STATE OF MINNESOTA ) COUNTY OF DAKOTA ) OFFICE OF COUNTY BOARD ) Call To Order And Roll Call Commissioner Mike Slavik Commissioner Kathleen A. Gaylord Commissioner Thomas A. Egan Commissioner Nancy Schouweiler Commissioner Liz Workman Commissioner Mary Liz Holberg Commissioner Chris Gerlach Also in attendance were: Brandt Richardson, County Manager; Jay Stassen, First Assistant County Attorney; and Kelly Olson, Sr. Administrative Coordinator to the Board. Pledge Of Allegiance With Dakota County Sheriff's Honor Guard The meeting was called to order at 9:00 a.m. by Chair Thomas Egan who welcomed everyone and opened the meeting with the Pledge of Allegiance. The Dakota County Sheriff's Honor Guard presented the colors for the Pledge of Allegiance. Honor Guard members were: Mike Fendrick, Tom Hooper, Brian Smidt, Tim Parker, Sara Salava, Christopher Steel and Matthew Regis. Election Of 2016 Officers Chair Egan began the election of County Board officers for 2016 by calling for nominations for the office of County Board chair. Commissioner Workman placed the name of Commissioner Nancy Schouweiler in nomination. The chair called for additional nominations. No additional names were placed in nomination. 16-001 Election Of 2016 Chair Motion: Liz Workman Second: Mike Slavik BE IT RESOLVED, That the Dakota County Board of Commissioners hereby closes nominations and casts a unanimous ballot to elect Commissioner Nancy Schouweiler as County Board Chair for 2016. Commissioner Schouweiler assumed the duties of chair. Commissioner Egan was presented with a memento in recognition and appreciation of his leadership in 2015. Chair Schouweiler thanked her colleagues for electing her as chair and highlighted goals for 2016. At this time Chair Schouweiler called for nominations for the office of County Board vice-chair. Commissioner Gaylord placed the name of Commissioner Mike Slavik in nomination. The Chair called for additional nominations. No additional names were placed in nomination. 16-002 Election Of 2016 Vice-Chair Motion: Kathleen A. Gaylord Second: Thomas A. Egan BE IT RESOLVED, That the Dakota County Board of Commissioners hereby closes nominations and casts a unanimous ballot to elect Commissioner Mike Slavik as County Board Vice-Chair for 2016.
Audience Chair Schouweiler asked if there was anyone in the audience that wished to address the board on an item not scheduled on the agenda or any item on the consent agenda. No one appeared. 16-003 Approval Of Agenda Motion: Liz Workman Second: Thomas A. Egan BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the agenda for the board meeting on, as presented. CONSENT AGENDA Motion: Kathleen A. Gaylord Second: Mike Slavik The consent agenda was approved as follows: 16-004 Approval Of Minutes Of Meeting Held On December 15, 2015 BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the minutes of the meeting held on December 15, 2015. Items Recommended By Board Committee 16-005 Adoption Of Amendments To County Board Operating Rules And Guidelines BE IT RESOLVED, That the Dakota County Board of Commissioners hereby adopts the County Board Operating Rules and Guidelines as presented to and as revised by the Administration/Finance/Policy Committee of the Whole on December 15, 2015 to change the name of Administration/Finance Policy Committee of the Whole to General Government and Policy Committee; and BE IT FURTHER RESOLVED, That these amendments shall be effective on. 16-006 Authorization To Close Petty Cash Fund - Assessing Services WHEREAS, the Dakota County Board of Commissioners has authority to reduce petty cash and change funds for County departments; and WHEREAS, the Assessing Services department no longer requires a change fund for receipting monies; and WHEREAS, the County has a petty cash and change funds policy establishing and maintaining procedures for closing funds. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the closing of the Assessing Services department s change fund.
