MEETING MINUTES BOARD OF SUPERVISORS MEETING

Transcription

1 DAKOTA COUNTY SOIL AND WATER CONSERVATION DISTRICT Dakota County Extension and Conservation Center th Street West, Suite 102 Farmington, Minnesota Phone: (651) Fax: (651) MEETING MINUTES BOARD OF SUPERVISORS MEETING DAKOTA COUNTY SOIL AND WATER CONSERVATION DISTRICT Thursday, December 2, :30 p.m th Street, Suite 102 Farmington, Minnesota SWCD Members Present: SWCD Staff Present: Others Present: Scott Holm, Chair Brian Watson, Staff Michelle Wohlers, NRCS Chris Nielsen, Vice-Chair Lana Rotty, Staff Diane Blake, Supervisor Elect Joe Meyers, Treasurer Jim Davidson, Staff* Jason Swenson, Member Kevin Chamberlain, Public Relations *Denotes attending a portion of the meeting. 1. Call to Order Chair Holm called the meeting to order at 5:30 p.m. A quorum was present. 2. Pledge of Allegiance Chair Holm led the Board of Supervisors in the Pledge of Allegiance. 3. Audience There were no comments from the audience. 4. Approval of Agenda Motion by Chamberlain, second by Nielsen to approve the agenda as presented. All members saying aye. Motion Passed. 5. Secretary s Report 5.1 November 4, 2010 Board Meeting Minutes Motion by Nielsen, second by Meyers to approve the November 4, 2010 Board Meeting Minutes as presented. All members saying aye. Motion Passed. 6. Treasurer s Report 6.1 December 2, 2010 Accounts Payable Motion by Meyers, second by Chamberlain to approve the December 2, 2020 Accounts Payable. Members voting yes. Motion Passed.

2 6.2 November 2010 Financial Reports Motion by Meyers, second by Nielsen to approve the November 2010 Financial Reports; subject to audit. All members saying aye. Motion Passed. 7. Community Development Committee 7.1 City of Hampton Final Payment (09-CIF-01) Holm stated the City of Hampton has completed installation of two biofiltration basins with a combined area of 1,238 square feet to provide water quality treatment for stormwater runoff from approximately 1.57 acres of roadway, roof and parking lot. The contract was approved at the March 5, 2009 Board meeting at up to 50% cost share, not to exceed $6,935. Staff has certified the installation. The City of Hampton is requesting final payment Motion by Holm, second by Meyers to approve City of Hampton final payment for installation of conservation practices. Final project cost eligible for cost share funding is $22,130 with final payment of $6,935 from 2009 Vermillion River Watershed Joint Powers Organization Capital Improvement Program with $1, allocated to technical assistance services. Members voting yes: Holm, Swenson, Chamberlain, Nielsen, Meyers. Motion Passed. 7.2 Gopher Resources Final Payment (10-CIF-03) Holm stated the Gopher Resources has completed installation of a 750 square foot biofiltration basin to provide water quality treatment for stormwater runoff from an existing 0.28 acre material drop off area at the Recycle Zone facility. The contract was approved at the August 5 th 2010 Board meeting at up to 65% cost share, not to exceed $7,500. Staff has certified the installation. Gopher Resources is requesting final payment Motion by Holm, second by Nielsen to approve Gopher Resources final payment for installation of conservation practices. Final project cost eligible for cost share funding is $17,018 with final payment of $7,500 from the fiscal year 2010 Gun Club Lake Watershed Management Organization Funds. Members voting yes: Swenson, Chamberlain, Nielsen, Meyers, Holm. Motion Passed. 7.3 City of Lakeville Final Payment (10-CIF-04) Holm stated the City of Lakeville has completed installation of two 500 cubic foot rock cribs to provide thermal cooling for stormwater runoff from approximately ½ acre of existing roof and parking lot area at the city s old Public Works facility. The contract was approved at the October 7 th 2010 Board meeting at up to 65% cost share, not to exceed $9,138. Staff has certified the installation. The City of Lakeville is requesting final payment Motion by Holm, second by Swenson to approve the City of Lakeville final payment for installation of conservation practices. Final project cost eligible for cost share funding is $14,535 with final payment of $9,138 from fiscal year 2010 Vermillion River Watershed Joint Powers Organization Capital Improvement Program with $2, allocated to technical assistance services. Members voting yes: Chamberlain, Nielsen, Meyers, Holm, Swenson. Motion Passed. 7.4 City of Burnsville Final Payment (10-CCP-01) Holm stated that the City of Burnsville has completed installation of 625 square foot bioretention basin to provide water quality treatment for stormwater runoff from approximately 0.69 acres of existing parking lot. The contract was approved at the June 3 rd, 2010 Board meeting at up to 65% cost share, not to exceed $12,871. Staff has certified the installation. The City of Burnsville is requesting final payment Motion by Holm, second by Swenson to approve the City of Burnsville final payment for installation of conservation practices. Final project cost eligible for cost share funding is $26,273 with final payment of $12,871 from fiscal year 2010 BWSR Clean Water Funds. Members voting yes: Nielsen, Meyers, Holm, Swenson, Chamberlain. Motion Passed. 7.5 City of Farmington Final Payment (10-CCCP-03) Holm stated that the City of Farmington has completed installation of a 625 square foot bioretention basin to provide water quality treatment for stormwater runoff from approximately ½ acre of existing roof and parking lot. The contract was approved at the June 3, 2010 Board meeting at up to 65% cost share, not to exceed $4,056. Staff has certified the installation. The City of Farmington is requesting final payment. 2

