THE CORPORATION OF THL_ TOWNSHIP OF GEORGIAN BAY COMMITTEE OF THE WHOLE Minutes of the meeting held on Tuesday, March 27th, 2001, at the Baxter Ward Community Centre, Port Severn, Ontario. MEMBERS PRESENT: Councillor G. Sutciiffe, Chair Mayor M. Kennedy Councillor H. Jackson Councillor B. Howe Councillor J. Bowden MEMBERS ABSENT: Councillor L. Keall TOWNSHIP OFFICIALS: W. Grant, C.A.O. - Clerk C. Corbiere, Administrative Assistant D. Parks, Township Planner The meeting was called to order at 9:03 a.m. 1. ADOPTION OF AGENDA Moved by Sutciiffe, Seconded by Kennedy Be it resolved that the Committee of the Whole agenda dated March 27th, 2001 be adopted as amended with the addition of: Item 5) 10. CAO's Performance Review COW-62-01 2. DISCLOSURES OF PECUNIARY INTEREST None 3. DELEGATIONS a) Muskoka Community Network Re: Connecting Muskoka Mr. Christopher Thorpe, General Manager of Muskoka Business Development Corporation was present and reviewed the project and their request for funding 4. REPORTS 1) Planning Report 03-13-01A regarding Schmid Proposed Purchase of Shore Road Allowance
The Planner reviewed the report the processing of an application for the purchase of the Shore Road Allowance for Audrey Schmid. COW-63-01 2) Planning Report 03-14-01A regarding Committee of Adjustment Review The Planner reviewed the report 3) Planning Report 03-15-01A regarding By-law 91-19 2001 Update Members asked that the report be brought back Be it resolved that the Committee of the Whole recommend to Council that the Planning Department be directed to prepare an amendment to Zoning By-law 91-19 to update the items as contained in the appendix to Planning Report 03-15-01A. DEFERRED COW-64-01 4) Planning Report 03-15-01C regarding Village Marina Purchase of Shore Road Allowance Various scenarios regarding land ownership and roads in the area were discussed Members wished further information Be it resolved that the Committee of the Whole recommend to Council that the Shore Road Allowance application for Village Marina be processed and that the sale of such Shore Road Allowance be subject to an exchange of lands to facilitate a road realignment of Honey Harbour Road and that the drainage concerns identified in the correspondence submitted by Cass Bell dated July 3, 2000 be investigated and if necessary addressed. DEFERRED COW-65-01 THE COMMITTEE ADJOURNED TEMPORARILY AT 10:40 THE COMMITTEE RECONVENED AT 10:50 A.M. A.M. PERMISSION WAS GRANTED TO ALTER THE ORDER OF THE AGENDA TO ACCOMMODATE RATEPAYERS PRESENT 5. NEW BUSINESS a. Offshore Large Object Collection b. Update on waste management comments solicited by tax billing The continuation / discontinuation of the offshore large object pickup program was ~ ~~
discussed The need for District's clarification of the 2000 experience / costs was noted Be it resolved that, subject to verification by the District of Muskoka of the projected costs, the current waste management collection regime be maintained for 2001, and that the responses recently obtained by the municipality be forwarded to the Township of Georgian Bay South Taxpayers Task Force on Garbage for review and comment. COW-66-01 The Committee membership will be appointed at the next meeting 6. REPORTS CONT'D: 1) Planning Report 03-15-01D regarding Site Plan Agreement - Tina Gataveckas the processing of a Site Plan Agreement for Tina Gataveckas at 160 Linton's Road, on Part of Lots 32 & 33, Concession 10, Georgian Bay, Baxter Ward. COW-67-01 2) Planning Report 03-09-01A regarding Honey Harbour Official Plan Review Be it resolved that the Committee of the Whole recommend to Council that they hold a formal public meeting, May 26, 2001 at 10:00 a.m. at Our Lady of Mercy Parish Hall in Honey Harbour in accordance with the requirements of the Planning Act, in order to receive community-wide input regarding the proposed policies. COW-68-01 3) Facilities Co-ordinator's Report 03-12-01A regarding Pre-Budget Expenditure ORFA Training 2001 A discussion took place on the history of training and development for staff the expenditure of $2,626.85 for the enrollment of five employees into five certificate ORFA courses for the spring of 2001. COW-69-01 7. NEW BUSINESS CONT'D: a. Expense Policy Review Members confirmed they were content with current policy b. Communication with the Public 1) agenda on phone system 2) notice requirements
The Clerk reviewed the policy in place currently The policy will be amended to dictate that the agendas be recorded on a recorded message on the telephones The Clerk reviewed current mail procedures It was felt that items of importance should automatically be distributed to both the Cierk and the Mayor The various Members noted the manner in which they wish their mail treated c. Correspondence from Huronia Communities Foundation challenging municipal councils to contribute $10,000 Referred to budget deliberations Councillor Bowden will sit on this Committee in the Mayor's place d. Sample Code of Ethics Members felt that the sample was adequate for our needs - it will be prepared and brought back for adoption e. Accounts Paid Be it resolved that Accounts Paid as identified in the attached report dated March 2, 2001 be adopted. COW-70-01 f. Outline (explanation) of Municipal Budget Process The Clerk outlined the municipal budget process Council and Committee of the Whole will be held on April 17th to accommodate budget deliberations the entire day of April 19lh g. Recreation / Environmental Grants 2001 Various discussions took place on recreation and environmental grants Further deliberations will take place during budget discussions The possibility of creating a policy to dictate who may apply for grants was noted Be it resolved that cottage Associations as identified on Schedule A who received recreation/environmental grants in the year 2000 be advised that they will be eligible for allotments not less than those established in 2000. COW-71-01 h. CAO's Performance Review Mayor Kennedy noted that the current form is not suitable for reviewing the CAO A visionary style form will be located It was reconfirmed that the deadline for completion of the review is June 1, 2001
8. CLOSED SESSION w Closed Session to discuss personal matters, a matter concerning the property of the municipality and a matter of litigation Be it resolved that the Committee of the Whole of the Township of Georgian Bay move into Closed Session at 12:40 p.m. to discuss personal matters, a matter concerning the property of the municipality and a matter of litigation COW-72-01 Be it resolved that the Committee of the Whole of the Township of Georgian Bay rise from closed session at 1:10 p.m. with no report. COW-73-01 9. ADJOURNMENT Be it resolved that the Committee of the Whole do now adjourn at 1:12 p.m. until April 17lh, 2001 or the Call of the Chair. COW-74-01 Winanne Grant Mike Kennedy C.A.O.- Clerk Mayor COW- MARCH 27th, 2001