Passaic Valley Regional High School District #1 AGENDA

Passaic Valley Regional High School District #1 AGENDA

ROLL CALL OF MEMBERS PLEDGE OF ALLEGIANCE READING OF ANNOUNCEMENT PUBLIC NOTICE Order of Business In accordance with the provisions of the Open Public Meetings Act, the Board of Education of the Passaic Valley Regional High School District #1 issued notice of this meeting on January 9, 2018 by having the date, time and location of the meeting posted on the bulletin board of Passaic Valley High School, and sent to The North Jersey Herald News and The Record. Notice was also filed with the Township Clerk of Little Falls, the Borough Clerk of Totowa, and the Business Administrator of Woodland Park and sent to those persons requesting that such notice be mailed to them. PRESIDENT S REPORT ACKNOWLEDGMENT OF CORRESPONDENCE TO THE BOARD OF EDUCATION APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the January 9, 2018 Organization/Regular meeting will be presented for review and approval. STUDENTS OF THE MONTH Devyn DiPasquale Catherine Fergensen Saqlain Satar Brian Lewis REPORT OF THE SUPERINTENDENT Performance Reports Mid-year attendance office update STUDENT REPRESENTATIVES TO THE BOARD OF EDUCATION CALL FOR MEMBERS OF THE PUBLIC TO BE HEARD Page 2

Education Committee 1. Report of Suspensions Jan 3, 2018 Jan 19, 2018 Suspension Grade Date Reason Days/Return S109-1718 9 1/9/18 Lates 1/ Jan 11, 2018 S110-1718 9 1/11/18 Roughhouse 1/ Jan 16, 2018 S111-1718 9 1/11/18 Roughhouse 1/ Jan 16, 2018 S112-1718 11 1/3/18 Other, inappropriate language, 5/ Jan 2, 2018 S113-1718 9 1/8/18 Continued willful disobedience. 1/ Jan 10, 2018 S114-1718 12 1/8/18 Other 5/ Jan 16,2018 S115-1718 9 1/5/18 Cut 1 /Jan 9, 2018 S116-1718 11 1/5/18 Inappropriate Language 1/ Jan 9, 2018 S117-1718 11 1/12/18 Continued willful disobedience 1/ Jan 17, 2018 S118-1718 11 1/3/18 Continued willful disobedience 1/ Jan 5, 2018 2. Approval / 2018-2019 Academic Calendar The Superintendent recommends approval of the 2018-2019 Academic Calendar (attachment E-1). 3. Approval / Substitute Teachers The Superintendent recommends approval of the substitute teachers effective January 24, 2018 through June 30, 2018 (attachement E-2). 4. Approval / Mr. Andrew Greco, Teacher of Mathematics The Superintendent recommends approval to hire Mr. Andrew Greco as a Teacher of Mathematics at Passaic Valley Regional High School effective February 14, 2018. Start date is contingent upon completion of a 50-Hour Pre-Professional Experience course Receipt of NJDOE Verification of Program Completion for CE- DEPP s form. Compensation as per PVEA Class 1 Step 1 $51,539.00 Page 3

Education Committee 5. Approval / 2018-2019 Revised BOE Annual Meeting Notice The Superintendent approval of the Revised 2018-2019 BOE Annual Meeting Notice as follows: ANNUAL MEETING NOTICE BOARD OF EDUCATION PASSAIC VALLEY REGIONAL HIGH SCHOOL DISTRICT #1 All monthly meetings are held in the Library of the Passaic Valley High School, East Main Street, Little Falls, New Jersey 07424. In accordance with the "Open Public Meetings Act" P.L. 1975, effective January 19,1976, be it known that the Board of Education of the Passaic Valley Regional High School District No. 1 of Little Falls, New Jersey files public notice of its Regular Meetings and causes it to be posted as indicated. 1. Clerk's Office of the Township of Little Falls 2. Clerk's Office of the Borough of Totowa 3. Administrator's Office of the Borough of Woodland Park 4. Main Office of Passaic Valley High School The Regular Meetings of the Passaic Valley Regional High School District No. 1 Board of Education will be held on the following dates at 7:00 P.M Tuesday, February 13, 2018 Tuesday, February 27, 2018 Tuesday, March 13, 2018 Tuesday, March 27, 2018 Tuesday, April 24, 2018 Public Hearing on Budget Tuesday, May 8, 2018 Tuesday, May 22, 2018 Tuesday, June 12, 2018 Tuesday, June 26, 2018 Tuesday, July 17, 2018 Tuesday, August 21, 2018 Tuesday, September 11, 2018 Tuesday, September 25, 2018 Tuesday, October 9, 2018 Monday, October 22, 2018 Tuesday, November 13, 2018 Tuesday, November 27, 2018 Tuesday, December 11, 2018 6:00 P.M. Thursday, January 3, 2019 - Organization/Regular Meeting Official action may be taken. The meeting may be convened to Executive Session upon announcement. Any modifications will be publicized. Notice of Special Meetings and Work Sessions will be sent to the above locations and newspapers whenever applicable under the law. 6. Approval / Reading Specialist Sixth Period Assignment The Superintendent recommends approval for Ms. Ana Radice, Reading Specialist for a 6 th period assignment as a 1-1 reading specialist for student GC as per IEP. Compensation $7,500.00 pro-rated. Page 4

