Broward Workforce Development Board Combined Executive & Organizational Resources Committee Wednesday, December 5, 2018 Noon 1:30 p.m. Call In Number: (888) 670-3525 Passcode: 1907967713# A G E N D A CareerSource Broward 2550 West Oakland Park Blvd., 2nd Floor Illumination Room, Oakland Park, FL 33311 The Committee is reminded of conflict of interest provisions. In declaring a conflict please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) the nature of the conflict and 3) who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting. SELF-INTRODUCTIONS APPROVAL OF MINUTES Approval of the Minutes of the September 5, 2018 Organizational Resources Committee (ORC) meeting. RECOMM ACTION EXHIBIT Approval Motion for Approval by ORC members Minutes Pages 4 6 Approval of the Minutes of the October 15, 2018 Executive Committee (EC) meeting. RECOMM ACTION EXHIBIT Approval Motion for Approval by EC members Minutes Pages 7 10 Combined Executive & Organizational Resources Committee Meeting December 5, 2018 1
NEW BUSINESS 1. Broward Workforce Development Board Officers for 2019 Consideration of the 1) BWDB Officers for 2019 and 2) a waiver of the two-year term limit for Dr. Ben Chen so he may serve as Vice Chair for Legislative Affairs. All officers are serving their second term and are ineligible to hold that position again. On November 8th requests for nominations of officers were sent to BWDB members for consideration by the Organizational Resources Committee. The CareerSource Broward Council of Elected Officials ultimately selects the officers. RECOMM ACTION EXHIBIT Approval of the: 1) Slate of Officers and 2) term limit waiver for Dr. Ben Chen as Vice Chair for Legislative Affairs Motion to forward slate Memo #07 18 (Exec) Pages 11 12 2. CSBD Holiday Office Closure Consideration to amend the staff s holiday schedule to include Monday 12/24 for this year since Christmas is on a Tuesday. This is in recognition of staff s outstanding achievements this past year in meeting the needs of the hard to serve unemployed and the board s objectives and to allow for holiday travel. RECOMM ACTION EXHIBIT Approval Motion for Approval None Combined Executive & Organizational Resources Committee Meeting December 5, 2018 2
REPORTS 1. CSBD Insurance Renewals This is to report on insurance renewals for the upcoming year. The policies cover the CSBD offices, the three one-stop locations and the co-location for the servers. CSBD obtained quotes as required by our Procurement Policy. The cost of each policy is 1) CSBD Property Insurance through the Nautilus Insurance Company is $43,923.00 2) CSBD Liability Insurance through Nautilus Insurance Company is $35,223.00 3) CSBD Computer and Electronic Equipment through Avondale Insurance Company is $12,115. Purchases of individual goods or services in excess of $10,000 are required to be reported to the CSBD governing boards. ACTION EXHIBIT None None MATTERS FROM THE COMBINED ORGANIZATIONAL RESOURCES AND EXECUTIVE COMMITTEES MATTERS FROM THE FLOOR MATTERS FROM THE PRESIDENT/CEO ADJOURNMENT NEXT EXECUTIVE COMMITTEE MEETING WILL BE HELD ON JANUARY 14, 2019. Combined Executive & Organizational Resources Committee Meeting December 5, 2018 3
Broward Workforce Development Board Organizational Resources Committee Wednesday, September 5, 2018 12:00 1:00 p.m. Call In Number: (888) 670-3525 Passcode: 1907967713# MINUTES CareerSource Broward Central Illumination Conference Room, 2550 W. Oakland Park Blvd., Oakland Park, FL 33311 The Committee is reminded of conflict of interest provisions. In declaring a conflict please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) the nature of the conflict and 3) who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting. Attendees: Dr. Lisa Knowles, Gary Arenson, Frank Horkey (via phone) and Dr. Ben Chen Staff: Mason Jackson, Carol Hylton, Rochelle Daniels and Amy Winer APPROVAL OF MINUTES Approval of the Minutes of the April 25, 2017 Organizational Resources Committee meeting. On a motion made by Gary Arenson and seconded by Dr. Ben Chen, the Organizational Resources Committee unanimously approved the minutes of the April 25, 2017 Organizational Resources