HOPEWELL TOWNSHIP BOARD OF EDUCATION AGENDA DECEMBER 14, 2009 PERSONS ATTENDING 1. Mr. Kenneth Freitag 8. Mrs. Kristi Schoppe 2. Mr. Michael Gaimari 9. Mr. Edward (Jay) Table 3. Mr. Harry Gates, Jr. 10. Mrs. Beth Smigelski 4. Mrs. Melanie Husted-Halter 11. Dr. Terry Van Zoeren 5. Mr. James Homan 12. Mrs. Sharon M. Archer 6. Mr. Edward Kennedy 13. Mr. Rob Malestein 7. Mr. David Metelow 14. Mrs. Meghan Price It is the mission of the Hopewell Crest School to ensure that all children have the right to learn the New Jersey Core Content Curriculum Standards in a safe environment, where they will work to their fullest potential to become productive citizens in a technological world. In doing so, they will attain life-long physical, social, academic and emotional skills through the partnership of parents, staff and a supportive community. ITEMS TO BE DISCUSSED 1. CALL TO ORDER 7:15 P.M. 2. FLAG SALUTE 3. SUNSHINE LAW In accordance with the provisions of this Act, the Business Administrator/Board Secretary has caused notice of this meeting to be published by having the date, time and place thereof posted on the front door of the Hopewell Crest School and in The News of Cumberland County. 4. ROLL CALL 5. Approval of the November 9, 2009 minutes. 6. Resolution and approval of the September and October, 2009 Report of the Board Secretary. 7. Resolution and approval of the September and October, 2009 Report of the Treasurer of School Monies. 8. CORRESPONDENCE 9. PUBLIC COMMENTS
10. ADMINISTRATOR S REPORT Student Recognition: Cross Country Team, Coach: Mrs. Manski, Volunteer Assistant, Ms. Fithian Field Hockey Team, Coach: Mrs. Beety Soccer Team, Coach: Mr. Gleissner 11. COMMITTEE REPORTS A. ADMINISTRATIVE/PERSONNEL Mr. David Metelow, Chairperson 2. Staff Travel Requests as Per Policy 3335: Bobbi Jo Hewitt, December 11, 2009 Proven Strategies for Your Students with Asperger s Syndrome and High-Functioning Autism Cherry Hill, NJ, $199 registration fee; reimbursement will be requested for mileage. Jayme Bickings, March 19, 2010, The 7 th Annual Symposium for Speech Language Specialists, Rowan University, $149 registration fee; reimbursement will be requested for mileage. Julie Stanger, December 8, Comparison Teacher Professional Development & Pre-Testing Workshop, Rowan University, reimbursement will be requested for mileage. Jennifer Weber, December 8, Comparison Teacher Professional Development & Pre-Testing Workshop, Rowan University, reimbursement will be requested for mileage. Kathleen Maloney, 2-23-10 Association of Math Teachers of NJ, Crowne Plaza Hotel, Jamesburg, NJ, $120 registration fee, reimbursement will be requested for mileage. Kelli Manski 2-2-10 School Psychologist, Centerton Golf Club, Centerton, $150.00 registration fee, reimbursement will be requested for mileage. Daryl Halter, Techspo, Jan 28 & 29, 2010. Registration is $349.00; reimbursement will be requested for mileage Terry Van Zoeren, Techspo, Jan 28 & 29, 2010. Registration is $349.00; reimbursement will be requested for mileage 3. Recommendation by the Superintendent to approve the employment of the following substitute teachers for the 2009-10 school year at a pay rate of $75.00 per day: Mrs. Cynthia Tirelli Mr. Matthew Hewitt Ms. Brittany Smith 4. Recommendation by the Superintendent to approve the appointment of Mrs. Cynthia Tirelli as a substitute office worker and instructional aide for the 2009-10 school year at a pay rate of $9.00 per hour. 5. Recommendation by the Superintendent to approve the employment of the following substitute teachers for the 2009-10 school year at a pay rate of $85.00 per day: Ms. Catherine Sheppard Mrs. Carla Plummer
