OAK VALLEY ELEMENTARY SCHOOL DEPTFORD, NEW JERSEY A regular meeting of the Board of Education of the Township of Deptford was held at the above place and date at 7:00p.m. prevailing time. The meeting was called to order by Mrs. Susan Kryszczak at 7:04p.m. Statement: In accordance with the Sunshine Law: Notice of this meeting has been provided to the South Jersey Times, the Courier Post, the District Website, and the Municipal Clerk of the Township of Deptford to be posted in a public place. ROLL CALL OF MEMBERS Present Mark Getsinger arrived at 7:30pm Stacy Gray Ed Kalinowski Susan David-Kryszczak James McDevitt Joe McKenna Laura Newcomb Linda Rosser Frank Scambia Absent Pledge of Allegiance to the Flag. APPROVAL OF MINUTES Motion by Mr. McDevitt, seconded by Ms. Rosser, on the recommendation of the Superintendent to approve the Open Session and Executive Session minutes of the meeting held November 13, 2018. Motion carried. Roll call vote (7-0-1) with Mrs. Kryszczak abstaining. PRESENTATIONS - Mr. Schilling, Principal, Oak Valley Elementary 1. Staff recognition 2. GATE presentation 3. Select Choir performances Mr. Getsinger arrived at 7:30pm. COMMUNICATIONS None PUBLIC PORTION Mrs. Kryszczak opened the meeting for petitions from the floor. There were no comments from the public. REPORTS Also Present Mr. Arthur Dietz, Superintendent Mr. Todd D. Reitzel, School Business Administrator/Board Secretary Mr. Kevin Kanauss, Chief Academic Officer Mr. Al Marmero, School Solicitor Grace, Marmero & Associates 1. Superintendent Nothing to report 1
2. Committees: a. Policy Linda Rosser, Chairperson One policy on agenda for approval. b. Personnel Laura Newcomb, Chairperson Nothing to report c. Curriculum Stacy Gray, Chairperson Nothing to report d. Finance Mark Getsinger, Chairperson Meeting held tonight; minutes will be distributed. e. Buildings & Grounds Ed Kalinowski, Chairperson Meeting held tonight; minutes will be distributed. f. Shared Services Laura Newcomb, Chairperson Meeting held tonight; minutes will be distributed. RESOLUTION AUTHORIZING A MEETING CLOSED TO THE PUBLIC Motion by Ms. Rosser, seconded by Mr. McDevitt, on the recommendation of the Superintendent to enter closed session at 7:33p.m. WHEREAS, N.J.S.A. 10:4-12 allows for a Public Body to go into closed session during a Public Meeting; and WHEREAS, the Board of Education of the Township of Deptford has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and WHEREAS, the regular meeting of this Board of Education will reconvene at the conclusion of closed session, at approximately 8:15 p.m. this evening. NOW, THEREFORE, BE IT RESOLVED that the Board of Education of the Township of Deptford will go into closed session for the following reason(s) as outlined in N.J.S.A. 10:4-12: X X Any matter the disclosure of which constitutes an unwarranted invasion of individual privacy (HIB review); Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting (Subject to the balancing of the public s interest and the employee s privacy rights under South Jersey Publishing, 124 N.J. 478, the employee(s) and nature of discussion is: Personnel. BE IT FURTHER RESOLVED that the Board of Education hereby declares that its discussion of the aforementioned subject(s) may be made public at a time when the Board Attorney advises the Board of Education that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the School District or any other entity with respect to said discussion. BE IT FURTHER RESOLVED that the Board of Education, for the aforementioned reasons, hereby declares that the public is excluded from the portion of the meeting during which the above discussion shall take place and hereby directs the Board Secretary to take the appropriate action to effectuate the terms of this resolution. Action may be taken at the conclusion of closed session. Motion carried unanimously. RETURN TO PUBLIC SESSION Motion by Mr. McDevitt, seconded by Dr. Scambia, to return to public session at 10:01p.m. Motion carried unanimously. POLICY Motion by Mrs. Gray, seconded by Mrs. Newcomb, on the recommendation of the Superintendent to approve the following: 1. Second Reading of Policy 2431 Athletic Competition (Revised) (Policy Attachment 1). PERSONNEL Motion by Ms. Rosser, seconded by Mrs. Gray, on the recommendation of the Superintendent to approve the following with the exception Item #7e: 2
