CALL TO ORDER MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY, 2018 04 17 Reeve B. Guyon called the meeting to order at 9:00 a.m. PRESENT B. Guyon, Reeve H. Swan, Councillor D. Wiltse, Councillor S. Wheale, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor J. Whaley, Interim Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Administrative Assistant K. Maclnnis, Corporate Communications Co-ordinator STAFF INTRODUCTION B. Christie, Director of Corporate Services introduced the new IT Manager Dennis Wong. ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda 0412/18-04-17 Moved by K. Westerlund to approve the agenda with the following additions: 6. Delegations 2017 Brazeau County Audit - Metrix Group presentation documents 8. Community Services d) Joint Recreation Board Terms of Reference - M. Gressier 16. in-private Session 11:30 am - 2017 Brazeau County Audit - Metrix Group - Phil Dirks 11. Pianning and Development b) Brazeau County Climate Resiiience Express Action Pian - Appendix B 12. Generai Matters b) Energy Efficiency Rebate Program c) County Appeai of Disaster Recovery Program d) Lobbying for Rural Schools - B. Guyon 13. Correspondence g) Letter from Municipal Affairs Page 1 of 14
15. Meeting Dates g) Brownlee LLP Spring 2018 ADOPTION OF MINUTES Adoption of Minutes 0413/18-04-17 Moved by H. Swan to approve the minutes of the March 28,2018 Council meeting as amended - page 14 - correction to motion 333/18-03-28 - S. Wheole noted os voting twice. 0414/18-04-17 Moved by H. Swan to approve the minutes of the April 3, 2018 Council meeting as presented. BUSINESS ARISING Business Arising Follow Up Action List J. Whaley reviewed the status of the action items 0415/18-04-17 Moved by S. Wheale to receive the Follow Up Action List for information. URGENT ITEMS Urgent Items None CAO REPORT CAO Report Reconciliation of Accounts Payable and Receivable Town of Dravton Vallev Sanitary Trunk Twining J. Whaley presented a request to reconcile the outstanding invoice from the Town of Drayton Valley for the 2015 twining of the Sanitary Trunk Line. 0416/18-04-17 Moved by A. Heinrich to follow option "a": That Brazeau County release payment in the amount of $33,375.71 to the Town of Drayton Valley to reconcile the outstanding amounts for the 2014, 2015 and 2016 Sanitary Trunk Twining with funds from deferred projects restricted surplus. Page 2 of 14
FIRE SERVICES Fire Services Medical Response bv Fire Services T. Thomson gave detailed information regarding emergency medical calls which were attended to by the Fire Services Department in 2017. 0417/18-04-17 Moved by that S. Wheale to direct Fire Services Administration to supply the costs of the assisted medical calls and bring back to Council. M. Gressler offered a friendly amendment "as an ongoing thing for Fire Services" S. Wheale accepted the amendment. DELEGATIONS/ APPOINTMENTS Delegations/Appointments RCMP Drayton Valley Staff Sgt. Malcom Callihoo and Breton Staff Sgt. Harpreet Dhaliwal presented the RCMP stats from January to March 2018. 0418/18-04-17 Moved by S. Wheale to receive the RCMP reports for information. 0419/18-04-17 Moved by S. Wheale to authorize the Reeve to sign the RCMP report. Reeve B. Guyon called for a break at 9:40 a.m. and the meeting resumed at 9:56 a.m. COMMUNITY SERVICES Community Services Reouest for Memorial Bench at Rockv Rapids Cemetery L. Chambers presented a request from a resident to install a memorial bench at the Rocky Rapids Cemetery. 0420/18-04-17 Moved by K. Westerlund to approve option "a": to direct Administration to install a memorial bench at the Rocky Rapids Cemetery according to Avalie Peck's request. Page 3 of 14
GEN-10 Memorial Bench Policy L Chambers presented the proposed Memorial Bench Policy GEN-10 for approval. 0421/18-04-17 Moved by to M. Gressler to add to the policy a point of a minimum of five benches per cemetery and that Council approve GEN-10 with the addition. S. Wheale offered a friendly amendment "maximum of five." M. Gressler accepted the amendment. Draft Noise Bvlaw 978-17 L. Chambers presented Noise Bylaw 978-17 for Council edits and approval. 0422/18-04-17 Moved by to K. Westerlund to direct Administration to take back the draft Bylaw 978-17 and remove any reference to agriculture and industry and bring it back to Council. DELEGATIONS/ APPOINTMENTS Delegations/Appointments 2017 Brazeau Countv Audit Phil Dirks from the Metrix Group presented the 2017 Brazeau County Financial Audit. 0423/18-04-17 Moved by A. Heinrich to receive the presentation from the Metrix Group for information. Reeve B. Guyon called for a break at 10:59 a.m. and the meeting resumed at 11:05 a.m. PUBLIC INPUT SESSION Public Input Session Reeve B. Guyon opened the Public Input Session at 11:09 a.m. Les Huber commented on the trend with County becoming entangled with government projects and grants. He feels these projects cost the County more money and end up in disaster. Regarding the rebate for appliances for homes, he feels it is best for the County to stay out of it. Mark Raines spoke to agenda item 12 b) regarding the energy rebate program. He feels it is a federal and provincial responsibility not municipal. The County is losing its focus and getting caught up in the "green" idea. As a first responder he believes ditches and dangerous intersections are more important than light bulbs. Page 4 of 14
Garry Mastre commented and questioned the cheque report on the agenda and inquired of M. Gressler if the cheque he refused to sign was identified? M. Gressier could not confirm. Mr. Mastre further commented on the trail system behind the Ford dealership being a mess. Reeve B. Guyon closed the Public Input Session 11:16 a.m. 0424/18-04-17 Moved by A. Heinrich to receive public input comments for information. 0425/18-04-17 Moved by A. Heinrich to direct Administration to bring back details on the cheque for $129 odd thousand to Willows, in particular, what that money was spent for. COMMUNITY SERVICES Communltv Services Joint Exploratorv Recreation and Culture Ad Hoc Committee M. Gressler presented the committee's terms of reference. 0426/18-04-17 Moved by M. Gressler that Council approve the Terms of Reference for the Joint Exploratory Recreation and Culture Ad Hoc Committee as presented. CORPORATE SERVICES Corporate Services Cheques from December 2017 and January 2018 B. Christie provided an update report on the cheques issued December 2017 to January 2018 in excess of $100,000.00, including the information on the cheque to Willows Construction commented on during the Public Input Session. 0427/18-04-17 Moved by D. Wiltse to receive the Cheque Report for information. 0428/18-04-17 Moved by M. Gressler that Administration bring back the policy regarding cheque signing authority to Council by the second council meeting in May. Council Minutes 2018 0417 Page 5 of 14
Clarification on 239 Account Expenses B. Christie provided a report of detailed information regarding GL Accounts as requested by Council. 0429/18-04-17 Moved by A. Heinrich to receive the clarification on 239 accounts for information. IN-PRIVATE SESSION In-Private Session 0430/18-04-17 Moved by D. Wiltse that the regular Council Meeting of April 17, 2018 proceed into 'in-private' at 11:30 a.m. for the purpose of discussing: 2017 Audit Metrix Group FOIP Section 24. B. Christie, Director of Corporate Services, Phil Dirks, Auditor and J. Whaley Interim CAD joined the in-private session for the purpose of discussing the 2017 Audit FOIP Section 24. B. Christie, Director of Corporate Services, and Phil Dirks, Auditor left the in-private session at 12:02 p.m. 0431/18-04-17 Moved by S. Wheale that the regular Council Meeting of April 17, 2018 come out of 'in- private' at 12:03 p.m. Reeve B. Guyon called for a break at 12:03 p.m. and the meeting resumed at 12:13 p.m. 0432/18-04-07 Moved by M. Gressler that the regular Council Meeting of April 17, 2018 proceed into 'in-private' at 12:13 p.m. for the purpose of discussing: Strategic Priorities FOIP Section 21, CAO Contract Appendix "A" Update FOIP Section 19, Council Conduct FOIP Section 23. J. Whaley Joined the in-private session for the purpose of discussing Strategic Priorities FOIP Section 21 and CAO Contract Appendix "A" Update FOIP Section 19. J. Whaley left the in-private session at 12:55 p.m. 0433/18-04-17 Moved by H. Swan that the regular Council Meeting of April 17, 2018 come out of 'in-private' at 1:20 p.m. Page 6 of 14
0434/18-04-17 Moved by M. Grassier that Council receive for information the Brazeau County Audit Matrix Report received in-private. 0435/18-04-17 Moved by M. Grassier that the Strategic Priorities designed by the Council planning session be published for the Corporate Priorities to the public. 0436/18-04-17 Moved by 5. Wheale to set a meeting for a review of Council policies under the MGA requirements. Reeve B. Guyon called for a break at 1:22 p.m. and the meeting resumed at 1:28 p.m. PLANNING & DEVELOPMENT Planning and Development Permit Status Update J. Whaley reviewed the permit status update. 0437/18-04-17 Moved by A. Heinrich to receive the permit status update for information. Brazeau County Climate Resilience Express Action Plan J. Karpo presented the Climate Resilience Express Action Plan and an opportunity for grant funding through the Federation of Canadian Municipalities for the implementation of the Action Plan. 0438/18-04-17 Moved by D. Wiltse to receive for information the Climate Resilience Express Action Plan. 0439/18-04-17 Moved by D. Wiltse to approve option "a": that Administration apply for grant funding through the Federation of Canadian Municipalities and report back to Council if the application was IN FAVOUR 5. Wheale H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler successful or unsuccessful. Council Minutes 2018 0417 Page 7 of 14
OPPOSED A. Heinrich CARRIED Inter-municipal Development Plan fldp)/lnter-munlc!pal Collaboration Framework (ICF) - Core Team and Timeline J. Whaley presented the new core team and suggested timelines for the IDP and ICF. 0440/18-04-17 Moved by K. Westerlund that Council approve the new core team and suggested timeline for the Inter-municipal Development Plan and that Council authorize the core team to write a request for proposal for consultant assistance for the Inter-municipal Collaboration Framework. GENERAL MATTERS General Matters Agricultural Service Board's (ASB) Recommendation regarding Ditch Mowing Recognition W. Noga presented the ASB's recommendation regarding a ditch mowing program. 0441/18-04-17 Moved by D. Wiltse to receive for information the update report to Council. Energy Efficiencv Rebate Program H. Swan and M. Gressler presented the proposed Energy Efficiency Rebate Program. 0442/18-04-17 Moved by M. Gressler that Council approve the draft recommended energy efficiency rebate program to be rolled out on May 1 for retroactive dates to April 1, 2018 and concluding April 30, 2019 with quarterly reports to Council on August 2018, November 2018, February 2019 and annual review in May 2019 which will include take up and money spent and with a maximum budget of $500,000.00 for the initial year coming from the FIN-4 Alternative Energy Surplus Account. H. Swan offered a friendly amendment "to mirror the energy efficiency Alberta program and change the launch date from May 1 to April 17, 2018." M. Gressler accepted the amendment Council Minutes 2018 0417 Page 8 of 14
IN FAVOUR H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED A. Heinrich 5. Wheale CARRIED 0443/18-04-17 Moved by M. Gressler that we add the Energy Efficiency Rebate Program to the follow up action list. IN FAVOUR H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED A. Heinrich S. Wheale CARRIED Reeve B. Guyon called for a break at 2:48 p.m. and the meeting resumed at 2:54 p.m. Appeal of Disaster Recoverv Program 0444/18-04-17 Moved by A. Heinrich to direct Administration to write a letter to the Minister including a compilation of the costs of the affected residents, outlining other comparable disastrous events, and request a meeting with the Minister to discuss his decision in regards to the tornado on July 17, 2017, by June 5, 2018. Lobbving for Rural Schools 0445/18-04-17 Moved by S. Wheale to direct Administration discuss with the local school divisions lobbying strategies and send a letter to the Province to reconsider the funding formula for rural schools to make rural schools more sustainable. Page 9 of 14
CORRESPONDENCE ITEMS Correspondence/Items for Information Northlands Agriculture regarding 2018 BMO Farm Family Awards 0446/18-04-17 Moved by M. Gressler to receive for information. Municipal Affairs regarding additional 2017 Municipal Sustainabiiitv Initiative Capital Funding 0447/18-04-17 Moved by D. Wiltse to receive for information. WCB regarding April 28.2018 National Dav of Mourning 0448/18-04-17 Moved by 5. Wheale to receive for information. Brazeau Seniors Foundation 2018 Requisition 0449/18-04-17 Moved by D. Wiltse to receive for information. Minutes from March 19.2018 Mavors and Reeves Meeting 0450/18-04-17 Moved by S. Wheale to receive for information. Alberta Municipal Affairs regarding 2018 Tax Year Designated Industrial Property Tax Requisition 0451/18-04-17 Moved by A. Heinrich to receive for information. Alberta Municipal Affairs regarding the Disaster Recoverv Program Application/Appeal 0452/18-04-17 Moved by A. Heinrich to receive for information. Council Minutes 2018 0417 Page 10 of 14
