WHEELING PARK DISTRICT BOARD OF COMMISSIONERS MINUTES OF REGULAR MEETING JANUARY 16, 2018 The Regular Meeting of the Board of Commissioners of the Wheeling Park District, Cook and Lake Counties, Illinois, was held in the Boardroom of the Community Recreation Center, 333 West Dundee Road, Wheeling, Illinois. The meeting was called to order at 7:00 p.m. by President Stein, followed by the Pledge of Allegiance. The following Commissioners were present when the roll was called: C. Klumpp, M. Burns, B._Lichtenberger, P. Zangara, J. Whittington, R. Rosen, and S. Stein. Staff members present were Jan Buchs, Executive Director; Matt Wehby, Deputy Director; Amy Rivas, Director of Administrative Services; Jim Tourloukis, General Manager of Chevy Chase Country Club; Larry Raffel, Superintendent of Planning; Marcia Jendreas, Recording Secretary; and Juan Carlos Acevedo, Communications & Outreach Manager (present at 7:15 p.m.). AGENDA ADDITIONS/DELETIONS/CORRECTIONS None CONSENT AGENDA Commissioner Klumpp asked that the Minutes of the Regular Meeting of December 19, 2017, be revised to include the following information on page 5 under Board comments: Commissioner Klumpp announced that School District 21 has a new superintendent Dr. Michael Connolly who will start on July 1, 2018. President Stein said Gregg Crocker is retiring and leaving the Family Learning Program. There being no objections to revising the minutes, Commissioner Lichtenberger moved, seconded by Commissioner Zangara, to approve the Consent Agenda as follows: A. Approval of Minutes of Public Hearing of December 19, 2017 B. Approval of Minutes of Regular Meeting of December 19, 2017 C. Renewal of IAPD Annual Membership D. Approval of Proposed Additions and Revisions to Administrative Policy Manual AYE: M. Burns, B. Lichtenberger, P. Zangara, J. Whittington, R. Rosen, C. Klumpp, S. Stein
Board Meeting of January 16, 2018 Page 2 UNFINISHED OR CONTINUING BUSINESS None NEW BUSINESS Approval of Ordinance 2018-A Abating Tax Levied for the Year 2017 to Pay the Principal and Interest on Taxable General Obligation Bonds (Alternate Revenue Source), Series 2010 Deputy Director Wehby advised that the District has determined revenue sources are available to pay the 2018 principal and interest on the Taxable General Obligation Bonds (Build America Bonds) issued in November 2010. In order to comply with state law, this abatement ordinance must be adopted annually, and filed with both Cook and Lake Counties prior to March 1. Commissioner Rosen moved, seconded by Commissioner Burns, to approve Ordinance 2018-A to abate the portion of the 2017 tax levy related to the 2018 debt service payments on the Taxable General Obligation Bonds (Alternate Revenue Source), Series 2010. AYE: B. Lichtenberger, P. Zangara, J. Whittington, R. Rosen, C. Klumpp, M. Burns, S. Stein Approval of Ordinance 2018-B Abating Tax Levied for the Year 2017 to Pay the Principal and Interest on Taxable General Obligation Bonds (Alternate Revenue Source), Series 2014A Deputy Director Wehby advised that the District has determined revenue sources are available to pay the 2018 principal and interest on the Taxable General Obligation Bonds issued in October 2014 for Chevy Chase Country Club. In order to comply with state law, this abatement ordinance must be adopted annually, and filed with both Cook and Lake Counties prior to March 1. Commissioner Burns moved, seconded by Commissioner Lichtenberger, to approve Ordinance 2018-B to abate the portion of the 2017 tax levy related to the 2018 debt service payments on the Taxable General Obligation Bonds (Alternate Revenue Source), Series 2014A. AYE: P. Zangara, J. Whittington, R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, S. Stein
Board Meeting of January 16, 2018 Page 3 Approval of Resolution 2018-01 Implementing a Deferred Compensation Plan under Internal Revenue Code Section 457 by the Illinois Public Pension Fund Association Director Rivas stated the Park District currently provides employees with the opportunity to participate in a voluntary 457 deferred compensation plan and Roth IRA through ICMA-RC. The Agency s Benefits Committee recently met with Illinois Public Pension Fund Association (IPPFA) representatives, which offers similar plans. Following the presentation, it was the recommendation of the Benefits Committee to add a deferred compensation plan from IPPFA, thereby giving District employees more options from which to choose. She noted that Resolution 2018-01 has been reviewed by the District s legal counsel. Commissioner Whittington moved, seconded by Commissioner Lichtenberger, to approve Resolution 2018-01, authorizing and implementing a deferred compensation plan by the IPPFA for the benefit of the Wheeling Park District pursuant to Internal Revenue Code Section 457. AYE: J. Whittington, R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, P. Zangara, S. Stein COMMITTEE REPORTS Committee Chairpersons Burns and Lichtenberger had nothing new to report regarding the Administration and Future Planning Committees. Executive Director Buchs noted that bid packages have been released for the Community Recreation Center project and responses are due on February 16. Commissioner Klumpp advised that Wheeling resident Marilyn Chromy received an award during the Village Board meeting for her work with the Historical Society, St. Joseph the Worker Parish, and the Wheeling Garden Club. President Stein said it was announced at the VOW Board meeting there is a proposal for a new complex, consisting of row houses and retail, on Dundee Road near London School. FINANCE Treasurer s Report Preliminary for December 2017 Deputy Director Wehby reviewed the funds and answered questions about the report. He noted
Board Meeting of January 16, 2018 Page 4 that the December Report is always preliminary, but adjustments should be minimal. It is anticipated that transfers from the Corporate and Recreation Funds to the Capital Projects Fund will significantly exceed budget. Voucher List Commissioner Burns moved, seconded by Commissioner Zangara, to approve the Voucher List dated January 16, 2018, in the amount of $913,123.11. AYE: R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, P. Zangara, J. Whittington, S. Stein WRITTEN COMMUNICATIONS President Stein listed the written communications and asked that they be placed on file. VERBAL COMMUNICATIONS Staff: Director Rivas advised that supervisory staff is concluding the yearly evaluation process. Superintendent Raffel said the Meadowbrook design concept will be presented to the neighborhood residents on January 31 at 6:30 p.m., at the Community Recreation Center. Executive Director Buchs advised that the IAPD/IPRA Conference is coming up and information has been provided to all Board Members. She said the grant awarded for Mark Twain Park will be highlighted at one of the Conference sessions. Board: Commissioners made positive comments about the PDRMA accreditation, open gym increase, Winterfest, Commissioner Rosen s award from the Chamber of Commerce, and the hiring of a new Executive Chef at Chevy Chase. Director Rivas explained the PATH Wellness Program. Commissioner Klumpp noted that she wanted to review Section 7.2 of the Administrative Policy Manual again in the future. ADJOURNMENT There being no further business, Commissioner Burns moved, seconded by Commissioner Whittington, to adjourn the meeting at 7:39 p.m. The motion carried by unanimous voice vote.
Board Meeting of January 16, 2018 Page 5 Respectfully submitted, Jan Buchs, Secretary Approved this 6 th day of February, 2018 Board of Commissioners Wheeling Park District