PROCEEDINGS OF THE COUNTY BOARD ADAMS COUNTY, ILLINOIS

PROCEEDINGS OF THE COUNTY BOARD ADAMS COUNTY, ILLINOIS COUNTY OF ADAMS) STATE OF ILLINOIS) The County Board of Adams County, Illinois met at the Courthouse, Quincy, Illinois, on Monday, at 7:00 P.M., pursuant to recess. PRESENT: Mike McLaughlin, Chairman Georgia Volm, County Clerk Chairman McLaughlin called the meeting to order. The County Clerk called roll and the following members were present: Heidbreder, Johnson, Baum, Obert, Peter, McCleary, Totsch, Bockhold, Niekamp, Richard Reis, Sparks, Bennett, Cole, Randall Reis, Snider, Bellis, and McLaughlin. Absent were Wand, Hibbert, Scott and Peters. Total present: 17. Total absent: four. Chairman McLaughlin declared a quorum present after indicating that Mr. Peters was called to active duty and thus excused. Officeholders, department heads, and/or their representatives also present were: Mr. Lovelace from the State s Attorneys Office, Mr. Foster from ESA, Ms. Zimmerman from the Supervisor of Assessments Office, Mr. Klusmeyer from the Highway Department, Mr. Hancox from Probation, Mr. Meyers from the Ambulance Department, Ms. Reddington from the Treasurer s Office, and Mr. Hamilton from the Coroner s Office. - - - - - - - - - - Mr. Hancox gave the invocation followed by the pledge of allegiance to the Flag of the United States of America. - - - - - - - - - - Mr. Bennett moved to approve the minutes of the March 8, 2005 meeting as printed and distributed. Mr. Richard Reis seconded the motion. Motion to approve the March 8, 2005 minutes as printed and distributed adopted. - - - - - - - - - -

Page 2 TRANSPORTATION, BUILDING & TECHNOLOGY Committee Action & Report (Mr. Baum) Bills The committee met on March 16, 2005 and reviewed the bills for the Maintenance Department, the Jail, the Regional Superintendent of Schools, and the Technology Department. All of the bills were in order. The committee also met on April 10, 2005 and reviewed the bills for the highway department and for ESDA. All of the bills were in order. Road District Motor Fuel Tax The committee met on Mach 29, 2005 at the highway department for bid opening on the road district motor fuel tax maintenance materials. Road Reports The committee read reports on on-going projects for 42 nd Street and State Street, Highway 57 and Radio Road, and for Harrison Street. Roof/Courthouse The budgeted figure for the roof project is $80,000.00. An engineering quote of $160,000.00 has been received for the work on the project. The committee will advertise and seek bids for the project. A report should be available to the county board for the May or June, 2005 meeting. County Highway Resolutions The County Clerk read, by title, three resolutions for approval. 04-2005-01 Resolution appropriating $35,000.00 for County Bridge Fund Project #712 (Section 96-00152-00-BR) located on County Highway 14, 2.6 miles south of Clayton, Illinois and paying the State of Illinois $33,318.93 which is Adams County s share of the construction costs (See Attachment A-1). Mr. Bennett moved to approve the resolution as read above. Mr. Obert seconded the motion. Motion to approve the resolution as read above adopted. 04-2005-02 Resolution making North 42 nd Street from Postal Drive to Koch s Lane a County Highway and shall be known as County Highway 60 (See Attachment B-1). Mr. Baum moved to approve the resolution as read above. Mr. McCleary seconded the motion. Discussion Regarding the above motion, Mr. Heidbreder asked if this were the same road in which a loan of $200,000 from the revolving loan had been granted the prior month. Mr. Baum affirmed that this was the road. Motion to approve the resolution as read above adopted.