1 2 Education Committee 7. Approval/Home Instruction The Superintendent, in consultation with the Administration, recommends approval of the following Home Instruction: Home Instruction ID Grade Location HI29-1718 11 Little Falls HI30-1718 11 Woodland Park HI31-1819 11 Woodland Park HI32-1718 10 Totowa HI33-1718 10 Little Falls Hi34-1718 11 Totowa 8. Approval/Fundraiser(s) The Superintendent recommends approval of the following fundraiser(s): Department Advisor Event Date/Time/Location Purpose Student Senate/ Interact Club FBLA + Business Class Grande/ Leidig Auteri/ Odgers Student/ faculty volleyball game Valentine Sale 3 Girls Show Kurtishi Can Shake Mar 17, 2018/ 5pm/ PVHS Feb 14, 2018/ All day/ PVHS - School Store Jan 28 & Feb 3, 2018/ 10-7/ Fairway, Woodland Park NJ Raise funds for charity tbd by students in the clubs. Raise funds to defray funds of field trip to Met Life for Business and Sports Marketing Mgt. Raise funds for Pennies for Patients charity. 9. Approval / Field Trips The Superintendent recommends approval of the following field trip(s): Department Teacher Destination Date/Time/Location Purpose 1 FBLA Odgers Consumer Bowl Feb 21, 2018/ 8am-1:30pm/ PCTI, Wayne, NJ Compete in consumer affairs business issues contest. 10. Approval / NJ Center for Teaching and Learning Endorsement Program The Superintendent recommends enrollment of the following faculty members: Randall Sanders (Chemistry), Gianna Riccardi (Chemistry), and Matt Youngberg (Physics) into the NJ Center for Teaching and Learning (CTL) PSI Online Physics/Chemistry Endorsement Program beginning February 1, 2018 through February 1, 2019. Cost of program $20,790.00 to be budgeted for the 2018-2019 school year. Page 5

Education Committee 11. Approval / Guidance Specialist Position Revision The Superintendent recommends the following revisions to the position of Guidance Specialist at Passaic Valley Regional High School: A. The position be revised to a 12-month position (previously approved as a 10-month position) as per approved job description. B. That upon the resignation or retirement of the current and only Guidance Specialist at Passaic Valley Regional High School, the position be abolished. C. That upon the abolishment of the Guidance Specialist (a supervisory position), a School Counselor (a recognized PVEA position) will replace the Guidance Specialst in the department of Student Personnel Services. Page 6

Education Committee 12. Approval / Amend to the Passaic Valley Regional High School, School Counselors, to the Bargaining Unit of The Passaic Valley Education Association WHEREAS, the PASSAIC VALLEY REGIONAL HIGH SCHOOL BOARD OF EDUCATION (the "BOARD") has been requested to recognize the PASSAIC VALLEY REGIONAL HIGH SCHOOL EDUCATION ASSOCIATION (the "ASSOCIATION") as the exclusive representative for certain BOARD employees; and WHEREAS, the ASSOCIATION has provided the BOARD with documentation of an appropriate showing of interest in support of this request; and WHEREAS, the BOARD has satisfied itself in good faith, after a suitable check of the showing of interest, that the ASSOCIATION is the freely chosen representative of a majority of these employees in the appropriate collective negotiations unit and that the employees wish such representation; and WHEREAS, the BOARD deems it to be in the best interest of its operations to resolve the question of unit recognition as to these certain BOARD employees without the intervention of the New Jersey Public Employment Relations Commission, NOW, THEREFORE, BE IT RESOLVED, that notice be conspicuously posted on bulletin boards in the BOARD offices where notices to employees are normally posted for a period of at least ten (10) consecutive days, advising all persons that this BOARD intends to grant such exclusive recognition without an election to the ASSOCIATION, for a negotiating unit to include, in additional to the current titles, regularly employed SCHOOL COUNSELORS; and be it FURTHER RESOLVED, in connection with the foregoing that the requirements of N.J.A.C. 19:11-3.1 of the New Jersey Public Employment Relations Commission shall be complied with; and WHEREAS, no other employee organization has claimed, by a written communication within the year preceding, to represent any of the employees in the proposed unit involved; and BE IT FURTHER RESOLVED, that should no other employee organization within the ten (10) day posting period notify this BOARD of a claim to represent the above listed titles and should no Petition for Certification of public employee representative be filed by any other organization with the New Jersey Public Employment Relations Commission, that pursuant to the provisions of N.J.S.A. 34:13A-1 et seq., and N.J.A.C. 19:11-1.1 et seq., the BOARD hereby recognizes the ASSOCIATION, effective November 27, 2017, as the majority representative and thereby as the exclusive and sole representative for collective negotiations concerning the terms and conditions of employment as permitted by law of the hereinabove included title employed by the BOARD; and BE IT FURTHER RESOLVED, that all current terms & conditions of employment for SCHOOL COUNSELORS will remain in full force and effect and be status quo until changes in the terms and conditions, if any, are agreed to by the parties, from November 27,2017 and thereafter. Page 7

