Executive Office of Public Safety and Security Department of Criminal Justice Information Services CORI Training Massachusetts Continuing Legal Education October 29, 2018 What is the Department of Criminal Justice Information Services (DCJIS)? DCJIS is the Massachusetts agency statutorily designated to: oversee the authorized provision of Criminal Offender Record Information (CORI) to the non-criminal justice community; provide a public safety information system and network to support data collection, information sharing, and interoperability for the Commonwealth's criminal justice and law enforcement communities; provide support to the Criminal Records Review Board; operate the Firearms Records Bureau; and provide and technically support the Victim Notification Registry for the victims of crime. Page 2
What is CORI? Criminal Offender Record Information Records and data in any communicable form compiled by a Massachusetts criminal justice agency about an identifiable individual that relate to: nature or disposition of a criminal charge, an arrest, a pre-trial proceeding, other judicial proceedings, sentencing, incarceration, rehabilitation, or release. Does not include juvenile criminal history, except for charges on which a juvenile was adjudicated as an adult. Page 3 What is CORI Reform? On August 6, 2010, the Governor signed into law Chapter 256 of the Acts of 2010, a.k.a. CORI Reform, making significant changes to the CORI law. This law provides ex-offenders with a better chance of re-integration and obtaining employment while taking public safety into account. The law changed who is authorized to access CORI and how CORI is accessed. Most of the CORI Reform provisions became effective on May 4, 2012. Page 4
Criminal Justice Reform Bill Chapter 69 of the Acts of 2018, signed into law by Governor Baker on April 13, 2018. Bill contains different effective dates for certain sections. Key provisions related to CORI and FBI records: Update to definition of CORI; CORI does not include offenses dismissed prior to arraignment. New definition for what is considered adjudicated as adult for CORI dissemination purposes. Dissemination of Not guilty by reason of insanity dispositions; Available to those seeking records under standard and open CORI access. Reduced timeframes to seal records; and Ability to expungement certain records, also includes FBI records. Page 5 All Employers Have Standard Access to CORI Employers now have access to: Any criminal charges pending as of the date of the request, including open cases that have been continued without a finding until dismissed All felony or misdemeanor convictions, but only if the individual was found guilty of or released from incarceration for a misdemeanor within 5 years of the request or a felony within 10 years of the request All murder, manslaughter, and sex offense convictions (unless sealed), regardless of the date of the individuals last misdemeanor or felony conviction CORI Reform and the Criminal Justice bill do not include automatic sealing Page 6
Certain Employers Have Required CORI Access 1. Employers who must comply with statutory, regulatory, or accreditation requirements regarding employees criminal records, (e.g. hospitals and banks) have access to additional adult CORI information dating back to an individual s 18 th birthday. 2. Employers that received CORI under a federal or state law authorizing or requiring them to conduct CORI checks under the former CORI system continue to have the same access (e.g. schools, camps, day care centers, nursing homes and assisted living facilities). Page 7 The Public Has Limited Access to Open CORI Open CORI includes: Misdemeanor convictions within one year of conviction or release from incarceration; Felony convictions within two years of conviction or release from incarceration; and All felony convictions punishable by five or more years of incarceration within ten years of conviction or release from incarceration. All murder, manslaughter and sex offense convictions, unless sealed or expunged. Page 8
What is Required 1 Access? all pending criminal charges, including cases continued without a finding of guilt, until they are dismissed; all misdemeanor convictions and felony convictions dating from the subject s 18th birthday; all information relating to those offenses for which the subject was adjudicated as an adult while younger than 18 years old; and all convictions for murder, voluntary manslaughter, involuntary manslaughter, and sex offenses. Examples of Required 1 agencies: Hospitals; Healthcare Staffing Agencies; Healthcare Clinical Programs; Banks; Security System Installers; and Amusement Device Operators. Page 9 What is Required 2 Access? non-conviction information; all pending criminal charges, including cases continued without a finding of guilt, until they are dismissed; all misdemeanor convictions and felony convictions dating from the subject s 18th birthday; all information relating to those offenses for which the subject was adjudicated as an adult while younger than 18 years old; and all convictions for murder, voluntary manslaughter, involuntary manslaughter, and sex offenses Page 10
Agencies with Required 2 CORI Access Examples of Required 2 Agencies: Schools; Assisted Living Facilities; Nursing Homes; Programs for Children; Councils on Aging; and Military Recruiters. Page 11 What is Required 3 Access? All adult and juvenile non-conviction information; all adult and juvenile pending criminal charges, including cases continued without a finding of guilt, until they are dismissed; all adult misdemeanor convictions and felony convictions dating from the subject s 18th birthday and juvenile delinquency findings; all convictions for murder, voluntary manslaughter, involuntary manslaughter, and sex offenses; and information relating to those offenses for which the subject was adjudicated as an adult while younger than 18 years old. This level of CORI is only available to camps for children! Page 12
What is Required 4 Access? All adult and juvenile non-conviction information; all adult and juvenile pending criminal charges, including cases continued without a finding of guilt, until they are dismissed; all misdemeanor convictions and felony convictions dating from the subject s 18th birthday and juvenile delinquency findings; all convictions for murder, voluntary manslaughter, involuntary manslaughter, and sex offenses; information relating to those offenses for which the subject was adjudicated as an adult while younger than 18 years old; and information regarding criminal offenses that have been sealed. This level of CORI is only available to the MA Department of Early Education and Care and Department of Children and Families! Page 13 Criminal Justice Agency Access to Sealed Records Criminal justice agencies may obtain all criminal offender record information, including sealed records, for the actual performance of their criminal justice duties. Page 14
Requesting your Client s CORI Advocate s requests for CORI are accepted online and through the mail Personal CORI includes all CORI information and nonincarcerable offenses CORI form includes space for current and maiden name Form must be notarized Affidavit of indigency must be completed for fee waiver requests Paper Requests are processed within 5 to 10 business days, Electronic requests typically same day return Forms available at www.mass.gov/cjis Page 15 Requesting your Client s CORI Cont. DCJIS regulation 803 CMR 2.07-Attorneys and advocates request for CORI Attorneys and advocates submitting through icori: Shall obtain a signed Attorney or Advocate Request Form; and Form shall be maintained for a period of one year. -Attorneys and advocates submitting by mail: Shall obtain a signed Attorney or Advocate Request form; and May maintain a copy of the form. Only required to maintain for electronic requests. Page 16
National Fingerprint Based Checks For Municipal License Applicants Pursuant to MGL c. 6, s. 172B ½ municipal police departments may submit FBI national criminal history checks for certain occupational license applicants (i.e. Liquor licensees and Ice Cream Truck vendors) Municipality first must have a by-law or ordinance that details which license applicants are subject to an FBI check. By-law/ordinance must be approved by AGO and FBI. Town must have a policy approved by DCJIS. See DCJIS website at: www.mass.gov/cjis for a full description of the procedure, model consent form and model policy. Page 17 National Fingerprint Based Checks For K-12 Schools and Early Education Chapter 459 of the Acts of 2012 authorizes national fingerprint based criminal history checks for the following individuals working with children: Teachers, employees and subcontractors working with children in K-12 public and private schools; Employees of day care and after school programs licensed by the Office of Early Education and Care (EEC); and Adoptive and foster parents applying through EEC. National checks and payment for checks are processed through a state vendor. Responses are forwarded to users by DCJIS. Additional information regarding this law is available at: www.mass.gov/cjis. Page 18