3 Motion by Holm, second by Meyers to approve the City of Farmington final payment for installation of conservation practices. Final project costs eligible for cost share funding is $6,422 with final payment of $4,056 from fiscal year 2010 BWSR Clean Water Funds. Members voting yes: Meyers, Holm, Swenson, Chamberlain, Nielsen. Motion Passed. 7.6 Blue Thumb Partners Agreement and Standards Manual Holm stated that annually we are required to provide written confirmation to the Rice Creek Watershed District that we agree to participate and comply with their Blue Thumb Partners Program and Standards Manual. The purpose of the agreement is to create consistency among partners and avoid misuse of terminology, logo, etc. Requirements are that we provide at least 30 volunteer action hours as a partner. We easily cover this with our current activities. Staff is recommending approval of agreement Motion by Holm, second by Swenson to approve the Blue Thumb Partners Agreement and Logo Standards Manual. All members voting yes. Motion Passed. 7.6 Agreement for Services with Jennifer Morrow Holm stated that we have received an independent contractor proposal from Jennifer Morrow to assist with our Blue Thumb Workshops this winter. There are 21 workshops planned and Morrow will be able to assist with all but one. The proposal includes a total cost not to exceed $3,000. Deed Tax funding would be used for this expense. Staff is recommending approval of this expenditure and authorization for District Manager to execute independent contractor agreement Motion by Holm, second by Nielsen to approve the Agreement for Services with Jennifer Morrow for Blue Thumb Workshop assistance at a total not to exceed $3,000. Members voting yes: Holm, Swenson, Chamberlain, Nielsen, Meyers. Motion Passed. 8. Rural Lands Committee 8.1 Michele-Sternberg Contract Approval (11-SCS-01) Nielsen reviewed the cost share request from Michele Sternberg-Fiest to seal an abandoned well Motion by Nielsen, second by Meyers to approve Michele Sternberg-Fiest contract to seal an abandoned well in Section 30 of Lakeville, Vermillion River watershed at 50% cost share not to exceed $657 based on cost estimate of $1,314. Todd Matzke designated as the technical representative. All members voting yes. Motion Passed. 8.1 Tom Otte Final Payment (09-SCS-06) Nielsen stated that Tom Otte has completed construction of water and sediment control basin. The contract was approved at the April 4, 2010 Board meeting at 75% cost share. Staff has certified the installation. Tom will be receiving a payment of $7, from the USDA-Environmental Quality Incentive Program. Tom is requesting final payment Motion by Nielsen, second by Meyers to approve Tom Otte final payment for completion of water and sediment control basin in Section 31, Hampton Township, Cannon River Watershed. Final project cost eligible for cost share program funding is $17,257. Final payment of $3,250 from fiscal year 2009 State Cost Share grant program with $ allocated to technical assistance services. Members voting yes: Chamberlain, Nielsen, Meyers, Holm, Swenson. Motion Passed. 8.2 Tom Otte Final Payment (10-IPP-01) As previously stated, Tom Otte has completed construction of a water and sediment control basin Motion by Nielsen, second by Meyers to approve Tom Otte final payment for completion of water and sediment control basin in Section 31, Hampton Township, Cannon River Watershed. Final project cost eligible for cost share program funding is $17,257. Final payment of $1, from the North Cannon River Watershed Management Organization 2010 cost share funds. Members voting yes: Nielsen, Meyers, Holm, Swenson, Chamberlain. Motion Passed. 8.2 Ferd Volkert Final Payment (10-IPP-03) Nielsen stated that Ferd Volkert has installed his filter strip according to USDA Conservation Reserve Program specifications and has submitted request for payment. 3

