EAST MARSHALL COMMUNITY SCHOOL Annual and Regular Meeting September 19, 2016

EAST MARSHALL COMMUNITY SCHOOL Annual and Regular Meeting September 19, 2016 The Board for the East Marshall Community School District met in a Regular Session on 9/19/16 in the board room at the East Marshall District Office in Gilman at 6:30 p.m. Members Present: Julie Schossow, Phil Anderson, Ann Dee Bloom, Craig Mommer. Absent: Terry Thompson. Also present: Superintendent Anthony Ryan, Business Manager/Board Secretary Randy Denham, Principals Matt Rasmusson, Bob Schelp, and Cathy DeBondt, Buildings and Grounds Director Robb Gage, Technology Director Tim Nunnikhoven, Transportation Director Curt Sawyer, Brian Schwartz from the Baker Group, Dave Jorgenson from the Baker Group, Jodi Wheater, Erin Wright, Hope Corbin-Butler, Connie Paxton, and Kevin Madison Vice President Schossow called the annual meeting to order at 6:30 p.m. and took roll call to determine a quorum for the annual meeting. Members present: Julie Schossow, Phil Anderson, Ann Dee Bloom, Craig Mommer. Members Absent: Terry Thompson. Board Member Bloom read the District s mission statement. APPROVE AGENDA: Motion by Anderson, second by Mommer to approve the agenda for the annual meeting. Carried unanimously. APPROVE MINUTES: Motion by Anderson, second by Bloom to approve the regular meeting minutes from 8/15/16. The motion carried unanimously. TRANSPORTATION ANNUAL REPORT: Mr. Denham presented the District s 2015-16 annual transportation report to the Board. Mr. Denham reported the District cost per mile traveled for 2015-16 was $4.06 per mile. Motion by Anderson, second by Bloom to approve the 2015-16 annual transportation report as presented. Ayes: Schossow, Anderson, Bloom, Mommer. Nays: None. The motion carried. CERTIFIED ANNUAL REPORT AND TREASURER: Mr. Denham presented the District s 2015-16 Certified Annual Report and Treasurer s reports to the Board. Mr. Denham recapped changes from the prior year Certified Annual Report. Mr. Denham reported the following cash balances as of 6/30/2016: General Fund $2,183,378.58, Activity Fund $114,432.06, Management Fund $189,329.52, Physical Plant & Equipment Levy Fund $182,362.81, Playground Levy Fund $68,007.53, Capital Projects-SAVE Fund $2,700,703.62, Debt Service Fund $36.99, Nutrition Fund $179,119.98, Self-Insurance Fund $37,430.51, and Non-Expendable Trust Fund $35,304.52. Motion by Mommer, second by Bloom to approve the 2015-16 Certified Annual Report and Treasurer s report as presented. Ayes: Schossow, RECEIVE AND APPROVE REQUEST FOR ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR NEGATIVE SPECIAL EDUCATION BALANCE, SPECIAL EDUCATION SUPPLEMENTARY REPORT: Mr. Denham presented the District s 2015-16 Special Education Supplement to the Board. Mr. Denham presented a comparison of the current year Special Education Supplement to prior year reports. Mr. Denham explained the District had a positive Special Education balance for 2015-16 of $11,738.22. The District ended the 2015-16 year with a total positive balance of $28,634.22 that will be carried over into the 2016-17 year. Motion by Anderson, second by Mommer to approve the 2015-16 Special Education Supplement report as presented. Ayes: Schossow, APPROVAL OF BILLS: Motion by Anderson, second by Mommer to approve the payment of bills and financial statements as presented. Ayes: Schossow, DESIGNATION OF LEGAL COUNSEL: Motion by Anderson, second by Mommer to appoint Ahlers & Cooney Law Firm as the school attorneys for educational and personnel matters and Cartwright, Druker, and Ryden Law Firm for all other matters for 2016-17. Ayes: Schossow, APPOINT BOARD SECRETARY AS TEMPORARY BOARD PRESIDENT: Motion by Anderson, second by Mommer to appoint Board Secretary, Randy Denham as temporary Board President to conduct the management of nominations for Board President for the 2016-17 year. Ayes: Schossow, ADJOURNMENT OF ANNUAL MEETING: Motion by Bloom, second by Mommer to adjourn the annual meeting at 6:55 p.m. Ayes: Schossow,