16-007 Authorization To Execute Contract Amendment With Hollstadt & Associates For Broadband Network Projects Program Manager Services WHEREAS, the Dakota County Board of Commissioners adopted the 2015 Networks Capital Improvement Program (CIP) budget to expand the broadband fiber optic backbone within Dakota County; and WHEREAS, on July 28 2015 (Resolution No. 15-377), the County Board authorized a contract with Hollstadt & Associates, Inc. for broadband project manager services for a total contract maximum of $79,000, to assist the Information Technology Department in managing Network CIP projects; and WHEREAS, the Information Technology Department requires additional program manager services to assist with coordinating the planning, design, construction, and support of the broadband network projects in the Networks CIP; and WHEREAS, Hollstadt & Associates, Inc. has staff with the skills and experience to assist in coordinating broadband fiber projects for the Information Technology Department; and WHEREAS, staff has negotiated a rate of $90/hour with total amendment costs not to exceed $46,800, increasing the total contract amount to $125,800 for broadband network project manager services to be provided by Mr. Dan Farber of Hollstadt & Associates, Inc.; and WHEREAS, funds are available in the Information Technology Department s budget for these additional services. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Information Technology Director to execute an amendment to the contract with Hollstadt & Associates, Inc. for additional broadband network project program manager services in an amount not to exceed $46,800, for a contract total not to exceed $125,800, subject to approval by the County Attorney s Office as to form. County Board/County Administration 16-008 Scheduling Of Dakota County Board Of Commissioners Transportation Finance Workshop BE IT RESOLVED, That the Dakota County Board of Commissioners hereby schedules a Transportation Finance workshop for Tuesday, January 19, 2016, following the Dakota County Regional Railroad Authority meeting, in Conference Room 3A, Administration Center, 1590 Highway 55, Hastings, MN, for the purposes of discussing options to ensure the continued vitality and cost-effectiveness of Dakota County s transportation and transit system. 16-009 Designation Of Local Officials For Campaign Finance And Public Disclosure Board Reporting Requirement WHEREAS, Minn. Rules 4501.0400, subpts. 1 and 2, require a metropolitan governmental unit (MGU) to determine which positions within the MGU meet the definition of local official as defined in Minn. Stat. 10A.01, subd. 22; and WHEREAS, the MGU must provide a list to the Campaign Finance and Public Disclosure Board of the full-time and part-time positions meeting this definition annually. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby designates the following Dakota County positions as local officials in 2016, as defined in Minn. Stat. 10A.01, subd. 22, for the purpose of reporting to the Campaign Finance and Public Disclosure Board:
Assessing Services Director/County Assessor Assistant County Engineer Capital Projects Management Manager Chief Deputy County Attorney Chief Deputy Sheriff Communications Director Community Corrections Director Community Services Deputy Director Community Services Director County Attorney County Commissioner County Manager County Sheriff Deputy County Manager Employee Relations Director Employment and Economic Assistance Director Environmental Resources Director Facilities Management Director Financial Services Director Financial Services Deputy Director First Assistant County Attorney Fleet Management Manager Information Technology Director Library Director Operations Management Director Parks Director Physical Development Director Property Taxation and Records Director Public Health Director Public Services and Revenue Deputy Director Public Services and Revenue Director Service and License Centers Director Social Services Director Transportation Director/County Engineer Veterans Services Director 16-010 Appointments To Metropolitan Emergency Services Board Radio Technical Operations Committee And 911 Technical Operations Committee WHEREAS, the Metropolitan Emergency Services Board (MESB) bylaws provide for each county to appoint one representative to the Radio Technical Operations Committee with the option of one alternate; and WHEREAS, the MESB bylaws also provide for each county to appoint one or two representatives to the 911 Technical Operations Committee with the option of one or two alternates; and WHEREAS, input from the Dakota County Sheriff s Office, Office of Risk Management, and the Dakota Communications Center Executive Director resulted in the recommendations below. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby appoints the following individuals to the Radio Technical Operations Committee of the Metropolitan Emergency Services Board for 2016: Representative 1: Alternate1: Ron Jansen, Radio Systems Coordinator, Office of Risk Management B.J. Battig, Dakota County Risk and Homeland Security Manager
; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby appoints the following individuals to the 911 Technical Operations Committee of the Metropolitan Emergency Services Board for 2016: Representative 1: Alternate 1: Representative 2: Alternate 2: Diane Lind, Director, Dakota Communications Center (DCC) Rose Kruchten, DCC Dispatch Training Supervisor Cheryl Pritzlaff, Operations Manager, Dakota Communications Center (DCC) Troy Ruby, DCC Dispatch Supervisor 16-011 Designation Of 2016 Official Voting Delegates For Association Of Minnesota Counties BE IT RESOLVED, That the Dakota County Board of Commissioners hereby designates the following County officials as official voting delegates to represent Dakota County at the Association of Minnesota Counties (AMC) Annual Conference and during the year 2016: Commissioner Mike Slavik Commissioner Kathleen A. Gaylord Commissioner Thomas A. Egan Commissioner Nancy Schouweiler Commissioner Liz Workman Commissioner Mary Liz Holberg Commissioner Chris Gerlach County Manager Community Services Director Public Services and Revenue Director 16-012 Reappointment To Public Art Citizen Advisory Committee BE IT RESOLVED, That the Dakota County Board of Commissioners hereby reappoints the following individual to the Public Art Citizen Advisory Committee to complete the term ending December 31, 2016: District Name 3 James Overocker 16-013 Authorization To Execute 2016-2017 Labor Agreement With Law Enforcement Labor Services Licensed Supervisors Unit BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the appropriate County officials to execute the Labor Agreement with the Law Enforcement Labor Services Licensed Supervisors Unit for the period January 1, 2016 December 31, 2017, in accordance with the terms and conditions of the Agreement and those contract modifications submitted to the Dakota County Board of Commissioners dated, and subject to approval by the County Attorney s Office as to form. Physical Development 16-014 Award Of Bid And Authorization To Execute Contract With S.M. Hentges, Inc., For North Creek Greenway McAndrews Road To Johnny Cake Ridge Road WHEREAS, on October 18, 2011 (Resolution No. 11-517), the Dakota County Board of Commissioners adopted the North Creek Regional Greenway Master Plan; and
WHEREAS, the McAndrews Road (County State Aid Highway (CSAH) 38) to Johnny Cake Ridge Road segment of the North Creek Greenway will provide an important link from Lebanon Hills Regional Park to the Minnesota Zoological Garden (Mn Zoo); and WHEREAS, Dakota County was awarded $1,404,937 in federal Transportation Enhancement (TEA) funds in 2011 to construct this segment of the North Creek Greenway with a sunset date of March 31, 2015; and WHEREAS, the project was approved by the Minnesota Department of Transportation and all permitting agencies and authorized by the Federal Highway Administration for bidding in June 2014; and WHEREAS, the completed project will facilitate access to the Mn Zoo and provide a safe crossing of CSAH 38 and links to the surrounding pedestrian system; and WHEREAS, the lowest responsible bid is $3,387,088.71 from S.M. Hentges & Sons, Inc., which is 17 percent above the engineer s estimate; and WHEREAS, staff has reviewed the bids and determined that the bid was competitive at the time of bidding; and WHEREAS, the Mississippi River Regional Trail Spring Lake Park Reserve project (P00010) bid was approximately $1.9 million below project budget; and WHEREAS, staff recommends that the County Board of Commissioners consider awarding the construction contract to S.M. Hentges & Sons, Inc., and amend the budget to provide sufficient funding for the project; and WHEREAS, the 2016 Parks Capital Improvement Program (CIP) will include $3,878,163 available for design and construction of the North Creek Greenway CSAH 38 to Johnny Cake Ridge Road project (P00092) once amended below; and WHEREAS, a budget amendment in the amount of $510,110 from the Mississippi River Regional Trail Spring Lake Park Reserve project (P00010) is recommended to provide sufficient funding in the amount of $3,387,088.71 for the construction contract with S.M. Hentges & Sons, Inc., and to provide a 5 percent construction contingency; and WHEREAS, a budget amendment in the amount of $88,593 of additional federal TEA funds have recently been awarded to this project. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby awards the bid to and authorizes the Physical Development Director to execute a contract with S.M. Hentges & Sons, Inc., for the North Creek Greenway McAndrews Road (CSAH 38) to Johnny Cake Ridge Road project (P00092) in the amount of $3,387,088.71 based on their low bid, subject to approval by the County Attorney s Office as to form; and BE IT FURTHER RESOLVED, That the 2016 Parks CIP budget is hereby amended as follows: Revenue Federal Transportation Enhancement funds $88,593 Expense MRRT SLPR (P00010) ($510,110) North Creek Greenway (P00092) $598,703 Total Expense $88,593 16-015 Award Of Bid And Authorization To Execute Contract With Johnson Control, Inc. For Heating And Cooling Improvements At Judicial Center WHEREAS, heating and cooling system improvements for the Judicial Center are included in the 2015-2019 Building Capital Improvement Program (CIP); and