4 Motion by Nielsen, second by Chamberlain to approve Ferd Volkert final payment for establishment of a filter strip in Section 20, Waterford Township, Cannon River watershed $4, from North Cannon River Watershed Management Organization cost share funds. Members voting yes: Meyers, Holm, Swenson, Chamberlain, Nielsen. Motion Passed. 8.4 Richard Nielsen Final Payment (10-IPP-05) Nielsen stated that Richard Nielsen has completed construction of a water and sediment control basin. The contract was approved at the October 2010 Board meeting at 75% cost share. Staff has certified the installation. Richard is requesting final payment Motion by Meyers, second by Chamberlain to approve Richard Nielsen final payment for construction of conservation practice in Section 29, Eureka Township, Vermillion River Watershed. Final project cost eligible for cost share funding is $1, Final payment of $ from fiscal year 2010 Vermillion River Watershed Joint Powers Organization Capital Improvement funds and $ allocated to technical assistance services. Members voting yes: Holm, Swenson, Chamberlain, Nielsen, Meyers. Motion Passed. 8.5 Maureen Fasbender Final Payment (10-IPP-06) Nielsen stated that Maureen Fasbender has completed construction of two water and sediment control basins. The contract was approved at the October 7, 2010 Board meeting at 85% cost share. Staff has certified the installation. Maureen will be receiving payment of $1,545 from the USDA-Environmental Quality Incentive Program. Maureen is requesting final payment Motion by Nielsen, second by Meyers to approve Maureen Fasbender final payment for completion of conservation practice in Section 16, Douglas Township, Cannon River Watershed. Final project cost eligible for cost share funding is $16,550. Final payment of $4, from fiscal year 2010 BWSR Clean Water Grant for the North Cannon River Watershed Runoff Reduction Project. Members voting yes: Swenson, Chamberlain, Nielsen, Meyers, Holm. Motion Passed. 8.6 John Weber Final Payment (10-IPP-07) Nielsen stated that John Weber has completed construction of four water and sediment control basins. The contract was approved at the October 7, 2010 Board meeting at 85% cost share. Staff has certified the installation. John will be receiving payment of $10, from the USDA-Environmental Quality Incentive Program. John is requesting final payment Motion by Nielsen, second by Chamberlain to approve John Weber final payment for completion of conservation practices in Section. Final project cost eligible for cost share funding is $17,829. Final payment of $4, from fiscal year 2010 BWSR Clean Water Grant for the North Cannon River Watershed Runoff Reduction Project. Members voting yes: Chamberlain, Nielsen, Meyers, Holm, Swenson. Motion Passed. 9. Finance Committee 9.1 Adopt 2011 Budget Holm provided the Finance Committee report. He stated that the Committee reviewed the proposed 2011 budget and is recommending reductions in the following line items: membership dues, newsletter printing and postage costs, participation at the Dakota County Fair, outdoor education program, and the Office Specialist Position Motion by Holm, second by Nielsen to adopt the 2011 Budget as proposed. All members voting yes. Motion Passed. 10. Committee of the Whole 9.1 Lower Minnesota River Watershed District Agreement for Services Holm stated that the Lower Minnesota River Watershed District has requested our services again in 2011 to assist with conducting groundwater monitoring of the fens located along the Minnesota River Valley. The work plan and budget is for a cost not to exceed $5,420. Staff is recommending approval of the work plan and execution of the agreement by the Chair Motion by Holm, second by Chamberlain to approve the 2011 Agreement for Services with the Lower Minnesota River Watershed District for technical assistance not to exceed $5,420. All members voting yes. Motion passed. 4

