Page 1 of 5 COOS BAY PUBLIC SCHOOLS March 12, 2012 COOS BAY, OREGON REGULAR SCHOOL BOARD MEETING The Board of Directors of Coos Bay Public Schools met on in the Community Room at Milner Crest Education Center, 1255 Hemlock Ave., Coos Bay, Oregon, for a Regular School Board Meeting. Chair Charlene Moore called the meeting to order at 6:01 PM and invited the Board and guests to recite the Pledge of Allegiance to begin the meeting. Board Members Present: Charlene Moore, Chair Jack Bushmaker James Martin, Vice Chair Adrian DeLeon Rocky Place Jill Christiana Randy Miles Others present included Superintendent Granger, David Dorsey, Rod Danielson, Peggy Ahlgrim, Susan Anderson, Fred Baker, Nora Terwilliger, Denise Gould, Jason Goodson, Ann Marineau, Mary Margaret Stockert, Teri Jones, Lynda Sanders, Jennifer Groth, Arlene Roblan, Steven Pederson, Lisa DeSalvio, Melia Jasso, Jeff Maddess, Cindy Ball, Cathy Chenail, Sid Hall, Travis Howard, Linda Vickery, Anyie Reiber, Fred Hunt, Joel Smallwood, Jared Olsen, Malory Olsen, Chad Putman, Caddy McKeown, Dayna Inskeep, Rose Stinson, Alice Campbell of The World, and Gordon Young of Channel 14. 1. APPROVE AGENDA Rocky Place made the motion, Jill Christiana seconded, to approve the Agenda. Rod Danielson asked that Approval of SCESD Local Service Plan be added to the agenda under Action Items. Rocky Place made the motion, Jill Christiana seconded to approve the agenda with the addition of Approval of the SCESD Local Service Plan. The motion passed unanimously. 2. CONSENT AGENDA James Martin made the motion, Jack Bushmaker seconded, to approve the Consent Agenda. The motion passed unanimously. A. Approve Minutes of the February 27, 2012, Regular Board Meeting 3. SPECIAL PRESENTATION Sid Hall from Sodexo presented Superintendent Granger a check for $1,000.00 for scholarships for Coos Bay students and presented Jennifer Groth of Coos Bay Schools Community Foundation a check for $500.00. 4. BUILDING & STAFF PRESENTATIONS A. Highlighted School Blossom Gulch and Madison Elementary Schools: Jodi O Mara and Arlene Roblan gave a behind the scenes report to the Board on the K-3 rd grade schools. When students don t learn or already know the materials, there are different levels of interventions to assist the students. 1 st Tier: Assessments and
Page 2 of 5 Observations, 2 nd Tier: Outside Classroom Interventions, 3 rd Tier: Referral to Child Study, 4 th Tier: Referral for Testing. James Martin asked if the principals felt the district was getting better at interventions or not. Both principals agreed that the district is getting better. When asked what support the schools need, they listed volunteering in the classroom and SMART Readers. B. MHS Student Update: Steven Pederson reported that the annual blood drive raised 30 units of blood, Boys Basketball played in the semi-finals. Spring Sports are beginning with the Golf team attending a tournament at Bandon Dunes, track meet at Lane Community College and the Dance team preparing for state. C. CBEA Business: Lynda Sanders had the licensed staff introduce themselves. Activities included the following: a number of staff members attended the Diversity Training @ SCESD, Read Across America was successful this year and several members attended PIE People for the Improvement of Education. Lynda asked for clarification as to what the purpose of the staff survey was. Because the Board voted on the 4 day week before the survey closed, some staff felt that their input wasn t valued. Fred Hunt reported that he had attended the Superintendent s Community Conversations and commented that the interventions presented by the K-3 rd grade principals will help students reach the goals of the 40/40/20 Plan of Governor Kitzhaber that Superintendent Granger highlighted at the meeting. D. OSEA Business: Teri Jones thanked the district office and School Board members for the cards and treats sent to them during Classified Appreciation Week. She asked that the classified staff be included in the discussions of the changes the district is facing. 