The Business Meeting of the Stafford Township Board of Education was held on October 20, 2016 at 7:30pm at Oxycocus Elementary School. CALL TO ORDER The Stafford Township's Board of Education is called to order in compliance with the Open Public Meeting Act Law - 1975 Chapter 231 (P.L. 1975-231C). This meeting was advertised in the Atlantic City Press, Asbury Park Press, and the Beacon. Notice has been posted in the office of the Stafford Township Clerk and all school buildings. ROLL CALL Michael Benson Wendy Cotter Walter Jauch Deborah Lyons Tammy Nicolini Beth Sicoli Sean Wasacz Richard Czajkowski Michael Hemenway (Absent) Vice President President ALSO PRESENT George J. Chidiac Daniel Smith Laura Benson, Esq. Superintendent Business Administrator/Board of Education Secretary Board Attorney FLAG SALUTE A. RECOGNITION/PRESENTATIONS ~Intermediate Student Recognition UpStander student role model for other students while on the bus and in the classroom ~Intermediate Staff Recognition Mrs. Jessica Gomez for her amazing art work displayed throughout the school year. ~Dawn Reo, Director of Extended Day, Enrichment, Nurses & State Reports Recognition for increased enrollment in Extended Day Programs and providing outstanding services ~Presentation David Ytreboe - Week of Respect and School Violence Awareness Week ~Referendum Presentations Annina Hogan Page 1 of 11
B. SUPERINTENDENT S EDUCATIONAL REPORT - Attachment C. CLOSED SESSION D. APPROVAL OF MINUTES OF PREVIOUS MEETING(S) *NOTE: If a board member was absent (listed below), they are to abstain from the vote on that item/meeting. To approve the minutes of the following meeting(s): 1. September 14, 2016 Committee of the Whole 1 Absence (D. Lyons) 2. September 14, 2016 Business Meeting 2 Absences (M. Benson, D. Lyons) A motion was made by Tammy Nicolini and seconded by Richard Czajkowski to approve Approval of Minutes of Previous Meeting(s) item(s) #1-2. Roll call vote: six (6) members present voted yes; motion passed. Michael Benson and Deborah Lyons abstained. E. COMMUNICATION FROM THE PUBLIC (AGENDA ITEMS ONLY) A parent noted that the curriculum presentation during Committee of the Whole stated concerns with beginning of year bench marks and effect on students and why parents weren t notified about benchmarks. Mr. Chidiac noted that the district is trying to follow the Go Math curriculum with fidelity and that the district is forming a STEAM/Math committee. A teacher asked if the district considered a district survey relating to health benefits to see if anyone would opt back in instead of keeping the waiver. Mr. Smith explained that the district factored that possibility into the decision and is willing to take the associated risk. The STEA president asked if the actual savings was $800,000 or $1,000,000. Mr. Smith explained that the savings was $800,000 on medical only. F. CORRESPONDENCE TO AND FROM THE BOARD G. BOARD BUSINESS 1. There were no incidents of harassment, intimidation, and bullying. Page 2 of 11
2. To approve the attached New Jersey Quality Single Accountability Continuum (NJQSAC) Statement of Assurance School Year 2016-2017 to be submitted to the Department of Education. 3. To approve the Emergency Management Handbook for the 2016-2017 school year. 4. To approve the attached School Nursing Plan for the 2016-2017 school year with the standing orders from our school physician, Dr. Mark Ditmar. 5. To approve out-of-district student #20601 to remain in district until November 23, 2016. A motion was made by Wendy Cotter and seconded by Richard Czajkowski to approve Board Business item(s) #1-5. Roll call vote: eight (8) members present voted yes; motion passed. NEW BUSINESS H. FINANCE/INSURANCE/TRANSPORTATION The Committee of the Whole has reviewed the following action items, has consulted with the superintendent, school business administrator/board secretary and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2015-2018 board/district goals. In addition, we further certify that we have reviewed the attached bill list and are satisfied that curriculum related expenditures are directly related to the results of assessment data and that professional development expenditures are directly related to professional development plans. 1. To approve for payment of bills listed on the Bill Resolution dated October 20, 2016 totaling $3,536,652.81. 2. To accept the Treasurer s Report for the month of August 2016 with a cash balance of $8,605,424.03. 3. To accept the Secretary s Report for the month of August 2016 with a cash balance of $8,605,424.03. 4. Certification of Overexpenditures: Pursuant to N.J.A.C. 6A:23-2.11(c)3, I, Daniel Smith, Board of Education Secretary, certify that as of August 2016 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a). Page 3 of 11
Board of Education Secretary Date Board Resolution: Through the adoption of this resolution, we, the Stafford Township Board of Education, pursuant to N.J.A.C. 6A:23-2.11(c)4, certify that as of August 2016, after review of the secretary s monthly financial report (appropriations section) and upon consultation with the business administrator and other appropriate district officials, that no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(b)4 I-VI and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 5. To approve the attached line item transfers. 6. To approve the attached list of donations. 7. To approve the attached list of Corporate Sponsorships. 8. To accept and approve the attached Resolution providing for the submission of a Bond Proposal at the Special School Election on December 13, 2016. 9. To approve and accept the Reimbursement of Nonpublic School Transportation Costs in the amount of $13,426 for the 2015-2016 school year. These funds will be utilized in the 2016-2017 school year. 10. To approve the attached Professional Services Agreement from Remington & Vernick Engineers of Toms River, NJ as an amendment to their current professional services contract for scope of services and cost proposal related to proposed improvements for the fields at Intermediate School for a not-to-exceed contract amount of $42,700. 11. To approve the attached Resolution to authorize participation in the School Employee s Health Benefits Program of the State of New Jersey, effective February 1, 2017. 12. To approve to accept from the state for the 2016-2017 school year the revised amounts in Technology Aid in the amount $6,240 (All Saints Regional Catholic School $5,512 and Lighthouse Christian Academy $728) and Nursing Aid in the amount of $21,600 (All Saints Regional Catholic School $19,080 and Lighthouse Christian Academy $2,520). This is a difference of $1248 in Technology and $792 in Nursing. Page 4 of 11
13. To approve the Stafford Township School District to conduct Social Worker/Psychologist/LDTC testing for Student ID #21128 from the Brick Township School District beginning October 21, 2016 till June 30, 2017 at a cost of $317 per evaluation. Brick Township School District is paying tuition for the student that lives on LBI because of a homeless situation. Brick Township School District has asked us to conduct the evaluations. 14. To approve Embrace Kids Foundation to provide tutorial service for students ID #20328 and 19058 while at RWJ University Hospital/Bristol-Myers Squibb Children s Hospital from October 22, 2016 to June 30, 2017 at a cost of $45/hour. Embrace Kids Foundation partners with the medical facility to provide educational services to a student while the student is at the clinic or in the hospital. 15. To approve Education, Inc. to provide tutorial service for students ID #21045 and #19874 while at Monmouth Medical Center from October 3, 2016 to June 30, 2017 at a cost of $47/hour. Education, Inc. partners with the medical facility to provide educational services to a student while the student is at the clinic or in the hospital. 16. To amend the motion made at the August 18, 2016 meeting to approve to accept from the state for the 2016-2017 school year Non-Public Textbook Aid in the amount of $13,384. The correct amount to approve to accept should be $13,834 (All Saints Regional Catholic School $12,220 and Lighthouse Christian Academy $1,614). 17. To approve Silvergate Prep to provide homebound instruction to student #21045 while at their facility from October 10, 2016 through June 30, 2017 at a cost of $50/hour. A motion was made by Richard Czajkowski and seconded by Walter Jauch to approve Finance/Insurance/Transportation item(s) #1-17. Roll call vote: eight (8) members present voted yes; motion passed. Michael Benson abstained on check #63169. I. BUILDINGS/GROUNDS/CAFETERIA The Buildings/Grounds/Cafeteria Committee has reviewed the following action items, has consulted with the school business administrator/board secretary and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2015-2018 board/district goals. 1. BE IT RESOLVED by the Stafford Township Board of Education to approve the attached Change Order #1 for a NO Cost Extension of Time to Garozzo & Scimeca Construction, Inc. for the ROD Grant Window Replacement Project at Page 5 of 11
Oxycocus Elementary School. This extension of time request is due to manufacturer s delays. Final completion is scheduled for November 30, 2016. 2. To approve the attached Five Year Comprehensive Maintenance Plan. 3. To approve the attached Annual Maintenance Budget Amount Worksheet (M-1). 4. To approve the disposal of the following floor machines: a. Castex Cannister Serial #900281-10343391, Asset Tag #000035 b. Minuteman 240X Asset Tag # 01493 c. Kaivac Systems Cleaning Machine Asset Tag #02918 d. Avenger AV18AX Serial #058834138, Asset Tag #02216 These machines are all in non-working order and unable to repair; therefore there is no resale value. A motion was made by Tammy Nicolini and seconded by Michael Benson to approve Buildings/Grounds/Cafeteria item(s) #1-4. Roll call vote: eight (8) members present voted yes; motion passed. J. CURRICULUM/INSTRUCTION/TECHNOLOGY The Committee of the Whole has reviewed the following action items, has consulted with the superintendent and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2015-2018 board/district goals. In addition, we further certify that we have reviewed the attached professional development request list and are satisfied that each professional development event is directly related to the employee s duties, each event is fiscally prudent (consistent with N.J.S.A. 18A:11-12), that teaching staff requests are aligned to the New Jersey Core Curriculum Content Standards, and that administrator requests are aligned to the Professional Standards for School Leaders. 1. To approve the professional development requests shown on the attached listing. 2. To approve the attached agreements with All Saints Regional Catholic School and Lighthouse Christian Academy confirming that the school district met with the nonpublic schools to discuss how the school district will provide technology equipment and/or services to the nonpublic school using the state aid granted to them, beginning October 1, 2016 and ending June 30, 2017. 3. To approve the attached list of technology equipment to be removed from the Stafford Township School District s inventory and properly disposed of, recycled or sold on GovDeals.org. Page 6 of 11
4. To approve the attached list of revised field trips. 5. To approve for the Exemplary Health and Physical Education Programs Initiative. 6. To approve to apply for the Title 1 Arts-Integration Pilot Program beginning January 1, 2017 and ending July 31, 2017. The district may apply for up to $100,000. Amount awarded determined by NJDOE and based availability of federal sources. 7. To approve to apply for the Arts in Education Grants for NJ Schools. The district can receive up to a $10,000 scholarship. Districts must match the grant on a 1:5 basis with either in-kind services or supplies for the project or cash. (Based on amount award, with the highest district match being $2,000.) 8. To approve to apply for the State Farm Thank America s Teachers Grant. The district can be awarded $2,500. 9. To approve to apply for the Whole Kids Foundation-US School Garden grant. The district can apply for $1,015.90. The grant will be awarded February 15, 2017. 10. To approve to apply for the NJ Department of Agriculture s Jets Play 60 Eat Right, Move More Program grant for the Intermediate School beginning January 30, 2017 and ending February 28, 2017. The district can be awarded between $5,000 to $15,000. A motion was made by Wendy Cotter and seconded by Tammy Nicolini to approve Curriculum/Instruction/Technology item(s) #1-10. Roll call vote: eight (8) members present voted yes; motion passed. K. PERSONNEL The following Personnel items were discussed: Chairperson of the Personnel Committee Tammy Nicolini - Report: The superintendent recommends the board approve/ratify the appointment of the following named individuals who constitute a careful selection and screening of applicants, in accordance with the board/district hiring policies/procedures, and are hereby recommended for an employment contract contingent upon the successful completion of their accredited degree program, New Jersey Department of Education certification requirements, Federal NCLB Highly qualified Teacher requirements, a criminal history clearance and the successful completion of a medical examination as required by the board of education. These initial Page 7 of 11
assignments/appointments may be changed as district needs develop unless otherwise stipulated. The Personnel/Negotiations Committee has reviewed the following action items, has consulted with the superintendent and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2015-2018 board/district goals. 1. To approve the attached list of substitutes for the 2016-2017 school year. 2. To approve the transfer and/or change of assignment for the attached list of personnel. 3. To approve the following retirements: a. Linda Nealon, school nurse, effective September 1, 2016. b. William Finke, building mechanic, effective November 1, 2016. c. Valerie Sweeney, teacher, effective January 1, 2017. d. Carolyne Morris, secretary, effective February 1, 2017. e. Ann Klein, teacher, effective July 1, 2017. f. Sandra Nutt, teacher, effective July 1, 2017. 4. To approve Dylan Reilly as probationary substitute custodian beginning November 1, 2016 and ending January 31, 2017, Step 1 of the Stafford Township Board of Education/STEA Agreement. This is a replacement position. 5. To approve the following requests for unpaid leaves of absence: a. Jill Renner, Speech Language Pathologist, unpaid family leave, beginning February 7, 2017 and returning May 8, 2017. b. Lorryn Calicchio, Teacher, unpaid family leave, beginning April 25, 2017 and returning June 6, 2017. c. Carmel LaRosa, Secretary, unpaid family leave, beginning October 26, 2016 and returning November 17, 2016. d. Laurie Tobia, Teacher Aide, other unpaid leave, beginning June 10, 2016 and returning June 13, 2016. 6. To approve Frances Farnung, Nurse, to receive BA+15 Stipend, beginning September 1, 2017. 7. To approve Megan Mikuletzky, Teacher, to receive BA+15 Stipend, beginning September 1, 2017. 8. To approve Kaleidoscope Education Solutions, Inc. to provide a substitute speech pathologist, if needed, for the 2016-2017 school year. 9. To approve Nutritional Management Associates, LLC to consult with the child study team as speech-language pathologist for the 2016-2017 school year. Page 8 of 11
10. To approve the following teachers to provide homebound/home assistance during the 2016-2017 school year per negotiated agreement: Nadine Burgess, Nicole Miller, Heather Paolo and Jeannine Golderer. 11. To approve Lisa Altman for the School Safety/Security Team at the Intermediate School for the 2016-2017 school year. 12. To approve the attached list of staff for Friday bus early dismissal coverage for the 2016-2017 school year. 13. To approve the attached list of additional personnel for the 2016-2017 Mentors for Novice Teachers. 14. To approve building mechanic stipends for Louis Parziale and Joseph Silipigni beginning July 1, 2016 and ending October 31, 2016. 15. To approve the attached list of student fieldwork placements for the 2016-2017 school year. 16. To approve Amy McGurrin as Part-Time Hourly Teacher Aide, SLD Class, Ocean Acres Elementary School, beginning November 1, 2016 and ending June 30, 2017, Step 1 +AA Stipend, of the Stafford Township Board of Education/STEA Agreement. This position is for IEP purposes. 17. To approve Jennifer Temple as Part-Time Hourly Teacher Aide, SLD Class, Ocean Acres Elementary School, beginning November 1, 2016 and ending June 30, 2017, Step 1, +BA Stipend, of the Stafford Township Board of Education/STEA Agreement. This position is for IEP purposes. 18. To approve Sarah Payne and Gail Rua as 1:1 teacher aides for the after school activities beginning September 25, 2016 and ending May 25, 2017. 19. To approve the following Part-Time Bus Attendants, beginning November 1, 2016 and ending June 30, 2017, Step 1 of the Stafford Township Board of Education/STEA Agreement. These positions are for IEP purposes. a. Susan Appleton b. Mary Ellen Dunn c. Jennifer Rogers d. Linda Sliker Employee appointments are provisional pending satisfactory completion of the Criminal History Background Check required by the State of New Jersey. Page 9 of 11
A motion was made by Tammy Nicolini and seconded by Michael Hemenway to approve Personnel item(s) #1-19. Roll call vote: eight (8) members present voted yes; motion passed. L. POLICY/LEGISLATIVE The Committee of the Whole has reviewed the following policies and regulations, has consulted with the board attorney and other appropriate district officials, and hereby certify, pursuant to N.J.S.A. 18A:11-1, that the attached policies and regulations are in compliance with all applicable statutes and administrative code provisions and are consistent with the 2015-2018 board/district goals. 1. To approve to rescind the following policies: 2730 STAC Conservatory 5843 Latchkey Program 2. To approve the first and only reading of the following revised policies: 2710 Tuition Preschool Program 3211.2 Model Civility 4211.2 Model Civility A motion was made by Richard Czajkowski and seconded by Walter Jauch to approve Policy/Legislative item(s) #1-2. Roll call vote: eight (8) members present voted yes; motion passed. M. ADVANCED PLANNING N. COMMUNICATION FROM THE PUBLIC O. BOARD INFORMATIONAL ITEMS P. CLOSED SESSION ADJOURNMENT A motion was made by Wendy Cotter and seconded by Walter Jauch to adjourn the meeting at 8:33pm. Voice vote: All members present voted yes (8-0); motion passed. Page 10 of 11
PUBLIC COMMENT NOTICE - STAFFORD TOWNSHIP BOARD OF EDUCATION MEETINGS The Stafford Township Board of Education welcomes the opportunity to hear what members of the public have to say about matters of public interest. However, we do have specific procedures in place for you to bring your concerns to the proper personnel. We refer to this as the chain of command. For example, if you have a concern involving something within the classroom, we would ask that you first speak to the teacher, and if necessary, the principal. If you have not utilized the chain of command, we would ask that you please do so prior to addressing your concerns in this meeting so that the district personnel are given the opportunity to resolve these matters to your satisfaction. If, after utilizing the chain of command, you feel your concerns have not been addressed, we welcome you to return to the next Board meeting to voice your concern. If you have any questions about the chain of command (or the appropriate person to whom you should address your concern), please feel free to ask any member of the Board at the break or when this meeting concludes. We would also like to make you aware that there are certain matters that the Board can only discuss in closed session. Thus, if your comments touch upon an issue that is only to be discussed in closed session or one where certain notices must be provided prior to the Board conducting any discussions, the Board will not be able to respond to your comments at this time. We will inform you if this is the case when you have finished speaking. Specifically, this situation may arise if you are discussing a particular employee (or employees) of the district or a particular student (or students). Daniel Smith School Business Administrator/Board Secretary DS/km/10-24-2016 Page 11 of 11