COUNCIL MINUTES WOODLANDS COUNTY November 4, 2014 The regular meeting of the Council for Woodlands County was held Tuesday, November 4, 2014, at the Regional Municipal Office in Fort Assiniboine, Alberta, commencing at 7:00 p.m. MEMBERS PRESENT: D. McQueen D. Pritchard J. Rennie R. Govenlock C. Merrifield D. Kluin S. Bonnett IN ATTENDANCE: L. Mercier, Chief Administrative Officer S. Wharton, Recording Secretary W. Lacasse, Director Infrastructure Services (7:00 8:28 p.m.) W. Stewart, Airport Manager (7:00 8:28 p.m.) J. Slootweg, Subdivision Officer (7:00 7:48 p.m.) G. Frank, Director Planning & Community Services (7:00 7:48 p.m.) CALLED TO ORDER: The meeting was called to order by Mayor Rennie at 7:01 p.m. ADOPTION OF AGENDA: The following amendments were made to the agenda for this meeting: New Business: Add: 7.13 Christmas Dinner with Town of Whitecourt Council Committee of the Whole: Add: 10.3 Fire Mutual Aid Agreement C-15-697-14 MOVED by Councillor Bonnett that Council adopt the November 4, 2014, agenda as amended. Presiding Officer s Initials Page 1 of 8
ADOPTION OF REGULAR COUNCIL MEETING MINUTES OF OCTOBER 21, 2014 MINUTES: C-15-698-14 MOVED by Councillor Bonnett that Council adopt the minutes of the October 21, 2014, regular Council meeting as amended. NEW BUSINESS: REQUEST TO HAUL GRAVEL RR-130 A discussion ensued regarding the number of loads being requested to haul gravel along RR 130 from SML 130022 SE 9-60-13W5, as well as promises made to the residents in the area. C-15-699-14 MOVED by Councillor Govenlock that Council deny the request from 302422 Alberta Ltd. to haul gravel on RR130. PURCHASE OF USED PAD FOOT PACKER C-15-700-14 MOVED by Councillor Kluin that Council directs administration to proceed with the purchase of one (1) 2013 Volvo Pad Foot Packer at a price of $128,319.00 plus GST from Strongco Corporation, Acheson, Alberta. AIRPORT AIRSIDE DEVELOPMENT PHASE 1 APRON III EXPANSION PAVING PROJECT C-15-701-14 MOVED by Councillor McQueen that Council awards the Airside Development Phase 1 Apron III Expansion Paving Project to the low bidder, Knelsen Sand and Gravel Ltd at a total cost of $1,282,147.88 plus GST. Presiding Officer s Initials Page 2 of 8
REQUEST FOR ROAD ALLOWANCE CLOSURE W1/2 OF NW 10-63-6- W5M C-15-702-14 MOVED by Councillor Pritchard that Council deny the request to close the undeveloped road allowance on the west boundary of W ½ of NW 10-63-6 W5M. DISCUSSION ON AMENDMENTS TO SECTION 104A CRB COUNTRY RESIDENTIAL BUSINESS DISTRICT C-15-703-14 MOVED by Councillor Pritchard that Council direct administration to bring back an amending bylaw for Council s consideration with recommendations to Section 104A CRB District including options regarding the type and number of vehicles allowed. POLICY 5102 SENIOR CITIZENS AND HANDICAPPED PERSONS BENEFITS C-15-704-14 MOVED by Councillor Kluin that Council approves the revised policy 5102 Senior Citizens and Disabled Persons Benefits as presented effective January 1, 2015. POLICY 1504 PURCHASING C-15-705-14 MOVED by Councillor McQueen that Council approve Policy 1504 Purchasing as presented. Presiding Officer s Initials Page 3 of 8
GROWTH ECONOMIC INDICATORS Administration provided a hardcopy as well as e-mailed Council a copy earlier of a report from GROWTH Alberta which specifically provided various Economic Indicators for Woodlands County in 2014. C-15-706-14 MOVED by Councillor Merrifield that Council endorse and accept the GROWTH Alberta Woodlands County Economic Indicators 2014 as information. FLOODWAY DEVELOPMENT REGULATION STAKEHOLDER CONSULTATION SYMPOSIUM C-15-707-14 MOVED by Councillor Kluin that Council accepts the What We Heard document developed from the Floodway Development Regulation Stakeholder Consultation Symposium as information. WHITECOURT HEALTHCARE CENTRE C-15-708-14 MOVED by Councillor Bonnett that Council accepts the Whitecourt Healthcare disucssion as information. 2015 GOALS & OBJECTIVES C-15-709-14 MOVED by Councillor Merrifield that Council direct administration to forward the 2014 Goals & Objectives list to Council and that each member of council provide administration with any additional goals & objectives within one week. Presiding Officer s Initials Page 4 of 8
