STONEY STANTON PARISH COUNCIL Minutes of the Meeting held on 10 th April 2018 at 7.30pm in the Community Library. Present: Parish Councillors: Mr S Purser (Chairman) Mr J Eales (Vice-Chairman) Mrs S Gunby Mrs J Dixon Mrs C Askwith Mrs A Jackson Mr S Reynolds Mrs S Astill Mr F Gent Mr T Dick Mrs S Eaves County and District Councillors: None Clerk: Miss R Ward In attendance: Four members of the public 18-001 Apologies for absence District Cllr S Scott, Cllr I Hewson and Cllr D Woods 18-002 Declarations of Interest Cllr J Dixon: Youth Club Cllr F Gent: Rail Freight Interchange Cllr S Eaves: Library 18-003 Minutes of the previous meeting RESOLVED that the minutes of the meeting held on 13 th March 2018 be signed as a correct record. 18-004 Matters Arising No items were discussed. 18-005 Reports from County Councillors & District Councillors No District Councillors were in attendance 18-006 Public Participation Three members of the public spoke regarding the trees at the Arboretum which neighbour their properties. The members agreed to have a land management walk and include these trees into the discussion. Provisional date set of 10am on Saturday 5 th May. 18-007 To consider the village hall heating Members discussed the amended quotes, options for the village hall and agreed the Community Building and Social Activities working group would meet to oversee future plans. RESOLVED: Members accepted the quote for a 65kw boiler and associated pipework and radiators from GasCare Ltd for the price of 14,760 plus Vat over quotes from Heat In Ltd and Rudkin & Herbert Ltd. 1 of 5 Signed:_
18-008 To consider the SSWMPFA Trustees options Members asked Mr B Kittle (Treasurer of the SSWMPFA) to attend the meeting and the members discussed this item at length, the Parish Council were asked to accept the following clause into the management of the War Memorial Playing Fields. In the event of the PFA failing to appoint a Committee of Management the retiring Committee shall be responsible for settling all liabilities, as far as funds permit, and the management of the facility shall be handed over to the Stoney Stanton Parish Council to preserve the site in accordance with the Charity Commissioners Scheme, until such time as another Management Committee can be found. RESOLVED: The members agreed to this clause and to take over the management in the unlikely event that the SSWMPFA fail to appoint enough trustees. 18-009 To adopt the GDPR policies and associated procedures. Prior to the meeting the members were issued with the Information Protection Policy, Information Security Policy, Social Media and Electronic Communications Policy and the Subject Access Response Policy, a copy of the ongoing Data Audit and questionaire required by the new Data Protection rules. The Clerk advised that all paperwork has been sorted and secured and she will issue new council email addresses to all members. The appointment of a DPO (Data Protection Officer) remains on going as the job description has not yet been finalised by NALC & LRALC. RESOLVED: Members adopted the policies which will be added to the standing orders and the Council will be fully compliant once a DPO has been appointed. 18-010 To consider the Parish Council Insurance Policy Members were shown the quotes for the Insurance Policy for 2018-2019. RESOLVED: Members agreed to accept the lowest quote of 1417.62 from Norris & Fisher. 18-011 To consider consultee comments on the Rail Freight Interchange Plans The members received a draft letter from the clerk, where some amendments were made. The letter will be sent tomorrow which included comments on traffic, current highways issues, M69 slip road, a passenger terminal, pollution and noise levels. The public consultation is due to take place in the Summer of 2019. 18-012 To consider the year end accounts The members were given the Statement of Accounts for 2017-2018 and the clerk is meeting with the internal auditor this week to audit the accounts and formalise the Annual Return. RESOLVED: Members agreed the Statement of Accounts for the financial year 2017-2018. 2 of 5 Signed:_
