Regional District of Kiti mat-sti kine Minutes of the Regional District of Kitimat-Stikine Board meeting held Friday, December 12, 2014, in the Regional District of Kitimat-Stikine Board Room, Suite 300-4545 Lazelle Avenue, Terrace, BC, commencing at 7:49 p.m. Members Present: Director Alice Maitland presided with Board consensus until 9:20 p.m. and the election of the Chair. Chair Stacey Tyers assumed the Chair at 9:20p.m. Director Harry Nyce Director Linda Pierre Director Jessica McCallum-Miller Director Dave Brocklebank Director Ted Ramsey Director Tina Etzerza Director Philip Germuth Director Gail Lowry Alternate Director Patricia Lynn Director James Cordeiro Electoral Area A (attended electronically between 9:15 and 9:30pm) Electoral Area B Electoral Area C Electoral Area D Electoral Area E Electoral Area F District of Kitimat District of New Hazelton District of-stewart City of Terrace Also Present: Joe Murphy Bruce Bidgood Michael Prevost Lynne Christiansen Alternate Director Area C Alternate Director Area E Alternate Director City of Terrace Alternate Director City of Terrace Staff Present: Bob Marcellin Verna Wickie Andrew Webber Nick Redpath Holly Adams Renee Lukasser Administrator Treasurer Manager, Development Services Planner Intern Planner Recording Secretary SUPPLEMENTARY AGENDA: R588-2014 MOVED by Director Brocklebank/Director Cordeiro that the following Supplementary Agenda be added to the Regular Agenda: B. DELEGATIONS & GUESTS: C. PETITIONS: G. CORRESPONDENCE: H. REPORTS: 1. Report from Administration, dated December 11, 2014, re: Terrace Area Integrated Solid Waste Management Program Consultation Update. 2. Report from Administration, dated December 10, 2014, re: Curbside Working Group.
I. PLANNING COMMITTEE: 1. Report from Administration, dated December 12, 2014, re: Crown Land Application, More Creek Waterpower Investigative Studies. J. PERSONNEL & FINANCE COMMITTEE: In Camera: 1. Upper Skeena Recreation Centre - in accordance to 793(7) of the Local Government Act and Section 90(1 )(b) of the Community Charter. K. REVENUE SHARING: M. BYLAWS: IN CAMERA: 0. INFORMATION ONLY: 1. Email from Dean Patry, President, Prince Rupert Gas Transmission Ltd., dated December 10, 2014, re: Prince Rupert Gas Transmission Update: Petronas Final Investment Decision. 2. Media Release from Media Relations, Ministry of Forests, Lands and Natural Resource Operations, dated December 12, 2014, re: Applications to Participate in the Province's Rural Advisory Council Are Now Being Accepted. MINUTES: Presented were the Minutes of the November 21, 2014 meeting of the Regional District of Kitimat Stikine. R589-2014 MOVED by Director Ramsey/Director Pierre that the Minutes of the November 21, 2014, meeting be accepted as presented. BUSINESS ARISING OUT OF THE MINUTES: R590-2014 MOVED by Director Tyers/Director Ramsey that the Outstanding Business Arising Out of The Minutes Report, dated December 5, 2014, be received and that the Completed items be removed for the January Board meeting. CORRESPONDENCE: R591-2014 MOVED by Director Ramsey/Director Tyers that the Registration for the City of Terrace Local Governance Workshop for Elected Officials & Senior Management Staff, December 10-12, 2014 at the Terrace Sportsplex, be received for information. 2
R592-2014 MOVED by Director Tyers/Director Brocklebank that the email from North Central Local Government Association, dated November 24, 2014, regarding Registration for Local Government Leadership Academy's 2015 Elected Officials Seminar Series, February 4-6, 2014, in Prince George, B.C., be received and that any interested Electoral Area Directors and the Board Chair be authorized to attend. R593-2014 MOVED by Director Brocklebank/Director Ramsey that the letter from Janine North, Chief Executive Officer for Northern Development Initiative Trust, dated October 13, 2014, regarding Appointments to the Northw.est Regional Advisory Committee Following Local Government Elections-Northern Development Initiative Trust, be received for discussion. R594-2014 MOVED by Director Brocklebank/Director Cordeiro to defer the above letter from Janine North, Chief Executive Officer for Northern Development Initiative Trust until after the Regional District Chair and Vice Chair are elected. R595-2014 MOVED by Director Ramsey/Director Cordeiro that the letter from Les Pawlak, dated December 3, 2014, regarding