WHEREAS, bid document and specifications were prepared by Wold Architects and Engineers (Wold) to convert the Judicial Center heating and cooling system from steam heating to more efficient hot water heating and from a conventional chiller to a more efficient chiller design; and WHEREAS, eleven competitive bids were received on November 23, 2015; and WHEREAS, Johnson Controls, Inc. has submitted the low bid of $1,145,593; and WHEREAS, staff and Wold Architects have reviewed the qualifications of the low bidder and recommends award to Johnson Controls, Inc. as the lowest responsive bidder in an amount not to exceed $1,145,593 for the heating and cooling improvements at the Judicial Center. WHEREAS, sufficient funds are available within the 2015-2019 CIP Building Fund for this project. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby awards the bid to and authorizes the Operations Management Director to execute a contract for the Judicial Center heating and cooling improvements project to Johnson Controls, Inc., 2605 Fernbrook Lane N, Suite T, Plymouth, MN 55447, in an amount not to exceed $1,145,593, subject to approval by the County Attorney s office as to form. 16-016 Authorization To Execute Contract Amendment For Judicial Center Generator Replacement Contract With Emanuelson-Podas, Inc. WHEREAS, professional engineering services for generator replacements at the Judicial Center and Western Service Center is included in the 2016-2020 Building Capital Improvement Program (CIP); and WHEREAS, the County previously entered into an agreement with Emanuelson-Podas for design work; and WHEREAS, additional design services are required to install the new Judicial Center generator in the old maintenance garage, which was not completed in the initial contract with Emanuelson-Podas, Inc.; and WHEREAS, Capital Project Management staff has reviewed the proposed fees and recommends executing an amendment to the contract with Emanuelson-Podas, Inc. in an amount of $40,000 for a total contract not to exceed $109,865 for professional engineering services to replace the generators at the Judicial Center and Western Service Center; and WHEREAS, sufficient funds are available within the 2016-2020 CIP Building Fund for this project. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Operations Management Director to execute an amendment to the contract with Emanuelson-Podas, Inc.,10401 Bren Road East, Minnetonka, MN 55343, for additional design services required to install the new Judicial Center generator, in the amount of $40,000 for a total contract amount not to exceed $109,865, subject to approval by the County Attorney s office as to form. 16-017 Award And Authorization To Execute Contract With Wold Architects And Engineers For Countywide Office Space Study, Galaxie Library Needs Assessment And Northern Service Center Court Relocation Study WHEREAS, the Countywide Office Space Needs Assessment, the Galaxie Library Needs Assessment and Northern Service Center Court Relocation Study are approved projects in the 2015 Buildings Capital Improvement Program (CIP); and WHEREAS, the separate studies were combined into one proposal request due to the impact that each study may have upon the Western Service Center; and
WHEREAS, these studies will provide architectural consulting services that include programming and cost estimates for potential future building capital improvement projects; and WHEREAS, proposals were received from Wold Architects & Engineers, Leo A. Daly Architects, BKV Group, and Perkins + Will Architects; and WHEREAS, on August 25, 2015 the County Board appointed Commissioners Schouweiler, Egan and Gerlach to serve as a Consultant Selection Committee (Committee) to interview four firms and recommend award of one firm to the County Board; and WHEREAS, on November 24, 2015, the Committee interviewed Wold Architects, BKV Group and Perkins+Will Architects; and WHEREAS, based on the proposals, interviews and fees, the County Board Selection Committee unanimously recommends awarding a contract to Wold Architects & Engineers, 332 Minnesota Street, Suite W2000, St. Paul, MN 55101 in an amount not to exceed $94,000 including reimbursable expenses; and WHEREAS, the proposed fee submitted by Wold Architects & Engineers is within the approved 2015 project budget of $230,000. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Operations Management Director to execute a contract with Wold Architects & Engineers, 332 Minnesota Street, Suite W2000, St. Paul, MN 55101 in an amount not to exceed $94,000 including reimbursable expenses for architectural design services for the Countywide Office Space Study, Galaxie Library Needs Assessment and Northern Service Center Court Relocation Study, subject to review by the County Attorney s office as to form. 16-018 Authorization To Execute Joint Powers Agreement With Solid Waste Management Coordinating Board For Financial Management Services WHEREAS, the Solid Waste Management Coordinating Board (SWMCB) was formed by a joint powers agreement (JPA) entered into currently by Anoka, Carver, Dakota, Hennepin, Ramsey and Washington Counties; and WHEREAS, Dakota County has acted as the financial manager for the SWMCB through a separate JPA from 1996 through 2015; and WHEREAS, the JPA between the SWMCB and Dakota County for Financial Management Services expired December 31, 2015; and WHEREAS, the approved 2016 SWMCB Budget committed funding to reimburse Dakota County for financial management services in the amount of $20,000 for 2016; and WHEREAS, the JPA provides that for the years 2017 through 2020 the SWMCB and Dakota County negotiate the amount of compensation to be paid each year. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Board Chair to execute a JPA with the SWMCB for Financial Management Services for the period of January 1, 2016 through December 31, 2020, subject to approval by the County Attorney s Office as to form. 16-019 Authorization To Expend Up To $14,900 To Acquire 6.3-Acre Conservation Easement On Sharon Callister Property In Douglas Township
