PONOKA COUNTY COUNTY COUNCIL MEETING September 22, 2015 A regular meeting of the Council of Ponoka County was held in the County Council Chambers of the County Administration Building on Tuesday, September 22, 2015, with the following people in attendance: Councillor B. Liddle Councillor M. Matejka Councillor D. Weir Mr. C. Cutforth, Chief Administrative Officer Mrs. D. Raugust, Recording Secretary Absent were: Councillor N. Hartford Reeve P. McLauchlin Call to Order Deputy Reeve Liddle called the meeting to order at 9:06 a.m. Also in attendance was Mr. Herb Schwingel, Public Works Superintendent. CONSIDERATION/ADOPTION OF THE AGENDA Consideration of the Agenda Item No. 1 The following items were suggested for addition to the agenda: 5.3. Preliminary Agreement #1775 224/15 Moved by Councillor Matejka that the agenda be adopted as amended. MINUTES September 8, 2015 Regular Meeting Item No. 2.1 Council reviewed the minutes of the September 8, 2015 Regular Council meeting. 225/15 Moved by Councillor Weir that the minutes of the September 8, 2015 Regular Council meeting be adopted as presented. September 8, 2015 Public Hearing Item No. 2.2 Council reviewed the minutes of the September 8, 2015 Public Hearing. 226/15 Moved by Councillor Matejka that the minutes of the September 8, 2015 Public Hearing be adopted as presented. September 14, 2015 Special Meeting Item No. 2.3 Council reviewed the minutes of the September 14, 2015 Special Council meeting. 227/15 Moved by Councillor Matejka that the minutes of the September 14, 2015 Special Council meeting be adopted as presented.
September 22, 2015 Page 2 PUBLIC WORKS Public Works Superintendent s Report; Construction & Paving Programs Bobtail Road Ponoka Transfer Station Town of Ponoka Recycling Station Relocation Policy 02-018 Purchase of Road Right-of-Way Item No. 5.1 Mr. Schwingel presented his report of activities within the Public Works Department. He noted that construction of the Westlake boat launch was underway as well as construction of TR 435 between Hwy #2 and Hwy #795. Also discussed was the paving of the Menaik Road and the grant approval received from the Building Canada Fund. Guard rail was still required on the two bridges on the Iola Road paving project. Concern was expressed with the condition of Bobtail Road in front of each driveway. Ant Construction was reviewing the issue and would repair the areas. General discussion ensued on the new Ponoka transfer station and how quickly people were able to move through because of the number of bays available. Councillor Matejka noted that the Town of Ponoka was moving the recycling station from Ponoka out to their transfer site. This could impact County residents now using this service. Item No. 5.2 Council reviewed proposed policy 02-018 for the purchase of road right-of-way. The policy noted that the standards for road construction had increased in the past number of years. With the varying value of property across the County, the policy proposed that the rates used for calculating right-of-way purchases be negotiated on a project by project basis. 228/15 Moved by Councillor Matejka that proposed policy 02-018 be adopted as a policy of Ponoka County, retroactive to January 1, 2015. A copy of the policy is attached to and forms part of these minutes. Preliminary Agreements Item No. 5.3 Council reviewed the following preliminary agreement: Agreement # Landowners Legal Description 1775 Neil & Kendra Frank SW 3-43-28-W4 229/15 Moved by Councillor Weir that Preliminary Agreement #1775 be adopted as presented. Mr. Schwingel was thanked for his attendance and he left the meeting. BUSINESS ARISING FROM THE MINUTES Ponoka Airport Development Authority By-Law Validity Item No. 3.1 Council reviewed the legal opinion provided regarding the validity of the Ponoka Airport development authority by-law (10-15-SDA) passed in April, 2015. Both Councils would need to pass by-laws authorizing this action and enter into agreements for the land being developed. Administration would work with the Town Administration and the Airport consultant to ensure that the Town has development authority. FINANCE Payment of Accounts Ponoka Gym Club, Land Title Item No. 6.1 Council reviewed the accounts presented for payment from the September 8, 2015 cheque register. It was noted that the Ponoka Gym Club had 150 children registered for their programs, with the programs slated to commence the last week of September. They still did not have title to the land.
September 22, 2015 Page 3 Unconditional Grant Funding Discussion ensued concerning the amount of unconditional grant funding provided to the Town of Ponoka. 230/15 Moved by Councillor Matejka that the accounts be approved for payment as outlined in the September 8, 2015 cheque register in the amount of $3,272,428.38. Financial Statement Item No. 6.2 Council reviewed the monthly financial statement to August 31, 2015. 231/15 Moved by Councillor Weir that the monthly financial statement to August 31, 2015 be accepted as information. PUBLIC HEARINGS Recess for Coffee Break; Public Hearing Item No. 4.1 Deputy Reeve Liddle recessed the meeting at 9:53 a.m. for a coffee break and to conduct a public hearing. The meeting reconvened at 10:40 a.m. The delegation from the recent Public Hearing was in attendance at reconvenement as well as Mr. Tom Webber, Assistant CAO. DEVELOPMENT By-Law 19-15-ZA Reclassification of Pt. SW 33-42-24-4 Gadd, T & C Item No. 7.1 Council reviewed By-Law 19-15-ZA in light of the recent public hearing, which allowed for rezoning as follows: A by-law of Ponoka County, in the Province of Alberta, pursuant to Section 640 of The Municipal Government Act, being Chapter M-26.1 of the Revised Statutes of Alberta, 2000, and amendments thereto, to amend Land Use By-Law 7-08-LU as follows: Reclassify Pt. SW 33-42-24-W4 (approximately 12 acres) from Agricultural District to Country Residential District. 232/15 Table By-Law Moved by Councillor Weir that consideration of By-Law 19-15-ZA be tabled until the applicants request that it be brought back to the table. The delegation from the Public Hearing and Mr. Webber left the meeting. FINANCE (continued) Budget Report Item No. 6.3 Council reviewed the budget report for the month ended August 31, 2015. 233/15 Moved by Councillor Matejka that the budget report to August 31, 2015 be accepted as information. Rimbey FCSS, 2016 Proposed Budget Item No. 6.4.1 Council reviewed the proposed 2016 budget for the Rimbey Family & Community Support Services. The budget showed a contribution request of $27,336 from the County; the same amount as 2015. 234/15 Moved by Councillor Weir that Ponoka County agree to contribute towards the Rimbey FCSS 2016 budget as proposed.
