CORPORATION OF THE TOWN OF RENFREW A G E N D A A regular meeting of the Council of the Corporation of the Town of Renfrew to be held in the Council Chambers on Tuesday, January 22 nd, 2019 at 7:00 p.m. I. CALLING THE ROLL II. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF III. PETITIONS AND DEPUTATIONS RECOMMENDED ACTION IV. CONFIRMING OF MINUTES 1) Minutes of the Regular Meeting of Council held Adopt as Printed. January 8 th, 2019. V. COMMUNICATIONS VI. REPORTS A. PLANNING B. FINANCE & ADMINISTRATION 1) Clerk Bulmer s report dated January 18, 2019 Adopt Recommendation. (Code of Conduct Policy) (B/L 5-2019) 2) Motion to Opt In Retail Sales of Cannabis Adopt Recommendation. C. FIRE D. RECREATION E. DEVELOPMENT & WORKS F. REEVE S REPORT G. OTHER VII. BOARDS AND COMMISSIONS A. POLICE SERVICES BOARD B. PUBLIC LIBRARY C. OTHER
2.. COUNCIL AGENDA January 22, 2019 VIII. BY-LAWS B/L 5-2019 Being a By-Law to establish a Council Code of Conduct Policy. IX. NEW AND UNFINISHED BUSINESS X. CLOSED SESSION 1) Pursuant to Section 239 2(c) of the Municipal Act, 2001 ~ a proposed or pending acquisition or disposition of land by the municipality or local board. More specifically to discuss the sale of land on the Froats Road. 2) Pursuant to Section 239 2(b) of the Municipal Act, 2001 ~ personal matters about an identifiable individual, including municipal or local board employees. More specifically to discuss appointments to Committees/Boards for the next term of Council. XI. CONFIRMING BY-LAW B/L 6-2019 Being a By-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on January 22 nd, 2019. XII. ADJOURNMENT
CORPORATION OF THE TOWN OF RENFREW Minutes of the regular meeting of the Council of the Corporation of the Town of Renfrew held in the Council Chambers on Tuesday, January 8 th, 2019 at 7:00 p.m. PRESENT WERE Mayor Eady Reeve Emon Councillors: Coulas, Evans, Heins, Jamieson, Sidney ALSO PRESENT Clerk Bulmer, Treasurer O Reilly, Director Asselin, Director Hill, Chief Welsh Media (Mercury, MyFm) I. CALLING THE ROLL II. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None declared. III. PETITIONS AND DEPUTATIONS IV. CONFIRMING OF MINUTES 2019-1 - 1 MOVED by Councillor Heins, Reeve Emon THAT the minutes of the Regular Meeting of Council held December 11 th, 2018, be adopted as printed. V. COMMUNICATIONS 2019-1 - 2 MOVED by Councillor Coulas, Councillor Heins THAT the communication from the Honourable Vic Fedeli, Minister of Finance, dated December 21, 2018, concerning the 2019 Ontario Municipal Partnership Fund (OMPF), be received. VI. REPORTS Mayor Eady announced the Council appointments to the Town s various Boards and Committees and reinforced the importance of the work that Council will commit. A complete listing of these appointments were provided. 2019-1 - 3 MOVED by Councillor Jamieson, Reeve Emon THAT the minutes of the Finance Committee meeting held November 22 and continued on November 29, 2018, be received.