Finance Committee 1. Approval / Transportation Agreement The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends approval to enter into the following quoted agreements with the Northern Region Educational Services Commission for transportation as requested by our Child Study Team as follows: Route # Schools Contractor # of Students Estimated Cost Per Route (incl. surcharge) Starting Date PVRGPM Passaic Valley HS Omar Trans. 1 810.00 + 24.30 12/13/17-12/21/17 BENFLV Benway School Omar Trans. 1 4,800.00 + 144.00 11/27/17-12/22/17 2. Approval of Monthly Bills List - January WHEREAS, N.J.S.A. 18A:19, Expenditure of Funds; Audit and Payment of Claims, provides Board of Education to make payments on claims for goods received and services rendered payable to the order of the person entitled to receive the amount after approval by the board; or in accordance with payrolls duly certified; or debt service or when provide by resolution approval by a person designated by the board, and WHERAS, the following bill lists are drawn from the Authorization checking account and is being presented to the board with the recommendation that it be paid (Attachment F-1): Date Check Numbers Total Amount 1/24/18 Pending $1,196,867.07 WHERAS, each claim or demand has been fully itemize, verified and audited as required by law in accordance with, N.J.S.A. 18A:19-2. NOW THEREFORE BE IT RESOLVED, that the Passaic Valley Regional High School Board of Education approves the above bill list from the Authorization checking account, and BE IT FURTHER RESOLVED, that the Passaic Valley Regional High School Board of Education authorizes the School Business Administrator to pay bills between board meetings if it is determined that a need arises prior to the next board meeting in accordance with Policy 6470 Payment of Claims. (attachment F-1) Page 8

Finance Committee 3. Acceptance of the Board Secretary s Report, Cash Reconciler s Cash Report and the Board Secretary s Certification of Funds for the Month of June 2017 Revised Year End Audit Adjusted WHEREAS, N.J.A.C. 6A:23A-16.10 requires the Board Secretary and the Passaic Valley Regional High School Board of Education to certify that no budgetary line item account has been over-expended and that the sufficient funds are available to meet the District s financial obligation; and WHEREAS, N.J.A.C. 6A:23A-16.10 further requires the Passaic Valley Regional High School Board of Education receive and accept the monthly financial statements, the Board Secretary s Report and the Cash Reconciler s Cash report; and WHEREAS, attached (Attachment F-2) are the revised year-end audit adjusted Board Secretary s Report and the Cash Reconciler s Cash report for the month ending June 30, 2017 for the Board to accept; NOW THEREFORE BE IT RESOLVED, the Passaic Valley Regional High School Board of Education acknowledges receipt of and accepts the revised year-end audit adjusted Board Secretary s Report and the Cash Reconciler s Cash report for the month ending June 30, 2017; and BE IT FURTHER RESOLVED, that the Board Secretary and the Board of Education certifies that no budgetary line item account has been over expended and that there are sufficient funds available to meet the District s financial obligation. 4. Acceptance of the Board Secretary s Report, Cash Reconciler s Cash Report and the Board Secretary s Certification of Funds for the Month of December 2017 WHEREAS, N.J.A.C. 6A:23A-16.10 requires the Board Secretary and the Passaic Valley Regional High School Board of Education to certify that no budgetary line item account has been over-expended and that the sufficient funds are available to meet the District s financial obligation; and WHEREAS, N.J.A.C. 6A:23A-16.10 further requires the Passaic Valley Regional High School Board of Education receive and accept the monthly financial statements, the Board Secretary s Report and the Cash Reconciler s Cash report; and WHEREAS, attached (Attachment F-3) are the Board Secretary s Report and the Cash Reconciler s Cash report for the month ending December 31, 2017 for the Board to accept; NOW THEREFORE BE IT RESOLVED, the Passaic Valley Regional High School Board of Education acknowledges receipt of and accepts the Board Secretary s Report and the Cash Reconciler s Cash report for the month ending December 31, 2017; and BE IT FURTHER RESOLVED, that the Board Secretary and the Board of Education certifies that no budgetary line item account has been overexpended and that there are sufficient funds available to meet the District s financial obligation. Page 9