An Open Letter to the Chair and Board of Regional District Kitimat Stikine concerned with the Regional District's approach and initiatives in Solid Waste Management for the Terrace Area, be received and acknowledged. R596-2014 MOVED by Director Lowry/Director Tyers that the letter form Kim S. Carter, Ombudsperson for Province of British Columbia, dated November 26, 2014, regarding Summary of Investigation into a Complaint Concerning the Regional District, be received for information. R597-2014 MOVED by Director Tyers/Director Lowry that the letter from David Guscott, President and CEO of E-Comm 9-1-1, dated November 25, 2014, regarding Token of Appreciation in Recognition of the New Partnership Between E-Comm and Regional District of Kitimat-Stikine, be received for information. R598-2014 MOVED by Director Brocklebank/Director Germuth that the letter from Mayor Gwen Johansson, Hudson's Hope, dated December 2, 2014, regarding Referral of Proposed Site C Dam Project to BC Utilities Commission, be received and that Administration write a letter of support for the District of Hudson Hope's request for a one year moratorium and BC Utilities Commission consideration of less expensive alternatives to Site C. R599-2014 MOVED by Director Brocklebank/Director Tyers that the memo from Union of BC Municipalities, dated December 4, 2014, regarding Notification of Executive Vacancies, be deferred until after the election of the Regional District Chair and Vice Chair. R600-2014 MOVED by Director Lowry/Director Ramsey that the email from Federation of Canadian Municipalities, dated December 1, 2014, regarding FCM Board Vacancy for British Columbia, be deferred until after the election of the Regional District Chair and Vice Chair. 3
REPORTS: R601-2014 MOVED by Director Tyers/Director Ramsey that the Regional District of Kitimat-Stikine - 2015 Calendar of Events, be received in principle with the corrected NCLGA hosting city and for Administration to report back at the January meeting with a tentative date for a July meeting. R602-2014 MOVED by Director Lynn/Director Tyers that the Regional District August Board meeting be held in Stewart, B.C. R603-2014 MOVED by Director Brocklebank!Director Ramsey that the above noted resolution, R602-2014, be tabled until the January meeting of the North West Regional Hospital District Board so they can respond to the invitation to come to Stewart, B.C. for their August meeting. R604-2014 MOVED by Director Ramsey/Director Tyers that the Regional District of Kitimat-Stikine - 2015 Appointments List, be received and that Directors contact the Chair or Administration to express any interest in appointments. R605-2014 MOVED by Director Tyers/Director Lowry that the report from Administration, dated December 11, 2014, regarding Terrace Area Integrated Solid Waste Management Program Consultation Update, be received.for information. R606-4014 MOVED by Director Tyers/Ramsey that the report from Administration, dated December 10, 2014, regarding Curbside Working.Group, be received and that Administration be requested to prepare, for the January Board meeting, a recommended approach to forming a Curbside Working Group including: scope, composition, terms of reference and including comments and advice from PMAC for Board review and consideration.,.,. The meeting recessed at 8:23 p.m. and reconvened at 8:35 p.m. PLANNING COMMITTEE: Crown Grant Applications - Mclymont Creek, Volcano Creek & Forrest Kerr - Referral No. 72072652, 7.207512 and 72077292 R607-2014 MOVED by Director Brocklebank/Director Tyers that the report from Administration, dated December 4, 2014, regarding Crown Grant Applications - McLymont Creek, Volcano Creek & Forrest Kerr- Crown Land Applications File No. 6408746, 6408747 and 6408751, be received and that the Regional District Board has no objection to AtlaGas Renewable Energy Inc. and its subsidiary, Coast Mountain Hydro Corporation, purchasing land covering existing infrastructure related to run-of-river Northwest Projects provided that: 1) the land is legally surveyed; 2) unencumbered legal access is provided to all properties; and 3) appropriate First Nations are consulted and provided an opportunity to comment. 4