Committee meeting. NEW BUSINESS 1. Membership Renewals Consideration of BWDB membership renewals of Broward Workforce Development Board members whose terms have expired in May 2018 or will expire September 2018 and who are eligible for renewal for a two-year term. The renewal of their terms is through September 2020. The seven members are 1) Gina Alexis 2) Kristen Cavallini-Soothill 3) Kevin Kornahrens 4) Pam Sands 5) John Simmons 6) Bob Swindell and 7) Enid Valdez. CareerSource Broward Council of Elected officials appoint board members by a vote of the Council following a recommendation from the Board. Mason Jackson stated that we cluster renewals twice a year so we do not have to go back to the committee to approve one person at a time. The by-laws state that once a member is appointed, even if their term of office has expired, the member shall continue to serve as a Organizational Resources Committee Meeting September 5, 2018 4
Board member until they resign, they are reappointed or a new member is selected to fill the position. On a motion made by Frank Horkey and seconded by Dr. Ben Chen, the Organizational Resources Committee unanimously approved the two-year term renewal for seven members. The seven members are: 1) Gina Alexis 2) Kristen Cavallini-Soothill 3) Kevin Kornahrens 4) Pam Sands 5) John Simmons 6) Bob Swindell and 7) Enid Valdez. 2. Broward Workforce Development Board, Inc. (Board) Appointments There are currently several vacancies on the Board. We sent a request to all our Board members as we usually do seeking nominations. Consideration to appoint 4 individuals from targeted industries. All have been properly nominated by the appropriate organizations. There are 2 Private Sector individuals 1) Heiko Dobrikow, General Manager of Riverside Hotel - Hospitality 2) Jim Ryan, CEO of Talk2Rep - Cloud Technology/Mobile Communications. There are 2 Organized Labor/CBO/Youth individuals 3) Zac Cassidy of IBEW Local 728 - Labor and Employee Representative and 4) Dawn Liberta of the Department of Children and Families Circuit 17 - representing youth. Also to double hat Ms. Cynthia Gaber, of Vocational Rehabilitation to be counted in both Organized Labor/CBO/Youth and Economic/Community Development. Mason Jackson advised that we received nominations from Board members to fill the outstanding targeted industries. Mr. Jackson indicated in order to complete the ratio we recommend Cynthia Gaber to be a double hat. Gary Arenson inquired if there were any additional responsibilities to be double hatted. Mason Jackson stated, no. Dr. Chen asked how many additional people we are adding to the Board. Mason Jackson stated that we have 4 available seats. Mr. Jackson further noted that we are pending a representative to replace Pat West. Family Success may replace the slot with Ismael Martinez, Director of Family Success. Mason Jackson suggested the committee could also approve the appointment of Ismael Martinez, Director of Family Success, this way if he is the recommendation from Family Success, CSBD could move his name forward to the Board without needing an additional a meeting. On a motion made by Gary Arenson and seconded by Dr. Ben Chen, the Broward Workforce Development Board, Inc. /CareerSource Broward Council of Elected Officials unanimously approved to amend the motion to include appointment of Ismael Martinez, as a Board member if he is appointed by Family Success. On a motion made by Dr. Gary Arenson and seconded by Dr. Ben Chen, the Organizational Resources Committee unanimously approved the appointments of Heiko Dobrikow 2) Jim Ryan, 3) Zac Cassidy and 4) Dawn Liberta to the BWDB. Organizational Resources Committee Meeting September 5, 2018 5
