SUNRISE SCHOOL DIVISION REGULAR BOARD MEETING MINUTES SUNRISE EDUCATION CENTRE - MPR TUESDAY, APRIL 4, 2017-7:00 PM PRESENT: BOARD MEMBERS: Cassandra Kiernicki Diane Van Damme REGRETS: Lynne Champagne ALSO IN ATTENDANCE: Barb Isaak, Superintendent Elise Downey, Secretary-Treasurer Cathy Tymko, Assistant Superintendent of Learning and Instruction Lesley Eblie Trudel, Assistant Superintendent of Student Support Services Deborah Giesbrecht, Executive Assistant 1.0 Call to Order The meeting was called to order at 7:06 p.m. 2.0 Adoption of the Agenda MOTION #16-17/04-04/0131 Trustee Reid Trustee Nichol BE IT RESOLVED that the Board approve the agenda as revised.. The motion Carried. 8-0 Sunrise School Division Board Meeting Minutes April 4, 2017 Page 1
Addition to agenda: Item 6.8 - Content for the SEC Renovations / Addition Report for April 18 - Trustee Nichol. 3.0 Chair's Comments Welcome. Regrets from Chairperson Champagne. Vice-Chairperson Duma will be acting as Chairperson. The meeting is being video taped. 4.0 Board Delegations and School Division Educational Showcasing N/A 5.0 March 21, 2017 Minutes - Adoption MOTION #16-17/04-04/0132 Trustee Nichol Trustee Reid BE IT RESOLVED THAT the Board adopt the March 21, 2017 minutes as submitted. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 2. The motion Carried. 6-0 Cassandra Kiernicki Abstain Diane Van Damme Abstain 6.0 Board Business 6.1 Five Year Capital Plan MOTION #16-17/04-04/0133 Trustee Mazur Trustee Nichol BE IT RESOLVED that the Board approve the 5 Year Capital Plan as presented. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0 Abstain: 1. The motion Carried. 7-0 Sunrise School Division Board Meeting Minutes April 4, 2017 Page 2
Cassandra Kiernicki Diane Van Damme Abstain 6.2 Division Wide Outcome Based Test - Trustee Nichol MOTION # 16-17/04-04/0134 Trustee Nichol Trustee Kiernicki BE IT RESOLVED that the Board direct the Superintendent to form a committee (made up of Trustees, Administrators and Teachers) to prepare a report by September to investigate the feasibility and cost of implementing a division wide outcome based test in Math, English, Science for Grade 5 and Grade 9. Upon a roll call vote being taken, the vote was: Aye: 3 Nay: 5. The motion Defeated. 3-5 Cassandra Kiernicki Diane Van Damme 6.3 Ad Hoc Budget Committee - Trustee Nichol MOTION #16-17/04-04/0135 Trustee Nichol Trustee Barnard BE IT RESOLVED that the Board form an Ad hoc committee of Trustees to discuss the method of budgeting: the budget as a whole or the budget in parts with a report tabled by October 2017. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0 Abstain: 1. The motion Carried. 7-0 Cassandra Kiernicki Diane Van Damme Abstain Sunrise School Division Board Meeting Minutes April 4, 2017 Page 3
6.4 Report Request Regarding Busses - Diesel/Gas - Trustee Nichol MOTION #16-17/04-04/0136 Trustee Nichol Trustee Mazur BE IT RESOLVED that the Board direct the Superintendent to prepare a report detailing the complete cost of the eight diesel busses purchased last year and the eight gasoline busses that we will purchase this year for a period of seven years in order to determine the best option of the two types of busses. The motion Carried. 8-0 6.5 Committee Request - Trustee Nichol MOTION #16-17/04-04/0137 Trustee Nichol Trustee Barnard BE IT RESOLVED that the Board direct the Superintendent to form a committee (made up of Trustees, Administrators and Staff) to do an audit of our expenditures and explore any cost savings. The report to be tabled by the end of August 2017. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 1. The motion Carried. 7-1 Cassandra Kiernicki Diane Van Damme 6.6 tice of Motions For Information - Trustee Nichol 1) BE IT RESOLVED that we ask the Managers to attend a Board Meeting at least twice a year to report on their department. 2) Whereas the SRB software has been in effect for over a year and we were told about all the functions it could do BE IT RESOLVED that we direct the Superintendent to table a report indicating what modules are being used, what modules are not being used and why not and what modules are being contemplated to be purchased. Be it be further resolved that the report indicate what were the cost savings by purchasing the software. Sunrise School Division Board Meeting Minutes April 4, 2017 Page 4
6.7 Date for Board and Superintendent Meeting Acting Chairperson Duma requested Trustee Nichol to preside as Chairperson at 8:03 p.m. MOTION #16-17/04-04/0138 Trustee Duma Trustee Mazur BE IT RESOLVED that the Board meet with the Superintendent on May 30, 2017 at 6:00 p.m. The motion Carried. 8 0 The gavel was returned back to Acting Chairperson Duma at 8:11 p.m. 6.8 Content for the SEC Renovations/Addition Report for April 18 - Trustee Nichol MOTION #16-17/04-04/0139 Trustee Nichol Trustee Van Damme BE IT RESOLVED that the Board direct the Superintendent to include the following information in the SEC Renovation/Addition report for April 18: 1. History of the project 2. Cost of the project in detail and ways to lessen the cost 3. Repairs that have to be made to SEC in the next 20 years 4. Availability of other spaces in Beausejour or Oakbank both commercial and school and the cost 5. The savings if under one roof 6. The benefit to Sunrise students 7. Cost per year if paid over 20 years 8. Is it possible to have the clinicians housed in areas like ICT Technicians. Upon a roll call vote being taken, the vote was: Aye: 3 Nay: 4 Abstain: 1. The motion Defeated. 3-4 Cassandra Kiernicki Diane Van Damme Abstain Sunrise School Division Board Meeting Minutes April 4, 2017 Page 5
7.0 Superintendent's Report Recess at 8:18 p.m. Reconvened at 8:27 p.m. 7.1 Superintendent s Report Meeting re divisional Continuous Improvement plan with Department of Education Meeting with Sunrise Teachers Association (STA) Presentation at Cook s Creek Community Centre Pancake Breakfast March 25, 2017 Manitoba Association of School Superintendents (MASS) Leadership Cohort meeting Meeting with ChangeMakers Colony meeting SELT planning School visits École Edward Schreyer School Request: To present at a future meeting, the update regarding the agreements with Sagkeeng and Black River agreement. 7.2 Data Informed Planning Presentation by Assistant Superintendent Tymko. Presentation of the Grade 12 data by Assistant Superintendent Tymko. 8.0 Secretary-Treasurer's Report 8.1 Secretary-Treasurer's Report Meeting with ChangeMakers March 31 st year end for provincial reporting requirements Auditor scheduled for May 17, 2017 8.2 Pupil Transportation Unit (PTU) Letter - March 23, 2017 9.0 Professional Development Sunrise School Division Board Meeting Minutes April 4, 2017 Page 6
9.1 CSBA Congress and Aboriginal Education - Whistler BC - July 5-8, 2017 GP 9 was brought forward for information regarding CSBA. 10.0 Financial Monitoring Report N/A 11.0 Board Correspondence 11.1 Board Correspondence - MSBA Circulatory 1) MSBA e news 2) New Rules and Regulations for Recreational Drones 3) AGM Convention Evaluation On-Line 4) Bill 25 5) Bill 27 6) Bill 28 7) Pending Legislations 8) Federal Budget EI Changes 9) MSBA Spring Workshop Cancelled 10) MSBA Pension 11.2 Correspondence from Brandon University Regarding Recognition - Kevin Doell, Principal at Springfield Middle School MOTION #16-17/04-04/0140 Trustee Nichol Trustee Van Damme BE IT RESOLVED that the Board approve to send a letter to Kevin Doell, Principal at Springfield Middle School to congratulate exemplary work at the Brandon University. The motion Carried. 8 0 11.3 Correspondence (Sent) 1) Dated March 29, 2017 - Minister of Education re: SEC Renovations update. 2) Dated March 27, 2017 - letter was submitted to RM of Springfield re: Hazelridge Conditional Use Request 12.0 Nice to Know Information Items o Youth Parliament - May 2 & 3, 2017 o Feast Day - May 17, 2017 Sunrise School Division Board Meeting Minutes April 4, 2017 Page 7
o Third Eastman/Interlake Regional Honour Band - Friday, June 2 and Saturday, June 3, 2017 at SMS and SCI. A) Upcoming Meetings: Board Meeting - April 18, 2017 Board Meeting - May 2, 2017 13.0 Press Releases 13.1 Press Releases - Government Press Releases 1) Province Announces New Appointments to Université de Saint Boniface Board of Governors 2) Province Announces Funding for United Way Winnipeg in support of Neighbourhood Family Centres (background attached also) 3) Province Introduces Legislation That Would Ensure Affordability, Sustainability of Post-Secondary Education 14.0 Questions from the Public on Agenda Items 15.0 Move into Incamera Move into Incamera at 9:06 p.m. 16.0 Move into Regular Move into Regular at 9:28 p.m. MOTION ##16-17/04-04/0141 Trustee Van Damme Trustee Mazur BE IT RESOLVED that the Board approve the meeting extension until 9:45 p.m. The motion Carried. 8 0 Move to Incamera at 9:29 p.m. Move into Regular at 9:45 p.m. Sunrise School Division Board Meeting Minutes April 4, 2017 Page 8
17.0 Items from Incamera N/A 18.0 Adjournment The meeting adjourned at 9:46 p.m. For Sunrise School Division Chairperson Secretary-Treasurer Sunrise School Division Board Meeting Minutes April 4, 2017 Page 9