Ms. Jennifer Layton Mrs. Tracy Westog 6. Recommendation by the Superintendent to approve the field experience placement of Wilmington University student Mrs. C. Kennedy for the 2009-2010 school year under the direction of Mr. Kenneth Blizzard. 7. Recommendation by the Superintendent to approve the placement of Farleigh Dickinson University student Katelyn Bayzick to observe instruction in Mr. Chappius and Mrs. Maloney s rooms January 4-8, 2010. 8. Recommendation by the Superintendent to approve the placement of Stockton student Ms. Ashley Wuzzardo to observe service delivery with Occupational Therapist Mrs. C. Zielinski each Thursday in January, 2010. 9. Recommendation by the Superintendent to approve the adoption of the Memorandum of Agreement between Law Enforcement and School personnel for the 2009-2010 school year. 10. Recommendation by the superintendent to extend the leave of staff member, M.H., through February 8, 2010. 11. Recommendation by the Superintendent to approve revisions upon first reading to Policy 5113 (Student Absences and Excuses) for consistency with QSAC requirements). 12. Recommendation by the Superintendent to terminate the tuition contract for classified student, J.P., with the Upper Deerfield Board of Education. 13. Recommendation by the Superintendent to accept the resignation of instructional assistant Ms. Carla Burlingame effective at the close of the work day November 24, 2009. 14. Recommendation by the Superintendent to approve the appointment of Ms. Sarah Hewitt as a special education instructional assistant at a pro-rated annual salary of $16,643, effective December 7, 2009. (replacing Ms. Burlingame) 15. Recommendation by the Superintendent to approve the second-semester placement of Stockton clinical practice teacher Kristin Legg with Mrs. Joanne Davis. 16. Recommendation by the Superintendent to accept, with regret, the following staff retirement effective on the last working day in June, 2010: Mrs. Jayme Bickings 17. Recommendation by the Superintendent to approve the 2009-2010 contract between the Cumberland County Juvenile Detention Center and Hopewell Township as mandated by NCLB.
18. Recommendation by the Superintendent to approve the employment of Ms. Lisa Werner for the provision of homebound instruction for student D.B. for the 2009-2010 school year. Salary to be $25.00 per hour, not to exceed 10 hours per week. 19. Recommendation by the Superintendent to approve and adopt the following policies on second reading: 4119 & 4219.26 Acceptable Use of Computer Networks/Computers, E-mail, Social Networks & Other Forms of Electronic Communications By Professional/Support Staff Members 4112.36 Payment for Graduate Coursework 20. Discussion: selection process for new SBA/BOE Secretary. B. BUDGET AND FINANCE Mr. Harry Gates, Jr., Chairperson 2. Recommendation for the approval for payment of bills as submitted. 3. Recommendation for the approval for payment of Shiloh bills as submitted. 4. Recommendation for approval of the following line item transfers: TO FROM 11-000-230-339-1 11-000-230-331-0 Accountant Legal Services $100.00 11-190-100-610-0 11-190-100-640-0 Teaching Supplies Textbooks $1500.00 11-190-100-610-0 11-204-100-610-0 Teaching Supplies LLD Other $800.00 11-000-100-562-0 11-000-100-565-0 Tuition/CSSD/Regional $10700.00 11-000-100-562-0 11-000-222-600-2 Audio Visual Materials $2500.00 11-000-100-562-0 11-000-230-590-3 Liability Insurance $2500.00
11-000-100-562-0 11-000-262-420-1 Repair of Building $10000.00 5. Recommendation for approval of motion to approve the adoption of the District s Standard Operating Procedures and Internal Controls manual as per 6A:23A-6.4, 6.6 and any amendments made to thereof, as of December 1, 2009 to June 30, 2010. 6. Recommendation for approval of amendment to Purchase Order 32008 (Hill International), dated 11/18/09, for $5000. 7. Recommendation for awarding of quote for the provision of chain link fencing and slats for water tower. Burger & Son only respondent to quote requisition. 8. Recommendation for awarding of quote to James Doorcheck, Inc. for repairs to interior and exterior exit doors. Cost - $4150.00. Only respondent to quote requisition. 