WHEREAS, by Resolution No. 10-552 (November 2, 2010), the Dakota County Board of Commissioners approved the Vermillion River Corridor Plan, which developed a shared vision and strategies that integrated the protection and improvement of water quality and wildlife habitat with increased opportunities for outdoor-based recreation; and WHEREAS, by Resolution No. 10-553 (November 2, 2010), the Dakota County Board of Commissioners approved project evaluation criteria and a valuation formula to acquire permanent natural area conservation easements (Easement) along rivers, streams and undeveloped lakeshore; and WHEREAS, by Resolution No. 13-439 (August 27, 2013), the County Board adopted revised shoreland project evaluation criteria and the formula for valuing Easements based upon current tax-assessed value; and WHEREAS, County staff has been systematically contacting owners of shoreland, primarily along the Vermillion and Cannon Rivers and their tributaries, to determine their interest in voluntarily protecting shoreland and adjacent natural areas through Easements; and WHEREAS, Sharon Callister (Callister) owns property that includes more than 2,000 feet of Pine Creek in Douglas Township and submitted an application for the County to consider acquiring an Easement on her property; and WHEREAS, County staff evaluated the Callister Easement project and assigned 120 out of 180 points, based on approved evaluation criteria; and WHEREAS, Ms. Callister has agreed to sell a 6.3-acre Easement for $13,400, based on the Easement valuation formula; and WHEREAS, the total estimated acquisition cost of the easement is $14,900, including an estimated $1,500 for closing costs and potential easement acreage adjustments; and WHEREAS, the County has received state Fiscal Year 2013 (FY13) Outdoor Heritage Fund (OHF) grants to assist in funding acquisition, restoration and enhancement of areas along rivers, streams and undeveloped lakeshore throughout Dakota County; and WHEREAS, a Notice of Funding Restriction for the Easement on the Callister property must be executed by the County Board Chair and recorded prior to OHF reimbursement by the State of Minnesota. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the expenditure of up to $14,900, including an estimated $1,500 for closing costs and potential acreage adjustments, to acquire a 6.3-acre Easement from Sharon Callister who owns property along Pine Creek in Douglas Township; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Division Director to execute a purchase agreement for acquiring the Easement on the Callister property, subject to approval by the County Attorney s Office as to form; and BE IT FURTHER RESOLVED, That the County Board Chair is hereby authorized to execute the Easement deed and Notice of Funding Restriction on the Callister property, subject to the approval by the County Attorney s Office as to form; and BE IT FURTHER RESOLVED, That if the total acquisition cost of the Easement on the Callister property exceeds $15,900, staff will seek County Board authority to expend any additional funds to acquire the Easement; and BE IT FURTHER RESOLVED, That the 2015 Land Conservation Capital Improvement Fund (CIP) budget is hereby amended as follows:
Expense Acquisition of the Easement on the Callister property (LC10014) $14,900 FY13 OHF (LC0005) ($7,450) 2015 Land Conservation CIP (LC00001) ($7,450) Total Expenses $0 Revenue FY13 OHF (LC0005) ($7,450) 2015 Land Conservation CIP (LC00001) ($7,450) Acquisition of the Easement on the Callister property (LC10014) $14,900 Total Revenue $0 ; and BE IT FURTHER RESOLVED, That, following final completion of the Easement acquisition on the Callister property, Dakota County will submit the necessary forms and documentation to the State of Minnesota to receive approximately $7,950 in reimbursement funds; and BE IT FURTHER RESOLVED, That such reimbursement from the State of Minnesota for the Easement on the Callister property will be returned to the 2016 Land Conservation CIP. 16-020 Approval Of Amendment To South St. Paul Community Development Block Grant Program WHEREAS, three types of substantial amendments to the Community Development Block Grant (CDBG) Program are permissible by the U.S. Housing and Urban Development Department (HUD): creation of a new activity or cancellation of an activity; increase or decrease of an activity budget by $100,000 or more at one time; and change to the location and/or national objective of an activity; and WHEREAS, the City of South St. Paul requests a substantial amendment to the 2015 Rediscover South St. Paul activity to add the residential property located at 241 1st Avenue South, which does not require a budget amendment to the activity; and WHEREAS, public notice of the substantial amendment was placed in the South-West Review on November 22, 2015 and also on the CDA and Dakota County websites, in accordance with the approved Citizen Participation Plan process; and WHEREAS, no public comments were received on the proposed amendment. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the substantial amendment to the 2015 South St. Paul CDBG Program to identify property 241-1st Ave South as part of the 2015 Rediscover South St. Paul activity. 16-021 Authorization To Amend Joint Powers Agreement With Scott County And To Amend Budget For County Project 70-20 WHEREAS, Dakota County is partnering with Scott County on County Project (CP) 70-20 for the construction of a bituminous trail along the north side of County State Aid Highway (CSAH) 70 between the Scott/Dakota county line and Keswick Loop; and WHEREAS, Scott County is the lead agency for CP 70-20 with construction to be included in a larger Scott County project to reconstruct Scott CSAH 8 scheduled to be completed in 2016; and WHEREAS, Dakota and Scott counties have executed a joint powers agreement (JPA) for CP 70-20 to outline roles and responsibilities for each agency; and