Page 3 04-2005-03 Report of bids for the March 29, 2005 Road District Motor Fuel Tax Maintenance Materials Letting (See Attachments C-1 thru C-2). Mr. Bennett moved to approve the resolution as read above. Mr. Baum seconded the motion. Motion to approve the resolution as read above adopted. LEGISLATIVE & JUDICIAL Committee Action & Report (Mr. Bockhold) Bills The committee met on Tuesday, March 15, 2005 and reviewed the bills from the Circuit Clerk s Office, the Juvenile Detention Center, the Probation Department, the Public Defender s Office, the State s Attorneys Office, and the Supervisor of Assessments. All of the bills were in order. Fireworks Permits Mr. Bockhold moved to approve two fireworks permits (Quincy Raceways and Musholt Strasse) subject to approval from the Tri-township Fire Department (See Attachments D-1 thru D-2). Mr. Richard Reis seconded the motion. Motion to approve two fireworks permits (Quincy Raceways and Musholt Strasse) subject to approval from the Tri-township fire Department adopted. Counties at the Capitol Counties at the Capitol is a published report listing all pending legislation in the Illinois General Assembly. The report has been made available to all County Board members for review. The committee s next meeting will be on Tuesday, April 19, 2005 at 7:00 P.M. in the County Board Room. SB 1693/IMRF SLEP Benefits Mr. Heidbreder discussed the impact of SB 1693 on the County. The retirement formula for the Sheriff s law enforcement employees (SLEP) increases with the passage of this bill to 2.5%. In addition, the maximum pension payable increases from 75% to 80%. Such increases would flow through to individuals via their property taxes. SB 1693 will be called to the senate floor tomorrow (April 12, 2005). Mr. Bockhold indicated that he has already made a telephone call to Senator Sullivan s office requesting that Senator Sullivan vote no to this bill. Legislative Meeting/County Board Association Chairman McLaughlin attended the legislative meeting of the County Board Association in Springfield, IL on Saturday, April 9, 2005. The association has been following the above bill, as well as several other bills. As a point of information, pending legislation relating to county boards has been included in the monthly county board packet. SB 192/Mobile Home Tax Foundation In addition to the above bill, the Mobile Home Tax Foundation bill will also be called to the senate floor tomorrow (April 12, 2005).

Page 4 Mr. Bockhold indicated that this bill would require all manufactured homes installed on private property that is not a mobile home park must be installed so that they rest wholly on a permanent foundation. Passage of this bill would thus allow the taxing of such mobile homes as real property. PUBLIC HEALTH & SAFETY FINANCE Committee Action & Report (Mr. Mark Peter) Bills The Public Health & Safety Committee met on Monday, March 14, 2005 at 7:00 P.M. and reviewed the bills for the Sheriff s Office, the Coroner s Office, Emergency Management, and Animal Control. All of the bills were in order. Animal Control Report Mr. Grimes reported to the committee that supplies being kept at the Western Illinois Vet s Clinic had to be removed. The supplies were taken to the old youth home for storage. ESDA/Full-time Position Eight candidates responded with resumes to the county s advertisements for a full-time ESDA coordinator. The resumes will be reviewed, interviews will be completed, and a recommendation will be made to Chairman McLaughlin by the end of the current month. The next meeting of the Public Health & Safety Committee will be on Tuesday, April 19, 2005 at 7:00 P.M. in the law library of the Courthouse. Ambulance Board/Flesner Chairman McLaughin entertained a motion to re-appoint (at the recommendation of the Ambulance Board) Mr. Larry Flesner to a three year term on the ambulance board. Mr. Heidbreder moved to approve the re-appointment of Mr. Larry Flesner to a three year term on the ambulance board. Mr. Bockhold seconded the motion. Motion to re-appoint Mr. Larry Flesner to a three year term on the ambulance board adopted. Committee Action & Report (Mr. Heidbreder) Budget Appropriation/County Clerk The County Clerk read a request for a budget appropriation for the County Clerk s Office in the amount of $28,991.17 from Unappropriated Funds, to line item number 001-019-5556, Election Systems Contract (See Attachment E-1). Mr. Baum moved to approve the request for a budget appropriation for the County Clerk s Office in the amount of $28,991.17 from Unappropriated Funds, to line item number 001-019-5556, Election Systems Contract.

