JO DAVIESS COUNTY BOARD MEETING MINUTES DECEMBER 11, 2008 CALL TO ORDER: Chairperson of the Jo Daviess County Board, Marvin Schultz, called the meeting to order at 7:00 p.m. on Thursday,, at the Jo Daviess County Board Room, Jo Daviess County Courthouse, Galena, Illinois. ROLL CALL was answered as follows: Present-Gerald Bennett, Merri Berlage, Jody Carroll, Gavin Doyle, Bernece Hill, Alan Kent, Michael Lorig, Ron Mapes, Kim Monk, Margie Montelius, Marvin Schultz, Dan Sheridan, Ron Smith and Terry Stoffregen. Present: 14. Absent-William Cooper, THE PLEDGE OF ALLEGIANCE was led by Chairperson Schultz. THE INVOCATION and thought for the day were given by Merri Berlage. AGENDA ITEM I CONSENT AGENDA The consent agenda was approved as attached following a motion made by Merri Berlage and seconded by Jody Carroll. The motion carried by roll call vote: Ayes-Gerald Bennett, Merri Berlage, Jody Carroll, Gavin Doyle, Bernece Hill, Alan Kent, Michael Lorig, Ron Mapes, Kim Monk, Margie Montelius, Marvin Schultz, Dan Sheridan, Ron Smith and Terry Stoffregen. Ayes: 14. Nays: 0. Absent-William Cooper, County claims in the amount of $868,388.24 were approved following a motion made by Jody Carroll and seconded by Ron Mapes. The motion carried by roll call vote: Ayes-Gerald Bennett, Jody Carroll, Gavin Doyle, Bernece Hill, Alan Kent, Michael Lorig, Ron Mapes, Kim Monk, Margie Montelius, Dan Sheridan, Ron Smith and Terry Stoffregen. Ayes: 12. Nays: 0. Abstain-Merri Berlage and Marvin Schultz. Abstain: 2. Absent-William Cooper, AGENDA ITEM II CITIZENS COMMENTS Steve McIntyre urged board members to attend the public hearing on the zoning rewrite and to be actively involved to make sure that the document conveys the right message for both tourism and agricultural in Jo Daviess County. AGENDA ITEM III UNFINISHED BUSINESS There was no unfinished business brought before the board. AGENDA ITEM IV NEW BUSINESS AND COMMITTEE REPORTS FINANCE, TAX AND BUDGET: The following FY2008 line item over budget requests and the associated claims in the amount of $32,618.29 were approved following a motion made by Ron Smith and seconded by Jody Carroll. Claim from Visa/Galena State Bank in the amount of $1,086.85 to be paid from 001-42134-719 Other Service Charges; over budget by $1,086.85. Claim from Schraft Data Systems, LLC in the amount of $575.00 and Votec in the amount of $2,224.77 to be paid from 001-40107-603 ; over budget by $2,799.77. Claim from Robert Ernst in the amount of $15.15 and Jean Dimke in the amount of $55.05 to be paid from 001-40107-451 Mileage; over budget by $55.05.