WHEREAS, the executed JPA identifies Scott County as the lead agency for the project with Dakota County responsible for right of way acquisition and construction inspection; and WHEREAS, because CP 70-20 is part of a larger reconstruction of Scott CSAH 8, Scott County is able to provide construction inspection services for CP 70-20 efficiently and cost-effectively; and WHEREAS, staff recommends amending the current JPA with Scott County to shift responsibility for construction inspection to Scott County at the expense of Dakota County; and WHEREAS, current estimated construction costs for CP 70-20 are $631,056; and WHEREAS, construction inspection services for CP 70-20 are estimated to be $50,484 (8 percent of the construction costs); and WHEREAS, Dakota County has available funding in the Bike Trail set aside account; and WHEREAS, staff recommends a budget amendment to account for the project costs above the amount budgeted in the Transportation Capital Improvement Program (CIP). NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to amend the JPA for CP 70-20 with Scott County and hereby amends the 2015 Transportation CIP budget as follows: Public Safety Expense County Project 70-20 $50,484 Bike Trail Projects (50,484) Total Expense $0 16-022 Authorization To Execute Agreement With Thrifty White Drug For Pharmaceutical Services To Dakota County Jail And Juvenile Services Center WHEREAS, the Dakota County Sheriff is responsible for operating a 265-bed detention facility for a wide range of offenders, and juvenile offenders are housed in the Juvenile Services Center by Community Corrections; and WHEREAS, the Sheriff and Community Corrections must provide medical services to inmates, which includes providing prescribed pharmaceuticals from a licensed medical physician; and WHEREAS, since 2013, the Sheriff and Community Corrections have contracted with Thrifty White Pharmacy to provide the needed services; and WHEREAS, Thrifty White has become a vendor proven to provide these services in a very efficient and cost effective manner. NOW, THEREFORE, BE IT RESOLVED, That the Sheriff is authorized to execute an agreement with Thrifty White Pharmacy for the period January 1, 2016, through December 31, 2016, for pharmaceutical services for the Dakota County Jail and Juvenile Services Center, subject to approval by the County Attorney s Office as to form. 16-023 Authorization To Execute Joint Powers Agreement And Subscriber Agreement For Access To Criminal Justice Data Communications Network
WHEREAS, the Dakota County Sheriff desires that the County of Dakota enter into a joint powers agreement and subscriber agreement with the State of Minnesota, Department of Public Safety, through its Bureau of Criminal Apprehension, to enable the Sheriff to have access to data repositories pursuant to the Criminal Justice Data Communications Network. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Dakota County Sheriff to execute a joint powers agreement and subscriber agreement with the Minnesota Department of Public Safety, through the Bureau of Criminal Apprehension, for access to data repositories pursuant to the Criminal Justice Data Communications Network, for a term of five years, at an annual cost of $32,520, subject to approval by the County Attorney s Office as to form. Public Services And Revenue Approval Of Plats There were no plats presented for approval. County Board/County Administration REGULAR AGENDA 16-024 Ratification Of Appointment Of Chairs Of Committees Of Whole For 2016 Chair Schouweiler presented her recommendations for appointment of the Chairs of the Committees of the Whole and Regional Railroad Authority for 2016. Motion: Nancy Schouweiler Second: Mary Liz Holberg BE IT RESOLVED, That the Dakota County Board of Commissioners hereby ratifies the County Board Chair s recommendation and appoints the following County Board members to serve as chairs for the Committees of the Whole for 2016: General Government and Policy Committee of the Whole Chair Community Services Committee of the Whole Chair Physical Development Committee of the Whole Chair Gaylord Gerlach Egan ; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby endorses the County Board Chair s following recommendation for Chair of the Dakota County Regional Railroad Authority for 2016, and refers the appointment to the Dakota County Regional Railroad Authority: Regional Railroad Authority Chair Workman 16-025 Appointment Of County Board Members To Boards/Committees/Commissions For 2016 Chair Schouweiler then presented her recommendations for appointment of County Board members to various interagency and in-county boards/committees/commissions. Motion: Nancy Schouweiler Second: Chris Gerlach BE IT RESOLVED, That the Dakota County Board of Commissioners hereby appoints, as recommended by the County Board Chair, County Board members to serve on interagency boards, in-county boards, and as liaison commissioners for 2016 as follows:
Inter-Agency Appointments Association of Minnesota Counties Board of Directors Member District X General Government Policy Committee Environment & Natural Resources Policy Committee Health and Human Services Policy Committee Public Safety Policy Committee Rural and Agricultural Committee Transportation and Infrastructure Policy Committee Counties Transit Improvement Board Grant Evaluation and Ranking System (GEARS) Committee Dakota Communications Center Board Of Directors East Metro Strong Facility Operations Advisory Committee for Thompson Park Centers (*Chair) I-35W Solutions Alliance Board Metro Alliance for Healthy Families Governing Board Metropolitan Area Agency on Aging Board Metropolitan Emergency Services Board (*Executive Committee) Metropolitan Mosquito Control District Commission (*Executive Committee) Minnesota Inter-County Association (MICA) Board Minnesota Valley Transit Authority Board Workman Slavik (Alternate) Workman Schouweiler (Alternate) Egan Gerlach Workman Schouweiler Slavik Holberg Slavik Egan Schouweiler Holberg (Alternate) Holberg Holberg Gerlach (Alternate) Gaylord Egan Gaylord* Schouweiler Workman Holberg Schouweiler Slavik (Alternate) Slavik Slavik Holberg (Alternate) Egan* Workman (Alternate) Egan Workman* Slavik Gaylord Egan Gerlach Egan (Alternate)
Scott-Carver-Dakota CAP Agency Board Solid Waste Management Coordinating Board (*Executive Committee) State Community Health Services Advisory Committee Suburban County Work Group on Regional Issues Transportation Advisory Board Metropolitan Council Vermillion River Watershed Joint Powers Board In-County Appointments Dakota County Board/Court Policy Committee Dakota County Law Library Board (*Chair) Dakota County Legislative Lead Dakota County Legislative Liaison Liaison Commissioner Appointments Dakota-Scott Workforce Investment Board Gerlach (through 10/2016) Workman* Gerlach Slavik (Alternate) Schouweiler Workman Schouweiler Gerlach Gaylord Holberg (Alternate) Slavik Holberg Gerlach (Alternate) Gaylord Egan Gaylord* Gerlach Workman Schouweiler Gerlach ; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby reappoints the following individuals to the Community Development Agency Board for three year terms ending January 8, 2019: District 2 District 3 Gaylord Egan Appointment To Extension Committee No action was taken on this item. Appointments were then made to various citizen advisory committees. 16-026 Appointments To Library Advisory Committee Motion: Chris Gerlach Second: Mary Liz Holberg BE IT RESOLVED, That the Dakota County Board of Commissioners hereby appoints/reappoints the following individuals to the Library Advisory Committee for two-year terms ending December 31, 2017:
District Name 1 Vacant 7 Kari Eickoff ; and BE IT FURTHER RESOLVED, That the Dakota Board of Commissioners hereby appoints the following individual to the Library Advisory Committee for a two-year unexpired term ending December 31, 2016: District Name 4 Vacant 16-027 Appointment To Personnel Board Of Appeals Motion: Thomas A. Egan Second: Liz Workman BE IT RESOLVED, That the Dakota County Board of Commissioners hereby appoints/reappoints the following individual to the Personnel Board of Appeals for a three year term ending December 31, 2018: District At Large Name Stephen Fiebiger 16-028 Appointments To Planning Commission Motion: Mary Liz Holberg Second: Kathleen A. Gaylord BE IT RESOLVED, That the Dakota County Board of Commissioners hereby appoints/reappoints the following individuals to the Planning Commission for one-year terms ending January 3, 2017: District Name 1 Vacant 1 Vacant 2 Jeff Busse 2 Lori Hansen 3 Jill Smith 3 Greg Oxley 4 William Graham 4 Amy Hunting 5 Paul Thomas
5 Vacant 6 Nathan Reitz 6 Luke Hellier 7 Anthony Nelson 7 Vacant 16-029 Appointments To Public Art Citizen Advisory Committee Motion: Liz Workman Second: Thomas A. Egan BE IT RESOLVED, That the Dakota County Board of Commissioners hereby appoints the following individuals to the Public Art Citizen Advisory Committee for two-year terms ending December 31, 2017: District Name 2 Betty Thompson 6 Beth Adams At Large Vacant ; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby appoints the following individuals to the Public Art Citizen Advisory Committee for a term ending December 31, 2016: District Name 1 Vacant 4 Vacant At Large Vacant 16-030 Appointments To Special Board Of Appeal And Equalization Motion: Kathleen A. Gaylord Second: Mike Slavik BE IT RESOLVED, That the Dakota County Board of Commissioners hereby appoints/reappoints the following individuals to the Special Board of Appeal and Equalization for two-year terms ending December 31, 2017: District Name 1 Jone Adams 5 Vacant 6 Vacant
; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby appoints Sally Lorberbaum as the 2016 chair of the Special Board of Appeal and Equalization. Physical Development 16-031 Approve Contract Amendment And Authorization To Amend Transportation And Information Technology Capital Improvement Program Budgets For County Projects 31-68 And 64-22 In Farmington Assistant County Engineer Todd Howard presented this item. Motion: Kathleen A. Gaylord Second: Mike Slavik WHEREAS, to provide a safe and efficient transportation system, Dakota County and the City of Farmington constructed County Project (CP) 31-68 and CP 64-22; and WHEREAS, CP 31-68 was the widening of County State Aid Highway (CSAH) from south of County Road (CR) 64 (195th Street) to 190th Street and the construction of a roundabout intersection at CSAH 31 and CR 64 in Farmington; and WHEREAS, CP 64-22 was the reconstruction of CR 64 from Flagstaff Avenue to Diamond Path to a three lane undivided highway (center left turn lane) and the construction of roundabouts at Flagstaff Avenue and Akin Road in Farmington; and WHEREAS, design costs for the projects are estimated to be $630,077 under the amount budgeted; and WHEREAS, acquisition of right of way from 52 parcels was needed for CP 31-68 and 64-22; and WHEREAS, the overall total right of way cost is estimated to be $1,158,250, which is over the amount budgeted for right of way by $199,850; and