3A AGENDA ITEM Maple Grove City Council Meeting DRAFT Meeting Minutes DRAFT (Delete this when final edits are complete) Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7:30 p.m. on January 2, 2018 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Dick Edwards, Community Development Director; Ken Ashfeld, Public Works Director/City Engineer; and George Hoff, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. Presentation of Colors Invocation Comments by the Mayor and City Council on the State of the City The colors were presented by Maple Grove Boy Scout Troop #742, and they also led the City in the Pledge of Allegiance. Pastor Elizabeth Felt of Advent Lutheran Church commended the City Council for providing great leadership in government and for addressing affordable housing in the community. She offered a prayer on behalf of the City of Maple Grove that 2018 would be a prosperous year. Mayor Steffenson stated it was his great pleasure to speak on the State of the City. He explained 2017 was a great year and noted there were many great projects that would be completed in 2018. He commented on the retail growth, redevelopment projects and new housing that would be constructed in Maple Grove. He thanked staff and the City Council for their great efforts on behalf of the City. Councilmember Jaeger agreed 2017 was a great year. She anticipated 2018 would be a strong year for Maple Grove with additional growth in housing and commercial construction. She explained she was looking forward to the completion of more restaurants, senior and affordable housing in the community.
Page 2 She stated she was anxiously awaiting the arrival of the City s new K-9 officer. She commended the City for achieving first place in 2017 for National Night Out. She thanked Maple Grove s Police, Fire and Public Works Departments for working diligently to make Maple Grove a great place to live, work and play. She thanked the City Administrator, department heads and all staff for doing their best for the community. Lastly, she thanked all Commission members for volunteering their time in service to the City. Councilmember Jaeger concluded her comments by wishing all Maple Grove residents a happy and prosperous 2018. Councilmember Leith thanked all Maple Grove residents for making this a great community. He thanked City staff, the directors and administrators for working professionally on behalf of the community. He commented on the Coffee with a Cop initiative that began in 2017 and encouraged the public to attend these events. He noted the next Coffee with a Cop would be held on Thursday, January 11 th from 5:30 p.m. to 7:00 p.m. He stated he has enjoyed working on the Comprehensive Plan update over the past year and explained he was proud of the continued growth of Central Park. He discussed the exciting developments that would be completed in 2018. He thanked the Mayor and City Council for all of their work in the past year. Councilmember Hanson thanked City staff for the great work they do on behalf of the community. She thanked all of the volunteers and Commission members that served the City of Maple Grove. She noted the significant retirements that occurred in 2017. She discussed the new developments and restaurants that would be coming to the City in 2018. She encouraged Maple Grove residents to visit the City s interactive website. She commented on a trip she took to Washington DC with City Administrator Nelson to discuss the TH610/I-94 Corridor. She stated she looked forward to continuing her work on the City Council in 2018. Councilmember Barnett thanked the Maple Grove residents that offered her support in 2016. She stated she appreciated their faith and trust. She explained 2017 was a great year of learning for her and it was an honor to be a part of the City Council. She thanked City staff, along with the Police and Fire Departments for their dedicated service to the community. She stated she looked forward to all that would be accomplished in Maple Grove in 2018.