Page 2 of 8 Claims from Sedona Staffing in the amount of $1,337.28 to be paid from 001-40108-403 Wages Part/time; over budget by $1,337.28. Claim from US Cellular in the amount of $225.88 to be paid from 033-47187-603-132; over budget by $225.88. Claims from Goodin Associates, Ltd in the amount of $1,323.00 to be paid from 033-47187- 603-133; over budget by $1,323.00. Claim from Redwood Toxicology in the amount of $239.00 to be paid from 033-47187-603-135; over budget by $239.00. Claim from Kimberly Montgomery in the amount of $132.43 to be paid from 033-47187-603-139; over budget by $132.43. Claim from MHS in the amount of $67.00 to be paid from 033-47187-603-141; over budget by $67.00. Claim from Office Supply in the amount of $28.80 to be paid from 001-42134-605 Office Supplies; over budget by $28.80. Claim from West Payment Center in the amount of $423.00 to be paid from 001-42134-621 Print Material; over budget by $423.00. Claim from Terry Kurt in the amount of $60.60 to be paid from 001-42134-719 Other Service Charges; over budget by $60.60. Claim from Ron Shutts in the amount of $400.00 to be paid from 001-42134-719 Other Service Charges; over budget by $400.00. Claim from Trent Fowler in the amount of $262.60 to be paid from 001-42134-719 Other Service Charges; over budget by $262.60. Claim from Wildwood Lodge in the amount of $144.48 to be paid from 001-42134-719 Other Service Charges; over budget by $144.48. Claim from Dubuque Humane Society in the amount of $2,080.00 to be paid from 001-44153- 719 Other Services; over budget by $2080.00. Claim from Jo-Carroll Energy in the amount of $2,554.15 to be paid from 001-41122-711 Utilities; over budget by $2,302.81. Claim from Heather Ward in the amount of $200.00 to be paid from 001-41122-702; over budget by $200.00. Various claims from Sheriff s Office in the amount of $448.25 to be paid from 001-41122-701 Maintenance Service; over budget by $448.25. Various claims from Sheriff s Office in the amount of $9,139.18 to be paid from 001-41121- 611 Fuel; over budget by $9,129.44. Various claims from Sheriff s Office in the amount of $9,595.82 to be paid from 001-41123- 704 Telephone; over budget by $9,595.82. The following FY2008 line item over budget requests from the Sheriff Department that claims were paid from GL period 10/08 in the amount of $1,507.99 from line item 001-41123-704 and from GL period 10/08 in the amount of $540.00 from line item 001-41122-701 were approved following a motion made by Ron Smith and seconded by Bernece Hill. The following FY2008 line item transfers and their associated claims totaling $31,829.09 were approved following a motion made by Ron Smith and seconded by Terry Stoffregen. 1. Transfer of $1,441.30 from 001-45163-402 Per Diem to 001-45163-702 Professional Services
Page 3 of 8 Claim from Dave Akemann in the amount of $1,441.30 to be paid from 001-45163-702-427 Professional Services 2. Transfer of $1,122.11 from 001-45163-810 Equipment to 001-45163-604 Computer Supplies Claim from CDW-G in the amount of $1,122.11 to be paid from 001-45163-604-320 Computer Supplies 3. Transfer of $527.22 from 026-44152-702 Professional Services to 026-44152-451 Mileage Claim from Patti McCall Paar in the amount of $527.22 to be paid from 026-44152-451 Mileage 4. Transfer of $2,000.00 from 002-43141-805 County Highway Buildings to 002-43141-701 County Highway Maintenance Services Claim from Midwest Business Products in the amount of $119.48 to be paid from 002-43141-701-341 County Hwy Maintenance Service 5. Transfer of $9,300.00 from 011-43145-890 County Aid to Bridges to 011-43145-702. Claim from Fehr-Graham & Associates in the amount of $9,775.00 to be paid from 011-43145-702-348 County Aid to Bridges Professional Services 6. Transfer of $20,000.00 from 002-43141-805 County Highway Buildings to 002-43141-601 County Highway Maintenance Supplies Claim from Bonnell in the amount of $519.10 to be paid from 002-43141-601-341 County Highway Maintenance Supplies Claim from Truck Country in the amount of $163.64 to be paid from 002-43141-601-341 County Highway Maintenance Supplies Claim from Hawkeye Truck & Trailer in the amount of $340.74 to be paid from 002-43141-601-341 County Highway Maintenance Supplies Claim from Bonnell Industries in the amount of $4,840.00 to be paid from 