Application for Licence of Occupation- Brucejack Mine Site Referral No. 7217784 R608-2014 MOVED by Director Brocklebank/Director Ramsey that the report from Administration, dated December 2, 2014, regarding Application for Licence of Occupation- Brucejack Mine Site, Crown Land Application File No. 6408729 and Water Licence Applications 6001453 and 6001454, be received and that the Regional District Board has no objection to Crown Land Interim Licence of Occupation application from Pretium Resources Inc. and two Water Licence applications for Camp Creek and Unnamed Creek if appropriate First Nations are consulted and provided an opportunity to comment. Recorded Opposed: Director McCallum-Miller Crown Lease for Commercial Purpose - Tatogga Lake Resort R609-2014 MOVED by Director Brocklebank/Director Ramsey that the report from Administration, dated December 5, 2014, regarding Crown Lease for Commercial Purpose Tatogga Lake Resort, be received and that the Regional District Board has no objections to the application by Tatogga Lake Resort for a Crown Lease to expand their commercial recreation vehicle park and associated development provided that: 1) other agency issues are addressed and public access opportunities to the foreshore of Tatogga Lake are maintained, and 2) that the application is also referred to the lskut Band Council, Tahltan Central Council and Tahltan Band Council for their review and comment. Draft Medical Marihuana Bylaw R610-2014 MOVED by Director Ramsey/Director McCallum-Miller that the report from Administration and attached Draft Medical Marihuana Bylaw, dated December 4, 2014, be received for information. Land Use Applications Status Report R611-2014 MOVED by Director Ramsey/Director Lynn that the report from Administration, dated December 5, 2014, regarding Land Use Applications Status Report, be received for information. Crown Land Application, More Creek Waterpower Investigative Studies R612-2014 MOVED by Director Ramsey/Director Pierre that the report from Administration, dated December 12, 2014, regarding Crown Land Application, More Creek Waterpower Investigative Studies, Crown Land Application No. 6408748, be received and that the Regional District Board has no objection to the Investigative Licence application from Alaska Hydro Corporation provided that other tenure holders in the area are consulted and appropriate First Nations are provided opportunity to comment. PERSONNEL & FINANCE COMMITTEE: R613-2014 MOVED by Director Lowry/Director Pierre that the Cheque Register for the period ending November 30, 2014 be accepted as presented. 5
R614-2014 MOVED by Director Tyers/Director Lowry that the Staff Payroll for the month ending November 30, 2014, be accepted as pre~ented. R615-2014 MOVED by Director Lowry/Director Tyers that the report from Administration, dated November 25, 2014, regarding Audit Service, be received and that the firm of Carlyle Shepherd & Co. be reappointed as auditors to the Regional District of Kitimat-Stikine and Kitimat-Stikine Regional Hospital District for 2015. R616-2014 MOVED by Director Lowry/Director Tyers that the report from Administration, dated December 4, 2014, regarding Resolution Re: Bankers and Signing Officers, be received and that the Regional District Board adopt the attached resolution (Appendix 1) as amended to include the current Board of Director names and that new signature cards be completed. R617-2014 MOVED by Director Tyers/Director Lowry that the report from Administration, dated December 5, 2014, regarding Nisga'a Nation Services & Requisition Agreement, be received and that the Regional District Board authorize execution of an appropriate Service and Requisition Agreement between the Nisga'a Nation and the Regional District of Kitimat-Stikine. Directors Pierre and Maitland left the table declaring a conflict of interest as Directors of the Skeena TV Association. Director Tyers assumed the Chair momentarily for the resolution at hand. R618-2014 MOVED by Director Lowry/Director Brocklebank that the report form Administration dated November 28, 2014, regarding Grant-In-Aid, Skeena TV Association, be received and that the Regional District release the 2014 Grant-In-Aid to the Skeena TV Association in the amount of $29,209.00 Directors Pierre and Maitland returned to the table. Director Maitland resumed as Chair. R619-2014 MOVED by Director Brocklebank/Director Lowry that the email from Brad Mercer Tait, Naahl Ksihitkwhl, Nisga'a Community Volunteer Core Working Group Team Leader, regarding Invitation to Welcome Dinne'r to Honor