Page 3 Additions or Deletions to the Agenda Mayor Steffenson asked if there were any additions and/or deletions to the Consent Agenda to which Heidi Nelson stated the following: Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Agenda None Item Removed from the Consent Agenda for Discussion 3T. Park Board Resignation Consent Items The following Consent Items were presented for Council s approval: MINUTES A. Council Workshop December 18, 2017 B. Regular Meeting December 18, 2017 PERSONNEL ITEMS C. Recruitment Approval for a Combination Plans Examiner/Building Inspector due to a Retirement Motion to authorize staff to begin the recruitment process for a Combination Plans Examiner/Building Inspector position in the Building Department due to the retirement of Denny Rambow, which was accepted with an effective date of January 29, 2018. D. Approval of the City s 2018 Pay Equity Report Motion to approve the City of Maple Grove 2018 Pay Equity Report, which is based on salary and workforce statistics as of December 31, 2017. COMMUNITY DEVELOPMENT ITEMS
Page 4 E. Southwest Crossroads Second Addition Final Plat - Resolution No. 18-002 Motion to adopt Resolution No. 18-002 approving the amendment of Resolution No. 17-141 by amending the Final Plat of Southwest Crossroads Second Addition. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. ENGINEERING ITEMS F. Accept Bids for Fire Stations Number 4 and 5 Masonry Repairs - Resolution No. 18-004 Motion to adopt Resolution No. 18-004 accepting bids for masonry repairs at Fire Stations Number 4 and 5. G. 2018 Street Rehabilitation Program - Resolution Nos. 18-005, 18-006 & 18-007 Motion to adopt Resolution No. 18-005 establishing Teal Lake Estates Area Street Rehabilitation Project No. 18-01 and ordering feasibility report. Motion to adopt Resolution No. 18-006 establishing Shores of Elm Creek Area Street Rehabilitation Project No. 18-02 and ordering feasibility report. Motion to adopt Resolution No. 18-007 establishing Wellington Lane/Maple Square Area Street Rehabilitation Project No. 18-03 and ordering feasibility report. H. Sureties Motion to approve the surety actions as identified on the Council Action Form. ADMINISTRATIVE ITEMS I. City of Maple Grove Newsletter Contract for Services
Page 5 Motion to approve the contract between the City of Maple Grove and Prime Advertising & Design, Inc. for the publication of the City of Maple Grove newsletter. J. Appointment of City Attorney and Prosecuting Attorney Motion to appoint Mr. George Hoff, of the firm Hoff Barry, P.A. as City Attorney effective January 1, 2018. Motion to appoint Mr. Steven Tallen, of the firm Tallen and Baertschi, as City Prosecuting Attorney effective January 1, 2018. K. Reappointments to City Boards and Commissions Motion to approve the following reappointments to the City Boards and Commissions: Arbor Committee: Terms to expire December 31, 2020 (one vacancy remains) Frank Kampel Dan Sanford Citizens Advisory Committee - Terms to expire December 31, 2019 (three vacancies remain) Nkechi Anyamele Leslie Bender Jon Burgard Lorraine Gresser Meg Miller Karen Nickolauson Donald Skoglund Stephanie Walvatne Lake Quality Commission: Terms to expire December 31, 2020 (two vacancies remain) George Schneider Dan Vogtman Kurt Paulsen Park Board: Terms to expire December 31, 2020 (two vacancies remain) John Ferm Bill Lewis
Page 6 Planning Commission Terms to expire December 31, 2019 Lorie Klein Craig Lamothe Transit Commission: Terms to expire December 31, 2019 (three vacancies remain) Teri Anderson Terry Coss Birgit Fink Mandy Knudsen L. Appointments to Various Organizations and Positions Motion to appoint representatives as shown below to the following organizations and positions: 1. League of Minnesota Cities Delegate - Mayor Steffenson Alternate Heidi Nelson 2.Northwest Suburbs Cable Communications Commission Representatives Councilmember Phil Leith and Al Madsen 3.Northwest Community Television Board of Directors Representatives Councilmember Phil Leith and Al Madsen 4.Maple Grove Tree Inspector Joe Bennett, Street Supervisor 5.Maple Grove Weed Inspector Mayor Steffenson 6.Maple Grove Assistant Weed Inspector Joe Bennett, Street Supervisor 7.Suburban Transit Association Delegate Mike Opatz Alternate Kristy Barnett 8.Elm Creek Watershed Management Commission Commissioner - Maple Grove Resident - Joe Trainor Alternate Bill Kidder Technical Advisor Public Works Director/ City Engineer Ken Ashfeld/Water Resources Engineer Rick Lestina
Page 7 9.Municipal Legislative Commission Delegate Mayor Steffenson Delegate - City Administrator Heidi Nelson 10.Visit Minneapolis North Delegate - Mayor Steffenson Alternate Economic Development Manager Carie Wille 11.West Mississippi and Shingle Creek Watershed Management Commission Commissioner Councilmember Karen Jaeger Alternate Commissioner Vacant Technical Advisor Ken Ashfeld/Rick Lestina 12.Maple Grove Firefighters Relief Association Representatives Mayor Steffenson and Finance Director Steve Hauer M. City Council Liaison Appointments Motion to appoint Councilmembers to the positions below: 1.Liaison to Planning Commission Councilmember Jaeger 2.Liaison to Park Board Councilmember Leith 3.Liaison to CAC Councilmember Barnett 4.Liaison to Lake Quality Commission Councilmember Jaeger 5.Liaison to Arbor Committee Councilmember Hanson 6.Liaison to Community Center Owners Team - Mayor Steffenson & Councilmember Leith N. Official Newspaper Designation Motion to designate the Osseo/Maple Grove Press as the official City newspaper for 2018. O. Designating Council Secretary Resolution No. 18-003 Motion to adopt Resolution No. 18-003 designating TimeSaver Off Site Secretarial, Inc. as Council secretary for 2018.