1. RETIREMENTS, RESIGNATIONS AND TERMINATIONS a. Retirement of Dominick Principato, Maintenance Department, effective May 1, 2019. b. Retirement of Debra Milligan, Teacher, effective July 1, 2019. c. Resignation of Stephen Scuderi, Head Coach High School Football, effective November 30, 2018. d. Resignation of James Murtha, Paraprofessional, effective December 1, 2018. e. Termination of Devon Moss, Spartan Care Aide, effective November 21, 2018. 2. LEAVE OF ABSENCES Leave of Absences Leave Requested 70281746, GI, 11/28/18 - Medical 1/9/19 701083464, 11/12/18 - Transportation, 11/26/18 Medical 56958101, Business Office, Medical 94667136, OV, Maternity REVISION 45408275, LT, Maternity 70085642, CECC, Maternity, REVISION 12/19/18-02/04/19 11/26/18-04/26/19 prev. approved 12/5/18-4/26/19 01/02/19-03/08/19 11/07/18-03/26/19 prev. approved 01/02/19-04/18/19 Federal Medical Leave informational only informational only 01/22/19-02/04/19 02/04/19-04/26/19 informational only 12/19/18-03/26/19 NJ FLA Use of Sick Days N/A sick 11/28/18-01/09/19 N/A sick 11/12/18-11/26/18 N/A sick 12/19/18-01/07/19 vacation 01/08/19-01/18/19; unpaid 01/22/19-02/04/19 02/04/19-04/26/19 sick 11/26/18-02/01/19 unpaid 02/04/19-04/26/19 N/A unpaid 01/02/19-03/08/19 12/19/18-03/26/19 sick 11/07/18-12/17/18 personal 12/18/18; unpaid 12/19/18-03/26/19 3. TRANSFERS a. Carolann Newman, Middle School Science Teacher, to Middle School Guidance Counselor, (replacement for Frank Hentz, retired), effective January 2, 2019. b. Angela Tedesco, P/T BSI Teacher at Oak Valley, to Long Term Substitute (LTS) 6 th Grade at Oak Valley, beginning 11/26/18 through the end of the 18-19 school year. Ms. Tedesco will be employed by Insight, while a LTS, and will resume employment in her current position in September 2019. (Replacement for KP, on LOA, for the remainder of 2018-19 SY) 4. EMPLOYMENT NONE 5. PROMOTIONS NONE 6. PROFESSIONAL DEVELOPMENT Date Employee Conference/Workshop Location Costs 01/14/19 Buda, Victoria Strategies! Strategies! Strategies! Increase and Accelerate Your ELL Students' Voorhees $259.00 Title IIA Funds 20-271-200-300-00-0 01/14/19 Vigliotta, Theresa 02/26/19 Comuso, Heather Learning and Success Strategies! Strategies! Strategies! Increase and Accelerate Your ELL Students' Learning and Success New Jersey Conference for Kindergarten Teachers Voorhees Atlantic City $259.00 Title IIA Funds 20-271-200-300-00-0 $244.00 Title IIA Funds 20-271-200-300-00-0 7. OTHER a. Adjustment to the transportation employee base hours for 2018-2019 school year for the following employees as listed (Effective 11/30 Payroll): Driver From Plus Increase To: 3
November 27, 2018 Barbara Hall 6.00.25 6.25 Janette Knauer 4.75.25 5.00 Aides Alyssa Jackson 6.00.25 6.25 Denise Ferretti 4.75.25 5.00 b. Gabriella Gonzalez, Student Spartan Care employee to Spartan Care Aide, effective November 28, 2018, for the 2018-2019 school year, at a rate of $12.00 per hour, 5 days per week, 5.75 hours per day. c. Melissa Woodrow, media specialist, to be reassigned to half-time Spanish teacher and half-time media specialist at the high school for the remainder of the 2018-2019 school year. There are no contractual changes to Ms. Woodrow s hours or salary. d. James Willis, Volunteer MMS Chess Club Advisor for the 2018-2019 school year. f. Kristen Spencer, High School Girls Basketball Coach, Volunteer, for the 2018-2019 school year, pending all pertinent paperwork. g. William Hoskins, High School Boys Basketball Coach, Volunteer, for