Page 2 of 5 COUNCIL MINUTES January 8, 2019 VI. REPORTS cont d 2019-1 - 4 MOVED by Councillor Sidney, Reeve Emon THAT Treasurer O Reilly s report dated January 3, 2019, concerning Municipal Borrowing, be received. 2019-1 - 5 MOVED by Councillor Evans, Councillor Jamieson THAT By-Law 1-2019, being a by-law to authorize the borrowing of money to meet current capital expenditures for the year 2019, be read a first time and be deemed to have been read a second time. 2019-1 - 6 MOVED by Councillor Heins, Councillor Evans THAT By-Law 1-2019, being a by-law to authorize the borrowing of money to meet current and capital expenditures for the year 2019, be read a third time and be passed. 2019-1 - 7 MOVED by Reeve Emon, Councillor Evans THAT Accountant/Deputy Treasurer Coughlin s report dated January 3, 2019 concerning the Interim Tax Levy, be received. 2019-1 - 8 MOVED by Reeve Emon, Councillor Coulas THAT By-Law 2-2019, being a by-law to provide for an interim tax levy, due dates for the payment of the interim taxes, and penalty and interest charges for the non-payment of taxes or any installment by the due date, be read a first time and be deemed to have been read a second time. 2019-1 - 9 MOVED by Councillor Heins, Councillor Jamieson THAT By-Law 2-2019, being a by-law to provide for an interim tax levy, due dates for the payment of the interim taxes, and penalty and interest charges for the non-payment of taxes or any installment by the due date, be read a third time and be passed. 2019-1 - 10 MOVED by Councillor Evans, Councillor Heins THAT Clerk Bulmer s report dated January 3, 2019 concerning the Post 2018 Municipal Election Report Including Accessibility, be received.
Page 3 of 5 COUNCIL MINUTES January 8, 2019 VI. REPORTS cont d 2019-1 - 11 MOVED by Councillor Jamieson, Reeve Emon THAT the Cannabis Fact Sheet prepared by Clerk Bulmer and dated December 21, 2018, be received as information to Council on the Government of Ontario s licensing and regulatory framework to regulate the private retail sales of recreational cannabis. This matter will be discussed again during the Council Meeting scheduled for January 22, 2019, representing the last day for which a municipality can opt-out of cannabis retail sales. 2019-1 - 12 MOVED by Councillor Evans, Councillor Heins THAT Renfrew Town Council endorse the annual Health and Safety Policy. 2019-1 - 13 MOVED by Councillor Heins, Councillor Sidney THAT Renfrew Town Council endorse the annual Drinking Water Quality Management System Policy. VII. BOARDS AND COMMISSIONS 2019-1 - 14 MOVED by Councillor Evans, Councillor Sidney THAT the minutes from the Renfrew Public Library Board meeting held November 27, 2018, be received. 2019-1 - 15 MOVED by Councillor Evans, Reeve Emon THAT the Renfrew Public Library Activity report for November 2018, be received. VIII. BY-LAWS By-Law No. 1-2019, 2-2019 and 3-2019 were given three readings and passed. IX. NEW AND UNFINISHED BUSINESS Reeve Emon suggested that a congratulatory letter and certificate be prepared to recognize the retirement of Kathy Moore, the Eastern Ontario Regional Director for the Ministry of Transportation.
Page 4 of 5 COUNCIL MINUTES January 8, 2019 X. CLOSED SESSION 2019-1 - 16 MOVED by Reeve Emon, Councillor Heins THAT Renfrew Town Council convene in Closed Session for the following matter pursuant to Section 239 of the Municipal Act, 2001: Pursuant to Section 2392(c) of the Municipal Act, 2001 ~ a proposed or pending acquisition or disposition of land by the municipality or local board. More specifically to discuss the sale of land on the O Brien Road Corridor. Council convened in Closed Session at 7:50 p.m. 2019-1 - 17 MOVED by Councillor Jamieson, Reeve Emon THAT Renfrew Town Council rise from its Closed Session and report progress. Council rose from its Closed Session at 8:30 p.m. 2019-1 - 18 MOVED by Councillor Jamieson, Councillor Coulas THAT By-Law 3-2019, being a by-law to authorize the sale of municipallyowned property, be read a first time and be deemed to have been read a second time. 2019-1 - 19 MOVED by Councillor Sidney, Councillor Heins THAT By-Law 3-2019, being a by-law to authorize the sale of municipallyowned property, be read a third time and be passed. XI. CONFIRMING BY-LAW 2019-1 - 20 MOVED by Councillor Coulas, Councillor Heins THAT By-Law 4-2019, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on January 8, 2019, be read first time and be deemed to have been read a second time. 2019-1 - 21 MOVED by Councillor Evans, Councillor Sidney THAT By-Law 4-2019, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on January 8, 2019, be read third time and be passed.
Page 5 of 5 COUNCIL MINUTES January 8, 2019 XII. ADJOURNMENT THAT we do now adjourn (Time of adjournment 8:35 p.m.). Mayor - Don Eady CLERK Kim R. Bulmer