002-43141-601-340 County Highway Maintenance Supplies Claim from Hawkeye Truck & Trailer in the amount of $115.63 to be paid from 002-43141-601-341 County Highway Maintenance Supplies Claim from Gasser True Value in the amount of $13.57 to be paid from 002-43141-601-341 County Highway Maintenance Supplies Claim from Gasser True Value in the amount of $25.07 to be paid from 002-43141-601-344 County Highway Maintenance Supplies Claim from Hoskins Building Center in the amount of $29.13 to be paid from 002-43141- 601-344 County Highway Maintenance Supplies Claim from Interstate Battery in the amount of $89.95 to be paid from 002-43141-601-341 County Highway Maintenance Supplies Claim from McAllister Equipment in the amount of $220.80 to be paid from 002-43141- 601-341 County Highway Maintenance Supplies Claim from Conmat in the amount of $441.89 to be paid from 001-43141-601-345 County Highway Maintenance Claim from Conmat in the amount of $10,377.62 to be paid from 002-43141-601-345 County Highway Maintenance 7. Transfer of $1,025.20 from 001-41121-702 Professional Services to 001-41121-603 Operating Supplies Claim from Ohlin Sales, Inc in the amount of $1,026.79 to be paid from 001-41121-603 8. Transfer of $640.05 from 001-41121-706 Printing to 001-41121-603
Page 4 of 8 Claim from Comelec in the amount of $94.75 to be paid from 001-41121-603 Operating Supplies Claim from Galls in the amount of $171.97 to be paid from 001-41121-603 Operating Supplies Claim from Ray O Herron in the amount of $122.37 to be paid from 001-41121-603-043 Claim from Gasser True Value in the amount of $43.98 to be paid from 001-41121-603-043 Claim from Grafix Shoppe in the amount of $45.38 to be paid from 001-41121-603-043 Claim from MPH Industries in the amount of $62.85 to be paid from 001-41121-603-043 Claim from US Bank in the amount of $5.00 to be paid from 001-41121-603-043 Operating Supplies Claim from JDCSO Petty Cash in the amount of $93.75 to be paid from 001-41121-603-043 This brings the total claims amount paid for December 2008 to $932,835.62. The board authorized an acceptance agreement for a HAVA Grant for VAID II funds for Voting Access for Individuals with Disabilities in the amount of $1,571.00 following approval of motion made by Ron Smith and seconded by Merri Berlage. INFORMATION AND COMMUNICATIONS TECHNOLOGY: This committee had no business to bring before the board. DEVELOPMENT AND PLANNING: This committee had no business to bring before the board. CVB BOARD OF DIRECTORS: A recommendation to approve the suggested membership fees for visitor-related businesses and attractions located within the city limits of Galena, in order for them to take part in the CVB s promotional opportunities as presented by the Ad Hoc Committee, effective December 1, 2008 was approved following a motion made by Marvin Schultz and seconded by Merri Berlage. The motion carried by voice vote with nay votes recorded for Jerry Bennett, Gavin Doyle, Dan Sheridan and Ron Smith. A recommendation to approve a CVB Media Plan B and to spend up to $300,000, which includes agency fees with McDaniels Marketing for FY09, was approved following a motion made by Marvin Schultz and seconded by Alan Kent. PUBLIC WORKS: A petition for cost share aid from Rush Township for culvert replacement projects on Townsend Road and Rush Town Road at an estimated cost of $5,000 to be paid from line item 011-43145-890 was approved following a motion made by Jody Carroll.
Page 5 of 8 An intergovernmental agreement between Carroll County and Jo Daviess County for winter maintenance (snow plowing) of 1.6 miles of Jo Daviess County highways in the former Savanna Army Depot at a cost of $2,250.00 to be paid from line item 002-43141-701 was approved following a motion made by Jody Carroll. The fuel bid for the FY09 Jo Daviess County fuel letting was awarded to Saunders Oil Co., Inc., Warren, Illinois at an amount of $181,699.80 following approval of a motion made by Jody Carroll and seconded by Michael Lorig. LAW ENFORCEMENT AND COURTS: This committee had no business to bring before the board. SOCIAL AND ENVIRONMENTAL: The Social and Environmental Committee needed no action by the board. PLANNING COMMISSION/ZONING BOARD OF APPEALS: The Planning Commission s recommendation to issue a supplemental special use permit to allow