3. Creation of a New Operations Committee Consideration to merge the One Stop Services & Special Populations and Youth Committees which if approved will be renamed the Operations Committee. This will allow for cohesive strategic planning and decision making for all populations served. This item will make changes to the Board s By-Laws and in accordance with the By-Laws must be approved by a 2/3 vote of the established quorum at a Board meeting. As the combined One Stop and Youth Committee meets directly prior to the Organizational Resource meeting their recommendation will be presented at the Organizational Resource meeting. Mason Jackson stated we are combining the One Stop Services & Special Populations and Youth Committees. The One Stop Services & Special Populations and Youth Committees stated they wanted it changed to One Stop Services instead of Operations Committee. Dr. Ben Chen inquired if it is required to have a youth committee. Mason Jackson stated no. Frank Horkey stated this was a good idea. On a motion made by Frank Horkey and seconded by Gary Arenson, the Organizational Resources Committee unanimously approved the creation of a New Operations Committee. MATTERS FROM THE ORGANIZATIONAL RESOURCES COMMITTEE None. MATTERS FROM THE FLOOR None. MATTERS FROM THE PRESIDENT/CEO Mason Jackson invited the Board members to go to the new building. Frank Horkey inquired to what has been done at this time. Mason Jackson stated the inside painting, lights, the tile and carpet has been put down. Frank Horkey inquired if we need furniture for the new building. Carol Hylton advised some furniture will be needed such as chairs and indicated that once we take our furniture out of storage we will have a better idea. ADJOURNMENT 12:22 p.m. NEXT ORGANIZATIONAL RESOURCES COMMITTEE MEETING IS TO BE DETERMINED. Organizational Resources Committee Meeting September 5, 2018 6
Broward Workforce Development Board Executive Committee Monday October 15, 2018 12:00 Noon 1:30 p.m. Call In Number: (888) 670-3525 Passcode: 1907967713# MINUTES CareerSource Broward 2550 West Oakland Park Blvd., 2nd Floor Illumination Room, Oakland Park, FL 33311 The Committee is reminded of conflict of interest provisions. In declaring a conflict please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) the nature of the conflict and 3) who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting. SELF-INTRODUCTIONS Dr. Lisa Knowles, Gary Arenson, Michael Carn, Dr. Ben Chen, Paul Farren, Mayor Frank Ortis, Pam Sands (via phone), Marjorie Walters and Janet Wincko (via phone) Staff: Mason Jackson, Carol Hylton, Rochelle Daniels, Javon Lloyd and Amy Winer APPROVAL OF MINUTES Approval of the Minutes of the September 12, 2018 Executive Committee meeting. On a motion made by Gary Arenson and seconded by Michael Carn the Executive Committee unanimously approved the minutes of September 12, 2018 Executive Committee meeting. NEW BUSINESS 1. BWDB and Executive 2019 Schedule Consideration of the 2019 meeting Schedule for the BWDB and Executive Committee meetings. On a motion made by Gary Arenson and seconded by Michael Carn the Executive Committee unanimously approved the 2019 meeting Schedule for the BWDB and Executive Committee meetings. Executive Committee Meeting October 15, 2018 7
2. Broward Workforce Development Board, Inc. (BWDB) Planning Session 2018 The BWDB and the CareerSource Broward Council of Elected Officials traditionally set aside time each year to plan for the upcoming year. This year our planning session is scheduled to take place December 13, 2018. In preparation we would like to have a discussion on the issues to be considered this year. Current events have highlighted the strategic role of boards, upskilling our workers, how digital is affecting the workplace, the Opioid crisis, and how to engage young out of school adults in selecting a career path that will be relevant in 2030. As always food and beverage costs will be covered by the General Fund and/or private donations. Mason Jackson inquired if members had ideas for this year s planning session. Mr. Jackson mentioned that there are a lot of issues around the community including homelessness, upskilling our workers, how digital is affecting the workplace, the Opioid crisis, and how to engage young out of school adults. Mason Jackson suggested having Tony Carvajal with the Florida Chamber of Commerce be the guest speaker at the planning session. Mayor Ortis was in agreement stating that Mr. Carvajal provided good data at the Greater Ft. Lauderdale Alliance event. Mason Jackson mentioned that it is unlikely that we will hold the planning session in the