Page 5 Mr. Bennett seconded the motion. Discussion The County Clerk explained that the above appropriation is the bill which was paid in December, 2005 to the county s election vendor for the November, 2004 election. The amount of the bill, $28,991.17, was budgeted in the prior fiscal year, but due to the cash basis of accounting the expense is reflected in the current fiscal year. At the end of the prior fiscal year this amount remained in the budget and was transferred into county general. The budget for the current fiscal year does not include this expense and thus the request for the transfer of appropriations. Roll call taken to approve the request for a budget appropriation for the County Clerk s Office in the amount of $28,991.17 from Unappropriated Funds, to line item number 001-019-5556, Election Systems Contract. Those voting to approve were Heidbreder, Johnson, Baum, Obert, Peter, McCleary, Totsch, Bockhold, Niekamp, Richard Reis, Sparks, Bennett, Cole, Randall Reis, Snider, Bellis, and McLaughlin. Total 17. Those voting no were none. Total zero. Absent were Wand, Hibbert, Scott, and Peters. Total four. Motion to approve the request for a budget appropriation for the County Clerk s Office in the amount of $28,991.17 from Unappropriated Funds, to line item number 001-019- 5556, Election Systems Contract adopted. Financial Outlook Mr. Heidbreder briefed the county board members on the financial outlook for the remainder of the fiscal year. The $80,000 (as discussed above) which was budgeted for work on the courthouse roof was originally budgeted for next fiscal year. The above $29,000.00 for November, 2004 election expenses was not included in the current fiscal year budget. Such cash outflows are indications that the financial results at the end of the fiscal year may not be variable. The county s revenue sources, on the other hand, may offset an unfavorable financial year-end. Due to increases in gasoline costs, sales tax revenues should increase. If the economy continues to pick-up (as indicated in the Wall Street Journal), personal income tax revenues and business income tax revenues will also increase. After four months of operations in the current fiscal year the county s financial statements indicate that actual vs. budgeted numbers are on target. Mandatory Distribution Agreement/AIG Mr. Heidbreder moved to approve a resolution for a mandatory distribution agreement with AIG, a voluntary 401K payroll deduction plan offered to our employees (See attachments F1- thru F-3). Mr. Snider seconded the motion. Motion to approve a resolution for a mandatory distribution agreement with AIG, a voluntary 401K payroll deduction plan offered to our employees adopted. Medical Insurance/Employee Internet Access As indicated in the county s quarterly newsletter employees will soon have Internet access so they can track their own medical insurance claims. Access will be through a secure website with the county s third party administrator, CCMSI.

Page 6 Worker s Compensation Insurance After the first three months of the current policy year, the county continues to be in a favorable position with regards to worker s compensation. Mr. Snider is in the process of reviewing those claims that are still open to determine if the reserves for these claims is reasonable or excessive. Property Casualty Insurance Mr. Heidbreder attended a meeting in Bloomington, IL for the formation of an insurance pool by the Illinois Association of County Boards. At this time the committee is reviewing the possibility of forming an insurance pool for Illinois counties for worker s compensation insurance and general liability insurance. The group will begin data collection in the near future. Medical Insurance Report The county s self-insurance medical fund is currently healthy. Expected claims are at 50%. If the fund (approximately $727,000 at the end of March, 2005) continues to be healthy, the insurance committee in conjunction with employee representatives will discuss options for leveling off the medical fund reserve account. Medical Benefit Survey Mr. Heidbreder moved to a approve a resolution to hire a consultant to conduct an employee medical benefits survey (See Attachment G-1) with the following amendment. The word area to be added at the end of the fourth sentence. The sentence would read... benefits offered by other employers in our local area. Mr. Johnson seconded the motion as amended. Discussion Although the Finance Committee has voiced some disagreement regarding this resolution, Mr. Heidbreder believes that timing is crucial in this matter. The new policy year for medical insurance is September 1 st. A package should therefore be proposed to the county board at the August, 2005 county board meeting. To receive bids in a timely manner a publication should be made around June 1, 2005 allowing insurance companies approximately 30 days to compile the information. The Finance Committee will subsequently have July to analyze the data and to prepare a recommendation for the August, 2005 county board meeting. Mr. Bellis also believes that timing is important, but he believes that the matter should be tabled until after the labor committee has completed negotiations and final language is in place for the county s medical insurance. Mr. Bellis moved to table the resolution to hire a consultant to conduct an employee medical benefits survey. The motion to table the resolution to hire a consultant to conduct an employee medical benefits survey died due to a lack of a second. Motion to approve a resolution to hire a consultant to conduct an employee medical benefits survey as amended to add the word area at the end of the fourth sentence adopted. Labor Negotiations Mr. Johnson reported that progress on labor negotiations has been made. Some bargaining units will meet in the next few weeks and union agreements should be available at the next county board meeting.

Page 7 Medical Insurance Reserve Fund Mr. Bellis questioned the $150,000 loan given on an earlier date to the medical insurance reserve account from county general funds. If the reserve is healthy at this time, is there a possibility that the funds can be transferred back to county general? Mr. Heidbreder indicated that the Finance Committee should review that possibility. Chairman McLaughlin referred the matter to the Finance Committee. UNFINISHED BUSINESS Mill Creek Water Dist./Obert & Christner The County Clerk read a petition of reappointment of Mr. Richard Obert and Mr. Gerald Christner as trustees to the Mill Creek Water District which had been layed over for 30 days. Mr. Bennett moved to approve the re-appointments of Mr. Richard Obert and Mr. Gerald Christner as trustees to the Mill Creek Water District which was layed over for 30 days. Mr. Niekamp seconded the motion. Motion to approve the re-appointment of Mr. Richard Obert and Mr. Gerald Christner as trustees to the Mill Creek Water District which was layed over for 30 days adopted. Adams County Water District #1/Wittler The County Clerk read a petition of reappointment of Mr. David Wittler as trustee of the Adams County Water District #1 which had been layed over for 30 days. Mr. McCleary moved to approve the re-appointment of Mr. David Wittler as trustee of the Adams County Water District #1 which was layed over for 30 days. Mr. Obert seconded the motion. Motion to approve the re-appointment of Mr. David Wittler as trustee of the Adams County Water District #1 which was layed over for 30 days adopted. Liberty Fire Protection District/Martin The County Clerk read a petition of appointment of Mr. Jeffrey Martin as trustee of the Liberty Fire Protection District which had been layed over for 30 days. Liberty Fire Protection District/Shover The County Clerk read a petition of reappointment of Mr. Randall Shover as trustee of the Liberty Fire Protection District which had been layed over for 30 days. Mr. Totsch moved to lay over until the next county board meeting the petitions for both Mr. Martin and Mr. Shover so legal council can review paperwork recently submitted to Chairman McLaughlin. Mr. McCleary seconded the motion. Discussion A concern was voiced by Mr. Johnson regarding the continued operations of the Liberty Fire Protection District if the appointment is layed over for 30 days. Chairman McLaughlin indicated that the fire protection district is currently operating

Page 8 with three trustees, and therefore operations should continue. County board members from District 7 have met with the parties involved, and a decision regarding appointments has not been resolved. At this time the county board will act as an oversight board in the matter. Motion to lay over until the next county board meeting the petitions for both Mr. Martin and Mr. Shover so legal council can review paperwork recently submitted to Chairman McLaughlin adopted. Mendon Fire Protection District/Miller The County Clerk read a petition of appointment of Mr. Ralph Miller as trustee of the Mendon Fire Protection District which had been layed over for 30 days. Mr. Obert moved to approve the appointment of Mr. Ralph Miller as trustee of the Mendon Fire Protection District which had been layed over for 30 days. Mr. Peter seconded the motion. Motion to approve the appointment of Mr. Ralph Miller as trustee of the Mendon Fire Protection District which had been layed over for 30 days adopted. NEW BUSINESS Monthly Reports The County Clerk had monthly reports for the March, 2005 paid bills, the Coroner s Office, the Adams County Juvenile Detection Center, the Treasurer s Office, the Sheriff s Office, Quincy/Adams County 9-1-1, the Probation Department, the Supervisor of Assessments, the Board of Review, the Office of Recorder, the Sheriff s Office, and the Adams County Ambulance & Emergency Medical Services Office. Mr. Bockhold made a motion to receive and file the monthly reports with the appropriate committee. Mr. Peter seconded the motion. Motion to receive and file the monthly reports with the appropriate committee adopted. Ursa Street Light District/Lackey The County Clerk read a petition of appointment of Mr. Victor Lee Lackey as trustee to the Ursa Street Light District. Mr. Peter moved to approve the appointment of Mr. Victor Lee Lackey as trustee to the Ursa Street Light District after a 30 day layover. Mr. Baum seconded the motion. Motion to approve the appointment of Mr.Victor Lee Lackey as trustee to the Ursa Street Light District after a 30 day layover adopted. Merit Commission/Hood The County Clerk read a petition of re-appointment of Mr. Larry Hood to the merit commission.

Mr. Totsch moved to approve the appointment of Mr. Larry Hood to the merit commission. Mr. Randall Reis seconded the motion. Page 9 Motion to approve the appointment of Mr. Larry Hood to the merit commission adopted. Dept. of Corrections/Jail Inspection Chairman McLaughlin, as a point of information to the public, stated that the Department of Corrections has inspected the jail facilities and a report is on file in the County Clerk s Office. The grand jury has also toured the jail facilities, but the report has not yet been filed. CORRESPONDENCE Illinois Department of Transportation Illinois Environmental Protection Agency U.S. Army Corp. of Engineers Illinois Emergency Management Agency Letter from Insight Communications Thank you card from the family of Carol Akers Mr. Bockhold made a motion to receive and file the correspondence with the appropriate committee. Mr. Bennett seconded the motion. Motion to receive and file the correspondence with the appropriate committee adopted. -- - - - - - - - - Chairman McLaughlin moved that the meeting be recessed until Tuesday, May 10, 2005 at 7:00 P.M.