UNOFFICAL MINUTES OF THE REGULAR MEETING October 18, 2016 Call to Order The Lebanon Township Board of Education met in regular session on October 18, 2016 at 7:31 pm, in the Woodglen School PAC. President Leiwant called the meeting to order with the flag salute and read the following announcement: I would like to announce and have placed in the minutes that adequate notice of this rescheduled meeting of the Lebanon Township Board of Education has been provided in accordance with the Open Public Meetings Act by notification to the Hunterdon County Democrat on September 1, 2016. A copy of this notice has also been posted at the public schools within the Township, on the public bulletin board in the Municipal Building and filed with the Township Clerk. Roll Call Present: Korfin, Pojedinec, Roll, Weiler, Leiwant Absent: Cahill, Pierro, Walsh Presentation Valley View Enrichment Presentation by Teacher Marina Viteri Approval of Korfin moved, Roll seconded, to approve the minutes of the August 30, 2016 Regular Meeting and Executive Session and the September 20, 2016 Regular Meeting as presented. Motion Carried by unanimous approval Correspondence Committee Reports Finance Mr. Roll reported that Mr. Pojedinec had reviewed the bills and all were in order. Personnel Ms. Weiler reported that the meeting reviewed secretary contract language and the health benefits renewal. Public Relations Mrs. Korfin reported that the committee is finalizing a Fall BOE Newsletter. Transportation Mr. Kornegay reported on the minor bus accident during an after school activity at Kingwood School when the bus accidently hit an outdoor basketball hoop; no injuries to anyone involved and the accident report will be submitted to the State of NJ. HCESC Mr. Kornegay announced the expansion of the Hoffman s Crossing educational programs and that headquarters has moved to the Bartles Corner Road site with a cost savings in rent. Public Comments Administrators Comments Mr. Kornegay, Superintendent reported that there are no HIB incidents to report at this time or for the 2016/17 School Year. Mr. Kornegay, Superintendent reported that the District held a professional development day focused on goal setting and differentiated instruction. 1
Superintendent s Recommendations to the Board October 18, 2016 Motion by Weiler, seconded by Roll to move consent action #4 F medical renewal to the Action Agenda Item #2 Finance. Motion carried by unanimous vote. CONSENT AGENDA: Korfin moved, Weiler seconded, to approve the Consent Agenda as amended; 1 B/G Motion to approve the use of district facilities, as requested and in accordance with policy, by the following. Date Event/Use Description Location October 2016 June 2017 Brownie Troop 80002 Meetings December 2016 March 2017 LTAA Basketball Practices and Games VV Art Room VV Gym October 2016 June 2017 Cub Scout Pack 92 Meetings VV Art Room December 9, 2016 Girl Scouts Troop 80897 VV Cafeteria 2 B/G Motion to approve the Annual Maintenance Budget Amount Worksheet (Form M-1) and the District Comprehensive Maintenance Plan (CMP) as presented. 3 B/G Motion to approve the Memorandum of Agreement with Law Enforcement Agencies in Hunterdon County and the State of New Jersey. 1 C Motion to accept the donation to the instrumental music program of a King 600 trumpet from Robert Goodliffe estimated at a value of $150.00. 2 C Motion to accept the anonymous donation of the Soccer uniforms to the athletic program. 1 F Motion to approve the transfer of funds for the month of August 2016 2 F As required by N.J.A.C. 6A:23A-16.10 (c)3, I, Abigail J. Postma, Board Secretary, certifies that no line account has been over expended as of August 31, 2016. Motion to approve, on the recommendation of the Superintendent, the acceptance of the monthly financial reports of the Board Secretary and the Treasurer for the month of August 2016 and further that, in compliance with N.J.A.C. 6A:23A-16.10 (c)4, the Board of Education certifies that as of August 31, 2016, after review of the secretary s monthly financial report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10 (b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 3 F Motion to adopt the following Resolution to request tax monies: RESOLVED that the amount of district taxes, exclusive of debt service requirements needed to meet the obligations of this Board for the next eight weeks is $1,621,970, and that the Township of Lebanon is hereby requested to place in the hands of the Custodian of School Moneys that amount within the next thirty days in accordance with the statutes relating thereto. ADOPTED this 18th day of October, 2016, by the Lebanon Township Board of Education. 1 Prl Motion to approve the following travel expenses in accordance with school district policy 3440 and 4440. 2
Date Event Attendees Cost 11/9/16 & 3/1/17 Maximizing Essential Math Skills 1 $375.00 Registration and Mileage 11/18/16 Rutgers Gifted Ed Conference 1 $189 Registration and Mileage 11/17-11/19/16 NJASL 2016 Fall Conference 1 $187 Registration and Mileage 10/13/16 VHS Informational Meeting 1 No Cost 10/20/16 Hunterdon County Curriculum Coordinators Meeting: PARCC 11/17/16 MAP Foundation Series Regional Workshop 2 No Cost 1 $300 Registration and Mileage Reimbursement at OMB Rate 2 Prl Motion to approve the following staff members in the following extracurricular positons for the 2016-2017 school year: Co-Coach Interscholastic Girls Basketball Information Coordinator Valley View Cafeteria Duty 8 (addition) Eighth Grade Trip Chaperones (additions) Cara Montferrat (split stipend) Marissa Stettner Denise Fisher Denise Fisher and Rachel Melick Further resolved to approve the revisions from the September 20, 2016 Board action as follows: Family Science: Deborah Szmaida and Jeri Maxwell Revision: Separate stipends 8 th Grade Trip Chaperone: Revision: Diane Schneck not D. Sinclair 3 Prl Motion to approve the following substitute teachers for the 2016/17 school year: Erika Negrin and Monica Scala 4 Prl Motion to approve the field experience placement for Caroline Lamport through the Fairleigh Dickinson University for five days of observation under the guidance of Julie Garvey as cooperating teacher. 5 Prl Motion to approve the list of Valley View School Volunteers for the 2016/17 school year as presented. 1 T Motion to approve the following class trips. Date Grade/Students Destination 12/16/16 7 th Grade Allentown Symphony Hall & Art Museum 1/11/17 5 th Grade Mayo Performing Arts Center 10/11/16 5 th &6 th ATC Misty Hollow Farm 10/21/16 7 th & 8 th LLD Applebee s 10/20/16 LLD & ASD HCESC Hoffman s Crossing Campus 10/19/16 4 th Law Fair Club Woodglen Middle School ACTION AGENDA: Committee Recommendation Finance #1 Motion by Roll, seconded by Pojedinec to approve payment of the bills for the period of September 17, 2016 through October 14, 2016 as presented in the amount of $ 1,169,270.88. 3
#2 Motion by Roll, seconded by Weiler to accept the medical renewal rate increase of 1.87% effective January 1, 2017 through June 30, 2017, as the following amounts: Plan Type: Schools Health Insurance Fund (SHIF) Aetna Medical Plan S PC HW FAMILY Aetna Choice POS II $15 Active 890 1300 1943 2271 Aetna Choice POS II $20/30 Active 789 1153 1724 2014 Aetna Choice POS II HDHP Active 703 1027 1534 1794 Discussion: Mr. Kornegay introduced the rate increases and explained how the SHIF renewal will now be on a July 1 st schedule. He indicated for employee budget planning purposes, July 1 st renewals will indicate a value for their entire contract year of health benefit contributions. The yearly increase for the SHIF was a 3.7% increase; the 6-month renewal is at 1.87%, half of the annual renewal increase. Mr. Kornegay added that he held four staff meetings to ensure that all staff have been properly informed of the latest rate change as well as the opportunity of the open enrollment period for effective changes January 1, 2017. Personnel #1 Motion by Weiler, seconded by Roll to approve the shared services agreement with the Califon Borough School District for School Business Administrative services commencing on October 1, 2016 through March 30, 2017 in the amount of $10,000; additional services beyond March 30, 2017, $500 per day as required. Discussion: Mr. Kornegay reviewed the details of Abby providing consultative SBA services to the Califon SBA. He noted that the Califon SBA is currently in the educational program to receive the SBA license, however in the interim, a qualified SBA will need to provide oversight during the time period until the SBA earns the license. Board Member Korfin inquired about the value of a day in the contract terms. Mr. Kornegay noted that the contract required and received State of NJ DOE approval prior to the recommended action this evening. #2 Motion by Weiler, seconded by Korfin to approve the employment contract with Abigail J. Postma effective July 1, 2016 through June 30, 2017 with a base salary of $125,000 annually plus an additional $10,000 for a shared services agreement with Califon Borough School District commencing on October 1, 2016 through March 30, 2017; if additional services are needed beyond March 30, 2017, the school business administrator should be paid $500 per day to be included as part of her base salary until June 30, 2017. Discussion: Mr. Kornegay noted that the Shared Services Agreement is the same design as the Superintendent Shared Services Agreement. #3 Motion by Weiler, seconded by Korfin to accept the resignation of Joanne Zellman, paraprofessional effective 9/30/16. Discussion: Mr. Kornegay noted that these positions (Action #3 & #4) were part time paraprofessionals in the district who are now hired as full time paraprofessionals through the Hunterdon County ESC and remain placed in the Lebanon Township School District. 4
#4 Motion by Weiler, seconded by Korfin to accept the resignation of Lisa M. Shields, paraprofessional effective 9/30/16. Old Business New Business Board member Korfin noted that there may be an issue with the scheduled BOE Meeting for November 1 st possibly not having a quorum. The Board will confirm schedules. Public Comments Adjournment Pojedinec moved, Korfin seconded, to adjourn the meeting at 8:20 pm. Motion carried by unanimous voice vote. Respectfully submitted, Abigail J. Postma Business Administrator/ Board Secretary Attest: Board President 5