Board Secretary and Interim Board President Randy Denham called the Regular Meeting to order at 6:55 p.m. Members Present: Julie Schossow, Phil Anderson, Ann Dee Bloom, and Craig Mommer. Absent: Terry Thompson. Also present: Superintendent Anthony Ryan, Business Manager/Board Secretary Randy Denham, Principals Matt Rasmusson, Bob Schelp, and Cathy DeBondt, Buildings and Grounds Director Robb Gage, Technology Director Tim Nunnikhoven, Transportation Director Curt Sawyer, Brian Schwartz from the Baker Group, and Shane Albrecht from the Baker Group, Connie Paxton. ELECTION OF BOARD PRESIDENT: Mr. Denham called for nominations for Board President. Board Member Schossow nominated Terry Thompson. Hearing no other nominations Mr. Denham called a roll call vote. Anderson voted for Thompson, Schossow voted for Thompson, Bloom voted for Thompson, and Mommer voted for Thompson. Terry Thompson was duly elected President of the Board. Since Chairman Thompson was unable to attend the meeting it was discussed that Mr. Denham would issue the oath of office within the next 10 days as required by law. ELECTION OF BOARD VICE PRESIDENT: Mr. Denham called for nominations for Board Vice President. Board Member Schossow nominated Craig Mommer. Hearing no other nominations Mr. Denham called a roll call vote. Anderson voted for Mommer, Schossow voted for Mommer, Bloom voted for Mommer, and Mommer abstained. Craig Mommer was duly elected Vice President of the Board and the oath of office was administered. APPOINTMENT OF BOARD SECRETARY AND TREASURER: Motion by Schossow, second by Anderson to appoint Randy Denham as Board Secretary and District Treasurer for the 2016-17 school year. Ayes: Schossow, Anderson, Bloom, Mommer. Nays: None. The motion carried. Randy Denham was duly appointed Board Secretary and District Treasurer. Vice President Mommer administered the oath of office. APPROVE AGENDA: Motion by Anderson, second by Bloom to approve the agenda for the regular meeting. The motion carried unanimously. GREET CITIZENS AND HEAR CITIZEN COMMENTS: Kevin Madison discussed a situation involving his granddaughter on September 9 th at the Waterbeck s corner bus stop. Mr. Madison wanted to inform the Board what had happened that day and express his desire for the District to look at the processes in place so that a similar situation would not happen in the future. Mr. Ryan assured both Mr. Madison as well as the Board that changes to processes had been put in place to help prevent another similar situation from occurring. Connie Paxton spoke to the Board on behalf of the After Prom Committee. Mrs. Paxton informed the Board that the After Prom Committee would be having a carnival fundraiser in the spring for After Prom. The middle school 4 th grade teachers Jodi Wheater, Erin Wright, and Hope Corbin-Butler presented information to the Board on the 4 th Grade Smencils fundraiser. The 4 th grade teachers explained how the fundraiser has been very popular in the past and that the funds are used towards the costs of the 4 th grade field trips to the One Room Schoolhouse and Living History Farms. Board member Schossow thanked Food Service Director Amy Gage for providing treats for the Board meeting. GOOD THINGS GOING ON IN THE DISTRICT: Mrs. DeBondt recapped the Mustang STRONG focus at the elementary which encompasses the following traits: Supportive, Thoughtful, Respectful and Responsible, Optimistic, Neighborly, and Growth minded. Mrs. DeBondt congratulated all the elementary students that had been recognized at the start of the school year for demonstrating Mustang STRONG characteristics. Mrs. DeBondt thanked Phil Summers and Mark Lamer for volunteering their time to conduct fire extinguisher training with the elementary staff on August 30 th. Mrs. DeBondt expressed her appreciation for the high school students who visited the elementary during Homecoming week. Mr. Schelp reported that overall students at the middle school have had a great start to the year behaviorally. There has only been one bus referral and no detentions or suspensions to start the year. Mr. Rasmusson reported that the Homecoming activities were very successful. Students were allowed to participate in activities including decorating sidewalks, spirit boards, windows, and building floats. Mr. Rasmusson reported that the powderpuff football and volleyball games were moved from Sunday to Wednesday evening. Mr. Rasmusson reported that the change in dates was done to create a sense of school spirit and pride. Many students commented they enjoyed the change. PRESENTATION AND DISCUSSION FROM BAKER GROUP ABOUT CONSTRUCTION PROGRESS: Brian Schwartz and Dave Jorgenson from the Baker Group provided an update to the Board on the construction projects. Mr. Schwartz reported that weekly construction meetings continue and right now the biggest challenge is finishing the general contractor items. There have also been weather challenges recently to finish the sod and grading. Mr. Schwartz reported that there will be a State inspection for the LeGrand site on September 23 rd. Mr. Schwartz explained with things as they currently stand they are looking to have the projects completely finished by Thanksgiving. Mr. Jorgenson discussed that they have been monitoring the HVAC systems and air quality at all of the sites and everything looks to be working as it should.

OPEN ENROLLMENT REQUESTS: Motion by Schossow, second by Anderson to approve the following open enrollment applications for 2016-17 for Joseph Minacapelli-9th, Collin Schweinebart-8 th, Madalyn Schweinebart-11 th, Nova Benesh- Kdg, Benjamin Viles-2 nd, Wyatt Wacha-5 th, Memphis Wacha-Kdg, and Chloe Newell-7th. Ayes: Schossow, Anderson, CONTRACTS AND RESIGNATIONS: Motion by Schossow, second by Anderson to accept the resignations of Tana Dixon as Middle School Secretary and Jason Condon as Middle School Girls Basketball Coach. Ayes: Schossow, Anderson, Motion by Anderson, second by Bloom to approve Sandy Kelne as Middle School Secretary at $13.50/hr. Ayes: Schossow, Motion by Schossow, second by Bloom to approve Jodi Ash as Head Large Group and Small Group Speech Coach at $2,509. Ayes: Schossow, Motion by Bloom, second by Schossow to approve Deidra Mohr as Spring Play Director at $1,255. Ayes: Schossow, Motion by Anderson, second by Bloom to approve Katie Bauder as Middle School Girls Basketball Coach at $2,144. Ayes: Schossow, Motion by Schossow, second by Anderson to approve Naomi Reyner, Caitlin Oddo, Dee Kilmer, Priscilla Gammon, and Trudi Foval-Johnson as Prom Sponsors for the 2016-17 school year at $212 each. Ayes: Schossow, Anderson, Bloom, Mommer. Nays: None. The motion carried. Motion by Anderson, second by Schossow to approve Jason Condon as Assistant High School Girls Basketball Coach at $3,233. Ayes: Schossow, Motion by Anderson, second by Schossow to approve Nick Goodrich as Substitute Bus Driver at the sub bus driver rate. Ayes: Schossow, Motion by Bloom, second by Anderson to approve Kris Penick as Middle School Girls Basketball Coach at $2,091. Ayes: Schossow, Motion by Schossow, second by Anderson to approve Dave Chubb as Assistant High School Baseball Coach at $2,927. Ayes: Schossow, REPORTS OF PRINCIPALS/SUPERVISORS: Mrs. DeBondt reported that PK-3 enrollment was 294 students. Mrs. DeBondt provided an update on the construction at the elementary. Mrs. DeBondt reported that Measures of Academic Progress (MAP) testing began on September 12 th and will continue through September 22 nd. Mrs. DeBondt reported that Grandparents Day will take place on September 30 th. Mr. Schelp reported that enrollment for the middle school was 318 students. Mr. Schelp reported that the middle school is exploring different ideas for the 4 th grade December music concert due to the limited seating available at the middle school. Mr. Schelp reported that there was an assembly on September 12 th to review the Mustang STRONG and Multi-Tiered System of Support (MTSS) expectations. Mr. Rasmusson reported that enrollment for the high school was 268 students. Mr. Rasmusson reported that this year s fall musical will be The Little Mermaid and auditions are currently being held. The performances will be on November 4 th and November 5 th. Mr. Rasmusson reported that MAP testing will be held September 21-23. Mr. Denham provided a financial report to the Board from the Mustang Travel and Camp Foundation. Mr. Denham noted that as of September 8 th the Cheerleader account had $381,777.56, the Sports Complex account had $80,978.81 and the Concessions account had $11,794.40. Mr. Gage gave a brief update on the construction projects. Mr. Gage reported that he recently took an asbestos class that is a yearly requirement. Mr. Gage also reported that he recently was able to get the handicapped parking space at the elementary redone. Mr. Nunnikhoven reported that summer and fall projects continue to move along. Mr. Nunnikhoven reported that construction meetings and projects are ongoing. Mr. Nunnikhoven reported that he is working on several different programs utilized by staff at the beginning of the year for various testing and state reporting. Mr. Nunnikhoven thanked all the staff members who helped out with the 1:1 computer roll out nights. Mr. Sawyer reported that he is down two bus drivers to begin the school year. Mr. Sawyer has been using sub bus drivers as much as possible as well as driving a route himself. Due to the shortage of drivers Mr. Sawyer had to take a route and divide it up amongst the remaining drivers. Mr. Ryan thanked Mr. Sawyer for all his efforts with the shortage of drivers. The Board discussed ways to advertise the need for bus drivers and ways to get bus drivers to apply to the District.. REPORT FROM SUPERINTENDENT: Mr. Ryan expressed to the Board how he continues to be impressed with the students that the East Marshall School District fosters and coaches. Mr. Ryan reported that he continues to meet with community patrons and be in the school buildings as often as possible. Mr. Ryan discussed the Where in the World is Mr. Ryan campaign that he recently started on Facebook. Mr. Ryan provided an update on annual reports that had to be filed by September 15 th. Mr. Ryan reported that construction meetings continue to occur and the projects are moving along. Mr. Ryan reported on the new keyless entry system that will be rolled out in the near future.

SUPERINTENDENT GOALS: Mr. Ryan presented his 2016-17 goals to the Board. Mr. Ryan s goals were Community Interaction and Communication and Relevant leadership to prepare all students to contribute to society. Motion by Bloom, second by Schossow to approve the Superintendent s 2016-17 goals as presented. DISCUSS DISTRICT GOALS: Mr. Ryan discussed with the Board the 2016-17 District growth goals for reading, math, and science that had previously been approved by the Board earlier in the year. No action taken. APPOINTMENT OF BOARD MEMBERS TO DISTRICT COMMITTEES: Motion by Schossow, second by Anderson to appoint Board members to District committees as follows: Phil Anderson and Craig Mommer were appointed to the Negotiations Committee with Superintendent Tony Ryan appointed as chief negotiator for the District; Phil Anderson appointed to the Insurance Committee; Julie Schossow appointed to the Marshall County Compensation Board; Terry Thompson appointed to the Finance Committee; and Ann Dee Bloom appointed to the Community Leadership Team. Ayes: Schossow, A.C.T. COLLEGE READINESS REPORT: Mr. Rasmusson reviewed the college readiness report received from ACT for the East Marshall Community School District. The report recaps how East Marshall student ACT scores compared to the State average scores. No action taken. MAINTENANCE CONTRACT FOR FIRE ALARM SYSTEM: Mr. Gage presented a service contract with System Services to provide fire alarm monitoring and maintenance services. Motion by Schossow, second by Anderson to approve the contract with System Service to provide fire alarm monitoring and maintenance services. Ayes: Schossow, Anderson, Bloom, Mommer. Nays: None. The motion carried. PURCHASE OF PICKUP TRUCK FOR TRANSPORTATION DEPARTMENT: The Board reviewed the bids for a truck for the Transportation Director that were presented for review at the August Board meeting. Motion by Anderson, second by Schossow to approve the low bid from Clemons, Inc out of Marshalltown for a 2016 Chevy Silverado for $25,493.91. Ayes: Schossow, DISCUSSION OF BOARD LEARNING ACTIVITIES: Mr. Ryan discussed with the Board learning activities from IASB. Mr. Ryan asked the Board to review and prioritize the activities presented. The Board reviewed the activities and gave Mr. Ryan direction as to which activities they would be interested in doing during future Board meetings. No action taken. SPECIALLY DESIGNED INSTRUCTION AGREEMENT: Motion by Schossow, second by Anderson to approve a contract with the Iowa Department of Education for Specially Designed Instruction reimbursements. Ayes: Schossow, Anderson, APPROVAL OF BOARD MEETING DATES FOR THE 2016-17 YEAR: Motion by Schossow, second by Anderson to set the third Monday of the month at 6:30 p.m. at the Board room in Gilman for regular Board meetings for the 2016-17 year with the exception of the following meetings: December Board meeting will be held on Monday December 12 th at the High School in LeGrand, a separate meeting for the Public hearing and Special meeting for the annual budget to be held at the District Office in Gilman on April 10 th, and the July Board meeting to be held on Monday July 10 th at the District Office in Gilman. Ayes: Schossow, APPROVAL OF INTERFUND TRANSFERS: Motion by Anderson, second by Bloom to approve the following transfers between funds for the 2016-17 year: from General Fund to Debt Service Fund of $80,317.96 for principal, interest, and servicing fees for Energy Management Loan payments and DNR Capital Loan Notes payments; from SAVE to Debt Service of $92,515.93 for principal, interest, and servicing fees for 1:1 Apple laptop lease; from SAVE to Debt Service of $57,459.58 for interest payments on the Sales Tax Revenue Bonds for the East Marshall Facility improvement projects; transfer from Management to General Fund for any insurance deductible for insured losses; and from General Fund to Self-Insurance Fund of $46,800 for insurance claims for employees on the District s partially self-funded health insurance plan. Ayes: Schossow, NAMING OFFICIAL PUBLICATION: Motion by Anderson, second by Schossow to name the Times Republican from Marshalltown as the official publication of the District. Ayes: Schossow, Anderson, Bloom, Mommer. Nays: None. The motion carried. NAMING BANK DEPOSITORIES: Motion by Anderson, second by Schossow to name Citizens Savings Bank of Gilman, Marshalltown, and LeGrand as a depository bank for $3,500,000 for all funds; Great Western Bank of Marshalltown as a

depository bank for $3,500,000 for all funds and ISJIT as a depository bank for $3,500,000 for all funds. Ayes: Schossow, SPECIAL EDUCATION INTERAGENCY AGREEMENTS: Motion by Schossow, second by Anderson to approve special education interagency agreements with Ankeny Community School District, Marshalltown Community School District, and South Tama Community School District. Ayes: Schossow, APPROVAL OF STUDENT ABUSE INVESTIGATORS: Motion by Bloom, second by Schossow to approve Matt Rasmusson, (641) 479-2785. Bob Schelp, (641) 498-7483, and Cathy DeBondt (641) 476-3342 as primary student abuse investigators; and Tim Hungerford and Detective Sgt. Wade Ruopp (641) 754-6380 as alternate student abuse investigators for 2016-17. Ayes: Schossow, APPROVAL OF IASB ANNUAL CONFERENCE DELEGATE: The Board discussed who to send as the East Marshall delegate to the IASB annual conference in November. Due to not all Board members being present it was decided to table the approval of the IASB delegate until the October regular meeting. No action taken. APPROVAL OF INTERIM PAYMENT OF BILLS: Motion by Anderson, second by Bloom to approve the Interim Payment of Bills per Board Policy 705.3. Ayes: Schossow, APPOINTMENT OF PRESIDENT S DESIGNEE TO SIGN CHECKS AND USE SIGNATURE STAMP ON APPROVED CONTRACTS: Motion by Schossow, second by Bloom to authorize Jan Anderson to sign school district warrants as the Board President s designee and to authorize the use of the Board President s signature stamp to sign employment contracts that have been approved by the Board and official s contracts as presented by the District s Activities Director. Ayes: Schossow, FUND RAISER REQUESTS: Motion by Schossow, second by Bloom to approve the following fundraisers: Catalog sales by the East Marshall Band to purchase music equipment; Concession stand work by the Elementary for recess equipment and recess equipment storage; Schoolstore.com by the Elementary for various awards, assemblies, and activities at the Elementary; Scholastic Book Fair by the Elementary for purchase of new library books and support of library programs; Carnival fund raiser by the After Prom Committee for After Prom activities; and Smencil sales by the 4 th grade for field trip costs. Ayes: Schossow, CONSTRUCTION CHANGE ORDERS: Mr. Ryan presented the following construction change orders to the Board: Compact fill of $1,095, Lower ceiling water line in LeGrand of $584, Open Archway in LeGrand of $3,227, and Steel Plate in Laurel of $360. The total of all the change orders presented was $5,266. Motion by Schossow, second by Anderson to approve the change orders for $5,266 as presented. Ayes: Schossow, ADJOURN: Motion by Anderson, second by Bloom to adjourn the meeting at 10:11 p.m. Carried unanimously. Chariman Thompson came to the District Office in Gilman on September 26 th at 4:30 p.m. Board Secretary Randy Denham issued the oath of office for Board President at that time. Attest: Randy Denham, Board Secretary Randy Denham, Board Secretary Craig Mommer, Board Vice President