C-15-710-14 MOVED by Councillor Merrifield that Council discuss a February 2015 date to hold a long term strategic & objective planning meeting of council at the next council meeting. CHRISTMAS DINNER WITH TOWN OF WHITECOURT COUNCIL C-15-711-14 MOVED by Councillor McQueen that Council have a Christmas Dinner with the Town of Whitecourt Council on December 18, 2014 at the Fort Assiniboine Museum. CORRES- PONDENCE & INFORMATION: POINTS TO CAPTURE C-15-712-14 MOVED by Councillor Kluin that Council accept: 7.3 Airport Airside Development Phase 1 Apron III Expansion Paving Project; 7.6 Policy 1504 - Purchasing; and 7.8 GROWTH Economic Indicators as the points to capture from the November 4, 2014, Council meeting. INFORMATION ITEMS Council reviewed L. Mercier s report outlining correspondence received by Woodlands County. C-15-713-14 MOVED by Councillor McQueen that Council accept the information package dated 24 October 2014 as circulated. Presiding Officer s Initials Page 5 of 8
REPORTS & QUESTIONS FROM MEMBERS OF COUNCIL: Council members provided verbal reports from recent committee meetings and events they attended. C-15-714-14 MOVED by Councillor Bonnett that Council accept the Councillor s reports, as information. RECESS: RECONVENED: Mayor Rennie recessed the meeting at 8:17 p.m. Mayor Rennie reconvened the meeting at 8:23 p.m. COMMITTEE OF THE WHOLE: C-15-715-14 MOVED by Councillor Merrifield that Council move to an in-camera session at 8:23 p.m. C-15-716-14 MOVED by Councillor Bonnett that Council come out of camera at 8:59 p.m. AIRPORT FIRE TRUCK (F108) C-15-717-14 MOVED by Councillor Kluin that Council direct administration to re-task the Airport Fire Truck (F108) from airport firefighting duties to the infrastructure fleet. Presiding Officer s Initials Page 6 of 8
2014/16 MEMBER AT LARGE APPLICATIONS C-15-718-14 MOVED by Councillor Kluin that Council accepts the member at large letters of interest and summarization as information. MUTUAL FIRE AID AGREEMENT C-15-719-14 MOVED by Councillor Kluin that Council meet with the Town of Barrhead at the AAMDC Conference to discuss the Mutual Fire Aid Agreement. 2014-2016 MEMBER AT LARGE APPOINTMENTS C-15-720-14 MOVED by Councillor McQueen that Council defer appointing members at large to the Subdivision & Development Appeal Board until administration and council have completed reviewing the composition of the board. C-15-721-14 MOVED by Councillor Kluin that Council appoints as follows: Donna McDowell and Lynette Kreddig to serve as members at large on the Agriculture Service Board from November 1, 2014 to October 31, 2015. Greg Thompson to serve as a member at large on the Agriculture Service Board from November 1, 2014 to October 31, 2016. Nick Rosychuk and Aaron Munro to serve as members at large on the Economic Development Committee from November 1, 2014 to October 31, 2015. Trevor Bills and Marlene Aubrey to serve as members at large on the Economic Development Committee from November 1, 2014 to October 31, 2016. Al Deane to serve as a member at large on the Joint Economic Tourism Committee from November 1, 2014 to October 31, 2016. Presiding Officer s Initials Page 7 of 8
Marlene Aubrey and Tracey Mitchell to serve as members at large on the Municipal Planning Commission from November 1, 2014 to October 31, 2015. Dallyn Keylor to serve as a member at large on the Municipal Planning Commission from November 1, 2014 to October 31, 2016. Kelly Kluin and Evelyn Rosychuk to serve as members at large on the Woodlands County Library Board from November 1, 2014 to October 31, 2017. Tracey Mitchell to serve as a member at large on the Community Services Committee from November 1, 2014 to October 31, 2016. Tara Steinbring to serve as a member at large on the Community Services Committee from November 1, 2014 to October 31, 2015. CONFLICT DECLARED: Councillor Govenlock declared a conflict to the youth positions for the Community Services Board as his son has applied for a position on the board and abstained from voting. C-15-722-14 MOVED by Councillor Pritchard that Council appoint Dausen Kluin and Justin Govenlock to serve as the youth members at large on the Community Services Committee from November 1, 2014 to October 31, 2015. ADJOURNMENT: C-15-723-14 MOVED by Councillor McQueen that Council adjourn the meeting at 9:03 p.m. Mayor _ Secretary Presiding Officer s Initials Page 8 of 8