulated. Approval of Minutes 2014-268 BE IT RESOLVED THAT the Council for the Municipality of Highlands East approves the minutes of the regular meeting on November 18, 2014. 1
NOMINATION FOR DEPUTY REEVE The Reeve called three times for nominations for the position of Deputy Reeve for the term of Council. Nomination for Deputy Reeve 2014-269 Seconded by: Cam McKenzie BE IT RESOLVED THAT Suzanne Partridge be nominated for the position of Deputy Reeve for the coming term of office. Close of Nominations for Deputy Reeve 2014-270 BE IT RESOLVED THAT the nominations for the position of Deputy Reeve be closed. Deputy Reeve Appointment 2014-271 BE IT RESOLVED THAT Suzanne Partridge be appointed as Deputy Reeve. Approval of Accounts 2014-272 BE IT RESOLVED THAT General Accounts in the amount of $493,725.17 be approved. 2 nd Optional Meeting in January 2014-273 Seconded by: Cam McKenzie BE IT RESOLVED THAT the 2 nd optional meeting in January be held January, 26, 2015. 2
Ontario Community Infrastructure Fund 2014-274 Seconded by: Cam McKenzie BE IT RESOLVED THAT Council directs staff to apply for funding under the Ontario Community Infrastructure Fund 2014 in the amount of $328,000 for the East Irondale Bridge and further that the CAO/Treasurer be authorized to sign the application on behalf of the municipality. This funding will form part of the 2015 budget. Small Communities Fund 2014-275 BE IT RESOLVED THAT Council directs staff to apply for funding under the Small Communities Fund 2014 in the amount of $800,000 for the Cardiff Drinking Water System and further that the CAO/Treasurer be authorized to sign the application on behalf of the municipality. This funding will form part of the 2015 budget. Department Surplus 2014-276 BE IT RESOLVED THAT any surplus in any department to be transferred to their respective reserves and general surplus be placed into the working fund reserves. Recreation Suplus/Deficit 2014-277 BE IT RESOLVED THAT any surplus from recreation fundraising to be transferred to their respective reserve account and any deficit to be funded by their reserve account. 3
Council Expenses 2014-278 BE IT RESOLVED THAT one third of the remuneration paid to the elected member of the council is deemed as expenses incident to the discharge of their duties as members of council as per Section 283 (5) and 283 (7) of the Municipal Act, 2001 S.O. 2001, Chapter 25. Appointment to Land Division Committee 2014-279 BE IT RESOLVED THAT the following be appointed to the Land Division Committee: Craig Pettit Appointment to Committee of Adjustment 2014-280 BE IT RESOLVED THAT the following be appointed to the Committee of Adjustment: Dale Shannick (Ward 2) Craig Pettit (Ward 3) Ken Noble (Ward 4) AND FURTHER THAT the following fee structure apply: $50.00 per meeting $50.00 per site investigation Plus mileage (set from time to time by Council resolution) AND FURTHER THAT these appointments be for the term of Council. 4
Rezoning Application Warren Morris 2014-281 BE IT RESOLVED THAT the rezoning application from Warren MORRIS for lands described as Conc. 5, Pt. Lot 13, RP19R5917, Parts 2 6 to 11, geographic Township of Glamorgan Roll No. 4601 901 000 60400 0000 be received by Council and declared complete and that a public meeting be scheduled. Municipal Dog Pound Committee 2014-282 BE IT RESOLVED THAT the following be appointed to the Municipal Dog Pound Committee: Cec Ryall Pound Keeper, Fence Viewer, Weed & Trench Inspector 2014-283 BE IT RESOLVED THAT Wayne Galloway be appointed Pound Keeper, Fence Viewer, Weed and Trench Inspector and Stock Evaluator and that Bob Young and Grant McCrea be appointed Fence Viewer and Pound Keepers. Volunteer Fire Department 2014-284 BE IT RESOLVED THAT the following be removed from the Volunteer Fire Department: Greg Metzger Station 2 Cam MacKenzie Station 1 And further that the following be added to the fire department: Matthew Hogan Station 1 Jason Rodgers Station 1 5
Bancroft and Minden CPAC 2014-285 BE IT RESOLVED THAT the following council member be appointed to the Bancroft CPAC: Cam McKenzie and the following council member be appointed to the Minden CPAC: Dave Burton Public Information Officer 2014-286 BE IT RESOLVED THAT Council appoints the following Council member as the Public Information/Communication Officer for the Community Emergency Response Plan: Suzanne Partridge 2014 Ontario Emergency Management Program 2014-287 BE IT RESOLVED THAT council receive the Ontario Emergency Management Program: 2014 Essential Program documentation. AND FURTHER THAT council authorizes the Reeve and the Community Emergency Management Coordinator (CEMC) to sign the Annual Emergency Management Program 2014 Statement of Completion. 6
Holiday Landfill Hours 2014-288 BE IT RESOLVED THAT the Landfill Sites for the Municipality of Highlands East will be closed Thursday, December 25 th, 2014, Friday, December 26 th, 2014 and Thursday, January 1 st, 2015. Garbutt Enterprises Contract 2014-289 BE IT RESOLVED THAT a contract between the Municipality of Highlands East and J. Garbutt Enterprises for household garbage pick-up and recylables for 265 locations in Cardiff and area be entered into in the amount of $38,169.96 per year plus HST, from January 1 st, 2015 to December 31 st, 2015, and further that the Reeve and Clerk be authorized to sign same on behalf of the municipality. Crowe Valley Conservation Appointment 2014-290 BE IT RESOLVED THAT the following council member be appointed to the Crowe Valley Conservation Authority: Suzanne Partridge Housing and Grants Advisory Committee Appointment 2014-291 BE IT RESOLVED THAT Council appoints the following to the Housing and Grants Advisory Committee: Adam Brady Peter Fredricks 7
Kathleen Rogers Heather Kauffeldt Reta Loyst Sandra Bramham Mark Bramham Chair: Cam McKenzie Environment Advisory Committee Appointment 2014-292 BE IT RESOLVED THAT Council appoints the following to the Environment Advisory Committee: Jim Sangster Peter Fredricks Dianne Lang Josh Bramham Roger Williams Chair: Suzanne Partridge Trails Advisory Committee Appointment 2014-293 Seconded by: Cam McKenzie BE IT RESOLVED THAT Council appoints the following to the Trails Advisory Committee: Peter Wood Tammy Donaldson George Stewart Terry Post Mike Peters Mary Barker Dale McCrea Chair: Joan Barton 8
EOTA Council Appointment 2014-294 BE IT RESOLVED THAT Council appoints to the EOTA Board the following: Joan Barton Economic Development and Business Advisory Committee Appointment 2014-295 BE IT RESOLVED THAT Council appoints the following to the Economic Development and Business Advisory Committee: Don Critchley Peter Fredricks Karen Warner Mark Penman Ann Corrigan Chair: Cec Ryall Recreation and Culture Advisory Committee Appointment 2014-296 BE IT RESOLVED THAT Council appoints the following to the Recreation and Culture Advisory Committee: Barb Haley-Marsh Carrol Williams Peter Fredricks Chair: Dave Burton Vice Chair: Cam McKenzie 9
Department Reports were submitted, reviewed and filed for future reference. By-laws 2014-297 Seconded by: Cam McKenzie BE IT RESOLVED THAT By-laws Nos: 2014-59 Being a by-law to authorize a boundary agreement between the Corporation of the Municipality of Highlands East and the Corporation of the Municipality of Dysart et al 2014-60 Being a borrowing by-law for 2015. 2014-61 Being a by-law to write-off uncollectible taxes. 2014-62 Being a By-law to amend By-law No. 2005-29, as amended, the Zoning Bylaw for the Municipality of Highlands East with respect to lands legally described as Lot 12, Plan 384, located in Part of Lot 28, Concession 13, in the geographic Township of Glamorgan, now in the Municipality of Highlands East. Applicant: Rennie Berchard Roll No. 4601 902 000 83400 0000 2014-63 Being a By-law to authorize an agreement between the Corporation of the Municipality of Highlands East and Her Majesty The Queen In Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs for Ontario Community Infrastructure Fund Formula-based Component (OCIF-Formula). 2014-64 Being a By-law to amend By-law No. 2005-29, as amended, the Zoning Bylaw for the Municipality of Highlands East with respect to lands legally described as Parts 2 and 4, Plan 19R-3441, located in Part of Lot 30, Concession 13, in the geographic Township of Glamorgan, now in the Municipality of Highlands East. Applicant: Ken & Nola Mott Roll No. 4601 902 000 86200 0000 2014-65 Being a by-law to authorize the execution of a tax arrears extension agreement pursuant to Section 378 of the Municipal Act be read a first, second and third time, passed and signed and the Corporate Seal attached. Confirm Proceeding of Meeting 2014-298 BE IT RESOLVED THAT By-law No. 2014-66 being a by-law to confirm the proceedings of council at its regular meeting of December 9, 2014, be read a first, second and third time, passed, signed and sealed with the Corporate Seal. 10
Adjournment 2014-299 BE IT RESOLVED THAT this Council meeting be adjourned. The meeting adjourned at 1:45 p.m. Reeve, Dave Burton Clerk, Irene S. Cook 11