WHEREAS, additional engineering, lighting, cameras, and traffic control added $226,393 to project costs; and WHEREAS, Mathiowetz Construction Company was awarded the contract for these projects in the amount of $8,815,787 (Resolution No. 15-184); and WHEREAS, the cost of work to complete this contract is anticipated to increase by $846,000 or 9.6 percent over the contract amount; and WHEREAS, increased aggregate and bituminous quantities, paving overruns, paving incentives, and retaining wall changes were the largest construction contract cost increases; and WHEREAS, the project includes the completion of the stream connection and restoration of Middle Creek located south of CR 64 between Flagstaff Avenue and Meadowview Elementary School; and WHEREAS, the Vermillion River Watershed Joint Powers Organization (VRWJPO) is responsible for approximately $20,000 of increased cost of the Middle Creek stream connection; and WHEREAS, the City of Farmington (City) is responsible for 45 percent of the increased right of way and construction project costs and City staff agrees with the contract changes; and
WHEREAS, the current Transportation Capital Improvement Program (CIP) budget for CP 31-68 and CP 64-22 design, right of way acquisition, and construction is $10,577,788; and WHEREAS, construction, right of way, and design costs result in an estimated transportation project cost of $11,219,954 for CP 31-68 and CP 64-22; and WHEREAS, Dakota County currently has a fund balance for transportation projects; and WHEREAS, the cost for County fiber installed in coordination with the highway projects through separate contract C0026925 with Mastec in the amount of $187,655 will increase by $35,775 to $223,429; and WHEREAS, staff recommends a contract amendment and a budget amendment to Transportation CIP account for the increased project costs for CP 31-68 and CP 64-22 and additional revenue from Transportation fund balance, the VRWJPO and City of Farmington; and WHEREAS, staff recommends a contract amendment of $35,775 from the Information Technology CIP budget to contract C0026925 for a new budget of $223,429. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a contract amendment with Mathiowetz Construction from $8,815,787 to $9,661,787; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby amends the 2015 Transportation CIP budget as follows: ; and Expense County Projects 31-68 & 64-22 $642,166 Total Expense $642,166 Revenue Dakota County Transportation CIP Fund Balance $353,101 City of Farmington 269,065 VRWJPO 20,000 Total Revenue $642,166 BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby amends the Information Technology CIP budget as follows: Expense Fiber optic Expansion DN0019 & Contract C0026925 $35,775 Misc. Projects DN00011 (35,775) Total Expense $0 Closed Executive Session 16-032 Authorization To Approve Settlement Of Parcel 62 And 63 (415) Motion: Thomas A. Egan Second: Mary Liz Holberg
WHEREAS, Dakota County and the City of Farmington are partnering on County Projects (CP) 31-68 and 64-22 for the widening of County State Aid Highway (CSAH) 31 (Pilot Knob Road) from south of County Road (CR) 64 (195th Street) and the construction of a roundabout intersection at CSAH 31 and CR 64 together with the reconstruction of CR 64 from Flagstaff Avenue to Diamond Path to a three-lane undivided highway (center turn lane) with roundabout intersections at CR 64 and Flagstaff and CR 64 and Akin Road; and WHEREAS, Dakota County is the lead agency for right of way acquisition and construction administration; and WHEREAS, as part of such County Project it was necessary for Dakota County to acquire property, Parcel 62 and 63 (415) owned by Benjamin J. Ward, by condemnation for highway purposes consisting of a 7,922 square foot temporary easement from Parcel 62 and a 7,801 square foot permanent highway easement and 2,311 square foot temporary easement from Parcel 63; and WHEREAS, the County offered the landowner a total of $24,450 in compensation; and WHEREAS, the landowner rejected the offer and countered with an initial demand of $66,000 based on appraisals obtained by the landowner; and WHEREAS, the parties in this action have agreed to settle all damages caused by the taking, whereby the County will pay the landowners $46,700, subject to approval by the County Board; and WHEREAS, the County Attorney and Transportation Department staff recommend approval of the settlement agreement as being a fair and equitable settlement of the action in view of the impacts to the property, real estate market data, the time, additional expense and risk involved in continued litigation and belief that the settlement represents an appropriate allocation of the prospects for success if the matter is allowed to proceed to a commissioners' hearing. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners approves the settlement agreement in the amount of $46,700 for Parcels 62 (415) and 63 (415) as being in the best interest of the County, and authorizes the County Attorney to arrange for final payment of the settlement amount and to effectuate final settlement of the court action between the parties. Interagency Announcements/Reports Interagency announcements and reports were then presented. County Manager's Report The County Manager's report followed. 16-033 Adjournment Motion: Kathleen A. Gaylord Second: Mike Slavik BE IT RESOLVED, That the Dakota County Board of Commissioners hereby adjourns to Tuesday, January 19, 2016.
The County Board meeting was adjourned at 9:53 a.m. Nancy Schouweiler Chair ATTEST Brandt Richardson County Manager