September 22, 2015 Page 4 Parkland Regional Library, Proposed 2016 Budget Item No. 6.4.2 The 2016 proposed budget for the Parkland Regional Library was reviewed. The budget showed an increase of 2% from the contributing partners. 235/15 Moved by Councillor Weir that Ponoka County agree to contribute towards the 2016 budget as proposed by the Parkland Regional Library. Rimbey Skatepark, Bridge Funding Request Item No. 6.5 Correspondence from ATB Financial, Rimbey, advised that they would be able to assist the Kinsmen Club of Rimbey with a financial solution. The County had been requested to bridge fund construction of the skatepark until such time as the loan proceeds were released. The County had already donated $40,000 toward this project as well as some work in kind. It was noted that there were other projects throughout the County that had not been completed. The work was generally completed as funds were available. Councillor Weir requested that Ponoka County request further information prior to providing bridge funding for the Rimbey Kinsmen skatepark project. 236/15 Moved by Councillor Matejka that this request be deferred until the next meeting of Council. COUNCILLOR REPORTS PAECS 2016 Budget Item No. 8.1 Councillor Weir advised that PAECS was working on its 2016 budget. Maskwacis CAC Chairman; Ponoka FCSS Funding Rimoka Open House Red Deer Lake Water Levels; Friends of Chain Lakes Meeting Councillor Matejka advised that the Maskwacis Community Advisory Committee had elected a new chairman on September 9. The Ponoka FCSS understood that they would be getting an increase in funding from the Provincial Government. This would impact the County s contribution for 2016. Councillor Liddle reported on the recent Rimoka open house conducted at the senior s lodge. The residents wanted information regarding the cost and size of the suites and the availability. An open meeting was also held in the evening and has been well received by the majority of people. Councillor Liddle was working with the local Councillors from Camrose and Wetaskiwin regarding the level of the Red Deer Lake. He would be attending the October 15 Friends of Chain Lakes meeting. CHIEF ADMINISTRATIVE OFFICER S REPORT By-Law 20-15-MLR Protection and Preservation of Municipal Lands and Reserves Item No. 9.1 Mr. Cutforth presented proposed By-Law 20-15-MLR for the protection and preservation of municipal lands and reserves. The by-law restricted the use of municipal lands and reserves until prior written authorization was obtained to conduct such activities. This would only apply to select subdivisions as they request it. Currently the only subdivision under consideration was Grandview Estates. The other option to restrict the use of ATV s in municipal reserves was to lease the property to the adjacent landowner. 237/15 1 st Reading Given first reading this 22 nd day of September, 2015 on a motion by Councillor Liddle and was carried unanimously.
September 22, 2015 Page 5 238/15 2 nd Reading 239/15 Proceed to 3 rd 240/15 3 rd Reading By-Law 21-15-A Amend the Discharge of Firearms By-Law 241/15 1 st Reading 242/15 2 nd Reading 243/15 Proceed to 3 rd 244/15 3 rd Reading Given second reading this 22 nd day of September, 2015 on a motion by Councillor Matejka and was carried unanimously. By unanimous consent of Council, on a motion by Councillor Weir to proceed at this time with third reading to By-Law 20-15-MLR; By-Law 20-15-MLR was given third and final reading this 22 nd day of September, 2015 on a motion by Councillor Liddle and was unanimously passed. Item No. 9.2 Mr. Cutforth presented proposed By-Law 21-15-A for Council s consideration. The by-law amended the Discharge of Firearms By-Law 2-92-FA by adding a number of new subdivisions and areas to Schedule A. Given first reading this 22 nd day of September, 2015 on a motion by Councillor Matejka and was carried unanimously. Given second reading this 22 nd day of September, 2015 on a motion by Councillor Weir and was carried unanimously. By unanimous consent of Council, on a motion by Councillor Liddle to proceed at this time with third reading to By-Law 21-15-A; By-Law 21-15-A was given third and final reading this 22 nd day of September, 2015 on a motion by Councillor Matejka and was unanimously passed. UPCOMING MEETING/EVENT REMINDERS Upcoming Events and Meetings Item No. 10 Council was reminded of the following upcoming meetings/events: Regular Meetings.1 Next regular Council meetings.1 October 13, 2015 Development/Delegations.2 October 27, 2015 Regular business.3 November 10, 2015 Development/Delegations.4 November 24, 2015 Regular business Organizational.2 Establish date for Organizational meeting (Oct) Meeting 245/15 Moved by Councillor Matejka that the Organizational meeting of Council be conducted on October 27, 2015 commencing at 9:00 a.m. Ponoka Recreation Master Plan Open House Invitation Adjournment.3 Invitation to attend the Ponoka Recreation Master Plan Open House on Sept 29, 2015 from 6:30 8:00 p.m. Councillor Liddle adjourned the meeting at 11:30 a.m. Reeve Chief Administrative Officer