the 2018-2019 year, and High School Softball Coach, Volunteer, for the 2019 Spring Season. h. Settlement agreement between Mark Petito and the Board of Education (Personnel Attachment 7h). Motion by Ms. Rosser, seconded by Mr. McKenna, on the recommendation of the Superintendent to approve the following Personnel Item #7e: 7. OTHER e. Jamal White, High School Freshmen/Assistant Boys Basketball Coach, at a stipend of $3,793 for the 2018-2019 school year (replacement for Eugene Reid). Motion does not carry. Roll call vote (0-9). CURRICULUM Motion by Ms. Rosser, seconded by Mr. Getsinger, on the recommendation of the Superintendent to approve the following: 1. Writer's Workshop: "Modeling lessons for teachers on the use of mentor texts and strategies to support writing instruction in their classrooms." Professional development for teachers in grades K - 4 at Pine Acres, Central, Good Intent, Lake Tract, Oak Valley, and Shady Lane for January 29 - February 1, 2019 at a cost of $2,250 (to be paid for out of Title IIA, 20-271-200-300-00-0). Presenter: Terri Griffin, Teaching Strong Professional Development, LLC. STUDENTS Motion by Mr. Kalinowski, seconded by Ms. Rosser, on the recommendation of the Superintendent to approve the following: 1. Creation of a Chess Club at Monongahela Middle School, along with the acceptance of six donated chess sets from Rise Academy in Margate, Florida. 2. The following student, who is a Deptford resident, be permitted to participate in the High School Wrestling Program for the 2018-2019 season: Jarrell Skipwith GCIT. 3. Tuition-In Homeless Students as per chart below: Student ID Type School of Origin District Domiciled School/ Grade Date of Determ. 200002441 Gen DHS Paulsboro DHS/1 1 Start Date 10/25/17 10/25/201 8 600002214 Gen MMS Paulsboro MMS/7 10/25/17 10/25/201 8 End Date 06/17/1 9 06/17/1 9 # of days Per Diem 147 $72.67 $10,682.49 147 $69.86 $10,269.42 4
4. Tuition-Out Homeless Students as per chart below: State ID Type School of Origin District Domiciled School/ Grade 6264225329 Gen Washingt on Twp 1229582216 Gen Washingt on Twp 3208683991 Gen Washingt on Twp Deptford Chestnut Ridge/8 Deptford Chestnut Ridge/7 Deptford Grenloch Terrace/K Date of Determ. Start Date End Date # of days November 27, 2018 Per Diem 01/01/17 08/29/18 06/19/19 180 $96.64 $17,395 07/01/17 08/29/18 06/19/19 180 $96.64 $17,395 09/05/18 09/05/18 06/19/19 180 $86.62 $15,592 5. Out of District Special Education placement as per chart below: School Program Student ID Tuition Rate Other Billable Rates Archway Autistic 999000162 $45/per diem Archbishop Damiano Effective Date 08/12/18-1: 1 Bus Aide 06/30/19 PSD-FullTime 110000268 $33,257 11/12/18 6. General and Special Education Home Instruction as per chart below: Student ID Type Placement # of hrs per wk Cost Start Date End Date 400002396 Special Ed Bridgeton BOE 10 $30.00/hr 09/06/2018 09/12/2018 200002431 Regular Ed Bridgeton BOE 5 $30.00/hr 11/02/2018 700004026 Regular Ed Professional Education Services, Inc. 5 $30.00/hr 11/02/2018 100002760 Regular Ed Bridgeton BOE 5 $30.00/hr 11/06/2018 7. Field trips as listed below: Date Destination School 12/13/18 Nemours DuPont Pediatrics, Deptford Participating/Club Jazz Combo/Choir Teacher Admission Transportation Carl Cox $0.00 $0.00 FINANCE Motion by Ms. Rosser, seconded by Mr. Getsinger, on the recommendation of the Superintendent to approve the following: 1. Transfers in the 2018-2019 budget for the month of October, 2018 as attached (Finance Attachment 1). 2. Report of the Secretary and the Cash Report as attached (Finance Attachments 2). The Deptford Township Board of Education certifies that: a. Board Secretary s Report is in accordance with 18A:17-36 and 18A:17-9 for the month of October, 2018. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. b. The Cash Report is in accordance with 18A:17-36 and 18A:17-9 for the month of October, 2018. The Cash Report and Secretary s Report are in agreement for the month of October, 2018. c. Board Secretary in accordance with N.J.A.C. 6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amounts or revenue sources. d. Board of Education Certification pursuant to N.J.A.C. 6A:23A-6.10(c)4, we certify that after review of the secretary s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over 5