18-013 To discuss policy on non-council content on social media and the newsletter Members discussed items which should or should not be included in the newsletter or on the facebook page. RESOLVED: Members agreed to include Parish Council Information Local information, non-profit Events & information directly affecting the village Items at Council discretion and would not use it for any commercial purposes or to advertise, market or sell products. 18-014 To report on CCLA Investment Members were shown the dividends from the investment in The Local Authorities Property Fund for 2017 which amounted to 8644.59 for the maintenance and upkeep of the open space at the Persimmon Estate, which was adopted in 2016. 18-015 To consider the CGR Boundary issue The members discussed the issue with the change of boundary with Sapcote. This item was discussed, publicised and consulted on last year. The Parish Council wished for the historic boundaries to remain the same and they agreed no further correspondence is required. 18-016 To agree the terms of the Solicitor 18-017 Clerks Report Members were advised of the cost of services from LDJ Solicitors in Nuneaton for the transfer of the car parks and land from Blaby District Council. RESOLVED: Members agreed to pay 800 for those services including land registry registration. The clerk summarised some of the current issues:- Installation of a path at the new Jelson estate ongoing A further letter will be sent to Tarmac to discuss the none quarried part of the land along with some old maps. A solar light has been sourced for the open space, the clerk will prepare costs for the next meeting. The conservation area clearing is going very well, to be included in the land management walk to discuss ongoing plans. The clerk is still sourcing details on parking orders. 3 of 5 Signed:_
18-018 Finance (a) To consider and approve accounts/salaries for payment RESOLVED: that the accounts and salaries be authorised for payment, all payments having been authorised by 2 members. (b) To note the bank reconciliation RESOLVED: the bank reconciliation be signed and dated by Chairman and Clerk 10.4.18 IB394 VH Wall repair WBM Bldg 115.00 0.00 115.00 10.4.18 IB395 Youth Club Payment Young Leics 1,164.00 0.00 1,164.00 10.4.18 IB396 Playarea Inspections Wicksteed 180.00 36.00 216.00 15.4.18 DD Waste & Dog Bins collection Blaby DC 442.91 88.58 531.49 10.4.18 IB397 LRALC/NALC membership LRALC 587.95 0.00 587.95 10.4.18 IB398 Mobile Phone Three 19.53 3.91 23.44 10.4.18 IB399 VH Garden Bin (annual fee) Blaby DC 36.00 0.00 36.00 10.4.18 IB400 Clerks expenses Roz Ward 414.88 50.64 465.52 10.4.18 IB401 Grounds Main & Pruning Lloyd Pitchcare 1,000.00 0.00 1,000.00 10.4.18 IB402 Trophies Bond Trophies 145.83 29.17 175.00 10.4.18 IB403 Staples Staples 95.56 19.11 114.67 10.4.18 IB404 Expenses for Gardener S Windram 26.92 0.00 26.92 10.4.18 IB405 Expenses for Park Inspector D Springett 54.99 0.00 54.99 15.4.18 DD VH & Cem Waste Collections Blaby DC 326.76 0.00 326.76 10.4.18 DD Street Lighting Electricity EON 183.73 9.19 192.92 179.13 3,139.40 18-019 Planning (a) To consider applications received: GRANTED 18/0167/FUL Single Storey rear extension 10 Cadle Close, Stoney Stanton NO OBJECTION 18/0337/HH Single Storey side extension 4 Achurch Close, Stoney Stanton 18-020 To receive reports Allotments: No report available PPG: No report available FVNP: Everything is on track for completion of the Neighbourhood plan by the end of May 2018. War Memorial Playing Fields: End of year accounts showed a good income. Finance and Governance working group: Nothing to report. Stoney Stanton Community Library: The library confirmed a surplus of funds at year end and were ahead on book sales. Cllr Eaves confirmed the annual report will be issued to members. Youth Club: The club was closed over the Easter break for 2 weeks but the 1 st birthday party on 22 nd March was a great success and a regular party night has been planned. 4 of 5 Signed:_
18-021 Chairman s Time Items were noted 18-022 Date of next meeting: The AGM is to be held on Tuesday 8 th May at 7.00pm at the Community Library followed by the May Full Council meeting at 7.30pm. The APM (Annual Parish Meeting) is being held on Tuesday 15 th May at 7pm at the Community Library. The meeting closed at 9.45pm 5 of 5 Signed:_