9. Recommendation to accept the Hopewell Fiscal Year 2009 Comprehensive Annual Financial report as prepared by the Firm of Triantos and Delp. 10. Recommendation to take action on the following audit recommendations as noted: o District should reference The Uniform Minimum Chart of Accounts for New Jersey Public Schools, 2003 Edition and other available reference materials, such as the Budget Guidelines for the proper classifications required to be in compliance with N.J.A.C. 6A:23-2.2 (f). Action plan The district will reference noted materials when assigning line item accounts and the Business Administrator will be responsible for its immediate implementation. o The revenue and receivable amounts should be reconciled to the correct amounts (state aid tuition expense). Action plan Amounts will be reconciled and the Business Administrator will be responsible for its immediate implementation. o Quotes should be obtained and available for audit for all items purchased in excess of the quote threshold. Action plan Quotes will be obtained and the Business Administrator will be responsible for its immediate implementation. 11. Recommendation to accept the Shiloh Fiscal Year 2009 Comprehensive Annual Financial report as prepared by the firm of Triantos and Delp. C. CURRICULUM Mrs. Kristi Schoppe, Chairperson D. TRANSPORTATION/CAFETERIA Mr. David Metelow, Chairperson E. ATHLETICS/STUDENT ACTIVITIES Mr. Edward Table, Chairperson
2. Recommendation by the Superintendent to approve the following fundraising activities: The Jerseyman Club will raise funds to offset trip costs by selling DVD movies of last years Dude Ranch Trip for $5.00 each. Duration: Dec 15, 2009 to June 2010 Motion to approve (retroactively) an Honor Society field trip activity at the NJ Motor Sports Speedway on December 11, 2009 Science and Technology Foundation. Dec 16, 2009 and Jan 15, 2010. Dinner at Green Olive Science and Technology Foundation. Texas Roadhouse Giftcard sales, Dec. 10-22, 2009 Motion to approve first grades participation in the St. Jude s Mathathon from January 19- February 10, 2010. 3. Recommendation by the Superintendent to approve a PTA sponsored trip for a Swim Day at Wavemaker pool on January 10, 2010. F. FACILITIES Mr. Harry Gates, Jr., Chairperson 2. Recommendation for approval of the disposal of equipment as per attached list. 3. Recommendation for the approval of the following resolution: Whereas, the N.J. Department of Education requires New Jersey School districts to submit three-year comprehensive maintenance plans documenting required maintenance activities for each of its public school facilities, and Whereas, the required maintenance activities as listed in the Comprehensive Maintenance Plan document for the various school facilities of the Hopewell Township School District are complete and in compliance with the requirements of N.J.A.C. 6A:26A-3, and Whereas, the comprehensive maintenance plan includes activities and expenditures, for each school facility, that qualify as required maintenance pursuant to N.J.A.C. 6A:26A-2 and are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid, Now Therefore Be It Resolved, that the Hopewell Township School District hereby authorizes the School Business Administrator to submit the 2009-10 Comprehensive Maintenance Plan for the Hopewell Township School District in compliance with N.J. Department of Education requirements. 4. Recommendation for approval of Form M-1 Annual Maintenance Budget Amount Worksheet for the 2009-2010 school year. 5. Recommendation by the Superintendent to approve use of the kitchen and all purpose room by the West Cumberland Ruritan from 1:00 p.m. 6:00 p.m. on February 20, 2010.
6. Recommendation by the Superintendent to approve use of the gymnasium by the Sports Boosters for adult volleyball on the following dates: January 5, 12, 19, 26, 2010 February 2, 9, 16, 23, 2010 March 2, 9, 16, 23, 30, 2010 7. Recommendation by the Superintendent to approve use of the gymnasium by the Sports Boosters for adult basketball on the following dates: January 8, 15, 22, 29, 2010 February 19, 26. 2010 March 5, 12, 19, 2010 G. BOARD OF EDUCATION TRAVEL REPORTS Dr. Terry Van Zoeren NJSBA Conference, Atlantic City, NJ H. OTHER BUSINESS I. EXECUTIVE SESSION J. ADJOURNMENT