Finance Committee 5. Approval of Payment of Cafeteria Invoices The Superintendent, in consultation with the School Business Administrator/ Board Secretary, recommends the Board approve payment of the following cafeteria invoices. Vendor Description Check # Amount Pomptonian Invoice #671-010518 5073 $ 15,437.12 Pomptonian Invoice # 671-011218 5074 $ 7,677.51 6. Approval of Line Item Budget Transfers December 2017 The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board approve the following line item transfers to include administrative cost budget transfers for the month of December 2017 as presented. (See Attachment F-4) 7. Acceptance of Financial Status Report December 2017 The Superintendent, in consultation with the School Business Administrator/Board secretary recommends the Board accept the Financial Status Report for the month of December 2017, as presented. (See Attachment F-5) 8. Acceptance of Revenue Report December 2017 The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board accept the Revenue Report for the month of December 2017, as presented. (See Attachment F-6) Page 10

Policy Committee 1. Second Reading / New and or Revised Policies and Regulations The Superintendent recommends a second reading and adoption of the following policies: Policy & Regulation 2624 Grading System Page 11

Operations Committee 1. Approval / Use of Facilities The Superintendent recommends retroactive approval of the following use of facilities: PV will be hosting three basketball games for the sending districts travel teams. They will be using the Griswold Gym and the PV athletic staff will be assisting. o 1/20/18 10:30am West Paterson (Woodland Park) vs Glen Ridge o 1/21/18 10:30am Little Falls vs Washington Twp o 1/27 or 2/3 TBD Totowa vs TBD 2. Approval / James Holsworth, Spring 2017-2018 Bus Driver The Superintendent recommends approval of Mr. James Holsworth as a bus driver for spring 2017-2018. Compensation: Bus License, Schedule C, $1690. 3. Approval of Public Agency Compliance Officer The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board retroactively approve Mr. Colin J. Monahan as the Public Agency Compliance Officer from January 1, 2018 to December 31, 2018 school year. 4. Appointment of Passaic Valley Office Workers The Superintendent, and the School Business Administrator/Board Secretary, recommended the appointment of Kimberly Curtis as a Passaic Valley Office Workers staff member effective on or about, January 29, 2018 at a salary of Step-8 $30,998.00 (prorated) of the contractual Office Workers salary guide. Ms. Curtis employment is contingent on a successful criminal background check. Page 12

Athletic Committee 1. Approval / Volunteer Baseball Coach The Superintendent recommends approval of Mr. Robert Sosa as a volunteer baseball coach for the spring 2018 season. Mr. Sosa is an approved paraprofessional at Passaic Valley. 2. Approval / Assistant Boys Lacrosse Coach The Superintendent recommends approval of Mr. Zachary Donovan Assistant Boys lacrosse Coach. Compensation schedule D, category 3, step 4, $5,533. Mt. Donovan is staff member at PVHS. 3. Approval / Assistant Girls Lacrosse Coach The Superintendent recommends approval of Ms. Lisa Clark Assistant girls lacrosse Coach. Compensation schedule D, category 3, step 3, $5,000. Ms. Clark is a staff member at PVHS. Page 13

Ad Hoc Committee 1. Approval of Professional Services Construction Management for Rehabilitation of Rubberized Track Resurfacing The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends that the Board approve the proposal for construction managing services for the Rehabilitation of Rubberized Track Resurfacing to Alaimo Group in the amount of $5,000.00. Monies and the project have been approved in the 2017-2018 capital projects budget. Page 14

Education Committee Operations Committee Finance Committee Athletic Committee Negotiations Committee Public Relations/Student Welfare Committee Policy Committee Technology Committee Ad Hoc Committee Attorney s Report Passaic County School Board s Association Report of Delegate New Jersey School Board s Association Report of Delegate Old Business New Business Call for members of the Public to be heard Executive Session Adjournment Next Meeting Organization/Regular Meeting: Tuesday, February 13, 2018, 7:00 p.m. Adra Suchorsky Library Passaic Valley High School East Main Street, Little Falls New Jersey Page 15