5. DISTRICT STAFF PRESENTATIONS A. Superintendent Dawn Granger: Literacy Night at Madison: Superintendent Granger was pleased and excited to attend the Literacy night, especially the book give-away. Student Recognition: Shalese Curle from Marshfield High School has been chosen as Miss Coos County. Tsunami Preparation: Superintendent Granger attended a tsunami preparedness meeting. There will be a community wide Tsunami Drill on May 31 st that everyone needs to be aware of. Staff Survey: The Superintendent explained that she created the Staff Survey to get input from the staff to assist her as she plans for the future with regard to the impact of this year s changes which include implementation of common core state standards, reconfiguration of schools as well as grades, daily schedules and the 4 day student week. The closing date of the survey was determined before the Board rescheduled the regular meeting to Feb. 27 th. She apologizes for the misunderstanding that staff thought it was a Board survey. Superintendent s Report: Superintendent Granger presented a PowerPoint for her March report which included some staff survey results, and EasyCBM data. The Board was reminded of their goals for the 4 day student week schedule and that it usually takes 2-3 years to determine the success of a 4 day student week. The report highlighted Length of Day, Professional Development, New Ideas & Suggestions, Concerns, Insight, and Future Work. She also shared her recommendations to the Board regarding building instructional leaders, professional development committee, student services, special education and curriculum, and her goals regarding
Page 3 of 5 communication. Achievement Compact: Superintendent Granger explained that the governor s Achievement Compact will be voted on March 13 th and the district will start planning in April. This agreement will largely replace the district s continuous improvement plan and the Superintendent invited anyone interested in participating with the planning to contact her. B. Rod Danielson, Business Manager: Financial Report: Rod Danielson presented the February, 2012 financial update. The construction building is scheduled to be done winter of next year. Rod also reported that there are 189 fewer students. Bunker Hill: There are two groups interested in leasing or purchasing Bunker Hill. There is still a lot of equipment and supplies at Bunker Hill. Rod asked the Board to consider what the district really wants to do with the facility. Rocky recommends that the Facilities Committee come to the Board with recommendations with regards to selling, renting, or leasing the property. C. Fred Baker, IT Supervisor: Fred Baker updated the Board on the progress of the new Student Information System (SIS) known as Synergy. The SIS package will include the implementation and support from the company. Two of the features that are improved are grade book and parent portal. The IT department will have an increased workload as they prepare rolling the system out. D. Cathy Chenail, Curriculum & Title Director: Cathy Chenail updated the Board on the Curriculum Committee and how professional development plans are being implemented at the building level and empowering the teachers with what they need. Staff will know what the new SIS looks like and how it works before school is out. The professional development is being turned over to the Curriculum Committee to help communicate what is mandatory, develop a calendar, and schedule monthly meetings Notes from the Curriculum Committee are posted on Curriculum website at http://cbd9.net/curriculum. Rocky Place thanked Cathy for the Curriculum newsletter. 6. PUBLIC INPUT Denise Gould, Angie Reiber and Cindy Ball of the Boys and Girls Club shared with the Board the mission and history of the club and updated them on activities and plans for Fridays. They have developed Enrichment Fridays which include reading programs, homework assistance, and cultural activities. They would like to see an increase in participation, including having high school students assisting the students. The teen program has grown to 75 students and has plans for expansion. It includes homework nights and helps the students with homework and encourages the students to focus on graduation. 6. BOARD ITEMS A. Board Activity Report: Activities included classroom visits, Booster Club, donut delivery for Classified Appreciation Day, school visits, Key Club meeting, 3-A Basketball Tournament, Facilities Committee meeting, visited Belloni Campus, Coaches Dinner, Professional Development, Community Conversations, reading groups, PTA planning, Madison SHAC, Dr. Seuss night, Site Council, and Deep Sea Research phone conference SKYPE. B. Budget Committee Opening: Charlene Moore announced that there is still an opening on the budget committee.