new building. The furniture may not be delivered beforehand. Mr. Jackson stated that things are going well but we could not guarantee it will be ready by December 13. Mayor Frank Ortis offered his City Center as an option for the planning session. Mason Jackson advised that we plan to jazz up the milestone report. He stated we are thinking of having testimonials from employers and job seekers like veterans. Mr. Jackson mentioned that we have been looking into creative options to showcase our success stories. Michael Carn stated that CareerSource does not do a lot of celebration. Mr. Carn mentioned that he would like to see our partners come to the planning session to support us and provide us ideas for the upcoming year. Mayor Frank Ortis stated he was glad to see homelessness on the agenda and inquired if we have ever had a press conference to discuss what we do. Mason Jackson responded that we have held some in the past but didn t go as planned. Mr. Jackson also stated we have Paycheck to Patriots on November 14 th and we could try and do a press conference there. Mayor Ortis mentioned that he will not be in town November 14 th to assist with a press conference. Gary Arenson inquired if we are keeping up with social media within high schools and colleges. Javon Lloyd, Senior Communications Manager replied that most of our media is digital and we are always looking into technology to get the news out. Dr. Lisa Knowles suggested we reach out to the local news to broadcast what we do. Dr. Knowles suggested we do Neighbors to Neighbors or a segment on job seekers. Mason Jackson mentioned that we could collaborate with one of our partners. REPORTS Executive Committee Meeting October 15, 2018 8
1. Presentation Broward College Dr. Mildred Coyne, Executive Director, Workforce Education & Economic Development, will provide a presentation on apprenticeships. Mason Jackson mentioned that Dr. Mildred Coyne did not get a chance at the last Board meeting to present on apprenticeships. She has been added to the December agenda. 2. Board Members Recognition Carlos Arboleda has notified CSBD he is resigning from the Board. 3. Single Item Purchase Over $10,000 CSBD received a Disability Disaster Coordination Grant, which is designed to assist disabled customers in replacing adaptive technology and equipment that was lost or damaged due to Hurricane Irma or Hurricane Maria. In accordance with governing boards policy requiring a report of single purchases over $10,000, we are reporting a single purchase of $26,387 to outfit a mobility van to accommodate a disabled customer that lost her van by Hurricane Irma. The purchase enabled the conversion of a standard minivan into a wheelchair accessible van. CSBD received prior DEO approval for this purchase. Mason Jackson mentioned that we have a Disability Disaster Coordination Grant which allowed us to purchase a mobility van for a disabled customer. Rochelle Daniels stated that the State had approved the purchase beforehand. Michael Carn inquired if we are the only ones who have this grant. Mr. Jackson responded yes. Mr. Carn asked if we could refresh the media and send out the information again. MATTERS FROM THE EXECUTIVE COMMITTEE Gary Arenson recommended naming our building after Mason Jackson and Rochelle Daniels. On a motion made by Gary Arenson and seconded by Michael Carn the Executive Committee unanimously recommends a special meeting with the Council of Elected Officials to approve the name of the new administrative building. MATTERS FROM THE FLOOR None MATTERS FROM THE PRESIDENT/CEO Mason Jackson mentioned when we had the special meeting with the elected officials they modified the purchasing guidelines. The thresholds did remain the same. They wanted the ability to approve any single purchase over $50,000. Executive Committee Meeting October 15, 2018 9