National Fingerprint Based Checks For the Department of Developmental Services(DDS) M.G.L. Ch. 19B 19-20 authorize national fingerprint based criminal history checks for the following individuals working with people with intellectual/developmental disabilities: Any applicant seeking a DDS-licensed facility offering residential/day care or any other service covering the DDS client population. Any household member, employee or individual regularly on the premises age 15 or older, regardless of caregiver status. National checks and payment for checks are processed through a state vendor. Responses are forwarded to users by DCJIS. Additional information regarding this law is available at: www.mass.gov/cjis. Page 19 Consumer Reporting Agency s Access to CORI CRA may access criminal history from public records including: Police daily logs; Newspaper articles; and Criminal court files. CRA may access CORI from DCJIS May access Open CORI to request public records May access on behalf of a registered client to obtain standard or required access Level of access depends on what information the client is entitled to receive CRAs that access through DCJIS are subject to 803 CMR 11.00 et seq. Page 20
CORI Policy Requirement Any individual organization that submits five or more CORI requests annually shall maintain a CORI policy which must meet the minimum standards of the DCJIS model CORI policy. The DCJIS has posted a Model CORI Policy to its web site at mass.gov/cjis. A CORI policy may be developed and maintained regardless of the number of CORI requests conducted. DCJIS recently updated its model CORI Policy: see www.mass.gov/cjis Page 21 Adverse Employment & Housing Decisions Based on CORI Before an individual employer or private landlord makes an adverse decision based on a subject s CORI, the employer/landlord must: Notify the applicant in person, by telephone, by fax, or by electronic or hard copy correspondence of the potential adverse employment/housing action; Provide a copy of the applicant s CORI to the applicant; Provide a copy of the employer s CORI Policy, if applicable; Identify the information in the applicant s CORI that is the basis for the potential adverse action; Provide the applicant with the opportunity to dispute the accuracy of the information contained in the CORI; Provide the applicant with a copy of the DCJIS document entitled Information Regarding the Process for Correcting CORI ; and Document all steps taken to comply with these requirements. Page 22
Applicants Have a Right to Due Process Effective May 4, 2012, if an employer has obtained criminal history information about an applicant, regardless of the source, he or she must provide the criminal history to the applicant prior to asking him or her about it. Page 23 Self-Audits Will Help Police the System Individuals will be able to see what non-law enforcement entities have requested their CORI. Individuals will be able to determine if CORI checks were run prior to an interview or job rejection. Individuals will also be able to determine if someone improperly accessed their CORI. Page 24
The Criminal Records Review Board May 4, 2012, marked the inauguration of the Criminal Records Review Board (CRRB). CRRB s membership includes all members listed in c. 6, s. 168 including representatives from labor and workforce development and ex-offender rehabilitation. CRRB s primary role is to investigate and conduct hearings regarding complaints alleging violations of the CORI statutes and regulations. Page 25 Increased Civil Penalties The Board can sanction individuals, employers and landlords with increased fines. $1,000-first violation. $2,500-second violation. $5,000-third or subsequent violation. Previous fine was $500 Page 26
Increased Criminal Penalties Anyone who knowingly: knowingly requests, obtains or attempts to obtain CORI or self-audit from DCJIS under false pretenses; knowingly communicates or attempts to communicate CORI to unauthorized individual; or knowingly falsifies criminal records shall be punished for each offense: NMT 1 Year HOC; NMT $5,000 fine; Or both. If the offender is not a natural person, NMT $50,000 for each offense. Increased fines of $7,500/$75,000 for juvenile criminal history violations. Page 27 icori Report (pg 1) Legal Disclaimer Summary Details on entered Subject request Section showing matching subject information Footer displays requestor information Page 28
CORI Report (pg 2) Detailed legal disclaimer Page 29 CORI Report (pg 3) Matching subject information Pending case Non-conviction Page 30
CORI Report (pg 4) Conviction Manslaughter conviction Page 31 DCJIS Contact Information DCJIS website: Email: www.mass.gov/cjis icori.info@state.ma.us Phone number: 617-660-4600 Legal: 617-660-4760 Page 32