Page 8 Motion to approve addendum to Recording Secretary Service Agreement. P. Findings of Fact on Byerly Beverages Inc dba Lunds & Byerlys Wine & Spirits - Resolution No. 18-009 Motion to adopt Resolution No. 18-009 making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on Byerly Beverages Inc dba Lunds & Byerlys Wine & Spirits, 12880 Elm Creek Boulevard, Maple Grove, Minnesota. Q. Findings of Fact on Blindside 75 Minnesota LLC dba Pieology Pizzeria - Resolution No. 18-008 Motion to adopt Resolution No. 18-008 making findings, conclusion, and decision imposing a civil penalty of $2,000 and to accept the voluntary termination of the liquor license for Blindside 75 Minnesota LLC dba Pieology Pizzeria, 7860 Main Street N, Maple Grove, Minnesota. R. Agreement with Parnassus Preparatory School for Zachary Park-and-Ride License Agreement Motion to authorize the Mayor and City Administrator to execute the Zachary Park-and-Ride License Agreement between the City of Maple Grove and Parnassus Preparatory School. S. Set Public Hearing to Consider the Proposed Establishment of a Tax Increment Financing District - Resolution No. 18-010 Motion approving Resolution No. 18-010 calling for a public hearing on February 5, 2018 on the proposed establishment of the GMA TIF District and the adoption of the associated TIF Plan. T. Park Board Resignation This item was removed by Councilmember Leith for discussion. U. Wonders of Winter Events Motion to approve funds not to exceed $5,000 to cover costs associated with the Wonders of Winter events in Maple Grove
Page 9 celebrating our community and the Super Bowl being held in the Twin Cities metro region. CLAIMS V. Motion to approve the claims as listed: City: $1,729,964.66 Purchasing Card: $11,341.96 Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to approve the Consent Items as amended, removing item 3T (Park Board Resignation). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration of Items Pulled from the Agenda The following items were pulled from the Consent Agenda. Regarding Item 3T (Park Board Resignation), Councilmember Leith thanked Troy Nygaard for his 10 years of dedicated service on the Park Board. Mayor Steffenson thanked Mr. Nygaard for his service to the City as well. Motion by Councilmember Leith, seconded by Mayor Steffenson, to accept the resignation of Troy Nygaard from the Park Board effective immediately. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special Business Open Forum Report On Upcoming Community Mike Ostaffe, Independent School District 279, explained the school district was undergoing a search process for a new superintendent with hopes of having an individual in place by June 30 th. He discussed how citizens could be involved in the hiring process at three open forums or by emailing the district with comments. Community Development Director Edwards stated that he anticipates 2018 to be a very busy year. Projects include Arbor Lakes Business Park, the expansion of Village of Arbor Lakes
Page 10 Development Items Report on Upcoming Engineering Items Heidi Nelson, City Administrator Items Added to the Agenda which includes both housing and retail; including CRAVE, Portillo s, and the former Don Pablos site being redeveloped by a new owner. He noted that there is residential interest in the northern part of the City, and there is a healthy interest in industrial development. Director of Public Works/City Engineer Ashfeld updated the Council regarding the following: An update was provided on the watermain break on 69 th Avenue adjacent to the Maple Grove Junior High School. Ms. Nelson explained that the Council has her Monday report if there are any questions. She commented on the 2018 meeting schedule and reported staff was beginning to prepare for the 2018 legislative session. Councilmember Jaeger encouraged Maple Grove senior citizens to check their fire alarms. She noted the Farmer s Market would be open on Thursday, January 11 th. She reported she would be attending several DARE graduations next week. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to adjourn to the regular City Council meeting on January 16, 2018 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8:02 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator