Minutes of the Annual General Meeting of the Northeast Community Network held at the Matheson Arena, Ontario on May 31st, 2018 Present were: Linda Semczyszyn North Claybelt CFDC Antoine Vézina Timmins EDC Bob Browne Black-River -Matheson Lynne Chartier Cashmore MNDM Iroquois Falls Sara Haldenby NeCN Staff Madeleine Trembley Fauquier-Strickland Luc Denault Smooth Rock Falls Betty Lou Purdon Iroquois Falls Danielle K Harris Wahgoshig FN Chelsea Trembley Wahgoshig FN Graham Campbell MNDM - Timmins Alain Robichaud Opasatika & Val-Rita-Harty Paul Nadeau Kapuskasing Julie Gaudreault Moonbeam Isabelle Denault Cochrane (arrives at 11:30) Gilles Matko Nord-Aski CFDC (arrives at 11:29) Luc Boucher NeCN Staff 1 Opening of the Annual General Meeting of members - The Annual General Meeting is called to order at 11:24 am - Greetings and acknowledgment of our location on Treaty 9 territory and the traditional territory of Cree, Ojibway, Métis, and the Wahgoshig First Nation 2 Adoption of the Order of Business RESOLUTION #: 18-05-31-001 PROPOSED BY: Bob Browne SECONDED BY: Linda Semczyszyn BE IT RESOLVED that the order of business be approved
3 Conflict of Interest - No conflict of interest 4 Presentation of the appointed members from municipalities, EDC s and CFDC s on the NECN Board of Directors - Each attendee introduces themselves - Discussion and questions surrounding the representative for Opasatika and Mattice-Val Côté Alain Robichaud will discuss with both municipalities to verify if one representative from each respective community is preferred 5 Minutes 51 Adoption of the minutes of June 21st, 2017 AGM - Luc Denault suggests that copies of NeCN Executive meeting minutes be shared with the Board - No changes proposed to the 2016 NeCN AGM meeting minutes held on June 21 2017 RESOLUTION #: 18-05-31-002 PROPOSED BY: Betty Lou Purdon SECONDED BY: Giles Matko BE IT RESOLVED that the minutes of the Annual General Meeting held on June 21 st, 2017 are accepted as presented 5 Financial report Linda presents the financial report Resolution #: 18-05-31-003 Proposed By: Bob Browne Seconded By: Madeleine Trembley BE IT RESOLVED that the financial report is accepted as presented
7 Presentation and approval of modifications to the by-laws and procedures - 91-1 director appointed or elected by each Paying member (Simplify it) - Every Class A membership should have member as a board of director - Article 9 Board of directors are comprised of Class A members - Maximum of 1 representative for each paying community RESOLUTION #: 18-05-31-004 PROPOSED BY: Isabelle Denault SECONDED BY: Linda Semczyszyn BE IT RESOLVED that the members approve the following amendment to the bylaws: 91 The Board of Directors of the Northeast Community Network shall be composed as follows: a) 1 Director elected or appointed by the council of the Corporation of the Town of Kapuskasing; b) 1 Director elected or appointed by the Board of directors of the Hearst Economic Development Corporation; c) 1 Director elected or appointed by the council of the Corporation of the Town of Smooth Rock Falls; d) 1 Director elected or appointed by the council of the Township of Moonbeam; e) 1 Director elected or appointed by the council of the Township of Fauquier-Strickland; d) 1 Director elected or appointed by the councils of the Townships of Mattice-Val Coté, Opasatika, and of Val-Rita Harty; e) 1 Director elected or appointed by the Constance Lake First Nation; g) 1 Director appointed by the North Claybelt Community Futures Development Corporation; h) 1 Director appointed by the Nord-Aski Regional Economic Development Corporation; i) 1 Director appointed by the Town of Cochrane; j) 1Director appointed by the Town of Iroquois Falls; k) 1 Director appointed by the Township of Black River-Matheson: l) 1 Director appointed by the City of Timmins; m) 1 Director appointed by the Venture Centre; n) 1 Director appointed by the Wahgoshig First Nation; o) 1 Director appointed by the Kirkland & District Community Development Corporation; p) 1 Director appointed by the South Temiskaming CFDC
91 - The Board of Directors of the Northeast Community Network shall consist of 1 director appointed or elected by each paying member 8 Presentation of Chair s report RESOLUTION #: 18-05-31-005 - Missing CFDC: KDCFDS will be added - Smooth Rock is not capitalized - The Chair s report will be brought to municipal councils and returned with opinions and or changes if applicable - Additions and projects are encouraged - Reach out to other municipalities and First Nations groups 9 New Business a Agriculture Committee Antoine Vézina and Sara Haldenby provide updates on the agriculture committee: - Tile Drainage: Project #5 has been approved about a month ago - 3762 acres have been completed in first 3 years - 900 acres have been done in the 4 th instalment 5 different municipalities and 10 farms took advantage of the project - Projects 5: 7 farmers 788 acres have been approved - Intending on doing another project 6 if it is offered - NOHFC removed land clearing permit and is strictly tile drainage - Have to apply individually for land clearing - 2 new tile drainage contractors in our region There is now someone who creates the pipes for the tile drainage as well as someone who installs the tile drainage - SNAP program is ongoing up to $5000 Any agri-food and beverage business can apply - Applicants who seek help with the application have a higher success rate - Northern Livestock Project is on hold until after the elections - RED application was approved Approved for $88 000 - AG committee will hold a meeting soon to kick off the Private Agricultural Land Assembly Project (RED application) and start discussions of a 2019 AG symposium b Mining Committee Isabelle Denault presents the mining committee update: - 4 meetings in the last year
- Ontario Golden North has been discussed quite a bit, the committee would like to take the project over - 6 communities are included in the project: Black River-Matheson, Cochrane, Iroquois Falls, Timmins, Kapuskasing, and Temiskaming Shores - The OGN report has already developed a regional value proposition - Industrial minerals component is unfinished, although it is not required to complete - We could develop trade shows - We would like to continue as region instead of municipal - Develop it more for communities that were not originally involved in the project - Bob Browne: Would like to have CFDC s also take a key role - Focus more on mining supply, and not on the geological side RESOLUTION #: 18-05-31-006 Proposed: Isabelle Denault Seconded: Bob Browne BE IT RESOLVED the NeCN will take over the Ontario Golden North Project c Tourism Committee Isabelle Denault presents the update on the tourism committee: - World s best snowmobile destination - TNO workshop has helped although there was a lot of repetition - TNO is taking a good portion of the project - Luc Boucher will recirculate the WBSD document - Graham Campbell: The WBSD is not a marketing project, it has huge economic impact on the region It s about servicing the snowmobiler - TNO is looking for a 3 year coordinator - Madeleine Trembley: The trail is not close enough to our community Fauquier-Strickland would like to participate although the distance of the trail does not benefit the community - The WBSD doesn t really have a role in changing the trails It would be up to individual communities to speak to the snowmobile clubs to adjust the trails 10 Adjournment The NeCN AGM is adjourned at 1:43 PM
Signatures May 31st, 2018 Antoine Vézina, Chairperson Date