Page 4 of 5 C. Committee Reports: Facilities Committee: Rocky Place reported that the committee met Feb 29th. Items discussed included the RFP, Committee Charter Update, District School Facilities Plan, Ford Foundation Grant, Capital Improvement Fund in preparation of the budget process and Bunker Hill plans. The committee plans to have recommendations for the Board at the next meeting with regards to the Bunker Hill property at the next meeting which is scheduled March 28, 2012. D. Superintendent Evaluation: Jack Bushmaker presented the evaluation report to Superintendent Granger. Superintendent Granger received an overall GPA of 2.8 with the scale of 2.0 being satisfactory and 3.0 being Very Good. Superintendent Granger asked if any members had comments. James Martin shared that the Board has high expectations for the Superintendent and he believe she has done a great job. Rocky Place noted that Superintendent Granger asked for an open evaluation and he believes it goes a long way to show the transparency. Charlene Moore reminded the audience of all the changes that Superintendent Granger has faced since she has been here. Members of the audience expressed appreciation for the time the Superintendent has spent at the schools and believes that Superintendent Granger is an excellent voice for the district. 7. ACTION ITEMS A. Adopt Resolution 2012-09 Resolution Declaring Classified Appreciation Week: Superintendent Granger read the Proclamation for Classified Employee Week. James Martin made the motion and was seconded to adopt Resolution 2012-09 Resolution Declaring Classified Appreciation Week. The motion passed unanimously. B. Adopt Resolution 2012-10 - Resolution Adjusting Appropriations: Rod Danielson explained that this resolution would transfer $60,000 from the contingency fund to the general fund for the new SIS. Randy Miles made the motion, Jack Bushmaker seconded to adopt Resolution 2012-10 Resolution Adjusting Appropriations. The motion passed unanimously. C. Approve Facilities Planning Committee Charter: James Martin made the motion, Randy Miles seconded, to approve the Facilities Planning Committee Charter with the removal of the brackets. The motion passed unanimously. D. Approve Licensed Staff Contract Renewals and Extensions for 2012-2013: Jill Christiana made the motion, Adrian DeLeon seconded, to approve the Licensed Staff Contract Renewals and Extensions for 2012-2013. The motion passed unanimously. E. Approve Superintendent s Contract Extension for 2012-2013: The proposed contract recommends extending the Superintendent s original contract for 3 years and having a 2% increase the 2 nd & 3 rd year. The moving allowance of $5000 was removed. Jack Bushmaker made the motion, Adrian DeLeon seconded, to approve the Superintendent s Contract Extension for 2012-13. During discussion, Board members asked for clarification on the contract. The original contract was for 2 years and was $110,000 the first year (2011/12) and $115,000 the second year (2012/13) and included the $5000 moving expenses the first year. The proposed contract is extending the current contract for 3 years instead of one with a 2% percent increase the 2 nd (2013/14) & 3 rd (2014/15) year and removing the moving expenses. Several Board members are not wanting to give an automatic percent increase after 2012/13 due to finances and the bargaining agreements that are currently being negotiated. David Dorsey explained that the contract can be rewritten to include negotiating the salary for the 2 nd & 3 rd year.
Page 5 of 5 Superintendent Granger stated that she would be fine with the contract being rewritten to be subject to negotiations the 2 nd & 3 rd year. Jack Bushmaker amended the motion to accept the contract with the changes that the salary for 2013/14 and 2014/15 would be negotiated by March 15 of the previous year. Adrian DeLeon seconded the amendment. The motion passed unanimously. F. Approve Non-paid Leave of Absence Request: Jill Christiana made the motion, Randy Miles seconded, to approve the Non-Paid Leave of Absence Request of Sandra Beers. Charlene Moore directed Superintendent Granger to verify all the information and to ensure that that the district is in line with federal, state and board policies. The motion passed unanimously. G. Approve South Coast ESD 2012-2013 Local Service Plan: Rod Danielson explained the Local Service Plan that is offered by SCESD. Charlene Moore made the motion, Jill Christiana seconded, to approve the South Coast ESD 2012-2013 Local Service Plan. Charlene Moore explained that the district would not be able to afford provide these required services on its own. The motion passed unanimously. 8. ADJOURN THE MEETING Charlene Moore adjourned the Regular Board Meeting at 8:40 PM Charlene Moore Board Chair Peggy Ahlgrim Board Secretary