Mason Jackson inquired if Board members would prefer to have a moment in silence or a mission moment to replace the invocation. Mr. Jackson mentioned mission statements could be from job seekers whose lives have been changed from using our programs or a testimony from a customer Pam Sands stated that a mission moment is a good idea and forward thinking. Mason Jackson introduced Javon Lloyd, Senior Communications Manager, to discuss advertisements. Javon Lloyd mentioned that we have ramped up advertising for training. He noted that we have four Billboard s across Broward County within targeted areas. We have advertisement in selected movie theaters and radio commercial advertising running for approximately eight weeks. We have additionally sent out direct mailers to over 150 organizations and an Eblast was sent to 1,500 faith-based and community-based organizations. Gary Arenson inquired if we ask customers how did you hear about us. Mr. Lloyd responded yes. Mason Jackson mentioned that is going back on the board for Homeless Care of Continuum. He stated that Senator Nan Rich asked him to be on the board. ADJOURNMENT 1:04 p.m. NEXT EXECUTIVE COMMITTEE MEETING WILL BE HELD ON JANUARY 14, 2019. Executive Committee Meeting October 15, 2018 10
Administrative Office 2610 W. Oakland Park Blvd. Oakland Park, Florida 33311 Memorandum #07 18 (Exec) To: From: Subject: Combined Organizational Resources Committee and Executive Committee Mason Jackson, President/CEO Nomination of BWDB Officers Date: November 06, 2018 SUMMARY The Organizational Resources Committee recommends a slate of officers each year for consideration to the Broward Workforce Development Board, Inc. /CareerSource Broward Council of Elected Officials. All of the officers will have served for two years by the end of December. The CareerSource Broward Council of Elected Officials ultimately selects the officers. There was also a nomination for Dr. Ben Chen to remain as Vice Chair for Legislative Affairs as permitted by the by-laws with a board waiver. BACKGROUND The By-Laws of the BWDB state that the Organizational Resources Committee is responsible for presenting a slate of officers to the BWDB and the CareerSource Broward Council at the December meeting. The CareerSource Broward Council ultimately selects the officers. The current officers are: Mayor Frank Ortis, Chair Dr. Lisa Knowles, Vice-Chair Janet Wincko, Secretary/Treasurer Dr. Ben Chen, Vice-Chair for Legislative Affairs David Svetlick, representing labor, was a Co-Chair for Legislative Affairs. David is no longer a member of the Board. That position is not in the bylaws as an officer although there is nothing prohibiting it. We also asked for waivers for Ben Chen to remain as Vice Chair for Legislative Affairs as permitted by the by-laws. The By-laws state that an officer may hold the position for 2 consecutive years before stepping down. All of the officers will have served for two years by the end of December. In accordance, with the Workforce Investment Act and the new Workforce Innovation and Opportunity Act, the Chair must be from the private sector. This means that you may also want to have the Vice Chair from the private sector. 11
DISCUSSION On 11/8 a request for nomination of officers was sent to BWDB members for consideration by the Organizational Resources Committee with a response date of 11/28. The members were told that they could nominate themselves. Dr. Ben Chen is also nominated to remain as Vice Chair for Legislative Affairs as permitted by the by-laws. The following table describes the current officers and nominations made by BWDB members to date. The committee can also nominate officers. BWDB Current Officers and 2019 Nominations Current Position Nomination Representing By Mayor Frank Ortis Chair Dr. Lisa Knowles Education & Private Sector Business Dr. Lisa Knowles Vice Chair Janet Wincko Private Sector Business Kristen Cavallini- Private Sector Soothill Business Janet Wincko Secretary/Treasurer Gina Alexis Private Sector Business Dr. Ben Chen Vice Chair of Dr. Ben Chen Private Sector Legislative Affairs Business *David Svetlick Co-chair of Legislative Affairs *Mr. Svetlick has retired. Co-Chair is an optional office to be determined by the BWDB. Pam Sands Michael Carn Pam Sands Michael Carn Pam Sands Pam Sands RECOMMENDATION The Combined Organizational Resources and Executive Committee selects a slate of officers to recommend to the BWDB and the CareerSource Broward Council of Elected Officials. 12