for additional structures for an existing logging business at 8701 Illinois Route 84 South, Hanover, Thomas Bourette, owner, was approved following a motion made by Ron Mapes and seconded by Alan Kent. The motion carried by roll call vote: Ayes-Gerald Bennett, Merri Berlage, Jody Carroll, Gavin Doyle, Bernece Hill, Alan Kent, Michael Lorig, Ron Mapes, Kim Monk, Margie Montelius, Marvin Schultz, Dan Sheridan, Ron Smith and Terry Stoffregen. Ayes: 14. Nays: 0. Absent-William Cooper, The Planning Commission s recommendation to issue a special use permit to allow for the temporary placement of a wind test tower on the east side of North Mammoser Road, approximately 1,600 feet south of Chelsea Road, for Acciona Wind Energy USA, LLC, petitioner and Elton and Sandra Olson, owners, including an amendment to the Planning Commission s condition that the 5 year time limitation with reclamation to take place after removal of the test tower be changed to a 3 year time limitation with reclamation to take place after removal of the test tower, was approved following a motion made by Ron Mapes and seconded by Alan Kent. The motion carried by roll call vote: Ayes-Gerald Bennett, Merri Berlage, Jody Carroll, Gavin Doyle, Bernece Hill, Alan Kent, Michael Lorig, Ron Mapes, Kim Monk, Margie Montelius, Marvin Schultz, Dan Sheridan, Ron Smith and Terry Stoffregen. Ayes: 14. Nays: 0. Absent-William Cooper, The Planning Commission s recommendation to issue a special use permit to allow for the temporary placement of a wind test tower on the south side of Winslow Road, approximately ¾ miles east of Stagecoach Trail, for Acciona Wind Energy USA, LLC, petitioner and Kent Family Farm Partnership, owners, including an amendment to the Planning Commission s condition that the 5 year time limitation with reclamation to take place after removal of the test tower be changed to a 3 year time limitation with reclamation to take place after removal of the test tower, was approved following a motion made by Ron Mapes and seconded by Merri Berlage.
Page 6 of 8 The motion carried by roll call vote: Ayes-Gerald Bennett, Merri Berlage, Jody Carroll, Gavin Doyle, Bernece Hill, Alan Kent, Michael Lorig, Ron Mapes, Kim Monk, Margie Montelius, Marvin Schultz, Dan Sheridan, Ron Smith and Terry Stoffregen. Ayes: 14. Nays: 0. Absent-William Cooper, LEGISLATIVE: This committee had no business to bring before the board. EXECUTIVE: A resolution for the submission of a referenda at the April 7, 2009 Consolidated Election of a proposition to impose a retailers occupational tax and service occupation tax to be used exclusively for school facility purposes was sent to the Executive Committee for review following a motion made by Ron Mapes and seconded by Merri Berlage. AGENDA ITEM V - OTHER COMMITTEES AND BOARDS Board members appointed to other special committees updated the board with actions involving those committees. AGENDA ITEM VI BOARD MEMBER CONCERNS Chairperson Schultz urged board members, old and new, to call him or the Administrator s Office it they ever need information or have questions on any issues or procedures. AGENDA ITEM VII CITIZENS COMMENTS Sheriff Hefel welcomed new board members and invited them to view the operations of the Public Safety Building. AGENDA ITEM VIII CLOSED SESSION The board had no need to enter closed session. AGENDA ITEM IX -POSSIBLE ACTION AS A RESULT OF CLOSED SESSION In the absence of closed session, there was no action needed. AGENDA ITEM X - ADJOURNMENT The meeting adjourned following a motion made by Merri Berlage and seconded by Alan Kent. The motion to adjourn carried by voice vote. Chairperson Schultz adjourned the meeting at 8:33 p.m. until 7:00 p.m. Tuesday, January 13, 2009 at the Jo Daviess County Board Room, Jo Daviess County Courthouse, Galena, Illinois. Jean Dimke, Jo Daviess County Clerk