5 9.2 North Cannon River Watershed District Agreement for Services Holm stated that the North Cannon River Watershed Management Organization has requested our services again in 2011 to assist with water monitoring, administration and project implementation. The proposed work plan and budget was approved by the North Cannon River WMO Board of Managers at their November 17 meeting. Staff is recommending approval of the work plan and execution of the agreement by the Chair Motion by Holm, second by Nielsen to approve the 2011 Agreement for Services with the North Cannon River Watershed Management Organization for technical assistance not to exceed $19,730. All members voting yes. Motion passed. 9.3 Application to Conservation Corps for Internship The Minnesota Environment and Natural Resources Trust Fund have made $368,000 available to SWCDs for the hiring of Conservation Corps interns over the next two years. These interns are fully paid through the Conservation Corps but are located and supervised by the local SWCD office. The interns would work between May 23 rd and August 19 th, and up to 30 interns will be available to SWCDs statewide. Applications must be submitted to the Conservation Corps by December 31 st, Staff is requesting Board approval to submit an application for internships Motion by Meyers, second by Nielsen to approve the Application for Internships through the Conservation Corps Minnesota Conservation Apprenticeship Academy. All members voting yes. Motion passed. 9.4 Adoption of 2011 SWCD Board Meeting Schedule Holm requested Supervisors preference regarding the 2011 Board Meeting schedule. There was general discussion regarding morning versus evening meetings Motion by Meyers, second by Nielsen to schedule the 2011 Board of Supervisors Meeting for the first Thursday of each month at 8:30 a.m. at the Dakota County Conservation Center. All members voting yes. Motion Passed. 11. Interagency Announcements and Reports Natural Resources Conservation Service Michelle Wohlers presented the Natural Resources Conservation Service report. She stated that staff has completed the ABC data entry and the analysis will begin. They are currently updating all Environmental Quality Incentive Practices (EQIP) contracts and practices that are not complete and rescheduling for They also have 50 practices to be completed yet in NRCS is accepting EQIP and Conservation Stewardship Program (CSP) applications for Wohlers indicated that the CSP payment process has been challenging due to the recent changes to the program. Wohlers stated that the USDA has been providing good funding for the Dakota County landowners and is working to expand marketing to continue the funding opportunities for landowners. Wohlers noted in this month alone the payments from the NRCS were $175,000 to Dakota County producers. Minnesota Board of Water and Soil Resources There was no Board of Water and Soil Resources (BWSR) Report. Minnesota Association of Soil and Water Conservation Districts Watson presented the Minnesota Association of Soil and Water Conservation Districts (MASWCD) report. He reminded Supervisors that the Annual Convention will be at the St. Paul Riverfront Hotel on December 5, 6, 7. Chamberlain reported on the Metro Area meeting held November 17. Area dues will remain the same for 2011, reports were presented from BWSR and the Department of Agriculture, and the following officers were elected: Director Mary Wetter, Wright County SWCD Vice-Director Vicki Nass, Anoka CD Secretary-Treasurer Kevin Chamberlain, Dakota SWCD. Metropolitan Conservation Districts Joint Powers Board Holm state the Metropolitan Conservation District Joint Powers Board (MCDJPB) met on November 17. The 2011 Plan of Work and Budget was approved but it was not clear if this was a draft document to be ratified by individual Districts or the final document of the MCDJPB and without further review. Holm indicated a 5

6 concern of the rise in dues to $455. Holm added that a second meeting of the Task Force that had been scheduled for December 15 had been cancelled. Meyers asked Motion by Meyers, second by Chamberlain asking the Metro Conservation Districts Joint Powers Board reconsider their 2011 dues increase. All members voting yes. Motion Passed. Dakota County There was no Dakota County report provided. Vermillion River Watershed Joint Powers Organization Chamberlain stated that the Vermillion River Watershed Joint Powers Organization reviewed the completed the Vermillion River Corridor Plan. He also stated that the County has received 1.2 million from the Lessard Sames Heritage Council as well as some funding from the LCCMR to support the Corridor Implementation Plan. Chamberlain stated that his term on the Planning Commission for the Vermillion River Watershed has ended and they are seeking a replacement. North Cannon River Watershed Management Organization The North Cannon River Watershed Management Organization met on Wednesday, November 17 th. The 2011 work plan and budget for technical services with the Dakota SWCD was approved. Gun Club Lake Watershed Management Organization Swenson reported on the Gun Club Lake Watershed Management Organization. He stated that the last meeting was very efficient, they have several projects in process. Other Watershed Management Authorities Watson stated that the 2011 Agreements for Services will be on the December meeting agendas for the Lower Minnesota River Watershed District and Black Dog Watershed Management Organization. Upcoming Meetings and Events The upcoming events were reviewed. District Managers Report Watson distributed the Blue Thumb project book for 2010 project. He stated that the January meeting will include Oath of Office as well as several administrative items. Watson expressed thanks and appreciation toward Supervisor Scott Holm for his four years of service to the District. Meyers also thanked Holm for his time on the Board. Holm expressed gratitude as well, wished the District continued success. Adjourn Meeting Motion by Meyers, second by Nielsen to adjourn the meeting. All members saying aye. Motion Passed. The meeting was adjourned at 7:25 p.m. Respectfully submitted, Dakota SWCD Chair 6