Majagaleehl Nisga'a United Band and Sponsorship Opportunities, be received and Administration send a letter of congratulation, and indicate their email request was received too late for action. R620-2014 MOVED by Director Lowry/Director Ramsey that the memo from Anna-Maria Wijesinghe, Manager, Member and Association Services for Union of BC Municipalities, dated November 3, 2014, regarding Group Insurance For Elected Officials, be received and that Directors interested in enrolling are to advise Administration. NEW BUSINESS: R621-2014 MOVED by Director Lowry/Director Ramsey that the next meeting be held Friday, January 23, 2015 commencing at 7:00p.m. and reconvening if necessary, Saturday, January 24, 2014 at 9:00a.m. in the Regional District of Kitimat-Stikine Board Room. 6
Director Nyce attended the meeting electronically at 9:15 a.m. The meeting recessed to resume the Statutory meeting at 9:16p.m. and reconvened at 9:20p.m. Director Maitland handed the meeting over to Chair Stacey Tyers. R622-2014 MOVED by Director Maitland/Director Lynn that Director Ramsey be appointed to the Northwest Regional Advisory Committee for Northern Development Initiative Trust. R623-2014 MOVED by Director Maitland/Director Lowry that Director Brocklebank be appointed as Alternate to the Northwest Regional Advisory Committee for Northern Development Initiative Trust. R624-2014 MOVED by Director Maitland/Director Lowry that the Board of the Regional District of Kitimat-Stikine endorse Director Harry Nyce to stand for election on FCM's Board of Directors for the 2014-2015 term; and that the Board assumes all costs associated with Director Harry Nyce attending FCM's Board of Directors meetings. R625-2014 MOVED by Director Lynn/Director Maitland that Director Nyce be nominated for the position of Director at Large for the Executive of the Union of BC Municipalities. R626-2014 MOVED by. Director Ramsey/Director Maitland the Ministry of Transportation of Highways and Infrastructure be contacted concerning the hazards at the Old Skeena Bridge and Queensway Drive intersection in Thornhill and the merits of a merge light be investigated. R627-2014 MOVED by Director Pierre/Director Maitland the Ministry of Transportation of Highways and Infrastructure be contacted regarding the absence of a highway sign for West Road off Highway #16 in South Hazelton. R628-2014 MOVED by Director Maitland/Director Cordeiro that Administration research a Code of Conduct, Board Protocol and Delegation Protocol for Board consideration and review. Director Nyce left the meeting at 9:30p.m. R629-2014 MOVED by Director Cordeiro/Director Maitland that Administration research and develop a communication strategy to ensure the public is kept better informed on Regional District matters. INFORMATION: R630-2014 MOVED by Director Maitland/Director Lowry the Board support Director Ramsey's application to participate in the province's Rural Advisory Council, announced by the Ministry of Forests, Land, and Natural Resource Operations on December 12, 2014. 7
IN CAMERA: R631-2014 MOVED by Director Cordeiro/Director Maitland that the meeting move In Camera in accordance to Section 793(7) of the Local Government Act to discuss the Upper Skeena Recreation Centre under 90(1 )(b) of the Community Charter. The meeting moved In Camera at 9:39 p.m. ADJOURNMENT: R632-2014 MOVED by Director Cordeiro/Director Ramsey that the meeting be adjourned. Chair Bidgood adjourned the meeting at 10:05 p.m. CORRECT: Administrator 8
Regional District of Kitimat-Stikine Re: SPECIAL VOTE 2014 Premier's BC Natural Resource Forum - Prince George, BC Date: December 24. 2014 Resolution Text: The Board Authorize the attendance of any Director interested in attending the Premier's BC Natural Resource Forum in Prince George, BC, January 20-22, 2015. Voting Structure: All Directors. RECORDED VOTE Total Vote Yes No Area A Harry Nyce 1 X Area 8 Linda Pierre 3 X Area C Jessica McCallum-Miller 3 N/A Area D Dave Brocklebank 1 X Area E Ted Ramsey 3 X Area F Tina Etzerza 1 X Hazelton Alice Maitland 1 X New Hazelton Gail Lowry 1 X Kitimat Philip Germuth 5 X Stewart Galina Durant X Terrace Stacey Tyers 3 X Terrace James Cordeiro 3 X Total Votes 26 CARRIED (X) DEFEATED ( Resolution No. R633-2014 CERTIFIED CORRECT: ul~ t>..l(~ ~.) Administrator j 'T( ~ ~... r ~/ N:IRDKS Admin\Board Secretary Docs\SPECIALVOTES\SPVOTE R633 2D14.doc