expended in violation of N.J.A.C. 6A:23A-6.10(b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 3. Renew Deptford BOE membership in the Gloucester, Cumberland, Salem School Districts Joint Insurance Fund (GCSSD JIF) for the three year membership term commencing on July 1, 2019 and such resolutions / agreements necessary to effectuate membership; as attached (Finance Attachment 3). 4. Appoint South Jersey Family Medicine for School Physician services for the 2018-2019 school year in the amount of $21,000. 5. Disposal of laminator located at Deptford High School. I-Cool Presentation Systems Laminator, Serial Number LT05432014. The equipment is not functioning and has no educational value. 6. Agreement with Camden County College for the High School Plus Program for 2018-2019. Through the CCC High School Plus Program, eligible high school students can receive instruction in degree credit courses at a reduced tuition rate. CCC will reimburse the district an amount per student enrolled to defray the direct cost of instruction. BUILDINGS AND GROUNDS Motion by Ms. Rosser, seconded by Mrs. Gray, on the recommendation of the Superintendent to approve the following and removing Item #2 from the agenda: 1. Bid Award Portable Boiler Room Rental @ DHS UNFINISHED BUSINESS WHEREAS, on November 20, 2018 the Deptford Township Board of Education conducted a public bid opening to award the rental services for a Portable Boiler Room, which yielded the following submissions for consideration: Company PK Mechanical Services of Garwood, NJ $74,800.00 (6 month proposal) and; WHEREAS, in accordance with the provisions of the Public Schools Contract Law, N.J.S.A. 18A:18A-1 et seq.; NOW, THEREFORE, BE IT RESOLVED that the Deptford Township Board of Education awards the contract for rental of a Portable Boiler Room to PK Mechanical Services for a prorated portion of the total contract amount of $74,800.00 based on the number of months utilized. Mr. McDevitt mentioned the Jazz fundraiser was cancelled and rescheduled for this Thursday, which is on the same night as the JIF dinner and the School Boards meeting. Mr. McKenna gave a Danny Greene update for entrance into the Gloucester County Hall of Fame. NEW BUSINESS Dr. Scambia reported how Ms. Bilda provided meals for the needy on Thanksgiving. Ms. Rosser is collecting coats for the needy. Mrs. Gray reported that the middle school is having a fundraiser for Team Cancer on Wednesday. Mr. Kalinowski commended Good Intent s Veterans Day ceremony. He also congratulated Leah Giles (soccer player) for scholarship to LaSalle University. Mrs. Gray thanked Mr. Dietz for working with the high school students and getting them out early on the snow day so the buses could get back for the elementary schools. 6
Mrs. Kryszczak commented on positive feedback she is seeing from the public. She thanked the Board and Administration for their efforts. PAYMENT OF BILLS Motion by Mr. McDevitt, seconded by Mr. McKenna, to approve the payment of the following bills, with funds available, per approval of the Superintendent and the Finance Committee (Bills List Attachment): ADJOURNMENT Payments from: 10 General Fund $105,808.50 11 General Current Expense $2,170,533.69 13 Special Schools $1,420.00 20 Special Revenue Funds $166,711.53 60 ROTC $3,043.23 62 Spartan Care $26,834.86 64 Food Service $25,811.11 90 Agency Fund $799,359.35 TOTAL $3,299,522.27 Motion by Mr. McDevitt, seconded by Mr. Getsinger, to adjourn at 10:13p.m. Motion carried unanimously. Todd D. Reitzel School Business Administrator/Board Secretary 7