COUNCILLOR REPORTS Councillor Reports Reeve B. Guyon reported that he attended: > Joint Council Meeting > 4-H Judging - no charge > Signing Council Documents and travel to Edmonton Climate Conference > Climate Change Conference x 2 > Regular Council Meeting > Strategic Planning Session x 2 > Violet Grove Rural Crime Meeting > Travel to Vancouver Globe Conference x 2 > Globe Conference x 2 > Pembina Nordic Ski Club Outdoor Education Centre Event > Travel to Rural Municipal Association Conference - Edmonton > Northern Mayors and Reeves Meeting > Rural Municipal Association Conference x 2 > Joint Council Meeting > Special Council Meeting and Agricultural Service Board > Evergreen Gas Coop Annual General Meeting Councillor S. Wheale reported that she attended: > Joint Council Meeting > Regular Council Meeting > Strategic Planning Session x 2 > Rural Municipal Association Travel Day x 2 > Rural Municipal Association Conference x 2 > Intermunicipal Development Plan Meeting > Special Council Meeting > Agricultural Service Board Meeting Councillor A. Heinrich reported that he attended: > Joint Council Meeting > Regular Council Meeting > Strategic Planning Session x 2 > Municipal Planning Commission Meeting > Intermunicipal Development Plan Public Input Session > Intermunicipal Development Plan Consultant Meeting > Special Council Meeting > Agricultural Service Board Meeting Councillor K. Westerlund reported that she attended: > Joint Council Meeting > Regular Council Meeting > Strategic Planning Session x 2 > Drayton Valley Library Meeting Council Minutes 2018 0417 Page 11 of 14
> Municipal Planning Training Session > Drayton/Brazeau Fire Truck Presentation - no charge > Rural Municipal Association Conference x 3 - no charge (Paid by RMA) > Intermunicipal Development Plan Joint meeting with Town of Drayton Valley > Special Council meeting > Eleanor Pickup Arts Center Committee Meeting Councillor H. Swan reported that she attended: > Joint Council Meeting > Regular Council Meeting x 2 > Strategic Planning Session x 2 > Travel to Globe Conference Vancouver x 2 > Globe Conference Vancouver x 3 - Report attached > Travel to Rural Municipal Association Conference x 2 > Rural Municipal Conference - Report attached > Physician Recruitment > Intermunicipal Development Plan Meeting > PSAMS Meeting Councillor M. Gressler reported that he attended: > Joint Council Meeting > Regular Council Meeting x 2 > Strategic Planning Session x 2 > Fire Station New Truck Launch - no charge > Travel to Rural Municipal Association Conference > EOEP Course > Rural Municipal Conference x 3 > Intermunicipal Development Plan Session > FCSS Board Meeting Councillor D. Wiltse reported that she attended: > Joint Meeting with the Town > Yellowhead Regional Library Board Meeting > Regular Council Meeting > Municipal Planning Commission Meeting > Intermunicipal Development Plan Meeting 0453/18-04-17 Moved by M. Gressler to receive the Councillor Reports as submitted. Page 12 of 14
MEETING DATES Meeting Dates Invitation for Reeve's attendance at Cannabis Legalization Stakeholder Workshop 0454/18-04-17 Moved by K. Westerlund to approve the Reeve or designate attendance at the Cannabis Workshop on April 18, 2018. Weverhaeuser Pemblna TImberlands Annual Plans for Harvesting Public Input 0455/18-04-17 Moved by S. Wheale to approve one person to attend the Weyerhaeuser open house. Council Meeting with Grader Operators 0456/18-04-17 Moved by H. Swan to set May 3 at 9 a.m. in EGG as Grader Operator Meeting with Council. DV Talks; What can we learn from South Africa's "Dravton Vallev*^ 0457/18-04-17 Moved by A. Heinrich to receive for information. Humans Helping Humans Housing Foundation Ground Breaking Ceremonv/Photo 0458/18-04-17 Moved by K. Westerlund to approve the Reeve or designate to attend the Humans Helping Humans Ground Breaking Event. Breton FCSS Volunteer Appreciation 0459/18-04-17 Moved by S. Wheale to approve the Reeve or designate to attend the Breton FCSS Volunteer appreciation night. Brownlee LLP Spring 2018 Synergy Event 0460/18-04-17 Moved by H. Swan to receive for information. Page 13 of 14
Council Policy Review Meeting 0461/18-04-17 Moved by H. Swan to have a council policy review meeting on May 3, 2018 following the Grader Operator Meeting. ADJOURNMENT 0462/18-04-17 Moved by M. Gressler that the regular Council Meeting of April 17, 2018 adjourn at 3:58 p.m. Interip^^tkfef Adipfd^trative Officer Page 14 of 14