Page 7 of 8 JO DAVIESS COUNTY BOARD CONSENT AGENDA APPROVED DECEMBER 11, 2008 MINUTES APPROVAL 1. Budget Hearing minutes of November 18, 2008 2. Re-organization meeting minutes of December 1, 2008 APPOINTMENTS 1. Appointment of Susie Davis to the Planning Commission/ZBA Board for a five year term ending December 01, 2013 2. Appointment of Ron Smith to the LRA Board for a three year term ending July 31, 2011 3. Appointment of Marvin Schultz, Merri Berlage and Jack Zillig to the Liquor Commission 4. Appointment of Michael Lorig, Kim Monk, Ron Smith, Ron Mapes and Merri Berlage to serve on the Development & Planning Committee with Ron Mapes to serve as Chairperson and Merri Berlage to serve as Vice Chair 5. Appointment of Gavin Doyle, Jody Carroll, Alan Kent, Ron Smith and Ron Mapes to serve on the Finance, Tax & Budget Committee with Ron Smith to serve as Chairperson and Jody Carroll to serve as Vice Chair 6. Appointment of Bill Cooper, Margie Montelius, Terry Stoffregen, Gavin Doyle and Gerald Bennett to serve on the Information & Communications Committee with Bill Cooper to serve as Chairperson and Margie Montelius to serve as Vice Chair 7. Appointment of Gerald Bennett, Terry Stoffregen, Jack Zillig, Bernece Hill, Dane Jackson and Bill Cooper to serve on the Law Enforcement & Courts Committee with Dane Jackson to serve as Chairperson and Terry Stoffregen to serve as Vice Chair 8. Appointment of Daniel Sheridan, Kim Monk, Terry Stoffregen, Bill Cooper, Margie Montelius and Merri Berlage to serve on the Legislative Committee with Merri Berlage to serve as Chairperson and Margie Montelius to serve as Vice Chair 9. Appointment of Jody Carroll, Mike Lorig, Alan Kent, Merri Berlage and Dane Jackson to serve on the Public Works Committee with Jody Carroll to serve as Chairperson and Merri Berlage to serve as Vice Chair 10. Appointment of Margie Montelius, Jack Zillig, Bernece Hill, Daniel Sheridan and Mike Lorig to serve on the Social & Environmental Committee with Jack Zillig to serve as Chairperson and Margie Montelius to serve as Vice Chair 11. Appointment of Ron Mapes, Ron Smith, Jack Zillig, Jody Carroll, Dane Jackson, Bill Cooper and Merri Berlage to serve on the Executive Committee with Ron Mapes to serve as Chairperson and Marvin Schultz to serve as Vice Chair 12. Appointment of Bernece Hill as County Board liaison to the 708 Mental Health Board. 13. Appointment of Terry Stoffregen as County Board liaison to the Alcohol Prevention Committee 14. Appointment of Kim Monk as County Board liaison to the Blackhawk Hills RC&D 15. Appointment of Margie Montelius as County Board liaison to the Board of Health 16. Appointment of Marvin Schultz as County Board liaison to the CVB Tourism Board
Page 8 of 8 17. Appointment of Margie Montelius as County Board liaison to the Dubuque Metro Area Transportation (DMATS) committee 18. Appointment of Dane Jackson as County Board liaison to the Emergency Telephone Systems Board (ETSB-911) 19. Appointment of Ron Mapes as County Board liaison to the Freeport/Stephenson Enterprise Zone 20. Appointment of Daniel Sheridan and Ron Smith as County Board liaison to the Enterprise Zone and the Foreign Trade Zone at the LRA 21. Appointment of Michael Lorig as County Board liaison to the Extension Education Council 22. Appointment of Bernece Hill as County Board liaison to the Jo-Carroll Solid Waste Agency 23. Appointment of Jack Zillig as County Board liaison to the LEPC 24. Appointment of Ron Mapes as County Board liaison to the Planning Commission/Zoning Board of Appeals 25. Appointment of Gerald Bennett as County Board liaison to the Juvenile Justice Council 26. Appointment of Merri Berlage, Ron Mapes, Dane Jackson and Marvin Schultz to the FOP Labor Negotiating committee CONTRACTS, AGREEMENTS and PETITIONS 1. Purchase of service contract between the Dubuque Humane Society and Jo Daviess County, Illinois for animal sheltering. 2. Stray dog pick-up contract for Jo Daviess County with the municipality of Warren 3. Stray dog pick-up contract for Jo Daviess County with the municipality of East Dubuque 4. Stray dog pick-up contract for Jo Daviess County with the municipality of Hanover 5. Stray dog pick-up contract for Jo Daviess County with the municipality of Galena 6. Stray dog pick-up contract for Jo Daviess County with the municipality of Stockton 7. Stray dog pick-up contract for Jo Daviess County with the municipality of Elizabeth 8. Stray dog pick-up contract for Jo Daviess County with the municipality of Apple River REPORTS & CORRESPONDENCE 1. Thank you card from the family of Elaine Einsweiler CLAIMS 1. Claims approval in the amount of $868,388.24 2. Emergency Telephone Systems Board claims in the amount of $3,036.74 3. Sheriff s Forfeiture Fund claims in the amount of $1,530.00